1977-05-03CITY COUNCIL OF THE CITY OF SOUTHLAKE
REGULAR COUNCIL MEETING
3 MAY 1977
7:30 PM
A G E N D A
1. Texas Power & Light Company Rate Increase Request - Bob Daniels.
2. Work session re sewer financing - Thomas Anderlitch,
President, Texas Securities Corporation.
3. Acre Lot Requirements - Freddie Joyce.
4. Bicentennial Park Report - Ben H. Berry.
5. Administrative Matters:
A. Bills for Approval
1. Carter & Burgess Step II Payment.
B. Mayor's Report
6. Alcoholic Use Ordinance No. 161-53 Revision.
Traffic Safety Action Plan.
8. Ad Hoc Sewer Committee - Resolution No. 77-19.
9. Revised Personnel Rules & Regulations - Resolution No. 77-20.
10. Appointment of NCTCOG Representative.
11. Proclamation of Municipal Clerks Week.
I hereby certify that the above agenda was posted on the front door
and the bulletin board of City Hall, 667 N. Carroll Avenue, on Fri-
day, April 29, 1977, at 2 P. M.
City Secretary
105
NAME
OF
MEMBER
In __1
ro ro O
O y
G
H H
z
CITY OF SOUTHLAKE
MINUTES OF: Regular Council Meeting
DATE OF MEETING: 3 May 1977
TIME OF MEETING: 7:30 P. M.
PLACE OF MEETING: Council Chamber, City Hall
667 N. Carroll Avenue
1 of 3 Paaes
COUNCIL MEMBERS PRESENT: Mayor Pat Hawk,Mayc
Pro Tem C. A. Sweet, Councilmen Bob Goode, A.
C. Urbanosky, Brad Popkin and Sam Sparger.
STAFF PRESENT: W. D. Campbell, City Attorney
W. G. Cline, Water Superintendent; D.R.Hughes
Police Chief; R. P. Steele, Fire Chief.
INVOCATION: Mayor Pro Tem Sweet.
Index No.
Caption
Mayor Hawk introduced Mark Mahan of Rep. Gib GUEST
Lewis' office who informed the Council he is
at their service any time he can be of help.
The Mayor thanked him for coming.
)
MINUTES of the last regular meeting were ap-
proved as presented. Minutes of the special
meeting held 25 April 1977 were also approved
as presented.
The request for increased rates was postponed T P & L RATE
at the request of Texas Power & Light Company
who requested to be on the agenda for May 17. mo
Thomas Anderlitch, President.of Texas Securi- SEWER FINANCA
ties Corporation of San Antonio, enlightened ING
the Council as to methods of financing a bond '
issue and stated he will be happy to work with
them when they have determined their needs.
Following questions, the Mayor thanked him fo
coming.
F7 1
.
LJ
Sparger
Sweet
Urbanos
X
X
X
Freddie Joyce informed the Council he would ACRE SIZE LOT
like to proceed with his proposed subdivision REQUIREMENT
with lots of approximately 20,000 square feet
making 36 lots on 20 acres. Discussion follow-
ed. It was pointed out that approval of the
Planning & Zoning Commission has already been
obtained on the preliminary plat; and Mr.Joyp
opted to submit a Developer's Agreement to th
Council. He then inquired about the applica-
tion of the short form process of plat approv
al on a 9 acre tract of land. The Mayor sai
he did not want to get into a full blown dis-
cussion of the matter at this time. Mr. Joyce
106
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CITY OF SOUTHLAKE
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9
MINUTES OF:
Regular Council Meeting
n
ny
p
DATE OF MEETING:
3 May 1977
H
z
TIME OF MEETING:
7:30 P. M.
NAME
PLACE OF MEETING:
Council Chamber, City Hall
OF
667 N. Carroll Avenue
MEMBER
Index No,
Paqe 2 of 3 Paues
Caption
thanked the Council for their time.
Ben Berry addressed the Council regarding the
PARK REPORT
Bicentennial Park and asked if he could con-
tinue his efforts on the project. He gave a
detailed status. and financial report. Mayor.
Hawk stated that the Council was receptive to
giving that authority and it would be in the
form of a resolution on the next regular agend
a
which would include appointing a committee.
Councilman Sparger will act asliaison officer.
Goode
X
X
Following discussion of the bill from Carter
BILLS
Popkin
X
X
& Burgess for payment of Step II work, the
STEP II PYT.
Sweet
X
Council approved the bills presented for pay-
MAYOR'S
j Urbanosk
X
ment. The Mayor made a brief report to the
REPORT
Sparger
X
Council concerning items of interest to bring
them up to date. (See attached sheet.)
Council took no action on the matter of revis-
ORD. 161-53
ing Ordinance 161-53, concerning alcoholic
use permits. Following discussion, the Mayor
requested two resolutions be placed on the
next regular agenda for action to appoint new
members to the Citizens Advisory Committee to
fill current vacancies and to expand their
charter. Council indicated that the Committee
is to go ahead with a study of the ordinance
in order to make a recommendation to the Com-
mission.
Councilman Urbanosky gave his critique of the
TRAFFIC
Traffic Safety Action Plan. Discussion fol-
SAFETY ACTIC
lowed. The Council acted to have Councilman
PLAN
Goode
X
X
Urbanosky submit his written questions of the
Sparger
X
X
Plan to Mr. Eddie Cheatham for answers in
Sweet
X
order to resolve any problems so the Plan will
Popkin
X
be finalized preparatory to adoption by Counci
Urbanosk
X
at the next regular meeting.
Goode
X
X
Council passed and approved Resolution No.
AD HOC SEWEF
Sweet
X
X
19 wherein an Ad Hoc Committee is appointed
COMMITTEE
Sparger
x
for the purpose of studying costs of operation
RES.77-19
Popkin
X
and maintenance of a sewer system and other
Urbanos
X
related matters. (Resolution No. 77-19 is
107
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NAME
N
OF
MEMBER
Goode
X
X
Sweet
X
X
Popkin
X
Sparger
X
Urbanosk
X
Urbanosk
X
X
Popkin
X
X
Sweet
X
Goode
X
Sparger
-
ab
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ne
-
CITY OF SOUTHLAKE
MINUTES OF: Regular Council Meeting
DATE OF MEETING: 3 May 1977
TIME OF MEETING: 7:30 P. M.
PLACE OF MEETING:Council Chamber, City Hall
667 N. Carroll Avenue
Index No.
Page 3 of 3 Pages Caption
,tacked hereto and made a part hereof.)
3uncil passed and approved the latest revisio PERSONNEL
Personnel Rules and Regulations. (Resolu- RULES & RE
Lon No. 77-20, together with "Exhibit A", a ULATIONS
Dpy of said rules and regulations, is attache RES. 77-20
sreto and made a part hereof.)
Duncil moved to appoint Councilman Sparger to COG REP
erve as the City's North Central Texas Coun- APPOINTED
it of Governments (NCTCOG) representative.
3yor Hawk proclaimed the week of May 9-15 to PROCLAMATIO
Municipal Clerk's Week.
here being no further business, the meeting I I
3journed. / I
ATTEST:
City Secretarjr
G
~IAs'oRS ,P~Pp~2T
108
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109
RESOLUTION NO. 77-19
WHEREAS, the City Council of the City of
Southlake, Texas, deems it to be to the
best interest of the City to have an Ad
Hoc Committee appointed for the purpose
of the study of maintenance and operation-
al costs connected with a proposed sewer
system and other related matters; And,
WHEREAS, the City Council of the City of
Southlake desires to have the conclusions
of the Committee prior to entering into a
bond election; And,
WHEREAS, such Committee is to consist of
three member and report directly to the Mayor;
Now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, THAT:
1.
An Ad Hoc Committee be and is hereby appointed for the
purpose of a study to be made of maintenance and operation-
al costs connected with a proposed sewer system and other
related matters.
2.
The findings of this Committee shall be concluded prior to
entering into a bond electiontin connection with a Step 3
Grant.
3.
Said Committee shall be composed of three members, Harold
Knight, Jimmy Truelove and George Kolb, with Harold Knight
as Chairman.
PASSED AND APPROVED this 3rd day of May, 1977.
ATTEST: Mayor
City Secretary
110
RESOLUTION NO. 77-20
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
1.
The terms and provisions of Exhibit "A", attached hereto,
incorporated herein and made a part hereof, be and are
hereby approved and adopted as the Personnel Rules and
Regulations for the employees of the City of Southlake.
The provisions of said Exhibit "A" shall be binding upon
all employees of the City of Southlake.
2.
This Exhibit "A" supersedes all previous Rules and Regula-
tions and particularly those contained in Resolution No.
72-23, Resolution No. 73-17, Resolution No. 73-20, Resol-
ution No. 76-12 and Resolution No. 76-19.
3.
These Rules and Regulations shall be effective immediately
upon passage of this Resolution.
PASSED AND APPROVED this - day of May, 1977.
Mayor
ATTEST:
City Secretary
EXHIBIT A
to Pes. 77-20
PERSONNEL` RULES AND REGULATIONS
Reference should be made to the City Organizational Chart
SECTION 1. - AUTHORITY AND ADMINISTRATION
1.1 EFFECTIVE DATE: May 3, 1977.
1.2 SCOPE. These rules shall apply to and govern all employees of the City of
Southlake, Texas.
1.3 ADMINISTRATIVE AUTHORITY. With the exception of matters and appointments
reserved by the City Council by statutory provisions and by liaison officer
responsibilities, the Mayor will be delegated as Department Head of Admini-
stration and Finance, and in that capacity will conduct municipal affairs
related to those functions. Final authority in all municipal affairs, in
the form of review and approval, is reserved by the City Council.
1.4 DEPARTMENTAL ADMINISTRATION OF THESE RULES. The layor and/or Department
Head will be responsible for the proper and effective administration of these
rules and policies within their respective departments. Routine matters and
duties in connection therewith may be assigned to a subordinate employee,
such as preparation and handling of all required records, reports, etc.,
within that department.
1.5 AMENDMENTS. The City Council may change or amend these rules within statu-
tory limitations when deemed necessary in order to more effectively and
efficiently promote the interest of the City of Southlake.
I SECTION 2. - INITIAL EMPLOYMENT INFORMATION AND REQUIREMENTS
2.1 BASIS OF EMPLOYMENT. All initial employment with the City of Southlake shall
be based on merit, ability, and physical and moral fitness as evidenced by:
2.1-1 Training and experience as reflected by the application form plus
documentary evidence as to certification, registration, etc., if
required.
2.1-2 Investigation of previous employment and credit records.
2.1-3 Physical examination, if required.
2.1-4 Character investigation by head of the department.
2.1-5 There is no discrimination with regard to race, creed, color, sex or
age.
2.1-6 Performance test, where applicable.
Page 1 of 8 Pages
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2.2 RESIDENCE. Applicants are encouraged to reside within the corporate limits
of the City of Southlake.
2.3 NEPOTISM. No person related within the second degree of affinity or with-
in the third degree of consanguinity to the Mayor or to any member of the
City Council shall be appointed to any office, position, clerkship or ser-
vice to the City.
2.3-1 Persons who are relatives and members of an immediate family shall
not be appointed to service in the same department without specific
approval from the City Council.
2.4 APPLICATIONS. All persons seeking initial employment or remployment after
an absence of more than six months will be required to complete, sign and
submit a standard form provided by the City of Southlake.
2.5 OUTSIDE EMPLOYMENT. Upon the approval of the department head, an employee
may accept outside employment provided that such activity does not inter-
fere with his efficiency in regular City employment and that such job is
limited to other than regular duty hours. In no event shall an employee
hold an outside job that has any conflict of interest with City employment.
2.6 STANDARDS OF CONDUCT. The attitude and deportment of a City employee,
whether in public or private, should at all times be such as to promote
the goodwill and favorable attitude of the public toward the City Admini-
stration and its programs and policies. Employees will at no time involve
themselves in or criticize other departments or employees other than as re-
quired by job function.
SECTION 3. - ATTENDANCE AND ABSENCE
3.1 ACCOUNTING RESPONSIBILITIES. Department heads are responsible for maintain-
ing complete and accurate records relative to all forms of leave, attendance
and absence for their employees due to any cause and whether with or without
pay; proper indications as to the cause of absence will be made on departmen-
tal payrolls. Department heads must certify by signing such payroll/attend-
ance records to insure that salary and wage expenditures stay within budgetary
limits.
3.1-1 The Mayor is responsible to the City Council for certifying as to the
compliance of departments with the requirements and policies as well
as rules governing vacation, sick leave, etc.
3.2 WAGES AND HOURS. Wages and salaries for various positions shall be in
general accordance with the provisions of the budgeted salaries currently
in effect including amendments thereto and within the limitations of the
financial provisions of each department as approved by the City Council.
Working schedules will be established by each Department Head and approved
by the liaison officer.
3.2-1 Annual wages and salaries shall be paid thru 24 pa
October 1st, 1972. Employees will be paid on the workdaydnearestntong
PaaP 2 of P D-
the fifteenth day and last day of each month.
3.2-2 Overtime work will be performed only on authorization of the depart-
ment head with regard to certain positions and departments and to
the extent necessary to meet essential operating requirements. Com-
pensations for authorized overtime work will be provided in the
budget or as otherwise approved by the City Council.
3.2-2-1 Department Heads: Employees who are regarded as being on
department, assistant or division head levels shall not be
eligible for overtime pay. Employees in this class are to
work whatever hours may be necessary to properly perform the
duties assigned. The salaries for such personnel are deter-
mined and established in accordance with this assumption.
(The City Secretary is included in this class.)
3.2-2-2 Office Staff: Employees on the office staff (City, Water,
etc.) shall not be eligible for overtime pay but shall be
given compensatory time off.
3.2-2-3 Police Department: Members of this department shall be
paid the same pay as shift pay as set forth in the budget
for each fiscal year.
3.2-2-4 Fire Department: This department is voluntary at this time.
(If paid, same as para. 3.2-2-3 above.)
3.3 AUTHORITY FOR ABSENCE. No City employee shall be absent from his/her reg-
ularly scheduled duties except by authority of his department head or other
responsible supervisor. Absences with the reason therefore must be reported
to the department head as soon as possible. All absences for periods in
excess of 3 days must be approved by the liaison officer.
3.4 SICK LEAVE WITH PAY. Employees in permanent positions will be eligible for
sick leave with full pay on the basis of ten working days within a fiscal
year subject to the following conditions:
3.4-1 Sick leave may not be taken until three months of service have been
completed.
3.4-2 Sick leave may accumulate to a maximum of 30 days. This will be re-
troactive to 1 October 1973.
3.4-3 No pay will be authorized for unused sick leave.
3.4-4 Department heads are hereby authorized to make any investigation of
benefits claimed under this rule which they deem necessary and to
disapprove any claim not properly substantiated. Any sick period in
excess of three consecutive days will require authorization by a
physician.
3.4-5 Sick leave of one-half and less of a regular work shift need not be
reported as sick leave nor be reported on payrolls.
Page 3 of 8 Paqes
3.4-6 Frequent claiming of benefits under this rule will constitute
grounds for the assumption by the department head that the physi-
cal condition of the employee is below the standard necessary for
the proper performance of his/her duties. Malingering or abuse
of this benefit will constitute grounds for prompt dismissal or
disciplinary action by the department head with the approval of
the City Council, or by the City Council.
3.5 VACATION. An employee in a permanent position will be eligible for vaca-
tion benefits either as time off with pay or as terminal pay in the case of
separation from City employment in good standing.
3.5-1 Employees in permanent positions shall be granted one week (five
working days) vacation after twelve months continuous employment,
two weeks (ten working days) after twenty-four months continuous
employment, and three weeks (fifteen working days) after ten years
continuous employment. The time that an employee is on vacation is
considered continuous service time. All vacation time periods
shall be based on the date of employment.
3.5-2 Vacations shall be taken at a time approved by the department head.
Department heads will obtain approval of liaison officers and the
Mayor prior to taking vacations.
3.5-3 Vacation benefits are not cumulative from year to year and must
be used in the year earned.
3.5-4 If an employee declines to take his/her vacation, he shall not be
paid vacation pay.
3.5-5 No vacation benefits will be earned by temporary or part-time
personnel.
3.6 EMERGENCY LEAVE WITH PAY. Department heads may grant emergency leave with
pay not to exceed three working days to employees who have completed at
least three months of continuous service in case of death of an immediate
member of the employee's family.
3.7 MILITARY LEAVE WITH PAY. A permanent employee who is a member of the
National Guard or any reserve component of the Armed Forces of the United
States, when so ordered by the proner authority, shall be entitled to a
leave of absence with pay during any period vihen he shall be engaged in
field training or encampment, or when ordered to duty with troops for field
exercises or instructions, and not to exceed ten working days during any
one calendar year.
3.8 HOLIDAYS. The following holidays are officially declared and designated
to be observed with pay by all City employees occupying permanent positions
and subject to the revisions and limitations hereinafter set forth: New
Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day
and Christmas Day.
3.8-1 When any designated holiday falls on Saturday or Sunday, the preced-
ing or following business day will be observed.
Page 4 of 8 Pages
3.8-2 Department heads shall specifically authorize the observance of
any holiday above named and may revoke or restrict the observance
of same in order to provide necessary functions and services by
their departments.
3.8-3 No overtime pay or extra pay will be authorized for employees who
may be required to work on a designated holiday, but such employees
may be allowed corresponding time off with pay added to vacation
time allowed. Credit for unused holidays may not carry over into
the following calendar year except where the holidays have come
after the employee's regular vacation.
3.9 OTHER FORMS OF LEAVE. Attendance of seminars, schools, etc., will be
with pay together with necessary travel and expense allowance when pre-
viously approved by the City Council and where such attendance improves
the employee's efficiency, and is considered beneficial to the interest
of the City.
3.9-1 Jury and court service will be a paid absence.
SECTION 4. - ADMINISTRATIVE POLICIES
4.1 DEPARTMENT HEADS TO ENFORCE DISCIPLINE. Department heads will be charged
with the responsibility of enforcing and maintaining proper standards of
discipline in personal conduct among their employees and their department
toward citizens, and are vested with discretionary authority to practice
the following suggested forms and sequence of remedial measures incident
to the enforcement and observance of these rules, or of any of the operat-
ing rules of their departments:
4.1-1 Seriously calling the attention of an employee to any unsatisfactory
conduct in performance of duty.
4.1-2 Personal reprimand of the employee.
4.1-3 Suspension of the employee without pay for an appropriate period
subject to review and approval by the City Council, if requested,
and as provided for under Sub-Section 4.3.
4.1-4 Demotion of an employee to a position of lower classification, as
provided under Sub-Section 4.4.
4.1-5 Dismissal of an employee, including disapproval of terminal pay or
unused vacation, as approved under Section 3.5 of these rules.
4.2 SPECIFIC GROUNDS FOR DISMISSAL. Any of the following acts of conduct on
the part of an employee will constitute special grounds for prompt dis-
missal by the City Council when recommended by the department head.
4.2-1 Conviction under a felony charge.
4.2-2 Repeated convictions during service on misdemeanor and/or traffic
Page 5 of 8 Pages
charges.
4.2-3 Use of intoxicants or drugs while on duty, or repeated off-duty
intoxication or use of drugs, whether or not legally convicted
of same.
4.2-4 Flagrant or persistent insubordination.
4.2-5 Conduct subversive to the proper order, discipline and morale of
the municipal service.
4.2-6 Inciting or engaging in strikes or riots.
4.2-7 Misappropriation or unauthorized use of City tools, equipment,
machines, funds, etc.
neglect of duty. This includes failure
4,2_8 Incompetence or repeateemployees.
to reprimand deserving 4.2-9 Repeated failure or neglect to meet credit obligations, particularly
open accounts.
4.2-10 Unauthorized absence from duty without explanation-
4.2-11 Information found to be false on an application for employment.
4.3 DISCIPLINARY SUSPENSIONS. Under justifiable circumstances the Such department
end an
end
s . may susp
rtmen
heads, subject to review the City Council if requested,
circum
without pay for a a period not to exceed thirty y
y need for disciplinary suspension occurring withingthree may rounds
stances causing the
ears will constitute grounds for dismhara isAdismissedaor a decision
for suspension without pay until the c ge
settling the case is rendered. A verdict of "not guilty will by the make the
City
suspended employee eligible for reinstatement upon approval
Council.
the City Council, department
4.4 DEMOTIONS. Subject to review and approval by to demote employees to lower
heads are vested wtih discretionary authority
or, further, abolishment of
job classifications for disciplinary purposes
the job due to lack of work or funds •(This
ible lattepreferentir reason prejudice and such employee will beelig
upon reinstatement of the Job.) employees
4.5 TERMINATION RULES AND REQUIREMENTS. To resign in good standing,
in permanent positions should give at least two weeks notice ofy their inten-
tions. Failure to do so ~~1dueJsuphremployeee1VA1g termiterminnal ati pang employees
of any unused vacation pay
will be required to surrender and. threturn to lake whichemaydbeainmtheirlpossession es
and/or property of the City of Sou
Supplemental payrolls to issue paychecks for terminating employe
custody. will not be permitted except in thecCit of circumstances recom-
mended by the department head to the Y Secretary.
Page 6 of 8 Pages
4.6 PROMOTIONS. Promotions will be filled by qualified employees in lower job
classifications as may be consistent with the best interests of the City.
4.7 COMPLAINTS AND GRIEVANCES. It shall be the general policy of the City of
Southlake to anticipate and avoid occurrence of valid complaints or
grievances and to deal promptly with any which may arise. All matters of
this nature will be handled and transmitted through superiors as follows:
a. Immediate superior (Sgt., Chief Dispatcher, etc.)
b. Department head
c. Liaison officer
d. City Council
Each of the above will attempt to adjust the matter on a satisfactory basis.
In every instance, the department head will submit a report setting out all
information to the City Council together with his recommendations.
4.8 Hiring and dismissal is a function of the department head* to be approved
by the appropriate liaison officer, and reviewed by the Council. The depart-
ment heads are:
Mayor (Administration and Finance)
Police Chief
Public Works Superintendent (Water)
Fire Chief
Building Inspector
*Department heads are hired and dismissed by the Council.
SECTION 5. - FRINGE BENEFITS
5.1 Group hospitalization insurance for employees paid in full by the City of
Southlake.
5.1-1 Members of employees families may have coverage if paid for by the
employee.
5.1-2 A new employee is eligible for coverage after thirty days employment.
5.1-3 Employees not wanting coverage must sign a standard waiver form.
5.2 Social Security (at a later date).
5.3 Texas Municipal Retirement System Plan (at a later date if approved).
SECTION 6. - DEFINITIONS
6.1 Permanent employee is one who is employed on a full-time basis at the rate
of forty hours per week, receiving remuneration from the City for such
work, except independent contractors.
6.2 A part-time employee is one who is employed by the City for less than the
Page 7 of 2 Panac
above prescribed forty hours per week.
6.3 A temporary employee is one who is employed for a specific job whose
employment terminates upon completion of such specific job.
SECTION - LIAISON OFFICERS
7.1 APPOINTMENTS. Councilmen will be liaisontheofficer for
confarmedtbyltY
or department. Such appointmen ointments
the Council, and will be for a period of one (1) year. These appointments
may be shortened or extended at the discretion of the Council.
7.2 RESPONSIBILITIES. The liaison
headofficer
onerexigiven
Ifnnot,nherwdilPaworknt
will work with the department
with the employee, or employees, involved in that unction. advile,hassist-
should not be involved in daily operations, he will provide
ance in preparing budgets andot4er essentials
citizens that occur withinlthe
informed of all grievances internally or
area of his responsibility. (See Figure 1.3-1.)
dayshave
7.3 AUTHORITY. The liaison oXCessrofwill
andeforth~ring andadismissall
excess
absences for periods in
within the activities or depaey;l~fap~roveappointment.
budget forehisgactivityl_
In addition, the liaison officer
or department prior to integr~oithe'lbudgetannual
duringbtheefiscallyeappp~ior to
authority extends to changes
submission to Council for approval.
Page 'U' of U Pages
3.4-6 Frequent claiming oumbtnonlby theedepartmenteheadlthatstheuQhysi-
grounds for the ass p
cal condition of the employee is below the standard necessary for
buse of
the proper oerformance of his/her duties. ralingeringsor or discip-
this benefit will constitute grounds for p P
linary action by the department head with the approval of the City
('minci1. or by the City Council.
3.5
VACATION. An employee in a permanent position will
benefits either as time off with pay or as terminal
separation from City employment in good standing.
3.5-1
3.5-2
be eligible for vacation
pay in the case of
Employees in permanent positions shall be granted one week (five
working days) vacation after twelve months continuous employ
two weeks (ten working days) after twenty-four months continuous
employment, and three weeks (fifteen working days) after ten years-
continuous service time using be a calculation
deleaveaequal tooone
each year. Employees shall granted vacation The time that
half day for each month worked prior to January 1.
an employee is on vacation is considered continuous service time.
Vacations shall be taken at a time approved by the department head.
Department heads will obtain approval of liaison officers and the
Mayor prior to taking vacations.
3.5-3 Vacation benefits are not cumulative from year to year and must be A
used in the year earned.
3.5-4 If an employee declines to take his/her vacation, he shall not be
paid vacation pay.
3.5-5 No vacation benefits will be earned by temporary or part-time personnel.
leave with
3.6 EMERGENCY LEAVE lthreeYworkkingrdaysttoeemployees who havegcompleted at least
pay not to exceed
three months of continuous service in case of death of an immediate member
of the employee's family.
3.7 MILITARY LEAVE WITH PAY. Apermanent
componentemployee
the ArmedsForcesbof thetUnited
National Guard or any reserve
States, when so ordered by the proper authority, shall be entitled d onafield
leave of absence with pay during any period training or encampment, or when ordered eworkingtdaystduringpanygonelcaldendarcyear.
or instructions, and not to exceed
3.8 HOLIDAYS. The following holidays are and
be observed with pay by all City employees occ
subject to the revisions and limitations hereinafterk t fort: aNew nd Year's
Day, Memorial Day, Independence Day, Labor Day, Thangiving Day
Christmas Day.
3.8-1 When any designated holiday falls on Saturday or Sunday, the pre-
ceding or following business day will be observed.
0
BILLS FOR APPROVAL AT COUNCIL MEETING OF MAY 3, 1977:
Regional Office Supply (City, P.D.)
The Grapevine Sun (City)
Lone Star Gas (City, F.D.)
Tri-County Electric (City)
General Telephone (City, F.D., P.D.)
M. M. Administrators, Inc. (City, P.D.)
Carter & Burgess, Inc. (City)
Thomas Rubber Stamp Company (F.D.)
Payton-Wright Ford (P.D., F.D.)
Thompson. Printing Service (P.D.)
White's Auto Store (P.D.)
Texaco (P.D.)
North Texas Police Chiefs Assn. (P.D.)
Crabtree & Powers Tire & Appliance (P.D.)
Circle R Electric Co. (W.D.)
Aqua Utility, Inc. (W.D.)
#3967
$ 2.44
4/14/77
2.94 Y
#21745422,#41745422
20.11 ✓
#8140800
100.30 ✓
May to June
361.73/✓
462. 51
✓
58
,287.00
#L3471, L3472
102.50 v
#12499, #12147
221.32
4/21/77
12.00
4/19/77
8.70
4/19, 4/22, 4/29
11.50
Annual Membership Dues
10.00e/
#02556
245.63
#17527
20.00
#02098,#02352,#02424&
358.38 G~
#02423
0
Y
Prortamation
MUNICIPAL CLERK'S WEEK
WHEREAS, the efficiency and order with which government carries out its
public function 'is strongly reliant on proper procedures, open and thorough
communications between all municipal departments and public bodies and with
the citizenry, and complete confidence and understanding by the citizenry of
the programs and goals of their community; and
WHEREAS, the Municipal Clerk records the decisions of the legislative
body; administers its procedures; reports to it on all communications, reports,
and requests received from a variety of sources; and maintains the official
records of the municipal government; and
WHEREAS, an organized and accurate source of knowledge about a community
and its governmental activities is vital to the smooth governing of that munici-
pality; and
WHEREAS, the Municipal Clerk serves as the central source of knowledge
and records of municipal government, which records must be readily available
to municipal departments, community groups, and individual citizens; and
WHEREAS, the strength of local government depends upon the citizens'
opinion of it and their trust in its competency and goals, and such opinion is
formed largely by the image set forth by the municipal government employees; and
WHEREAS, the Municipal Clerk is the government official most closely in
daily contact with the citizenry, and, therefore, is in a key position to mold
sound public opinion; and
WHEREAS, the Municipal Clerk has demonstrated, by continuously and conscien-
tiously improving skills required to meet the future challenges of local govern-
ment, an awareness of the need to give the maximum amount of service at the
minimum expenditure of the tax dollar,
NOW, THEREFORE, Mayor Martin R. Hawk does hereby
proclaim the week of May 9 through May 15, 1977, as MUNICIPAL CLERK'S WEEK in
recognition of the vital services the MUNICIPAL CLERK performs and the outstand-
ing dedication to the community he or she represents.
DATED this 3rd day of May, 1977.
' t~ Mayor