1978-08-15
CITY OF SOUTHLAKE
667 North Carroll Avenue
Southlake,Texas
CITY COUNCIL MEETING
August 15,1978 7:30 p.m.
A G E N D A
1. ZA 78-7 Zoning Request for William L. Stickley. A 16.13 acre tract
of land out of the John Childress Survey, Abstract 254.
Present zoning is Agricultural. Request for A-3 Single Family.
Public Hearing.
a. Peitition of Protest to the Zoning Change. Presented by Pat Raidy.
2. ZA 78-9 Zoning Request for Haren Joyce. A.A. Freeman Survey, Abstract 522,
Present zoning is Agricultural. Request is for A-3 Single Family,
Public Hearing. Also, request for subdivision same tract of land.
Simplified Subdivision Procedure.
3. ZA 78-10 Request for Jud Joyce to subdivide a tract of land in the A.A.
Freeman Survey, Abstract 522, Tract 2C1C1. Present zoning A-3
Simplified Subdivision Procedure.
4. Consideration of amendments to the Zoning Ordinance 161. Concerning:
Automobile Wrecking Yards, Junk Yards; Excavation of Soil, Sand
and Gravel; Private Clubs; Gasoline Storage; Phasing out Non-
Conforming Uses; Garbage and Trash Dumps; Sanitary Land Fills;
Massage Parlors; and Weeds and Rubbish Hazards.
5. Public Hearing: Consideration of Revenue Sharing Funds; 9th Entitlement Period.
Consideration of Revenue Sharing Funds; 10th Entitlement Period.
6. Public Hearing: Consideration of the Proposed 1979 Budget.
7. Approve Action. Tax Equalization Board.
8. Reading of Tax Rate Ordinance No. 245.
9. Discussion: Mini Sewer System in the Summerplace Addition o
10. Revision of Personnel Rules and Regulations. Resolution 78-2 .
11. Departmental Reports:
a. Building
b. Court
c. Police
1. Consideration to send Tom Lang to Criminal Investigator Course.
d. Fire
1. Purchase 5 home receivers (budget item).
e. Administration
1. Establish a petty cash fund.
2. Purchase tape recorder.
3. Purchase file cabinet.
f. Water
1. water supply to Tiffany Acres
2. serve water to a City of Grapevine Ex. Terr. water customer.
g. Mayor
12. Bills for approval.
13. Personnel Session (closed).
I hereby certify that the above agenda was posted on the bulletin board and on
the front door in City Hall, on Friday, August 11,1978 at 11 a.m.
/A"",--'-
City '2az .1 Secretary
* Agenda item # 4 was added to the agenda on Monday, August 14,1978 at 9 a.m.
9
0 O TEXAS
a n x CITY OF SOUTH LAKE, ti Minutes of Regular City Council Meeti g
n t~
o Date August ] 5, 1978
Time 7
,n Place : City oPgnobthlake, Council
Chambers.
667 N. Carroll Avenue.
Southlake, Texas
NAME OF
PAGE 1 INDEX NO. CAP.
MEMBER
I II i -
! COUNCILPERSONS PRESENT: Mayor;
! I I Pat Hawk, Mayor Pro Tem; Sam Sparg ,
I Councilpersons; Louise Morrison,
! A.C. Urbanosky.
ABSENT: Councilmen; Brad Popkin,
i Lloyd Harper.
i
STAFF MEMBERS PRESENT: City Attor-
ney; Doug Campbell, Police Chief;
Daymond Gaddy, Fire Chief; Bob
Steele, Water Superintendent;
Wallace Cline.
P & Z MEMBERS PRESENT: James
` Harrell, Virginia Clow.
INVOCATION: Mayor Pro Tem; Sam
Sparger.
t
Minutes of the August 1,1978 meet-
ing were approved as presented.
No action was taken in regard to ZONING
the zoning request of William L. REQUEST FO:
1 Stickley, due to the fact that two Wm. L.
council persons were absent. Plan STICKLEY.
i ning and Zoning chairman, James NO ACTION
Harrell stated the P & Z Commiss- TAKEN.PUBL
iQners gave their recommendation HEARING
! to approve the request to change CONTINUE
from AG District to A-3 Single NEXT MEETI
Family District. It was a public ZA 78-7
hearing and a petition opposing
the action was presented by Pat
Raidy of 2980 Flamingo Circle,
Dove Estates. Leonard Dorsett, of
3010 Lake Drive also spoke
I i I !against the zoning change. The
public hearing will be continued
at the September 5, council meetin .
Sparger x ix IThe zoning request for Harlen Joyc ZONING
Morrison !x X for a tract of land out of the A.A APPROVED
Urbanosky . ~x JFreeman Survey, Abstract 522, was AND SUB-
!approved. AG to A-3 Single Family DIVISION
parger x x District. The request for approval APPROVED F
Morrison x Ion asubdivision on the same tract HARLEN
JOYCE.
Urbanosky x x of land was approved.
ZA 78-9
I
ul to o
t 0 CITY OF SOUTHLAKE, TEXAS
t7 ttf Minutes of Regular City Council Meeti q
0 Date :August 15,1978
Time :7:30 p.m.
,u Place City of Southlake, Council
Chambers.
667 N. Carroll Avenue.
1 Southlake, Texas
NAME OF
1 PACE 2 INDEX NO. CAF
MEMBER The Simplified Subdivision proce- SUBDIVISION
Sparger I x i x dure applied to a tract of land ou APPROVED FOi
Morrison ix I x of the A.A. Freeman Survey, Abst. JUD JOYCE.
Urbanosky i I x 522, submitted by Jud Joyce. ZA 78-]0
After discussion, the subdivision
was approved.
i
Spager Public Hearing was held concerning ;REVENUE
Morrso x the Revenue Sharing Funds; 9th
Morrison x x SHARING FUN'
Entitlement Period; $ 8,393.00 9TH AND 10TH
Urbanosky x x 10th Entitlement Period; $ 21,642. CO ENTITLEMENT
Mayor Hawk read a letter from the PERIODS.
State Comptroller, Bob Bullock. It
stated the the city must take their
option to repeal the 1% tax on
utilities by September 10, if it i
to be effective this next year.
If we loose the 1% tax for utilit
sales, it could cost the city
approximately $ 12,000. per year.
The mayor opened the hearing to
the public. Leonard Dorsett, Conn Er
Campbell, both citizens of South-
lake had improvements to the fire
department first on their list of
suggested expenditures for the
Revenue Funds. When ask for a sho
of hands from the audience, it
was unanimous that the city leave
the city sales tax intact. After
discussion from council members,
the following was recommended as
capital improvements;
Fire Dept. $ 25,493.00 (tanker,
and vehicle repair).
Police Dept. $ ],998.00(capital
equiptment, budget items).
Administration$ 300.00 ( office
j equiptment).
Building Dept.$ ],035.00(office
equiptment).
(Facilities $ ],209.00 (building
;repair).
All of the 9th Entitlement Period
is for Fire Department. 10th
Entitlement Period for all other
I ; (items.
i I
~ i
I
M ~d O 0 1 0
G x ~ CITY OF SOUTHLAKE, TEXAS
d t:l t~7 Minutes of : Regular City Council Meeti g
r4
o Date 'August ] 5, 1978
Time : 7 3 0
,u Place City Bf~buthlake, Council
Chambers.
667 N. Carroll Avenue.
Southlake, Texas
NAME MEMBER OF PAGE 3 INDEX NO. CAP.
Mayor Hawk presented the FY 1979 DISCUSSION:
proposed budget. He stated the in- PROPOSED FY
crease and emphasis on the budget 1979 BUDGET.
is the Fire Department for improve-I
ments and replacements of equipt- !
ment and a full time fire chief.
I There was discussion amoung council,-
persons then it was opened for
public hearing. Conner Campbell,
Leonard Dorsett, and Pat Raidy made'
comments and suggestions primarily
to do with low wages for the police
department employees.
Mayor Hawk will make minor adjust-
ments to the budget and present at .
the next meeting.
Sparger x The findings of the Tax Equaliza- TAX EQUALIZA-
Morrison x x tion Board were approved. The TION BOARD.
-banosky x x amount is $ 19,073.00.
Mayor Hawk gave a presentation of TAX LEVY
the Tax Rate Ordinance 245. ORDINANCE.
I I The mini sewer system in the DISCUSSION:
Summerplace Addition was the next MINI SEWER
item of discussion. Mayor Hawk SYSTEM, SUMM'.
read a letter by the attorney PLACE ADDITI
of Ramm Inc., along with the
Developers Agreement dated July
1977. Our engineers are to inspect
the system when the developer feel
it is complete, then we will re-
lease the system. Cost of the
inspection will be paid by the
developer.
i
A general discussion preceded RESOLUTION
Sparger ! x I Ix approval of Ordinance 78-25. 78-25. PBRS6
Morrison 'X Personnel Rules and Regulations. NEL RULES AN
Urbanosky x i I x prior to action on Ordinance 78-25 REGULATIONS.
j councilperson Morrison made a
j (motion to ammned 78-25, to say all
reference to liaison system be
! I removed from the Resolution. The
I
motion died for lack of a second.
((see page 4 for correction)
i !Approval was given for Tom Lang to TOM LANG
Sparger x x I
Igo to Detective Investigation DET. INVEST.
Morrison x SCHOOL
School.
Urbanosky x i x
N C G
CITY OF SOUTHLAKE, TEXAS
t~ tti Minutes of : Regular City Council Meeti q
Date August ] 5 , 1978
Time : 7:30 p.m.
,cn Place : City of Southlake, Council
Chambers.
667 N. Carroll Avenue.
Southlake, Texas
NAME OF PAGE 4 INDEX NO. CAF.
MEMBER I
Sparger i x! x Chief Steele was given approval to MISC. PURCHF
Morrison I x purchase five home receiver sets
Urbanosky Ix ! x for a purchase price of approx.
$ 700.00. This is a budget item.
i
Sparger xl x Approval was given to the city
Morrison I x secretary to set up a petty cash
Urbanosky x x fund in the amount of $ 50.00.
Also to purchase a tape recorder
not to exceed $100.00. And a file
cabinet for the court clerk for
Approximately $ 85.00.
Approval was given for the water
Sparger Ix Ix
Morrison x department to have $ 50.00 change
in the department at all times.
Urbanosky x x
Discussion concerning the water TIFFANY ACRE
Sparger Ix x line in Tiffany Acres,resulted WATER LINES.
~rrison x with the cost of installation
_rbanosky x x estimated at $ 14,000.00
Council passed and approved the
bills for payment. (Attached beret
and made a part hereof.)
The meeting was closed for a
personnel discussion.
No action was taken after the
closed session
Mayor
i
ity Secretary
I I
)LIA00.
~ ' I I
I
i I
I
*(from page 3)also,department head
should be appointed in place of
;liaison officers,for each departure t MV
1978 EQUALIZATION BOARD
I, Will H. Zschiesche, Assessor for the City of Southlake,
Texas, do solemnly swear that the correct and full list of
the real and personal property subject to taxation in the
City of Southlake, so far as I have been able to ascertain,
totals $ 19,073,029 valuation on the 1978 Tax Roll.
Will H. Zschi he, Tax Assessor
SWORN TO before me this day 1978 .
J et Daniel
N tary Public, Tarrant County,
Texas.
The Board of Equalization having been called in session to
approve the final tax roll as presented by the assessor, the
following summary was presented to them:
Real Property: $ 17,633,916
Personal Property: 1,439,113
TOTAL $ 19,073,029
The above and foregoing having been found correct, the final
roll as certified by the assessor was approved, along with the
Minutes of the Board of Equalization for the City of Southlake,
for the Year 1978.
DATED THIS 15 th DAY OF August 1978.
BILLS FOR APPROVAL August 15,1978
CITY
Fort Worth Star Telegram classified 7/31 $ 25.92
IBM - repair typewritters 8/14 37.68
Grapevine News Advertiser - classified 01767,01765,01766 40.50
Circle R Electric Company 18517 300.00
TML Workmen's Comp. Joint Ins.Fund 8/01 846.00
Villa Capri Motor Hotel 7/25 24.61
Thompson Printing 7/27,8/7 67.00
Regional Office Supply 7/28 82.95
IRS Tax decrease (interest charged) 1.71
Pitney Bowes 130348, 130352 249.77
Conoco 0239210A 77.00
Total $ 1,753.14
FIRE
Waukesha-Pearce Industries,Inc. 05-03380 12.60
v head Do0 2177 42.00
~ogrieyvilleuto Parts,Clinic 8/1 198.35
Regional Electrical Systems 1205 78.90
Total $ 331.85
POLICE
Sa-So 000946 21.25
Payton-/Wright Ford Sales,Inc. 3822 185.20
Bell Communications 7/31 283.80
Bell and Howell 2583762 19.23
City of Grapevine Ambulance 408-78 40.00
Total $ 549.48
WATER
National Building Centers 3415-17034-00 12.00
The Rohan Co. 7/31 306.60
Foy Keys 6041 65.00
Fitting Supply Co. 7/21 330.88
Aqua Utility,Inc. 9097,9099 1,012.00
Johnson Laboratories & Supply Co. 8/1 128.96
Gifford - Hill Co. 7/31 93.30
Bowles and Edens Co. 7/24 100.00
T P and L Co. Water 7/28 1,938.65
Total,....... $ 3,987.39
UTILITIES
Tri County Electric 8/1 103.80
General Telephone 8/1 65.00
Total 168.80
Grand Total $ 6,790.66
RESOLUTION NO. 78- ~5
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS,THAT:
1.
The terms and provisions of Exhibit "A", attached hereto, incorporated herein
and made a part hereof, be and are hereby approved and adopted as the PERSONNEL
RULES AND REGULATIONS for the employees of the City of Southlake. The provisions
of said Exhibit "A" shall be binding upon all employees of the City of Southlake.
2.
This Exhibit "A" supersedes all previous Rules and Regulations and particularly
those contained in Resolution No. 72-23, Resolution No. 73-17, Resolution No.
73-20, Resolution No. 76-12 and Resolution No. 76-19 and Resolution No. 77-20.
3.
These Rules and Regulations shall be effective immediately upon passage
of this Reolution.
PASSED AND APPROVED this 15th day of August,1978.
i
Mayor
ATTEST: j
c
City Secretary
1
EXHIBIT "A"
PERSONNEL RULES AND REGULATIONS OF THE CITY OF SOUTHLAKE,TEXAS
SECTION 1. AUTHORITY AND ADMINISTRATION
1.1 EFFECTIVE DATE: See paragraph IV. of this resolution.
1.2 SCOPE: These rules shall apply to and govern all employees of the City
of Southlake,Texas.
1.3 ADMINISTRATIVE AUTHORITY. The City Council reserves all statutory and common
law authority in inself except to the extent lawfully provided otherwise
in these Rules and Regulations. The functions of the Mayor as Chief
Executive Officer of the City in accordance with Article 994 Vernon's Civil
Statutes of Texas is hereby recognized. Final authority in all municipal
affairs, in the form of review and approval, is reserved by the City Council
except where Statutory Law provides otherwise.
1.4 DEPARTMENTAL ADMINISTRATION OF THESE RULES. Department Heads will be
responsible for the proper and effective administration of these rules and
policies within their respective departments. Routine matters and duties
in connection therewith may be assigned to a subordinate employee, such as
preparation and handling of all required records, reports,etc, within that
department.
1.5 AMENDMENTS, The City Council may change or amend these rules within statutory
limitations when deemed necessary in order to more effectively and efficiently
promote the interest of the City of Southlake.
SECTION 2. INITIAL EMPLOYMENT INFORMATION AND REQUIREMENTS.
2.1 BASIS OF EMPLOYMENT. All initial employment with the City of Southlake
shall be based on merit, ability, and physical and moral fitness as evidenced by:
2.1-1 Training and experience as reflected by the application form plus
documentary evidence as to certification, registration, etc., if
required.
2.1-2 Investigation of previous employment and credit records.
2.1-3 Physical examination, if required.
2.1-4 Character investigation by head of the department.
2.1-5 There is no discrimination with regard to race, creed, color, sex
or age.
2.1-6 Performance test, where applicable.
2
2.2 RESIDENCE. Applicants are encouraged to reside within the corporate limits
of the City of Southlake.
2.3 NEPOTISM. No person related within the second degree of affinity or within
the third degree of consanguinity to the Mayor or to any member of the City
Council shall be appointed to any office, position, clerkship or service
to the City.
2.3-1 Persons who are relatives and members of an immediate family shall not
be appointed to service in the same department without specific approval
from the City Council.
2.4 APPLICATIONS. All persons seeking initial employment or re-employment after
an absence of more than six months will be required to complete, sign and submit
a standard form provided by the City of Southlake.
2.5 OUTSIDE EMPLOYMENT. Upon the approval of the department head, an employee
may accept outside employment provided that such activity does not interfere
with his efficiency in regular City employment and that such job is limited
to other than regular duty hours. In no event shall an employee hold an i
outside job that has any conflict of interest with City employment.
2.6 STANDARDS OF CONDUCT. The attitude and deportment of a City employee, whether
in public or private, should at all times be such as to promote the good will
and favorable attitude of the public toward the City Administration and its
programs and policies. Employees will at no time involve themselves in or
criticize other departments or employees other than as required by job function.
SECTION 3. ATTENDANCE AND ABSENCE.
I
3.1 ACCOUNTING RESPONSIBILITIES. Department Heads are responsible for maintaining
complete and accurate records relative to all forms of leave, attendance and
absence for their employees due to any cause and whether with or without pay;
proper indications as to the cause of absence will be made on departmental
payrolls. Department heads must certify by signing such payroll/attendance
records to insure that salary and wage expenditures stay within budgetary
limits.
3.2 WAGES AND HOURS. Wages and salaries for various positions shall be in general
accordance with the provisions of the budgeted salaries currently in effect
including amendments thereto and within the limitations of the financial
provisions of each department as approved by the City Council. Working schedules
will be established by each Department Head.
3.2-1 Annual wages and salaries shall be paid thru 24 pay periods, beginning
October 1st, 1972. Employees will be paid on the workday nearest to the
fifteenth and last day of each month.
3.2-2 Overtime work will be performed only on authorization of the department
head with regard to certain positions and departments and to the extent
necessary to meet essential operating requirements. Compensations for
authorized overtime work will be provided in the budget or as otherwise
approved by the City Council.
3.2-2-1 Department Heads; Employees who are regarded as being on
department, assistant or division head levels shall not be eligible for
i
3
overtime pay. Employees in this class are to work whatever hours may be
necessary to properly perform the duties assigned. personnel are determined and established in acccordanceewithathis for such
assumption. (The City Secretary is included in this class.)
3.2-2-2 OFFICE STAFF. Employees on the office staff
shall not be eligible for overtime (cit
Pay , but shall be given compensatory
time off ( except as scheduled and authorized by the council).
3.2-2-3 POLICE DEPARTMENT: Members of this department shall be aid
same pay as shift
the
pay as set forth in the budget for each fiscal year.
3.2-2-4 FIRE DEPARTMENT:
Same as paragraph 3.2-2-3 above.
3.3 AUTHORITY FOR ABSENCE. No city employee shall be absent from his/her
regularly scheduled duties except by aus depart authorized acting department head in absencetof othelregulartdepartmeepartmed nt or head.
the
g d
Absences with the reason therefor must be reported to the department he
soon as possible. All absences for periods in excess of 3 days must be a ro
by the City Council. ad as
pp ved
3.4 SICK LEAVE WITH PAY,
sick leave with full PEmployees in permanent positions will be eligible for
y on the basis of ten working days within a fiscal
year subject to the following conditions;
3.4-1 Sick leave may not be taken until three months of service have
completed. been
3.4-2 Sick leave may accumulate to a maximum of 30 da s.
retroactive to 1 October 1973. y This will be
3.4-3 No pay will be authorized for unused sick leave.
3.4-4 Department heads are hereby authorized to make any investi ati
benefits claims under this rule which they deem necessar g on of
disapprove any claim not y and to
period in
excess of three consecutiveodays willbrequireaauthorizationkb
physician. y a
3.4-5 Sick leave of one half and less of a regular work shift need not
reported as sick leave nor be reported on be
payrolls.
3.4-6 Frequent claiming of benefits under this rule will constitute
grounds
for the assumption by the department head that the physical condition
of the employee is below the standard necessary for the prop
performance of his/her duties. Malingering or abuse of tthisebenefit
will constitute grounds for prompt dismissal or disciplinary action
by the department head with the approval of the City Council, or by
the City Council.
3.5 VACATION. An employee in a
permanent position will be eligible for vacation
benefits either as time off with pay or as terminal a
separation from City Employment in good standing. p y in the case of
3.5-1 Employees in
permanent positions shall be granted one week (five
working days) vacation after twelve months continuous employment,
two weeks (ten working days) after twenty-four months continuous
4
employment, and three weeks (fifteen working days) after ten years
continuous employment. The time that an employee is on vacation is
considered continuous service time. All vacation time periods shall be
based on the date of employment.
3.5-2 Vacations shall be taken at a time approved by the department head.
Department Heads will notify the applicable Liason Officer and the
Mayor of all vacations at least seven days prior to the start of the
particular vacation.
3.5-3 Vacation benefits are not cumulative from year to year and must be
used in the year earned.
3.5-4 If an employee declines to take his/her vacation, he shall not be paid
vacation pay.
3.5-5 No vacation benefits will he earned by temporary or part-time persons.
3.6 EMERGENCY LEAVE WITH PAY. Department heads may grant emergency leave with pay
not to exceed three working days to employees who have completed at least three I
months of continuous service in case of death of an immediate member of the
employee's family.
3.7 MILITARY LEAVE WITH PAY. A permanent employee who is a member of the National
Guard or any reserve component of the Armed Forces of the United States, when
so ordered by the proper authority, shall be entitled to a leave of absence
with pay during any period when he shall be engaged in field training or
encampment, or when ordered to duty with troops for field exercises or
instructions, and not to exceed ten working days during any one calendar year.
3.8 HOLIDAYS. The following holidays are officially declared and designated
to be observed with pay by all City employees occupying permanent positions
and subject to the revisions and limitations hereinafter set forth;
New Year's Day, Memorial Day; Independence Day, Labor Day, Thanksgiving Day,
and Christmas Day.
3.8-1 When any designated holiday falls on Saturday, or Sunday, the preceding
or following business day will be observed.
3.8-2 Department heads shall specifically authorize the observance of any
holiday above named and may revoke or restrict the observance of
same in order to provide necessary functions and services by their
departments.
3.8-3 No overtime pay or extra pay will be authorized for employees who may be
required to work on a designated holiday, but such employees may be
allowed corresponding time off with pay added to vacation time allowed.
Credit for unused holidays may not carry over into the following
calendar year except where the holidays have come after the employee's
regular vacation.
3.9 OTHER FORMS OF LEAVE. Attendance of seminars, schools, etc., will be with
pay together with necessary travel and expense allowance when previously
approved by the City Council and where such attendance improves the employee's
efficiency, and is considered beneficial to the interest of the City.
3.9-1 Jury and court service will be a paid absence.
5
SECTION 4. ADMINISTRATIVE POLICIES.
4.1 DEPARTMENT HEADS TO ENFORCE DISCIPLINE. Department heads will be charged with
the responsibility of enforcing and maintaining proper standards of discipline
in personal conduct among their employees at all times while on duty whether
dealing with other employees or with citizens, and are vested with discretionary
authority to practice the following suggested forms and sequence of remedial
measures incident to the enforcement and observance of these rules, or of any
of the operating rules of their departments:
4.1-1 Seriously calling the attention of an employee to any satisfactory
conduct in performance of duty.
4.1-2 Personal reprimand of the employee.
4.1-3 Suspension of the employee without pay for an appropriate period
subject to review and approval by the City Council, if requested.
4.1-4 Demotion of an employee to a position of lower classification, as
provided under Sub-section 4.4, subject to review and approval by
the City Council, if requested.
4.1-5 Dismissal of an employee, including disapproval of terminal pay or
unused vacation, as approved under Section 3.5 of these rules, subject to
review and approval by the City Council, if requested.
4.2 GROUNDS FOR DISMISSAL. State law shall control in connection with dismisal
of employees as provided under the applicable laws of the State including
but not limited to Article 1006. Vernon's Civil Statutes of Texas.
4.3 DEMOTIONS. Subject to review and approval by the City Council, department
heads are vested with discretionary authority to demote employees to lower
job classifications for disciplinary purposes or, further, abolishment of
the job due to lack of work or funds. (This latter reason shall be with-
out prejudice and such employee will be eligible for preferential consideration
upon reinstatement of the job.)
4.4 TERMINATION RULES AND REQUIREMENTS. To resign in good standing, eml
in permanent positions should give at least two weeks notice oftheiroyees
intentions. Failure to do so will jeopardize receiving terminal pay in the
form of any unused vacation pay due such employee. All terminating employees
will be required to surrender and return to their department all records
and/or property of the City of Southlake which may be in their possession
or custody. Supplemental payrolls to issue paychecks for terminating
employees will not be permitted except in the case of extenuating circumstances
recommended by the department head to the City Secretary.
4.5 PROMOTIONS. Promotions will be filled by qualified employees in lower job
Classifications as may be consistent with the best interests of the City.
4.6 COMPLAINTS AND GRIEVANCES. It shall be the general policy of the City of
Southlake to anticipate and avoid occurrence of valid complaints or
grievances and to deal promptly with any which may arise. All matters of
this nature will be handled and transmitted as follows;
6
'I
a. Immediate superior (sg't. chief, dispatcher,etc.)
b. Department head
c. Liaison Officer
d. City Council.
Each of the above will attempt to adjust the matter on a satisfactory basis.
In every instance, the department head will submit a report setting out all
information to the city council, together with his recommendations.
4.7 HIRING and dismissal is a function of the department head * to be corrdinated
with the appropriate liason officer, and reviewed by the council.
The Department Heads are:
Police chief
Public works superintnedent (water)
Fire chief -1
Building Official
* Department Heads are hired and dismissed by the Council.
SECTION 5. FRINGE BENEFITS.
5.1 Group hospitalization insurance for employees paid in full by the City of
Southlake. i
5.1-1 Members of employees families may have coverage if paid for by the
employee.
5.1-2 A new employee is eligible for coverage after thirty days employment.
5.1-3 Employees not wanting coverage must sign a standard waiver form.
SECTION 6 DEFINITIONS
i
6.1 Permanent employee is one who is employed on a full time basis at a rate
of forty hours per week, receiving remuneration from the city for such work;
except independent contractors.
6.2 A part time employee is one who is employed by the City for less than the
above prescribed forty hours per week.
6.3 A temporary employee is one who is employed for a specific job whose employment
terminates upon completion of such specific job.
i
SECTION 7 LIASON OFFICERS
7.1 APPOINTMENTS. Councilmen will be appointed liason officers for an activity or
department. Such appointments will be made by the Mayor, confirmed by the
Council, and will be for a period of one (1) year. These appointments may
be shortened or extended at the discretion of the Council.
7.2 RESPONSIBILITIES. The liaison officer for a given function or department
will work with the department head if one exists. If not, he will work
with the group, agencies, or employees, involved in that function. While he
should not be involved in daily operations, he will provide advice, assistance
in preparing budgets and other essentials as he sees fit. He should be informed
of all grievances internally or by citizens that occur within the area of his
appointment.
7
Liaison Officers are also to make periodic reports to the City Council in
connection with the assigned department.
7.3 AUTHORITY. The liaison officer will review the proposed departmental budget and
give the Mayor his view thereon prior to the submission of the full proposed
budget to the council by the Mayor. This review procedure extends to
changes to the budget during the fiscal year prior to submission to
Council for approval.
SECTION 8 FURTHER TERMINATION PROVISIONS. All provisions of these Rules and
Regulations concerning removal of an officer of the City are subject to the
Applicability of Article 1006 entilted "Removalof Officers" to Vernon's
Annotated Civil Statutes of Texas.
WATER DEPARTMENT REPORT
July
Month of
17,452,900
Gallons Pumped previous month
14,667,200
Gallons sold previous month
New Taps installed for month 9
Meters changed out 4
4' main break Peytonville, break on N. Kimball
Line repairs: Materials
Machine Rental $285.00
Other repairs Chlorine line repain on two well Pumps.
Water Superintendent
R
Proposed Water Extension for Tiffany Acres
Tying-in on Highway 1709 with tapping sleeve and valve
proceed South on Davis Blvd. 2600' to Tiffany Acres.
1000' West on Michael Drive.
2 fire plugs
4 double taps
2 single taps
4 6" tees plugged
1 6" gate valve MJ
valve housing
1 6" cap MJ
2 valve housing
1 6" cap MJ
Cement
$14,000.00
SOUTHLAKE FIRE DEPARTMENT
MONTHLY REPORT
I. RESPONSES
Structure fires------------------------------------------------- 03
Gress Fires----------------------------------------------------- 56
Auto Fires------------------------------------------------------ 01
Auto Accident-Stand by-(Rescue Unit 6 Fire Unit)----------------03
Mutual Aid other cities----------------------------------------- 11
False Alarms----------------------------------------------------06
Rescue Unit----------------------------------------------------- 04
A. Subject fell out of pick-up (Yates Corner North Kimbal)
B. Rescue boat and crew 07-14-78 (Mutual-Aid Drowning Grapevine)
C. Rescue boat and crew 07-15-78 (Mutual-Aid Drowning Grapevine)
D Possible heart attack,Fewell residence (W. Northwest Parkway)
Miscellaneous--------------------------------------------------- A3
A. Gas meter run over-STAND BY- North Shady Lane
B. Elect wire down -STAND BY- 1200 North Carroll Ave.
C. Elect Short in high wire- 1380 North Carroll Ave
TOTAL EMERGENCY RESPONSES FOR MONTH-----------------------------87
II. MAN HOURS EXPENDED
Emergency Calls-------------------------------------------------729 Hrs
Meeting (4) Average:•-------------------------------------------- 140 Hrs
Maintenance Average Time--------- ------------------------------120 Hrs
Training Sessions (2) man hours included in meetings------------
TOTAL MAN/HOURS FOR MONTH---------------------------------------989 Hrs
III. FIREFIGHTERS RESPONSES AND NUMBER OF TIMES RESPONDING:
Chief Bob Steele-------------57 R. Foster--------------------29
Asst Chief Bradley- ---------57 R. Bradley-------------------33
Fire Marshall Jud Joyce------01 D. Drennan-------------------- 22
Capt Roper---------- 22 K. Cosgrove------------------37
Capt. DodSson----------------- 29 W. Winchester------ ---------26
Lt Sullivan 17 R. Rodgers-------------------15
Lt. Brown--------------------49 H. Pekarski------------------ 09
C. Bell 14 R. Martin--------------------16
C. Higgins-------------------40 B. Jones---------------------14
C. Jones---------------------25 M. Pirtle--------------------04
T. Boyek--------------------- 20
E. Reed----------------------43
C. Reed----------------------47
rf»11y submitted;
T. Bryant--------------------61 Respecf P (92d=." A/l
i
R. P. Steele Fire Chie
CITY OF SOUTHLAKE
MUNICIPAL COURT ACTIVITIES REPORT
JULY 1978
HONORABLE MAYOR AND CITY COUNCIL:
Cases Set for Trial: 54
Cases Heard: 21
Cases Dismissed: 11
Cases Appealed: 7
Citations Paid: 116
Warrants Issued: 0
Cases Reset: 8
Cases assigned to Defensive Driving: 2
Cases Reduced to Lesser Charge: 12
Cases Released to other authority,
(immigration, juvenile, etc.) 0
,4spectful
VANET DANIEL
Municipal Court Clerk
CITY OF SOUTHLAKE
MONTHLY REPORT TO CITY COUNCIL
BUILDING DEPARTMENT MONTH OF JULY,1978
1. NUMBER OF INSPECTIONS
Current Last Month
Electric 8 14-
:i';_~it ibing 9 10
2oundation 5 2
eating & A/C 3 14
Septic Syste=m 8 3
Driveway Approach 6 2
& sidewalks
ota l Inspections 39 45
2. PER~1%1ITS
This Month Fee Last Month Fee
Building 0 .00
Electrical 4 34.00 9 116.30
Plu.iiping .7 122.00 1 18.00
Beat & A/C 1 20.00 2 40.00
Other
Certificate of Occ. 1 25.00 5 125.00
Total Permits 22 383.00 25 1739.30
3. BUILDING VALUATION ~
This Month Last Month To Date This Year
$ 247,700.00 142,132.00 $ 576,112.00
4. PLANNING & ZONING FEES
This Month Last Month To Date This Year
$ 138.00 $ 300.00 $ 976.00
5. TOTAL DEPOSITS IN BUILDING FUND
This Month To Date This Year
$ 1,129.00 $ 6,025.80
* Building Permits
RESPECTFULLY SUBMITTED, Residences - 6
Additions - 3
Pool - 1
uilding Department
CITY OF SOMIUKE
POLICE I1EP7RTMENT
TULY 197F:
Honorable Mayor and City Council
Police Tepartment Report for the month of. Tuly 197E
Tickets issued In June 15E
Tickets issued in July 152
Persons in jail in June 13
Persons in jail in July 10
Traffic accidents in June 14
'rriiffic accidents in July 15
urg°laries investigated in Tune 2
urglaries investigated in July 3
approximate total value taken in burglaries in July 52025.00
approximate total value recovered in burglaries in July 0
Thy: is investigated in 'une 3
'~'11.efts investigated in Tuly 3
pproximate total value taken in thefts in July $289.00
approximate total value recovered in thefts in Tuly 0
Number of calls in Tune 891
`;umber of calls in Tu1y 1370
Speedometer reading on snit X65 ( 74 Ford ) F2,078
Speedometer reading on snit #9 ( 76 ^ord ) 40,F9F
Speedometer reading on Tnit #11 ( 78 Nord ) 38,176
Speedometer reading on Jnit #12 ( 78 Ford ) 21,12E
"files driven in Tune 9,379
Miles driven in Tuly 9,958
Respectfully .1,ubmitted,
C
C. Vaymnond C a dy
Chief of Police
SOUTNLFKF. POLICE T)rPtRT"fF.NT
('T ('/cdw
Total fines paid for June $3,953.00
Total fines paid for Tuly 52,946.00
Total fines }paid for FPF for July $13.50
> Z rC c
t:zi
H ~ '°z r
. z
TICKETS
23 23 37 44 25 152~
AMOUNT
i7
# OF CALLS
80 143 246 326 367 208 1370
Or ARRESTS
4 3 3 10
ACCIDENTS
3 6 2 2 2 15
BURGLARIES
1 2 3
THEFTS
2 1 3
MILES DRIVEN
1170 1427 1113 2213 2287 1748 9,958
h, S WORKED
161 160 176 200 188 112 997
r
F T E P 0UNDIPRY
.TJLY 1978
0
Total hours worked 0
Total tickets written 0
Total written warnings issued $15.00
Total fines paid 0
Total fines to be paid