Item 4ACITY OF
SOUTHLAKE ITEM 4A
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 5, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli and Austin Reynolds.
CITY COUNCIL ABSENT: Councilmember Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Economic Development and Tourism Daniel Cortez, Police Chief Ashley
Casey, Fire Chief Shannon Langford, Director of Information Technology Blair Halbert,
Operations Manager Customer Service Melody Andersen, Director of Community
Services David Miller, Director of Planning and Development Services Dennis Killough,
Interim Director of Public Works Lauren LaNeave, City Attorney Cara White, and City
Secretary Amy Shelley.
WORK SESSION: 5:30 P.M.
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. YOUTH WELLNESS SUMMIT OVERVIEW
Carroll ISD Junior, Zania Karim, provided a brief presentation on the Youth Wellness
Summit she is organizing for September 6, 2025.
4. HONORS & RECOGNITION: PROCLAMATION FOR THE SOUTHLAKE
ATHLETES OF FOUNDERS ROWING CLUB FOR NATIONAL ACHIEVEMENT
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Southlake's Founders Rowing Club Coach Matthew Naifeh, spoke about their recent
success at the Youth National Championships.
5. TRASH AND RECYCLING SERVICES ANNUAL CONTRACT UPDATE
Interim Director of Public Works, Lauren LaNeave, and CWD President Jason Roemer
provided an update regarding trash and recycling performance measures, key metrics,
and a preview of the proposed rate increase.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:07pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property; and
Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 6:07pm. Executive Session began at 6:15pm
and concluded at 7:21 pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:26pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill expressed his appreciation to staff for their hard work in delivering
another spectacular Stars and Stripes event, noting that this year drew a record number
of attendees. He also thanked staff for their support in preparing the State of the City
presentation he delivered at the Chamber of Commerce luncheon to local businesses
and realtors.
3B. CITY MANAGER'S REPORT
City Manager Alison Ortowski introduced Community Services Director David Miller to the
podium. Director Miller shared a few words and then invited Community Services
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Administrative Assistant Taygan McBurney, Deputy Director of Library Services Cynthia
Pfledder, and Economic Development and Tourism Director Daniel Cortez who spoke
about the amazing Summer In Southlake.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE JUNE 17, 2025, REGULAR CITY COUNCIL
MEETING, AND THE JUNE 26, 2025, CITY COUNCIL SUMMER WORKSHOP.
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER CHUCK TAGGART FROM
THE AUGUST 5, 2025, REGULAR CITY COUNCIL MEETING.
4C. APPROVE RESOLUTION NO. 25-026, AUTHORIZING THE CITY MANAGER
OR THEIR DESIGNEE TO ENTER INTO INTERLOCAL AGREEMENTS ON
BEHALF OF THE CITY.
4D. APPROVE RESOLUTION NO. 25-027, SUSPENDING THE EFFECTIVE DATE
OF ONCOR'S REQUESTED RATE CHANGE.
4E. APPROVE A CONTRACT RENEWAL WITH APEX CONCRETE
CONSTRUCTION INC, FOR CITYWIDE CONCRETE SERVICES, IN AN
AMOUNT NOT TO EXCEED $1,540,000.
4F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF STONE WALLS AND A STONE DOCK LOCATED WITHIN A
DRAINAGE EASEMENT AT 1808 JUBILEE LANE.
4G. APPROVE ORDINANCE NO. 1294, 1ST READING, AN AMENDMENT TO
CHAPTER 9.5, ARTICLE 3 OF THE SOUTHLAKE CITY CODE, UPDATING THE
INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM.
4H. APPROVE A PROFESSIONAL CONSULTANT AGREEMENT WITH JERRY
HODGE AND ASSOCIATES FOR PROJECT MANAGEMENT SERVICES FOR
THE E. HIGHLAND STREET TO SH114 FRONTAGE ROAD PROJECT IN AN
AMOUNT NOT TO EXCEED $110,000.
41. TABLE: ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA
DISTRICT, ON PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A,
3A3, 3A1 B, AND A PORTION OF TRACTS 1 E, 1 D, AND 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, AND GENERALLY LOCATED AT
THE NORTHEAST CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD.,
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WEST OF RIVERA DR., AND APPROXIMATELY 600 FT. SOUTH OF E.
KIRKWOOD BLVD., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
SPIN NEIGHBORHOOD #3. (THE APPLICANT IS REQUESTING TO TABLE
UNTIL SEPTEMBER 2, 2025, AND THE PUBLIC HEARING WILL BE HELD AT
THAT TIME.)
4J. TABLE: ZA25-0032, SITE PLAN FOR KOLBE BUILDING, ON PROPERTY
DESCRIBED AT LOT 4, BLOCK 1, KIRKWOOD EAST ADDITION, AND
LOCATED AT 1480 W. KIRKWOOD BLVD. CURRENT ZONING: "NR-PUD"
NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN
NEIGHBORHOOD #1. (THIS ITEM IS BEING TABLED TO THE SEPTEMBER 2,
2025, REGULAR CITY COUNCIL MEETING, AND THE PUBLIC HEARING WILL
BE HELD AT THAT TIME.)
4K. TABLE: ORDINANCE NO. 480-445B, ZA25-0030, 1ST READING, ZONING
CHANGE AND SITE PLAN FOR CARRUS CARE SOUTHLAKE ON PROPERTY
DESCRIBED AS LOTS 9-12, L.B.G HALL NO. 686 ADDITION, AND LOCATED
AT 600 — 660 W. SOUTHLAKE BLVD. CURRENT ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #6. (THE APPLICANT IS REQUESTING TO
TABLE UNTIL AUGUST 19, 2025.)
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4K, as written.
Motion:
Talley
Second:
Wiliamson
Ayes:
Talley, Robbins, Scharli, McCaskill, Reynolds, Williamson
Nays:
None
Absent:
Taggart
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:45pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:45pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
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7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER A PROPOSAL TO ADOPT A TAX INCREASE AND SET A PUBLIC
HEARING ON THE TAX RATE FOR THE AUGUST 19, 2025, REGULAR CITY
COUNCIL MEETINGS.
APPROVFn
City Manager Alison Ortowski and Chief Financial Officer Sharen Jackson presented Item
9A and answered questions from the Council.
Motion was made to approve Item 9A, a proposal to adopt a tax increase and set a public
hearing on the tax rate for the August 19, 2025, Regular City Council meeting.
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, Scharli, McCaskill, Reynolds, Williamson
Nays:
None
Absent:
Taggart
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:18 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19TH OF AUGUST 2025.
Shawn McCaskill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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