2006-06-20 SPDC PacketCity of Southlake, Texas
MEMORANDUM
June 13, 2006
TO: SPDC Board of Directors
FROM: Steve Polasek, Director of Community Services
SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Parks
Development. Corporation Meeting - Tuesday, June 20, 2006
Please note the meeting time -- Tuesday, June 2#' at 4.00._p.m, preceding the regular City
Council meeting.
Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Corporation about non -agenda items. During this proceeding it is important that the
Corporation not deliberate (discuss among yourselves) or take action on any item brought
up at this time. The Corporation ' s options during this topic are 1) to listen, 2) ask
questions and respond to the presenter only, 3) request staff to look into the issue and
report back to the Corporation or 4) request that the Chair put the item on a future agenda
for the Corporation to discuss or consider.
2. Agenda Item No. 5. Administrative Comments:
A. July Meeting Date - The SPDC meeting in July is tentatively scheduled for the 18tn
We would like SPDC to consider the possibility of conducting the meeting on a different
date and time to be determined if needed for budget and scheduling considerations.
B . Trail Grant Application - The Southlake Mounted Patrol, a 501 C-3 organization, is
applying for a grant from the National Recreational Trails Fund in Texas. If awarded,
these funds may be used for trail and trailhead improvements in the Corps of Engineers
lease property adjacent to and in Bob Jones Park. Proposed improvements include
covered picnic tables at the trailheads, a fenced corral, surface improvements to trailhead
parking areas, and erosion control and trail surface improvements throughout the trail
system. Proposed improvements within Bob Jones Park adhere to the Southlake Parks,
Recreation, and Open Space Master Plan. This is a 20% matching funds grant, funded on
a cost reimbursement basis. If awarded, Southlake Mounted Patrol will come before the
Parks Board for review and consideration of the proposed improvements and may request
matching funds through SPDC.
3. A enda Item No. 6A. Consent: Approval of the minutes for the SPDC meeting held March
21,_2006. If you have corrections to the meeting minutes, please let Deputy City Secretary
Tara Brooks know in advance or make it part of the motion for consideration. Tara can be
reached via e-mail at tbrooks@ci.southlake.tx.us or by calling her at (817) 748-8015.
4. Agenda Item No. 7A. Consider: Recommendation of 13LOposed trail improvement. project on
Shady Oaks Drive from FM 1709 to Love_Henry Court. - In conjunction with the
SPDC Board of Directors
Board Meeting — Tuesday, June 20, 2006
Page 2
Departments of Public Works and Planning, staff reviewed various City sidewalk and trail
projects for implementation. The proposed projects were grouped and are intended to be
constructed as a single project in order to achieve economies of scale. Funding for these
projects consists of $111,160 in the SPDC CIP and $200,000 from the Strategic Initiative
Fund.
The recommended trail section to be constructed utilizing SPDC funds is a portion on the
east side of Shady Oak Drive from FM 1709 to Love Henry Court. The trail will be eight foot
in width and no.w. acquisition is minimal as the City currently owns the majority of property
(Evans purchase). With the sidewalk previously constructed along the west side of Shady
Oaks Drive, the proposed trail will allow for connection from Highland Street south to FM
1709 and the City's main east/west trail. For your information we have also included details
regarding the Strategic Initiative Fund trail segments in your packet memo.
The Parks Board reviewed and recommended approval of the trail improvements on Shady
Oaks Drive from FM 1709 to Love Henry Court (5-0) at their June 12, 2006 meeting. City
Council approved this item at their June 6, 2006 meeting with the understanding that Parks
Board and SPDC review and recommendation of the section along Shady Oaks Drive is
pending upcoming meeting dates. We are very excited to move forward with these
improvements as pedestrian mobility continues to be a high priority for the citizens of
Southlake.
5. Agenda Item No. 7B . Consider: Recommendation for approval of the Bob Jones Nature
Center Conceptual Plan — City staff, representatives of the Bob Jones Nature Center, and
Schrickel, Rollins and Associates have been working to develop conceptual plans for the
Bob Jones Nature Center to include the building floor plan, building elevations, and site
layout. The currently approved project budget is $85,000 for planning and development.
As previously reviewed with the Parks Board at their April 10, 2006 meeting, cost
estimates to "open" the facility and make useable to the public are $167,000.
Supplementary costs for additional site and facility improvements as identified in the design
and planning process include $382,000. Total project cost is estimated at $552,000 with
additional project funding to be considered as part of the upcoming CIP review process.
The Parks Board reviewed and recommended approval of the Bob Jones Nature Center
conceptual plans (6-0) at their May 8, 2006 meeting. Recommendation for approval of this
item allows for future development of bid documents based on the accepted conceptual
plans. This is a companion item to the provision of an amendment to the current agreement
with Schrickel, Rollins and Associates, Inc., to include design and construction
documentation for full site development as represented in the conceptual plans. The City
Council will consider this item at their June 20, 2006 meeting immediately following
SPDC.
6. Agenda Item No. 7C. Consider: Recommendation to amend therofessional services
agreement with Schrickel Rollins and Associates Inc. for design and en ineerin of the
SPDC Board of Directors
Board Meeting — Tuesday, June 20, 2006
Page 3
Bob Jones Nature Center — Staff, in conjunction with representatives from the Bob Jones
Nature Center, have been working with the firm of Schrickel, Rollins, and Associates, Inc.
on general site master planning and design of the nature center. The current approved
project budget is $85,000 for planning and development. The City currently has a contract
in place with Schrickel, Rollins and Associates in the amount of $14,365 for site master
planning and construction document development based on a $70,000 project budget.
The cost estimate to "open" the facility and make useable to the public is $167,000.
Supplementary costs for additional site and facility improvements as identified in the design
and planning process include $382,000, Total project cost is estimated at $552,000.
Following Parks Board direction, staff requested Schrickel, Rollins and Associates, Inc. to
submit a proposal to revise their agreement to perform professional services for the design
of the site based on the conceptual plans as presented.
Based on a revised construction budget of $552,000, Schrickel, Rollins and Associates
have submitted a proposal to perform additional professional services for the design
development phase, construction documents phase, construction bidding phase, associated
surveying and geotechnical services, and construction observation/contract administration
for an amount of $58,700, An additional $3,000 for reimbursable expenses is also
requested for accessibility reviews and necessary permitting for a total additional amount
not to exceed $61,700, Including the portion of the original contract amount designated for
schematic design/construction ($9,000), the total fees represent approximately 12.8 % of
the project budget. This fee is slightly higher than typical due to rehabilitation of an
existing structure and inclusion of additional surveying and geotechnical services.
Funding in the amount of $85,000 for Bob Jones Nature Center planning and development
is approved within the SPDC CIP ($70,000) and Park Dedication Fund ($15,000). The
proposed amendment to the agreement and reimbursable expenses is $61,700 . Funding in
the amount of $70,365 is currently available within the funding sources listed above and
based on direction from. the Boards and Council these funds may require reallocation to
address the amended design fees associated with the proposed professional services.
Funding for the actual construction of the Bob Jones Nature Center will be addressed as
part of the upcoming CIP process and assumes a construction budget of $552,000.
The Parks Board reviewed and recommended approval (5-0-1) at their May 8, 2006
meeting and City Council will consider this item at their June 20, 2006 meeting
immediately following SPDC.
7. Other item included in your packet for your information:
Sales Tax Report
0 Capital Projects Status Report
SPDC Board of Directors
Board Meeting — Tuesday, June 20, 2006
Page 4
We appreciate your commitment and service to the City. If you have any questions regarding
the agenda or materials, please feel free to contact me at (817) 748-8018.
SP
STAFF CONTACT INFORMATION:
Steve Polasek, Director of Community Services, (817) 748-8018
Chris Tribble, Deputy Director of Community Services (817) 748-8021
Sharen Jackson, Director of Finance, (817) 748-8042
irl4cr nr ens2f161,21 a 9PAX na
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
June 20, 2006
LOCATION: Town Hall Council Chamber
1400 Mainz Street, Southlake, Texas
REGULAR SESSION 4:00 P.M.
Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation
regarding prospective gift, Executive Session may be held for the Southlake Parks
Development Corporation to seek advise from the City Attorney as to the posted
subject matter of this Southlake Parks Development Corporation meeting.
3. Reconvene: Action necessary on item discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS
A. July Meeting Date
B. Trail Grant Application
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation .Board and will be enacted with one motion. There will be no separate discussion of
items unless a .Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes for the SPDC meeting held March. 21, 2006.
REGULARAGENDA:
7. Consider:
A. Recommendation of proposed trail improvement project on Shady Oaks Drive
from FM 1709 to Love Henry Court.
B. Recommendation for approval of the Bob Jones Nature Center Conceptual Plan.
C. Recommendation to amend the professional services agreement with Schrickel,
Rollins and Associates, Inc., for design and engineering of the Bob Jones Nature
Center
SPDC Meeting
Page 2 of 3
S. Discussion: No items this agenda.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, on Friday, June 16, 2006 at 5:00 p.m, pursuant to the Texas Government
Code, Chapter 551. ""'","+•.,,
Aa- 0 4.,e-w
Lori A. Farwell, TIWC
City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise
the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable
accommodations will be made to assist you.
SPDC Meeting
Page 3 of 3
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation. Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary
Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property..
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: MARCH 21 2006
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members Present: President Keith Shankland, Vice -President Carolyn Morris (arrived at 4:12
p.m), Secretary Sherry Berman and Board Members Elaine Cox (arrived at 4:28 p.m), Mike Mills, and
Virginia M. Muzyka.
Board Members Absent: Laura K. Hill.
Staff Present: Assistant City Manager James C. Blagg, Director of Community Services Steve Polasek,
Deputy Director of Community Services Chris Tribble, Director of Finance Sharen Jackson, and Deputy
City Secretary Tara Brooks.
Agenda Item No. I. Call to order.
The meeting was called to order by President Shankland at 4:02 p.m.
Alzenda Item No. 2. Executive Session 1 Agenda Item No. 3 Reconvene.
President Shankland announced the Board would go into Executive Session at the end of the meeting.
Agenda Item No. 4. Public Forum.
No one spoke during the public forum.
Agenda Item No. S. Administrative Comments.
There were no administrative comments.
CONSENT AGENDA
Agenda Item No. 6A. Approval of the minutes for the SPDC meeting held February 21 2006.
Motion was made to approve the minutes of February 21, 2006, as presented.
Motion:
Berman
Second:
Mills
Ayes:
Berman, Mills, Muzyka, Shankland
Nays:
None
Approved:
4-0
REGULAR AGENDA
Agenda Item No. 7A. Recommendation for authorization for the purchase of a tractor from
Saginaw Implement Co. in the amount of $25 934 through the Buy Board coo erative urchasin
contract. Deputy Director Tribble presented this item to the Board.
Unofficial Southlake Parks Development Corporation Meeting Minutes, March 21, 2006
Page I of 3
(N-\
Motion was made to recommend authorization for the purchase of a tractor from Saginaw Implement
Co., in the amount of $25,934 through the Buy Board cooperative purchasing contract.
Motion: Berman
Second: Mills
Ayes: Berman, Mills, Muzyka, Shankland
Nays: None
Approved: 4-0
A ends Item No. 7B. Consider allocation of SPDC Pro'ect Reserve Funds in the amount of
$37 825 for Nature Center Improvements. Director Polasek presented this item to the Board. The
Board discussed the asbestos study and the costs of removing the asbestos.
Vice -President Morris arrived during the discussion.
Motion was made to approve allocation of Nature Center Improvements for the asbestos abatement in
the amount of $37,825.
Motion: Morris
Second: Mills
Ayes: Berman, Mills, Morris, Muzyka, Shankland
Nays: None
Approved: 5-0
Agenda. -Item No. 2. Executive Session. President Shankland announced SPDC would be going into
Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city
attorney; Section 551.072, deliberation regarding real property; Section 551.073, deliberation
regarding a prospective gift. The Board adjourned for Executive Session at 4:18 p.m. Executive
Session began at 4.25 p.m. and ended at 4:45 p.m.
Board Member Cox arrived during Executive Session.
Agenda Item No. 3._ Reconvene. President Shankland reconvened the meeting at 4:46 p.m. President
Shankland asked if there was any action necessary as a result of the Executive Session. No action was
necessary.
Agenda Item No. S. Discussion.
There were no items for discussion.
Agenda Item No. 9. Adjournment.
With there being no other business to discuss, President Shankland adjourned the meeting at 4:47 p.m.
Unofficial Southlake Parks Development Corporation Meeting Minutes, March 21, 2006
Page 2 of 3
G R -'a.
ATTEST:
Tara Brooks
Deputy City Secretary
Keith Shankland
President
Unofficial Southlake Parks Development Corporation Meeting Minutes, March 21, 2006
Pag 3 of 3
U A -�
City of Southlake, Texas
TO:
FROM:
SUBJECT:
MEMORANDUM
June 7, 2006
Southlake Parks Development Corporation
Steve Polasek, Community Services Director
Recommendation of proposed trail improvement project on Shady Oaks Drive from FM
1709 to Love Henry Court
Action Requested: Recommendation to City Council for approval of implementation of proposed
trail project using FY 2005-06 SPDC Capital Improvement Plan funds.
Background
Information: In conjunction with the Departments of Public Works and Planning, staff
reviewed various City sidewalk and trail projects for implementation. The
proposed projects were grouped and are intended to be constructed as a single
project in order to achieve economies of scale. Funding for these projects consists
of $111,160 in the SPDC C1P and $200,000 from the Strategic Initiative Fund.
The recommended trail section to be constructed utilizing SPDC funds is a
portion on the east side of Shady Oak Drive from FM 1709 to Love Henry Court.
The trail will be eight foot in width and no.w. acquisition is minimal as the City
currently owns the majority of property (Evans purchase). With the sidewalk
previously constructed along the west side of Shady Oaks Drive, the proposed
trail will allow for connection from Highland Street south to FM 1709 and the
City's main east/west trail.
Although not for consideration as part of this submittal, the Strategic Initiative
Fund Projects are provided as an informational item. The FY 2005-06 budget
earmarked $200,000 in the Strategic Initiative Fund for various sidewalk projects
throughout the city. Based on the 2005 Pathways Plan, the existing trail/sidewalk
network, opportunity to reach various city destinations, specifically schools, staff
is recommending the following sections for funding in the FY 2006-06 budget:
1. North Carroll Avenue from Estes Park to Carroll Meadows;
2. North Carroll Avenue from Taylor Street to Carroll Middle School;
3. Silicon Drive from Nolen Drive to Dragon Stadium;
4. W. Continental Boulevard from Deer Hollow Boulevard to Peytonville
Avenue along the north side of Continental Blvd.;
5. Continental Boulevard from Old Union Elementary School to Carroll
Avenue along Noble Oaks Park
6. Byron Nelson from Parkwood Drive to FM 1709 along the city property;
7. FM 1709 at Foxborough; and
8. S. Carroll Avenue from Westmont Dr. to the future Shops of Southlake.
Attached with this memo are maps depicting the location and details of each of
the proposed segments. The construction of these sidewalks is proposed to be
managed by the Public Works Department. Public Works is proposing to
construct these projects through the use of an interlocal agreement with the City
Southlake Parks Development Corporation
June 7, 2006
Page 2 of I
of Grapevine. The City of Grapevine has an annual contract for the construction
of concrete flatwork suitable for constructing concrete sidewalks and trails.
Financial
Considerations: The construction cost for each of the above segments is as follows:
SPDC P.
V GI.G
Se meat
Estimate
Comment
1.
Shad Oates Dr. from FM 1709 to Love He Court
$ 95,000
Drainage issues
S
Fl-[[LG
u:
SeJmeat
Estimate
Comment
1.
N. Carroll Avenue from Estes Park to Carroll Meadows
$ 9,888
In R-O-W
2.
N. Carroll Avenue (from Taylor St. to Carroll Middle
School
$ S,S44
*Easement Re 'd
3.
Silicon Drive from Nolen to Dragon Stadium
$ 29,568
In R-O-W
4.
W. Continental Blvd. along Southlake Woods
$ 18,144
In R-O-W
5•
E. Continental Blvd. at Noble Oaks Paris
$ 9,600
On City ro e
6.
Byron Nelson Walk
$ 25,632
On City roe and R-O-W
7.
FM 1709 at Foxborough
$ 70,856
*Easement Re 'd
8.
S. Carroll Avenue (from Westmont Dr. to Shops of
Southlake)
$ 13,000
In R-O-W
Total
$182,232
The above estimates do not include the cost of easements that may be required
and landscaping costs. The above estimates do include a 20% contingency to
address any site specific conditions such as retaining walls or drainage.
Citizen Input/
Board Review: The Parks Board reviewed and recommended approval of the trail improvements
on Shady Oaks Drive from FM 1709 to Love Henry Court (5-0) at their June 12,
2006 meeting.
City Council approved this item at their June 6, 2006 meeting with the
understanding that Parks Board and SPDC review and recommendation of the
section along Shady Oaks Drive is pending based upon upcoming meeting dates.
Legal Review: None at this time
Alternatives: SPDC review and recommendation
Supporting
Documents: Location Maps
Staff
Recommendation: SPDC recommendation to City Council for approval of implementation of the
proposed trail project using FY 2005-06 SPDC Capital lmprovement Plan funds.
Southlake Parks Development Corporation
Tune 7, 2006
Page 3of11
Attachments — Location Maps
SPDC CIP FUNDS:
Shady Oaks Dr. (from P.M. 1709 to Love Henry Ct.)
F\ -3
Southlake Parks Development Corporation
June 7, 2006
Page 4 of 11
STRATEGIC INITIATIVE FUND:
N. Carroll Avenue (from Estes Park to Carroll Meadows)
'I A- L—s
Southlake Parks Development Corporation
June 7, 2006
Page 5 of 11
N. Carroll Avenue (froth Taylor St. to Carroll Middle School)
,-� F, -S
Southlake Parks Development Corporation
June 7, 2006
Page 6of11
Silicon Drive (from Nolen to Dragon Stadium)
Southlake Parks Development Corporation
June 7, 2006
Page 7 of 11
W. Continental Blvd.. along Southlake Woods
A-M
Southlake Parks Development Corporation
June 7, 2006
Page 8 of 11
E. Continental Blvd. at Noble Oaks Park
Soutblake Parks Development Corporation
June 7, 2006
Page 9ofII
Byron Nelson Walk
Southlake Parks Development Corporation
June 7, 2006
Page 10 of 11
FM 1709 at Foxborough
'`1 P - \ a
Southlake Parks Development Corporation
June 7, 2006
Page 11 of 11
S. Carroll Avenue (from Westmont Dr. to Shops of Southlake)
,-� P,w\\
utty of aoutniaKe, i exas
TO:
FROM:
SUBJECT:
MEMORANDUM
June 7, 2006
Southlake Parks Development Corporation
Steve Polasek, Director of Community Services
Recommendation for approval of Bob Jones Nature Center Conceptual Plan
Action Requested: SPDC recommendation to City Council for approval of the Bob Jones Nature
Center Conceptual Plan.
Background
Information: City staff, representatives of the Bob Jones Nature Center, and the firm of
Schrickel, Rollins and Associates, Inc. have been working to develop the
conceptual plan for the Bob Jones Nature Center to include the building floor
plan, building elevations, and site layout. General comments were received
from the Parks Board at their April 10, 2006 meeting and will be
incorporated as part of construction documentation development.
Recommendation for approval of this item allows for future development of
bid documents based on the accepted conceptual plans.
Financial
Considerations: Currently approved project budget is $85,000 for planning and development.
Cost estimates to "open" the facility and make useable to the public is
$167,000. Supplementary costs for additional site and facility improvements
as identified in the design and planning process include $382,000. Total
project cost is estimated at $552,000 with additional project funding to be
considered as part of the upcoming CIP review process.
Financial Impact: Not applicable.
Citizen Input/
Board Review: The City Council will consider this item at their June 20, 2006 meeting
immediately following SPDC.
The Parks Board reviewed and recommended approval of the Bob Jones
Nature Center conceptual plans (6-0) at their May 8, 2006 meeting.
The Parks Board reviewed the conceptual plans at their April 10, 2006 meeting
with general direction to move forward, thus allowing placement as a consider
item on an upcoming agenda based on the conceptual plans presented and
general comments received.
Bob Jones Nature Center participated with staff, Schrickel, Rollins, and
Associates, Inc., and Council member Carolyn Morris as part of planning
and design process.
Southlake Parks Development Corporation
June 7, 2006
Page 2
Legal Review: Not applicable.
Alternatives: SPDC review and recommendation.
Supporting
Documents: Supporting documents include:
■ Conceptual Site Plan
■ Conceptual Floor Plan
■ Conceptual Building Exterior
■ Cost estimates
Staff
Recommendation: SPDC recommendation to City Council for approval of the Bob Jones Nature
Center Conceptual Plan.
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Southlake Parks Development Corporation
June 7, 2006
Page 5
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June 7, 2006
Page 6
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Southlake Parks Development Corporation
June 7, 2006
Page 8
.,,-- e,mE�rtnnI 0HANTITY UNIT UNIT PRICE TOTAL
Nature Center Building Exterior
Demolition
Sidin Second Floor
Stone Sidinq
Seam Metal Roofing
Siding First Floor
Windows
Windows Screen
Windows Small
Paintin
caulking/Sealing1
1
808
1,228
3,486
1,228
9
15
14
1
LS
SF
SF
SF
SF
EA
EA
EA
LS
LS
1
4
4
12
7
4
1,500
500
700
1,400
00
1,
65
2,965
14,736
24,404
4,298
13,500
7,500
9,800
1,500
400
1
2
3
4 ;Standing
5
6
7
$
9
10
SUBTOTAL: $80,000
e: % ,4 rrr
SUBTOTAL: $84,000
• - r% $8,000
SUBTOTAL: $92,Dp0
PROJECT TOTAL. $92,000
�'A Caj _--I
Southlake Parks Development Corporation
June 7, 2006
Page 9
UNIT UNIT PRICE TOTAL
r
Nature Center Site
Front Steps -and Additional Pavement in Front of
Six Foot Wide Decomposed Granite Trails
Pavilion, 20 x30
Pond Im movements and Planting1
Interpretive & W findin S1111 ins
Planting Around House and Gathering Area
Fill and Pave Swimmin Pool
Miscellaneous Demolition
D Stack RetainingWall
New electrical Service, Prima & Secondary1
Li htin for 1=nt Road &Parkin
Site Lighting, Pavilion, Barn, and Misc.
Controls
Trellis, 8'x16'
1
7,200
1
1
1
1
1
140
1
1
1
LS
LF
LS
LS
LS
LS
LS
L
LF
LS
LS
LS
LS
2,000
3
40,000
15,000
10,000
5,000
8,500
2,0
150
30,000
45,000
33,000
12,000
2,000
18,000
40,000
15,000;
10,000
5,000
2,000
2,000
21,000
30,000
45,000
33,000
12,000
1
T
3
4
5
6
7
8
9
10
11
12
13
1
LS
7,500
7,500
14
SUBTOTAL: $249,000
SUBTOTAL:
NM. I I e M Soft Cost
$261
"A6-"i
Southlake Parks Development Corporation
June 7, 2006
Page 10
Nature Center Building Interior & Site
1 SuboBui'dnv'
Natr
2 SubAd
3 Sub Total
ITY UNIT UNIT PRICE TOTAL
1 LS '145,000 145
9 I LS 1 249
SUBTOTAL: $475,000
SUBTOTAL: $499,000
OH : P. 1% $50,000
SUBTOTAL: $549,000
Soft Cost $3,000
"Nb_ `
City of Southlake, Texas
MEMORANDUM
June 7, 2006
TO: Southlake Parks Development Corporation
FROM: Steve Polasek, Director of Community Services
SUBJECT: Recommendation to amend the professional
services
r of the Bob Jones Nature Center Rollins
and Associates, Inc., for design and engineering
Action Requested: Recommendation to City Council to amend the current professional services
agreement with Schrickel, Rollins, and Associates, Inc., for the design and
engineering of the Bob Jones Nature Center ($58,700), plus reimbursable expenses
($3,000) for an additional amount not to exceed $61,700 based on a project design
budget of $552,000.
Background
Information: Staff, in conjunction with representatives from the Bob Jones Nature Center, has
been working with the firm of Schrickel, Rollins, and Associates, Inc. on general
site master planning and design of the nature center. The current approved project
budget is $85,000 for planning and development. The City currently has a contract
in place with Schrickel, Rollins and Associates in the amount of $14,365 for site
master planning and construction document development based on a $70,000 project
budget.
The cost estimate to "open" the facility and make useable to the public is $167,000.
Supplementary costs for additional site and facility improvements as identified in the
design and planning process include $382,000. Total project cost is estimated at
$552,000 with additional project construction funding to be considered as part of the
upcoming CIP review process. Following Parks Board direction, staff requested
Schrickel, Rollins and Associates, Inc. submit a proposal to revise their agreement
to perform professional services for the design of the site based on the conceptual
plans as presented.
Based on a revised construction budget of $552,000, Schrickel, Rollins and
Associates have submitted a proposal to perform additional professional services for
the design development phase, construction documents phase, construction bidding
phase, associated surveying and geotechnical services, and construction
observation/contract administration for an amount of $58,700. An additional $3,000
for reimbursable expenses is also requested for accessibility reviews and necessary
permitting.
Financial
Consideration: Funding in the amount of $85,000 for Bob Jones Nature Center planning an
development is approved within the SPo� agreement Oand reimburs) and Park ablercexpensesation is
nd
($15,000). The proposed amendment
$61,700. Funding in the amount of $70,365 is available within the currently
c— — \
Southlake Parks Development Corporation
June 7, 2006
Page 2
allocated funding sources and based on direction from the Boards and Council may
be required to be reallocated to address the amended design fees associated with the
proposed professional services,
Funding for the construction of the Bob Jones Nature Center will be addressed as
part of the upcoming CIP process and assumes a construction budget of $552,000.
Financial Impact: Not applicable.
Citizen Input/
Board Review: City Council will consider this item at their June 20, 2006 meeting immediately
following SPDC.
The Parks Board recommended approval (5-0-1) at their May 8, 2006 meeting.
Following a review of the conceptual plans at their April 10, 2006 Parks Board
meeting, the Board provided general direction during discussion to support the full
process, move ahead with the full construction set, and seek an amendment to the
current contract with Schrickel, Rollins and Associates, Inc. to be considered at a
future meeting.
The 2005 Parks, Recreation, and Open Space Master Plan identifies the development
of the Bob Jones Nature Center as the #1 Indoor Priority.
Legal Review: The current contract with Schrickel, Rollins and Associates, Inc., for design services
relating to the Bob Jones Nature Center development has been reviewed by the City
Attorney. If recommended for approval, the amendment will be revised using City
formatting and reviewed by the City Attorney.
Alternatives: Alternatives may include:
■ SPDC recommendation as submitted
■ SPDC recommendation with input as desired
■ SPDC decision not to recommend the proposed contract amendment
Supporting
Documents: Supporting documents include the following:
■ Exhibit "A" - Copy of proposed amendment from Schrickel, Rollins and
Associates, Inc.
Staff
Recommendation: SPDC recommendation to City Council to amend the current professional services
agreement with Schrickel, Rollins, and Associates, Inc., for the design and
engineering of the Bob Jones Nature Center ($58,700), plus reimbursable expenses
($3,000) for an additional amount not to exceed $61,700 based on a project design
budget of $552,000.
Southlake Parks Development Corporation
June 7, 2006
Page 3
EXHIBIT "A"
Amendment to Professional Services Contract dated October 26, 2005
Between the City of Southlake and Schrickel, Rollins and Associates, Inc.
for
BOB JONES NATURE CENTER FACILITY IMPROVEMENTS
City of Southlake
May 4, 2006
Master planning and schematic design for this project were completed under the
original contract for the improvements as included in Opinion of Probable Cost
dated April 4, 2006, $552,000. This amount includes the original $70,000 construction
budget.
Based on a construction budget of $552,000, professional services for the design
development phase, construction documents phase, construction bidding phase, and
associated surveying and geotechnical services shall be $55,200 less the $9,000 in the
original contract attributable to the schematic design phase/construction
documentation fees associated with the remodel of the house, for an additional
amount of $46,200, subject to Section D(2) of the original contract.
Professional services for construction observation/contract administration shall be
$12,500.
If desired, the consultant will provide design for new city water service for an
additional $3,000 (exclusive of impact or other fees).
Expenses such as for accessibility review, permitting, environmental studies,
SWPPP, etc. will be billed as reimbursables, if they are incurred ($3,000 est.).
�G.--5
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
112% SALES TAX REPORT
2005-06 Collected Budget Balance
Bud et to Date Balance Percent
3,405,532 2 269 660 $1,135,872 33.35%
FISCAL
FISCAL
FISCAL.
YEAR
% Inc
YEAR
% Inc
YEAR
% Inc
MONTH
03-04
-Dec
04-05
-Dec
05-06
-Dec
October
$196,025
9.2%
$203,269
3.7%
$459,781
126.2%
November
207,624
13.5%
231,403
11.5%
256,504
10.8%
December
295,221
-1.4%
354,293
20.0%
405,410
14.4%
January
199,814
14.8%
214,607
7.4%
246,505
14.9%
February
156,632
-0.7%
202,142
29.1%
234,949
16.2%
March
253,443
1.9%
314,982
24.3%
361,225
14.7%
April
222,233
8.6%
242,241
9.0%
305,284
26.0%
May
206,482
-7.6%
241,379
16.9%
-100.0%
June
262,967
18.6%
309,404
17.7%
-
-100.0%
July
201,226
-0.8%
221,883
10.3%
-100.0%
August
200,172
4.4%
255,788
27.8%
-100.0%
September
259,852
4.8%
301,937
16.2%
-100.0%
$2.661.692
$3.093.328
$2.269.660
TOTAL
Three Year Revenue Comparison
by Month
$500,000
$460,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$60,000
$0
&I toy` 10,
®FISCAL YEAR 03-04 ® FISCAL YEAR 04-05 M FISCAL YEAR 05-06
Actual
Budget
Actual
Estimated
(budget-est.)
%
2004-05
2005-06
2005-06
2005-06
Difference
Change
October
$ 203,269
$
219,531
$
459,781
$
459,781
$
240,251
118.19%
November
$ 231,403
$
249,916
$
256,504
$
256,504
$
6,589
2.85%
December
$ 354,293
$
382,637
$
405,410
$
405,410
$
22,774
6,43%
January
$ 214,607
$
231,775
$
246,505
$
246,505
$
14,730
6,86%
February
$ 202,142
$
218,313
$
234,949
$
234,949
$
16,637
8.23%
March
$ 314,982
$
340,181
$
361,225
$
361,225
$
21,045
6,68%
April
$ 242,241
$
261,620
$
305,284
$
306,284
$
43,664
18.03%
May
$ 241,379
$
277,586
$
-
$
277,586
$
-
0,00%
June
$ 309,404
$
355,814
$
-
$
355,814
$
-
0.00%
July
$ 221,883
$
255,166
$
-
$
255,166
$
-
0.00%
August
$ 255,788
$
294,156
$
-
$
294,156
$
-
0,00%
September
$ 301,937
$
318,839
$
-
$
318,839
$
-
0.00%
TOTALS
$ 3,093,328
$
3,405.532
$
2,269,660
$
3.771,220.67
$
365.688
167,27%
S®UTHLAKEE PARK DEVELOPMENT CORPORATION
Capital Projects Status Report
June 2006
Liberty Garden Phase II ; -
Status: uompiete. Haamons to bicentennial Park irrigation system to cover
surrounding turf.area to be installed in June.
GPIs Soit all +Compie F Y .2�04 2005
E ernporary parking has Seen aaaea (:3u-:35 spaces) in anticipation of
additional parking approved in the SPDC CIP for fiscal year 2005-06.
otatus: Additions to irrigation, installation of sod on sunny areas and mulch
under trees in June
Nature tenter Impaeme>uts
status: -5ne concept plans ana noose renovation plans by Schrickel, Rollins
and Associates are completed, with construction documents and estimates to follow.
Alterations to entry on E. Bob Jones Road to improve appearance to front gate and
help secure property have been completed by Parks maintenance staff. Staff is
currently reviewing engineering firms to develop specifications for asbestos
abatement.
Ca>r"ps of. Engneer Walnut Grtivc Perk. ,
Status: ongoing trail maintenance.
rrD ARK
Royal aucl,Annie Smith Park F:Y' 20U'5.a36
Status: Funding approvea in r-Y LUUS-UEi SPUC CIP for development. City is
in negotiations with firm for completion of Master Plan.
Liberty Parkat`S�F. . 20,03.'-- 2 04
Status: i•-unaing approved in FY 2005-06 SPDC CIP for development. City is
in negotiations with firm for completion of Master Plan.
Page I