2006-07-17 SPDC Packet Joint MeetingSOUTHLARE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
(Joint meeting with Parks and Recreation Board)
Monday, July 17, 2006
6:00 PM
LOCATION: Southlake Town Hall
Training Rooms 3c and 3d
1400 Main Street
Southlake, Texas
REGULAR SESSION:
l . Call to Order
REPORTS:
2. Administrative Comments — No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlaka Parks and Recreation
Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
3. Consent — No items this agenda
REGULAR AGENDA:
4. Public Foram
5. Consider:
A. Approval of proposed SPDC Capital Improvement Plan and Fiscal Year
2006-07 SPDC Capital Budget. PUBLIC HEARING
B. Approval of proposed FY 2006-07 SPDC Operating Budget. PUBLIC
HEARING
6. Discussion: No agenda items.
7. Adjournment.
CERTIFICATE
Z hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall,1400 Mahn. Street, Southlake, Texas, on Friday, July 14, 2006, at 5:00 p.m. pursuant
to Chapter 551 of the Texas Government Code.
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Lori Farwell, TRMC � ; CO
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 817.748.8016 and reasonable
accommodations will be made to assist you.
%,ILY VI .7UUL11142r W, 1 GAH�
MEMORANDUM
July 12, 2006
TO: Southlake Parrs Development Corporation
FROM: Steve Polasek, Director of Community Services
SUBJECT: Approval of proposed SPDC Capital Improvement Plan and Fiscal Year 2006-
07 SPDC Capital Budget
Action Requested: Approval and recommendation to City Council of proposed FY 2007-08 to
FY 2010-11 SPDC Capital Improvement Plan and FY 2006-07 Capital
Budget.
Background
Information: Annually, prior to the adoption of the City's overall budget in September for
the fiscal year beginning October 1, all capital improvements related to the
installation of city infrastructure and facilities is reviewed as part of the
Capital Improvement Plan (CIP). As is the case each year, a staff -led CIP
Technical Committee consisting of department directors utilized a scoring
system to rank all the projects in all of the funding sources (SPDC, Utility
Fund, Crime Control District, TIF District, General Fund, etc.). Input was also
provided during the master planning process as detailed in the Parks Master
Plan, Chapter 8, "Plan Implementation and Prioritization of Needs" and
through review of the previously approved SPDC Capital hnprovement Plan.
These informational components, as well as available funding, were
considered by staff and used to develop the proposed SPDC capital
improvements plan for your review and consideration.
Financial
Considerations: CIP projects are placed in the appropriate year of the proposed SPDC CIP
budget. Those projects not funded in fiscal year 2006-07 will be placed in
the next available fiscal year by priority for the remaining four years, with
consideration of available funding by project year. The proposed plan is
subject to available funding, future sales tax revenue, and annual review.
Citizen Input/
Board Review: Parrs Board will consider this item prior to SPDC at your joint meeting on
July 17, 2006,
Legal Review: Not applicable.
Alternatives: Input and discussion as desired.
Supporting
Documents: Supporting documents include the following:
■ Proposed FY 2006-11 SPDC CIP
9 Project Database Forms
■ Chapter 8 of the Draft Parrs Master Plan document
Staff
Recommendation: SPDC approval and recommendation to City Council the proposed FY 2007-
08 to FY 2010-2011 SPDC Capital Improvement Plan and FY 2006-07
Capital Budget.
5A - a
Proposed SPDC Capital improvements Plan (CIP) FY 2006-07 to FY 2010-11
Actual as at
p 3 713112005
Estimate to
Complete
Total
Approved 11 t53
budget �1 a gti
Proposed
Proposed
Proposed
Proposed
FY 2005106 ar - e
FY 7007100
FY 2008/09
FY 2009110
FY 2010111
Carry Forward Balance
s n $ 1,128,882
$
1,128,882
$
14,842 $
357,477
$ (16,683)
$ 108,317
$
497,917
$ 1,200
$ 300
$
1,500
$
75,000 ` #'" $
50,000
$ 25,000
$ 50,000
$
50,000
Interesteamings..`s
"
Oper Fund Transfer
- . $ 52,500
$ -
$
52,500
$
- �' - , 3fl - . $
400,000
$ 200,000
$ -
$
-
Grant Proceeds
$ -
$ -
$
-
$
- _ _ `" $
$
$
-
200,000
DonationsfMatching
_ $ -
$ 117,500
$
117,500
$
200,000 $,, 0 -E $
200,000
$ 100,000
$ 200,000
$
Bond Proceeds
f $
$
$ 4.500.000 -' $ Z500,000
$ 2.500.000
$
Total Proceeds
$ 53,700
$ 117,800
$
171,500
$
4,775,000 &''t $
3,150,000
$ 325,000
$ 2,750,000
$
250,000
Total Available Funds
: ,,; $ 1,182,582
$ 117,800
$
1,300,382
$
4,789,842 .' .,, ;5 $
3,507,477
$ 308,317
$ 2,858,317
$
747,917
Jones Park Oevelopment
ire Center Improvements
vial Projects 02-03
,ial Projects 03-04
Park
Purchase, Evans
Improvements
w Matching Funds (1)
Royal and Annie Smith Park Development (2)
.ta Bob Jones Park Development (parking lot) (3}
I t Liberty Park at She€tonwood (4)
if Land Acquisition (7)
Lacrosse Facility (8)
Trail Improvements (N. of FM 1709)
Bicentennial west lighted fields and roads (5)
KirkwoodiSabre Linear Park (Q)
Coker Hike)Bike Trail (10)
Asbestos abatement for Bob Jones Nature Center Building
Destgn an dengtnearing of the Loop Road parking lot -Bob,
Farhat Property Development (11)
Noble Oaks Park Improvements (12)
Koataty Park improvements (13)
CommunityiServices Offices (14) - - - - - -
In -line Hockey Rink Shade Covering (15)
Chesapeake Park improvements (16)
Bob Jones Park - North Playground Cover (17)
Adventure Alley improvements (18)
Bob Jones- North Playground Rubberized Surfactng (19)
Skate Park 3(20)
BMX Bicycle _Facility (211
Bicentennial Fast Drainage Improvements (22)
Bicentennial West Drainage Retention Pond (23)
Bob Jones parking Lot Overlay
Parks Maintenance Facility
t Reserve (4% - excludes Matching FundslLand Acquisition). ,
3Pi:3C-W 2007-11 (DRAFT Proposed 053006).xis
$��6hE $
10,000
235,000
$ 793,656r' $
800,000
5 $
110,070
$ 65,800
$ 793,656 $ 508,306 $ 1,285,540 $ 4,133,285
$ 400,000 $ 200,000 $ 400,000 $ 200,000
$ 1,330,000
$ 266,000
$ 70,000
$ 163,000
$ 145,000
$ g0,000
$ 87,000
$ 108,000
$ 270.000
$ 358,QQ0
$ 302,000
$ 302,000
$ 130,000
$ 678,000
$ 3,404,000 $ 200,000 $ 2,285,000 $ 200,0001
120,160 - 76,400
Appvd by SPDC :
Appvd by Council;
Proposed SPDC Capital Improvements Plan (CIF') FY 2006-07 to FY 2010-11
Actual as of Estimate to Approved tFiltbsii" Proposed Proposed Proposed Proposed
1 713112005 Complete Total budget - na
FY2005106M.p�i 416 �aM- FY2007fD8 FY2008W FY2099f19 FY2010111
$ 14,842 $ 606,557 € ` $ (16,683) $ 103,317 $ 497,917 $ 547,917
Total Proceeds Less Total Commitments
Appvd by SPDC :
SPDC-CIP 2007-11 (DRAFT Proposed 053006).xls Appvd by Council:
Section 8 Plan Implementation and Prioritization of Needs
(DRAFT)
Policies and Guidelines
Conceptual Park Development Plans
Program Implementation and Priorities
Policies and Guidelines Suggested
during the 2004-2005 Plan Update
The following are issues arose during
the recent plan update and, along with
the previously stated goals, have guided
the thought processes in the
suggestions made for future
development. Most come from public
input, many come from the direction of
the Park Board, and some come from
the Community Services department's
internal policies and beliefs. Together,
they shape the provisions and
recommendations in this plan.
Strive to educate the public on the
intrinsic value of natural areas in park
development. Southlake's policy of
providing 50% open space in park
design is often difficult to do when faced
with such a large percentage of active
recreational needs. This plan update
wished to further stress the open space
provision and to go further to suggest a
change from the term "open space" to
"natural area," to reduce the connotation
that "open space" is simply land that
hasn't been built upon yet.
Stress the value of linking
neighborhoods to parks and schools.
Though more formally applied in the
Trails System Master Plan, a recurring
theme was to concentrate on making
parks accessible by non -motorized
means. Every opportunity to provide hike
and bike -friendly paths and amenities
will be explored.
SA - at,
Provide more diverse recreational opportunities and explore non-traditional sporting
venues. Older youth, especially those who may not participate in the traditional sports such
as baseball and soccer, often feel neglected in park plans. This message was especially
strong in this plan update, and strong direction has been given to boost the priority of
facilities such as disc golf, skate parks, BMX tracks, sand volleyball, and others.
Conceptual Park Development Plans
Perhaps the most important aspect of the periodic Parks, Recreation, and Open Space
Master Plan updates are the changes to the individual park concept plans. Persons curious
about future park development will often turn directly to these plans for guidance, making
them a critical part of the plan document and worthy of careful consideration. It should be
noted that these plans are guidelines, however; all are subject to changing conditions and
evolution. However, now that several historic revisions have been made and a large portion
of the public has provided input, these plans are basically in a refinement stage and large
wholesale changes are not necessary. The text below is descriptive of the graphical
representations illustrated in Appendix C — Park Maps and Conceptual Plans.
Bicentennial Park — Figure 1
Bicentennial Park is a city park comprised of the first land ever assembled for park
purposes in Southlake., with initial purchases and donations beginning in the 1970s. It is
located north of Southlake Blvd. (F.M. 1709), west of White Chapel Blvd., and east of
Shady Oaks Rd. As additional land was purchased west from White Chapel, the park
became the center of athletic facilities in the city, and largely remains that way today, with
baseball facilities outnumbering all other uses. The park also includes basketball goals, an
in -line hockey rink, a Tennis Center with pro shop, a maintenance building and yard, a
large playground, two small community buildings, the Liberty Garden demonstration
garden, and support facilities. In 2004, the city completed the purchase of the remaining
6.5 acres adjacent to Shady Oaks, which provides roughly 80 acres of contiguous land for
park uses. The area surrounding these 6.5 acres west of the west drainage channel
represents the majority of undeveloped property in the park. However, there are a number
of amenities proposed that will both soften the feel of the park as well as add activities
which are lacking in the park system. New development proposed for Bicentennial Park
includes:
o Four lighted athletic fields west of the drainage channel, including drive access off of
Shady Oaks, parking, and support structures (previously denoted as Girls Softball
Complex, which is now located at Bob Jones Park). It should be noted that the four
fields shown may need to be reduced to three should one of the fields be
constructed to the dimensions necessary for semi -pro or collegiate play. Other site
improvements could include:
o Large open space area in the northwest property in the area of the planned Shady
Oaks access
o Skate Park
o Lighted sand volleyball courts (2)
o Additional parking east of the drainage channel
o Additional trails
o Landscaping and entry upgrades
SA --;L`1
o A detention area created from the existing west drainage channel as an amenity
feature, with stair -stepped banks, fountains, waterfalls, etc.
o Additional phases of the Liberty Garden at the N. White Chapel entrance, to include
a labyrinth, interactive water feature, and other amenities
o DPS "Safety Town" — a demonstration area for children to learn bike and pedestrian
safety
The Park Board has also indicated Noble Oaks Park, Royal and Annie Smith Park,
Bicentennial Park, and Summit Park (also known as Brownstones Park) among, others, are
well -suited for the reconstruction and display of Southlake historical structures.
Bob Jones Park and the Tucker Property — Figures 2 and 2a
Bob Jones Park began as a series of purchases, a large portion coming from an
underdeveloped, small -lot mobile home park which had fallen into disarray. Eventually, with
other acquisitions and the Corps of Engineers lease, the park grew to total nearly 500
acres -- most of which is prime native Cross Timbers habitat. The first major construction at
the park involved completion of 13 soccer fields (several subsequently lighted) and parking
in the first phase, followed by support facilities. The nearby six -acre pond with the bat -wing
pavilion serves to collect drainage for use as field irrigation, not to mention a first-class
fishing area. On the far north drive entrance, an equestrian parking lot houses trailer
parking, corral pens, hitching posts, a picnic area, and a ranch faucet. An opportunity arose
in 2004 to take advantage of the six practice backstops in the second phase and finish
them out as the much -needed lighted girls softball complex, which also includes support
facilities, buildings, and another pond. The possibility also exists to add additional parking
south of the complex near the pond(s). Bob Jones Park and the Corps lease were also
officially recognized by the City Council in 2002 as the location for the Bob Jones Nature
Center. To provide an immediate location, the ranch house on the 60-acre Tucker property
purchase has been designated to serve as headquarters. Rounding out recent approved
additions is Southlake's first Dog Park, which will sit on about 2.5 acres on north side of the
remote parking lot to the east of the Girls Softball Complex. Other conceptual planning for
Bob Jones Park has include:
o Extension of looped trail system and trail access from recreational areas to Nature
Center property
o Further remodeling of the Tucker house and property to fully convert it to a Nature
Center
o Additional remote parking prior to entering the Corps lease
o Upgrades to north equestrian lot to include additional round pen, covered picnic area
o Possible extension of park drive to reach Tucker property via a southern entrance to
keep traffic off Bob Jones Road
o Cover for northern playground
o Playground with cover for Girls Softball Complex plaza
Farhat Property — Figure 2b
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The Farhat property is a 36-acre tract with near -shoreline access and lies mainly in the
floodplain and/or Lake Grapevine flowage easement. Therefore, this property's best use
would be as extremely low -impact passive natural area. During this plan update, citizens
expressed concern about the remote location of the property and possible illicit activity.
Several proposals were made to consider selling the property because of its low profile and
low priority for development considering other needs. Its remote nature, ironically, may also
provide nature enthusiasts and families solitude and quiet. Because of the wide range of
possibilities surrounding the development of this property, it is recommended that any
future development remain consistent with prior planning and be extremely low impact.
Also, administratively, staff must work diligently to coordinate any improvements with Public
Safety and Public Works to ensure patron safety and squelch criminal mischief through a
permit system to account for park patrons wishing to reserve the area. The possibility also
exists to formally recognize this property for conservation of natural area. Improvements to
the park may include:
o Short entry drive
o Small parking area (1 q — 15 spaces)
o Picnic shelters (3)
o Trail improvements on -site and through Corps property south and west to Tucker
property
Chesapeake Park - Figure 3
As one of the only public parks on the southwest area of the city, Chesapeake is an almost
completely developed neighborhood park well -enjoyed by area residents. Minor
improvements to this park could include:
o Mid -sized pavilion
o Irrigation
o More benches
o Landscaping
o Fishing pier
a 1/2 court basketball
o Rubberized surfacing for existing playground
5, - ;Lg
Lonesome Dove Park - Figure 4
This neighborhood park is one of the first such parks perfectly sized for the adjacent
neighborhood at S acres and was dedicated and constructed by the developer of the
subdivision. This park is completely developed, with the exception of the following item:
o New playground equipment
Noble Oaks Park - Figure 5
Noble Oaks Park is a 5-acre tract in the most densely populated area of the city. Residents
have long enjoyed its simple open space and shade trees for impromptu events and youth
sports practice. Items suggested for improvement include:
o A mid- to large -sized family pavilion
o Pond improvements
o Benches, etc.
o Trail additions
The Park Board has also indicated Noble Oaks Park, Royal and Annie Smith Park,
Bicentennial Park, and Summit Park among others, are well -suited for the reconstruction
and display of Southlake historical structures.
Royal and Annie Smith Park - Figure 6
Royal and Annie Smith Park was purchased from the Smith family, who had long occupied
the premises. The property has a significant bit of history, and includes a hand -dug well,
rumored to be the final resting place of a notorious gangster named "Pinky." As the
property develops, and to address a safety concern at the Johnson Road frontage, all
efforts should be to concentrate the main entry to the park from the existing school parking
lot or as part of a city -sponsored school lot addition. The city must also work very closely
with Keller ISD to jointly develop Florence Elementary's southern open space for use as
practice fields. The history and abundant natural area suggest the following improvements
to the park:
o Asphalt drive and small parking area off Johnson Road
o A mid -sized pavilion
o Irrigation
o Amenities such as benches, etc.
o Farm implement display
o Landscaping
o Trail additions
o Small children's play area
The Park Board has also indicated Noble Oaks Park, Royal and Annie Smith Park,
Bicentennial Park, and Summit Park (also known as Brownstones Park) among, others, are
well -suited for the reconstruction and display of Southlake historical structures.
,5A -2)D
Liberty Park at Sheltonwood - Figure 7
This park, on the north side of Dove Road at Ridgecrest, is a relatively large (17.7 acres)
undeveloped neighborhood park. It was formerly the site of a "summer camp" area,
complete with a pavilion and swimming pool (the swimming pool was in disrepair and has
since been filled in, while the old metal pavilion is salvageable). It is suited for a number of
mid- to low -impact activities, but a daunting first phase is planned to simply provide access
to this long and deep tract. In a second phase other amenity items are proposed. The
improvements are noted as follows:
Phase I
o Crushed granite drive and remote parking bays in the interior of the property
o Security and activity area lighting
o Sand volleyball and horseshoes
o Disc golf
o Security cameras
Phase it
o Two mid- to large -sized pavilions
o Irrigation
o Site amenities (benches, tables)
o Landscape improvements
o Utility upgrades and basic remodeling of existing pavilion
o Trails
o Playground
Koalaty Park — Figure 8
Koalaty Park is a mostly open neighborhood park with a small stand of tree in the southern
end. It currently contains four backstops and is heavily used by local youth sports teams.
The minor improvements suggested to this park include:
o Landscaping
o Replacement of natural trail with concrete surface
o Picnic areas in the natural area by the creek
Coker Property -- Figure 9
In northeast Southlake, this undeveloped four -and -one -half -acre tract is situated on the
border of Southlake and Grapevine. It is heavily wooded and has direct access at the rear
of the property to the Corps of Engineers property and Lake Grapevine. Trailhead
development on this site could provide a connection between Southlake and Meadowmere
Park on the shore of Lake Grapevine. Grapevine leases the 160-acre park from the Corps
of Engineers. Suggested improvements include:
o Mini -shelters (3)
o Parking lot
a Amenities (bike racks, fountains)
Kirkwood/Sabre Linear Park Areas -- Figure 10
This small, triangular site is on the west side of North White Chapel near Kirkwood Blvd. at
the Sabre phone center site. It is classified as a linear park, and it connects to other linear
parks throughout the Kirkwood/Sabre area. This site, when the North White Chapel trait is
constructed, would make an ideal rest area and picnic spot. Planned improvements could
include:
o A small pavilion/rest station
o Crushed granite parking with 5 spaces and culvert
o Site improvement - signs, fountain
o Benches, etc.
Rustin/Family Park — Figure 19
As part of the Town Square development, approximately one acre of park land was
dedicated to the city. Included with this dedication were sidewalks, benches, a small pond,
two fountains, a pavilion/band shell, enhanced pavement, etc., typical of a small downtown
park. This park is relatively complete, and the city does not foresee anything other than
minor enhancements in the future, if any.
Town Square "Summit" Park — Figure 92
Town Square (Cooper & Stebbins) is also the developer of this downtown park, on a 2.5
acre site adjacent to the Brownstones residential development. It will feature a loop trail,
benches, ornamental grasses, and improved open space. No other development is
anticipated. Also note that, though this park (and several other Town Square Parks) have
been assigned to the city in the Commercial Developer's agreement(s), the city has not
formally taken possession of them, though it is anticipated that the transfer will occur
shortly after the adoption of this plan. The Park Board has indicated Noble Oaks Park,
Royal and Annie Smith Park, Bicentennial Park, and Summit Park (also known as
Brownstones Park) among, others, are well -suited for the reconstruction and display of
Southlake historical structures.
bra-�a
Town Square "State Street" Park - Figure 13
This Town Square -developed 3.4-acre park will be adjacent to the Hilton Hotel and feature
a loop trail around a pond and site amenities. No additional development is anticipated.
(See note on "possession" above.)
Town Square "Plaza" Park — Figure 14
Town Square will also develop this pocket park in the new restaurant district in the Grand
Avenue phase. It will feature a paved plaza with a trellis system and ornamental planter
boxes and plants. No additional development is anticipated. (See note on "possession"
above.)
Southlake Sports Complex -- Figure 15
This 16-acre facility was constructed as a private baseball instructional facility and was
purchased from the original owners since the last plan update. The property contains three
lighted baseball fields (adult and two youth), roughly 100 parking spaces, a 20,000 sq. ft.
indoor training facility (currently leased to a private gymnastics instruction group), and
approximately six acres of undeveloped property north of the drive entrance. This facility
will require substantial material upgrades for use as anything other than its original
purpose. The proposed improvements to this site include:
o Possible realignment of current baseball fields and fencing to approximate three
regulation -sized lacrosse fields. It should be noted that the existing baseball fields
are heavily used and it is the recommendation of this plan that this facility not be
redesigned for lacrosse until such time that baseball has additional fields.
o Sports lighting upgrades
o Sod and irrigation
o Flag I Pee -Wee Football practice area(s) to the north of the existing drive
It should also be noted that in early 2005 the gymnastics company exercised their option
for an additional 5-year lease term, which will cover the planning period of this update. At
that time, possible conversion to public use is recommended.
Oak Pointe — Figure 15a
This public neighborhood park on the west side of Ridgecrest just north of Dove Road
consists of a series of "pocket park" areas totaling 8.2 acres within a residential
development linked by a public pathway system. The areas are to be kept in a relatively
natural state, and area residents can enjoy the public pond and a number of shaded areas
with benches and tables. Very minimal, if any, further park development is anticipated.
Estes Park — Figure 15b
As part of a comprehensive plan for the East Dove Road area residential development,
Estes Park compliments Oak Pointe (above) with a 2.3-acre public park area and public
Sri -3-:5
pathways. This small neighborhood park, dedicated and built by the developer (as was Oak
Pointe), features a small pond and large oak trees. No further development is anticipated.
East Haven (former Metro Pool) Property — No map (see Figure t 7)
The SPDC purchased this property in the late 1990s from a previous commercial owner
who has stored noxious chemicals related to swimming pool supplies in the building. The
city saw the opportunity to gain park property and solve a neighborhood safety issue. The
city currently heavily utilizes the building for storage of recreational and other supplies and
has no plans for other development during this planning period.
Other Park and Recreational Facilities
Most of the following facilities have not been included in the Needs Assessment or in the
recommendations above, but they are features of many American parks and might be of
future interest to the citizens of Southlake.
o Shuffleboard
o Children's Garden
o Botanical Garden
o Bocce Ball
o Sculpture Garden
o Croquet Green
o Sculpture and Art in Parks
o Rugby
o Murals
.o Field Hockey
o Interpretive Signage: Nature, Historical, Cultural
o Group Pavilion (event rental)
o Model Airplane Runway
o Mechanical Batting Cage
o Interactive Play Fountain
o Restaurant in a Park
o Family Aquatics Center/Leisure
o Memorial Groves and Gardens
o Exercise Stations
o Community Gardens
Figure 17 deals with existing and potential open space areas. The valuable natural
resources of these areas are worthy of preservation, which the City recognizes with its goal
of securing eleven acres of open space per 1,000 population. Secondarily, inclusion of the
Environmental Preservation and Open Space Master Plan in this document may make the
City of Southlake more competitive on certain Texas Parks and Wildlife grant applications.
The following facilities are appropriate for preserved open space areas:
o Natural Surface Trails
o Bench
o Fishing Pier
5(-)- -6(�
o Picnic Table
o Canoe Launch
o Wetland, Natural or Restored
o Small amphitheater
o Interpretive Trail
Program Implementation and Priorities
A plan is only as good as the methods by which it is used as a tool for the ultimate goal:
implementation. While several substantial athletic facilities needs remain, the city is
relatively on schedule (compared to population size) with it's previous and current
implementation needs. Those that remain, along with several desired non-traditional
venues and the ever -conscious need to obtain and/or preserve natural areas, make for
some difficult decision -making when placed in priority order and weighed against available
funding. This section will provide somewhat of a blueprint for plan implementation and in
what priority order.
Project Ranking Through the 5-Year Capital Improvement Plan (CIP) Process
The CIP planning process has become very sophisticated in recent years in the City of
Southlake. The process, however, begins and ends with projects suggested by the Park
Master Plan. In the early part of each year, city staff analyzes the adopted master plan and
notes facilities and improvements which have not been implemented yet. Staff then
prepares a comprehensive list of projects group by park, area or other logical purpose and
prepares detailed data sheets and preliminary cost estimates. The Park Board then has an
opportunity to make broad suggestions and to advise of project deletions or new projects.
Staff then submits the project list to the CIP Technical Committee (department directors),
who ranks them based on set criteria. The Park Board, SPDC and City Council all have the
opportunity to study those rankings and make adjustments. The ranked projects are then
allocated priority status from the current fiscal year out to year five. Each year, the process
begins again and projects vie for ranking order all over again. Below are the funding
priorities for FY 2005-2006 through 2009-2010:
Phase 1 (year 1) — 2005 - 2006
o Nature Center-- Indoor priority #1
o Liberty Park at Sheltonwood Development (Phase 1) — Outdoor priority #1
o Liberty Park at Sheltonwood Development (Phase 11) --- Outdoor priority #2
o Royal and Annie Smith Park Development — Outdoor priority #3
o Lacrosse Facility — Outdoor priority #4
o Land Acquisition (Community Park) — Outdoor priority #5
Phase 2 (year 2) — 2006 - 2007
o Noble Oaks Park Improvements
o Bob Jones Park Development
o Bicentennial West Lighted Fields
50-?>6
o Koalaty Park Improvements
o Chesapeake Park Improvements
o BMX Bicycle Facility
o Skate Park
Phase 3 (year 3) — 2007 - 2008
o Coker Hike/Bike Trailhead
o Kirkwood / Sabre Linear Park
o Farhat Property Development
o Sand Volleyball Courts
Phase 4 (year 4) — 2008 - 2009
o Recreation Center
o Park Maintenance Facility
Phase 5 (year 5) -- 2009 - 2010
o Community Center— Park Department Offices
o Bob Jones Park— Southern Playground
o Bicentennial Park Drainage / Pond Development
Should the City seek Texas Parks & Wildlife funding for any projects in this list, the
application would be enhanced (receive more points) because of their ranking as listed
priorities. TPWD requires that plans more than two years old be updated to reflect changes
in land and facility inventories and accomplishments since the plan was written. Goals and
objectives may need revision, as well as priorities. These changes, when adopted by the
City Council, become an amendment to the plan. (The plan and any amendments to it must
be reviewed and approved by TPWD in advance of the submittal of any grant application.)
As mentioned in the Introduction, the Southlake City Charter requires a full update of the
parks, recreation, and open space master plan every four years.
Also, a critical consideration for implementation is the maintenance of facilities once they
have been constructed. Security is also a major concern. Texas Parks and Wildlife
Department has suggested strategies that are useful for addressing the maintenance and
renovation of park facilities. The actions relevant to the City of Southlake include:
o Address maintenance at the planning stage by employing design solutions for new
construction and renovations that are heavy duty, vandal proof, durable,
o Low maintenance facilities using state-of-the-art building materials such as recycled
plastics.
o Maintenance and renovation should be equal to new acquisition, giving priority to
projects that provide ways to mitigate costly upkeep and are environmentally sound.
o Establish a park maintenance trust fund which requires funds to be set aside each
year for park maintenance (endowment up front, interest for maintenance and
operations.)
5A-3
o Establish and meet maintenance standards for existing facilities before spending on
additional facilities.
(Source: 1995 TORP - Assessment and Policy Plan, TPWD, 1995)
City of Southlake, Texas
MEMORANDUM
July 12, 2006
TO: Southlake Parks Development Corporation
FROM: Steve Polasek, Director of Community Services
SUBJECT: Approval of proposed FY 2006-07 SPDC Operating Budget
Action Requested: Approval of proposed FY 2006-07 SPDC Operating Budget.
Background
Information: The SPDC Operating fund accounts for revenues received through sales tax,
rental income from Top Flight Gymnastics, and interest earnings. The
proposed Operating Fund also includes operational and capital line item
expenditures. The operational expenses are base budget items as included in
previous years with no proposed changes in funding.
Operations:
• Joint Use Improvements ($20,000)
• Special Projects ($30,000)
Staff is proposing several capital items for the upcoming fiscal year. Capital
expenditures are permissible within the SPDC fund as authorized by Texas
Revised Civil Statutes Article 5190.6, Section 4B. The proposed capital
expenditures total $36,250 and include:
Capital:
72" Out -front Mower ($12,500)
Utility Vehicle —replacement ($9,500)
Utility Vehicle —new ($9,500)
■ Micro -aerator ($4,750)
The SPDC Operating Fund also carries forward the previously approved
funding for the Noble Oaks Park Pond improvements ($100,000).
Fund transfer out of $2,246,380 consists of $1,846,380 for debt service
obligations and $400,000 for the Nature Center project.
Financial
Considerations: The SPDC Operating Fund projects an ending fund balance of $7,998,906
after accounting for revenues, proposed expenditures, and transfers to the
SPDC Debt Service Fund and Capital Projects Fund.
Citizen Input/
,56-i
Southlake Parks Development Corporation
July 13, 2006
Page 2
Board Review: Not applicable.
Legal Review: Not applicable.
Alternatives: Input and discussion as desired.
Supporting
Documents: Supporting documents include the following:
SPDC Operating Fund 1 Debt Service Fund spreadsheets
■ SPDC Operating Fund Supplemental Request detail sheets
Staff
Recommendation: SPDC approval of proposed FY 2006-07 SPDC Operating Budget
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