Loading...
1998-06-15 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING June 15, 1998 MINUTES Board Members Present: Vice President Ralph Evans; Members: Ronnie Kendall, Scott Martin, Rick Stacy, Bethann Scratchard, Robin Jones, Norm Lyons Staff Present: City Manager Curtis E. Hawk, Interim Director of Parks and Recreation Kevin Hugman, Park Planning and Construction Superintendent Ben Henry, Finance Director Lou Ann Heath, Secretary to the City Manager Kim Bush Agenda Item No. 1. Call to order. The meeting was called to order by Vice President Ralph Evans at 6:00 p.m. Mr. Evans introduced and welcomed Mr. Norm Lyons as the newest member to the Board. Agenda Item No. 2. Executive Session. Vice President Evans announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. SPDC adjourned for Executive Session at 6:05 p.m. SPDC returned to open session at 7:00 p.m. Agenda Item No. 3. Reconvene. There was no action necessary as a result of the Executive Session. CONSENT AGENDA. Item No. 4. Approval of the meeting minutes for May 18, 1998. Motion was made to approve the minutes of May 18, 1998 as presented. Motion: Martin Second: Stacy Ayes: Martin, Stacy, Jones, Evans Abstained: Lyons, Scratchard, Kendall Approved: 4-0-3 Agenda Item No. 5. Authorize execution of a contract with Texas Parks and Wildlife Department (TPWD) for grant assistance for Bob Jones Park. SPDC MEETING MINUTES, JUNE 15, 1998 Page 1 of 5 Kevin Hugman explained to the Board that the contract provided is a standard contract from Texas Department of Parks and Wildlife. Mr. Hugman commented that he spoke with TDPW (today) and they confirmed that the contract has been signed by TDPW and will be mailed. Mr. Hugman stated that the contract has been sent to the city attorney for review. Motion was made to authorize execution of the contract with Texas Parks and Wildlife Department for grant assistance for Bob Jones Park. Motion: Stacy Second: Scratchard Ayes: Stacy, Scratchard, Evans, Martin, Jones, Kendall, Lyons Nays: none Approved: 7-0 Agenda Item No. 6. Election of Officers. Ronnie Kendall nominated Scott Martin as President. Seconded by Bethann Scratchard. Motion was made to close the nominations by Norm Lyons. Seconded by Bethann Scratchard. Motion was made to elect Scott Martin as President by acclamation. Motion: Lyons Second: Scratchard Ayes: Lyons, Scratchard, Kendall, Evans, Stacy, Jones Nays: none Abstained: Martin Approved: 6-0-1 City Manager Curtis E. Hawk informed the Board that it would be necessary to also elect a Vice President and Secretary due to terms expiring on May 31, 1998. Robin Jones nominated Ralph Evans as Vice President. Seconded by Bethann Scratchard. Motion was made to close the nominations by Norm Lyons. Seconded by Bethann Scratchard. Motion was made to elect Ralph Evans as Vice President by acclamation. Motion: Lyons Second: Scratchard Ayes: Lyons, Scratchard, Kendall, Evans, Stacy, Jones, Martin Nays: none Approved: 7-0 Ronny Kendall nominated Bethann Scratchard as Secretary. SPDC MEETING MINUTES, JUNE 15, 1998 Page 2 of 5 Motion was made to close the nominations by Rick Stacy. Seconded by Norm Lyons. Motion was made to elect Bethann Scratchard as Secretary by acclamation. Motion: Stacy Second: Lyons Ayes: Stacy, Lyons, Evans, Scratchard, Kendall, Jones, Martin Nays: none Approved: 7-0 Agenda Item No. 7. Award of bid for irrigation improvements at Bob Jones Park. Kevin Human informed the Board that bids were opened today and commented that SPDC had budgeted $180,150.00 for irrigation improvements for Phase 1, which includes all of the soccer fields. Mr. Hugman commented that alternates to the base bid included (1) drip irrigation to the parking lot internal islands, and (2) installation of flowmeter and associated wiring for connection to an irrigation controlled system. The apparent low bidder is A.N.D. Inc. with a total bid amount of $164,344.79 including both alternates 1 and 2. Ben Henry commented that this company provided services to Bicentennial Park, and they have worked very well with staff. Mr. Henry commented that the pond will provide water for irrigation and will be re-filled with water from wells at Bob Jones Park. Ralph Evans commented that there have been very bad experiences with some well water and recommended that the water be tested for salt content. Mr. Henry commented that water for the drip system would be provided by the City's water system. Stacy asked that staff explain the bid sheets because it was not shown on the bids whether A.N.D. Inc., included profit and overhead, and it appeared to him that Sprinkle and Sprout had the lower base bid. Ben Henry commented that he confirmed with A.N.D. Inc., that they did include the profit and overhead. Mr. Henry stated that the bid chart should have been worded differently, and he confirmed that Sprinkle and Sprout's total base bid was higher than A.N.D. Inc. Motion was made to award the bid for irrigation improvements at Bob Jones Park to A.N.D. Inc., including alternates 1 and 2 in the amount of $164,344.79. Motion: Stacy Second: Jones Ayes: Stacy, Jones, Scratchard, Evans, Kendall, Martin, Lyons Nays: none Approved: 7-0 Agenda Item No. 8. Award of Bid for grass sod of soccer game fields at Bob Jones Park. Kevin Hugman commented that bids were opened today for grass sod of soccer game fields at Bob Jones Park. The low bidder was Thomas Bros. Grass at a cost of $53,762.40. Mr. Hugman explained that SPDC had budgeted $95,148.00, but this amount is to also include the hydromulching. SPDC MEETING MINUTES, JUNE 15, 1998 Page 3 of 5 Ben Henry commented that all fields could be ready by this fall. He has spoken with John Levitt with Southlake/Grapevine Soccer Association about adjusting the schedule of grassing so that all fields will be available for play. Play will only be allowed on the number of fields requested for the fall season allowing for alternating use of the fields. Kevin Hugman commented that a temporary irrigation system is going to be used until the permanent irrigation system is complete. Motion was made to award bid for grass sod of soccer game fields at Bob Jones Park to Thomas Bros. Grass in the amount of $53,762.40. Motion: Stacy Second: Scratchard Ayes: Stacy, Scratchard, Evans, Kendall, Jones, Martin, Lyons Nays: none Approved: 7-0 Agenda Item No. 9. Professional Services Contract with MESA Design Group. Kevin Hugman commented that he and Ben Henry met with Jim Cooper of MESA and reviewed the design changes for Bicentennial Park. Mr. Hugman commented that the tennis pro shop elevation was delivered to staff today. Mr. Hugman commented that staff plans to meet with a group from the Tennis Association regarding the plans and then take the plans to the Park Board and SPDC in July. Mr. Hugman explained that staff plans to bring to SPDC in July requests to advertise for bid package #2 (courts) and bid package #3 (tennis pro shop and restroom) if the elevation plans meet with approval from the aforementioned groups. Robin Jones questioned whether or not it would be possible to start the concrete work with the tennis courts first, and Ben Henry commented that he thought it would be possible. Staff commented that they thought things were going better with MESA, and staff believes that MESA clearly understands that bids would not go out until staff was satisfied with the specifications. Agenda Item No. 10. Financial Report. Finance Director Lou Ann Heath pointed out that the amount payable on the Brunson property has been included in the adopted budget column. Ms. Heath also pointed out the sales tax report included in the packet. Agenda Item No. 11. Status Report. Ben Henry briefed the Board on the status of the pavilion, boardwalk, etc. at Bob Jones Park. He commented that he had received plans from Ron Hobbs for the pavilion, boardwalk and anticipated staff might bring to SPDC a request to bid in July. SPDC MEETING MINUTES, JUNE 15, 1998 Page 4 of 5 Ronnie Kendall questioned the status of when construction improvements to Continental Blvd. will begin and whether or not the longer we have to wait to put the trail in will the cost go up. Ben Henry commented that staff is working to determine the impact improvements to Continental Blvd. will have to the trail. He commented that staff is having to work with transitioning the grade. Ms. Kendall commented that if we were getting ready to start our trail system this would be a good place to start. In response to Robin Jones' question regarding the Royal and Annie Smith Park, Kevin Hugman clarified that the approval of a definition of a community park was not holding up the project. He explained that some changes were made to the Florence Elementary parking lot that in turn has made it necessary to re-look the layout of the facilities for the park. Mayor Stacy commented that he would bring forward a budget consideration to the Park Board and/or SPDC for next year. He would like to see the City hire kids to be in the park and serve as monitors during busy times including weekends and holidays. Agenda Item No. 12. Adjournment. Scott Martin expressed his appreciation for being nominated President. He thanked the Board for giving him the opportunity to serve in this capacity. There being no further business to discuss, the meeting was adjourned at 8:15 p.m. Scott Martin, President ATTEST: i Bush - la~(W, - S retary to the City Manager SPDC MEETING MINUTES, JUNE 15, 1998 Page 5 of 5