1998-11-23
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
November 23, 1998
MINUTES
Board Members Present: President Scott Martin; Members: Robin Jones, Ronnie Kendall, Norm
Lyons, Rick Stacy, and Bethann Scratchard
Board Members Absent: Ralph Evans
Staff Present: City Manager Curtis E. Hawk, Assistant City Manager Shana Yelverton, Director of
Community Services Kevin Hugman, Park Planning and Construction Superintendent Ben Henry,
Director of Finance Lou Ann Heath, and Secretary to the City Manager Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Scott Martin at
6:00 p.m.
Agenda Item No. 2, Executive Session.
President Martin announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 6:02 p.m.
SPDC returned to open session at 6:30 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to authorize staff to proceed with the purchase contract for the Wilkinson property.
Motion: Kendall
Second: Scratchard
Ayes: Kendall, Scratchard, Lyons, Martin, Jones, Stacy
Nays: none
Approved: 6-0
Agenda Item No. 4. PUBLIC FORUM.
Larry Abernathy, coordinating volunteer for the construction of pavilions at Bicentennial Park, was
present and briefed the Board on the status of construction of the pavilions. Mr. Abernathy
commented that the materials have been received, and he stated that they were looking for volunteers
to help assemble the pavilions over the next two - three weeks. Mr. Abernathy commented that a
total of $28,000 was raised, but he is asking SPDC for a match of $10,000 (see item No. 5B). Board
members praised Mr. Abernathy for a great job.
SPDC MEETING NOVEMBER 23, 1998, PAGE 1 OF 3
CONSENT AGENDA.
5A. Approval of regular SPDC meeting minutes for October 26, 1998.
5B. Approve additional $10,000 in matching funds to Southlake Community Playgrounds, Inc. for
construction of pavilions. At its August 17, 1998 meeting, SPDC approved matching funds in
the amount of $15,000 for Mr. Larry Abernathy with Southlake Community Playgrounds, Inc.
for the purpose of constructing pavilions at Bicentennial Park. Mr. Abernathy has since that
time raised additional funds for a total amount of $28,000. He is now requesting an additional
$10,000 match from SPDC to bring the total funds available for this project to $53,000.
6A. Moved to Consent: Change Order #1 to Thomas Brothers Grass for preparation of soil prior to
laying sod at Bob Jones Park. Additional soil preparation is needed to address the poor soil
conditions brought on by the delay of laying the sod. Change Order #1 in the amount of
$5,603.80 is being requested.
6B. Moved to Consent: Authorization to advertise for bids for moving Monticello Information
Center to Bob Jones Park. The building is being donated by Terry Wilkinson for use at the
Bob Jones Park Nature Center. The Park Board at its meeting on October 12 accepted the
building. Funds are available in the 1997-98 SPDC budget under planning for the Nature
Center.
Motion was made to approve Consent Agenda items 5A, 5B, 6A, and 6B.
Motion: Stacy
Second: Jones
Ayes: Stacy, Jones, Scratchard, Lyons, Martin, Kendall
Nays: none
Approved: 6-0
Agenda Item No. 7A. Financial Report/Budget.
Finance Director Lou Ann Heath handed out to the Board an updated project report which includes
carry over projects and projects that have been awarded but not yet paid. Ms. Heath commented that
the City auditors would be starting their process on December 7, and SPDC items will be included in
their audit report.
Agenda Item No. 7B. Status Report of SPDC Projects.
Park Planning and Construction Superintendent Ben Henry was present to answer questions of the
Board. He updated members on the status of construction of the tennis courts commenting that the
electrician has been given a release to begin preliminary work. Mr. Henry commented that he hoped
during the preliminary and final stages of electrical work, the contractor will be able to get started on
lighting on fields one and three.
Mayor Stacy questioned the practice fields, which were discussed previously for Bob Jones Park, that
James Arnold Construction was going to try and work in. Ben Henry explained that James Arnold's
SPDC MEETING NOVEMBER 23, 1998, PAGE 2 OF 3
project was closed out. He commented that staff did not want to further complicate things with the
State by bringing in a change order that the State probably would not consider for refunding and
which might slow the process down further. Mayor Stacy wanted to reiterate the need for practice
fields prior to spring.
Robin Jones commented that the first Teen Center meeting was held. Ms. Jones stated that
approximately 40 people showed up and formed committees to get things going. Mr. Martin
commented that it was a good meeting and they are looking forward to getting more volunteers. Ms.
Jones further commented that a committee was formed to explore the possibility of entering into some
kind of joint use agreement for the natatorium and the gymnastics center.
Agenda Item No. 8. Adjournment.
Motion was made and carried to adjourn the meeting at 6:50 p.m.
President Scott Martin
ATTEST:
Kim ush
Secretary to the City Manager
SPDC MEETING NOVEMBER 23, 1998, PAGE 3 OF 3