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Item 13 - Staff ReportCase No. ZA25-0049 S T A F F R E P O R T August 1, 2025 CASE NO: ZA25-0049 PROJECT: Preliminary Plat – The Hideaway EXECUTIVE SUMMARY: Jody Boyd is requesting approval of a Preliminary Plat for The Hideaway, being a revision of Lot 1, William Phillips No. 1017 Addition, City of Southlake, Denton County, Texas and located at 500 E. Bob Jones Road. Current Zoning: “SF-1A” Single Family Residential District. SPIN Neighborhood #1. DETAILS: This property is located on approximately 8.38 acres on the north side of E. Bob Jones Rd. adjacent along Corps of Engineers Property. The purpose of this request is to seek approval for a preliminary plat in conformance with the approved zoning change and concept plan for 7 residential lots. The lots will range in size from a minimum of approximately 43,600 square feet to a maximum of approximately 52,900 square feet. ACTION NEEDED: 1) Conduct a Public Hearing 2) Consider Approval of a Preliminary Plat ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plat Review Summary No. 1, dated August 1, 2025 (D) Surrounding Property Owners Map & Responses STAFF CONTACT: Wayne Powell (817) 748-8281 Jenny Crosby (817) 748-8195 Department of Planning & Development Services Item 13 Case No. Attachment A ZA25-0049 Page 1 BACKGROUND INFORMATION OWNER: Sanford and Zoe Sexhus APPLICANT: Jody Boyd PROPERTY SITUATION: 500 East Bob Jones Road LEGAL DESCRIPTION: Lot 1, William Phillips No. 1017 Addition LAND USE CATEGORY: Low Density Residential CURRENT ZONING: “SF-1A” Single Family Residential HISTORY: - The property was annexed in 1988. - November 12, 2019; Plat Showing filed for records for a single lot of 8.41 acres (ZA19-0047) - May 6, 2025, A zoning change and concept plan was approved for 7 residential lots on 8.38 acres. SOUTHLAKE COMPREHENSIVE PLAN: Consolidated Future Land Use Plan The future land use designation for the site is “Low Density Residential”. Low Density Residential Purpose and Definition: The purpose of the Low Density Residential land use category is to provide for and to protect low intensity detached single‐family residential development that promotes the openness and rural character of Southlake. The Low Density Residential category is for detached single‐family residential development at a net density of one or fewer dwelling units per acre. Net density is the number of dwelling units per net acre, which excludes acreage in all rights‐of‐way, easement, and lots designated for public or private streets. Other suitable activities are those permitted in the Public Parks / Open Space and Public / Semi‐Public categories. The Low Density Residential category encourages the openness and rural character of the City of Southlake. Master Pathways Plan The Master Pathways Plan calls for a <8’ sidewalk along E. Bob Jones Rd. A minimum 5’ sidewalk is required along E. Bob Jones Rd. and all internal street frontages. TRANSPORTATION ASSESSMENT: The property accesses E. Bob Jones Rd. which is designated as a 2 lane local street with a minimum 50’ right of way. UTILITIES: An 6-inch water line and fire hydrant will be installed to serve the lots, extended from the existing 6” water line located along E. Bob Jones Rd. DRAINAGE: Property currently drains northeast and east toward Lake Grapevine and Corp of Engineers property. Case No. Attachment A ZA25-0049 Page 2 CITIZEN INPUT: A SPIN meeting was held on March 25, 2025. STAFF COMMENTS: Attached is Plat Review Summary No. 1, dated August 1, 2025. Case No. Attachment A ZA25-0049 Page 3 Case No. Attachment A ZA25-0049 Page 4 PLAT REVIEW SUMMARY Case No.: ZA25-0049 Review No.: One Date of Review: 08/01/25 Project Name: Preliminary Plat – The Hideaway, being a revision of Lot 1 William Phillips No. 1017 Addition, 500 E. Bob Jones Rd. APPLICANT: MAIN CONTACT: Jody Boyd Clayton Redinger Bridgerock Developments, LLC 303 North Oak st. Roanoke, TX 76262 Phone: (214) 727-1110 Phone: (817) 253-5727 Email: jboyd@bridgerockllc.com Email: cr@redingergroup.com CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 07/10/25 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT WAYNE POWELL AT (817) 748-8281. _________________________________________________________________________________ Planner: Wayne Powell Title: Principal Planner Phone: (817) 748-8281 Email: wpowell@ci.southlake.tx.us The following changes are needed according to the Subdivision Ordinance No. 483, as amended, Sections 3.01, 3.02, 4 & 8.01 1. Place the City case number ZA20-0049" in the lower right-hand corner of the plat. 2. Include reference to the recorded plat of Lot 1 William Phillips No. 1017 Addition and the Denton Co. instrument number in the legal description and title block needs to. 3. The following changes are needed with regard to adjacent properties within 200' to include properties across any adjacent R.O.W.: a. Label existing Land Use Designation (LUD = ) on all adjacent properties. 4. Right-of-way was dedicated with the preceding plat recorded for Lot 1 of the William Phillips No. 1017 Addition. The lot area for Lots 1, 2 & 7 must be net of that ROW dedication. Please verify. 5. Add notes showing mandated zoning conditions so that prospective property owners can be made aware. See informational comments below. 6. Ensure accurate symbology in the tree preservation plan. Trees 582 – 584, 687 and 689 are required to be preserved. 7. Provide an updated survey confirming that the existing structures that are to remain and to be removed and identify whether they are adequately off-set per zoning district setback regulations from the proposed lot lines. Note the location and setback distances of any wells and septic systems from the lot boundaries as well. Case No. Attachment A ZA25-0049 Page 5 8. The building line along the frontage of Hideaway Ct. was approved as a 20’. It is labled as a 40’ BL. Verify if this is still the intent and correct if needed. 9. Sidewalks were not required with the approved concept plan given the are no sidewalks in this area. Please confirm whether it is the intent to provide as part of the subdivision. _________________________________________________________________________________ Tree Conservation/Landscape Review TREE CONSERVATION COMMENTS: 1. Upon the approval of the Zoning Change and Concept Plan (ZA25-0014) the following City Council Motion was made. Administrative approval will be given to allow the alignment of the road and lot configuration to preserve the two large oak trees identified or shown to be removed on the plan. Please align the right-of-way to avoid encroachment into the critical root-zone-area of trees #687 and #689 on Lot 1. Show the trees as protected on the Tree Conservation Plan and adjust the percentage of preserved canopy cover to include the percentage o f canopy cover of the two trees. 2. Provide the percentage of existing tree cover within the development. 3. Label the streets. 4. The Tree Conservation Plan submitted with the Zoning Change and Concept Plan was not revised. Trees #589, 590 and 595 will most likely be within a future house pad area and be required to be mitigated if shown to be preserved. It is probably best to rev ise the Tree Conservation Plan to show them to be altered or as Marginal. 5. The submitted Tree Conservation Plan complies with the required existing tree cover preservation of 70% but does not conform to the Tree Conservation Plan approved with the Development Plan. Additional trees on Lot 4 and within the E. Bob Jones Road rig ht- of-way are shown to be removed. The proposed existing tree cover preservation complies with the existing tree cover preservation requirements of the Tree Preservation Ordinance 585 -E. There is 8% of existing tree cover on the property and a minimum of 70% of the tree cover is required to be preserved. A total of 75.3% is proposed to be preserved and 24.7% to be removed. * Except as provided by subsection 7.2.b. of the Tree Preservation Ordinance, a Tree Conservation Analysis or Tree Conservation Plan shall be approved if it will preserve existing tree cover in accordance with the percentage requirements established by Table 2.0. If the property has previously received a tree permit related to development, Case No. Attachment A ZA25-0049 Page 6 the percentage of existing tree cover at the time the first such permit was issued shall be used to calculate the minimum existing tree cover that must be preserved under this section. Table 2.0 – Existing Tree Cover Preservation Requirements Percentage of existing tree cover on the entire site Minimum percentage of the existing tree cover to be preserved* 0% – 20% 70% 20.1 – 40% 60% 40.1% - 60% 50% 60.1% - 80% 40% 80.1% - 100% 30% *The minimum percentage of existing tree cover to be preserved shall exclude any area in public rights-of-way as approved by City Council. * Please be aware that all existing trees shown to be preserved on the City Council approved Tree Conservation Plan must be preserved and protected during all phases and construction of the development. Alteration or removal of any of the existing trees shown to be preserved on the approved Tree Conservation Plan is a violation of the Tree Preservation Ordinance and the zoning as approved by the Southlake City Council. Please ensure that the layout of all structures, easements, utilities, structures grading, and any other structure proposed to be constructed do not conflict with existing trees intended to be preserved. * Indicates informational comment. # Indicates required items comment. Keith Martin Landscape Administrator Phone: (817) 748-8229 E-mail: kmartin@ci.southlake.tx.us _________________________________________________________________________________ Public Works/Engineering Review GRADING COMMENTS: 1. A private drainage easement will be required for cross lot drainage on either the south side of Lot 3 or on the north side of Lot 1 to allow for Lot 2 to drain to the east. 2. Show and label the flowage easement. 3. While these homes may not be located within the floodplain, the minimum finish floor elevations should be labeled on the lots to ensure they are not placed below the adjacent floodplain. * If detention is not being proposed then it shall be proven during construction plan submittal that there will be no adverse impacts. Case No. Attachment A ZA25-0049 Page 7 * Please be aware, per the Army Corps of Engineers, the outflow from the concrete flume cannot exceed 5-feet per second. UTILITY COMMENTS: * The septic system for the barn is shown to be located on both Lots 2 and 3. If this is to remain, the septic system will need to be relocated. Sandy Endy, P.E., CFM Civil Engineer Phone: (817) 748-8033 E-mail: sendy@ci.southlake.tx.us _________________________________________________________________________________ __ Fire Department Review Lorenzo Chavez Fire Marshal Phone: (817) 748-8671 E-mail: lchavez@ci.southlake.tx.us ============= The following should be informational comments only ==================== All development and lots of a subdivision must comply with the underlying zoning district approval (Ord. Subdivision Ord. 483,as amended. 4.01C & 8.01J) This plat, and development of the subdivision is subject to the following conditions approved under Case ZA25-0014, Ord. No. 480-831: - Approving zoning change and concept plan for seven residential lots on approximately 8.38 acres, changing the zoning from “AG” Agricultural district to “SF-1A” Single Family Residential as presented, noting the applicant's agreement to the following: • Maintain the same fencing around the perimeter that it currently exists. • Agrees to install a quantity of five, six-inch caliper or larger trees on each lot. • The construction hours will be limited to 7 AM to 5 PM and in accordance with the City Ordinance. • No street lighting or street lighting permitted. It needs to be consistent with the Oakwood Estates neighborhood. • Agrees to address a minimum driveway stacking depth on E. Bob Jones Rd., adequate to accommodate delivery vehicles off the street. • No sidewalks shall be required, given there are no sidewalks within this area. • Provide either an understated entrance or no identifiable entrance. • Make sure the home on Lot 7 faces E. Bob Jones Rd. and that the garage on Lot 7 does not face E. Bob Jones Rd. • Administrative approval will be given to allow adjustment and realignment of the road and lots to save the two oak trees identified on the plan. • The City will look into the Pavement Replacement Program relative to repaving E. Bob Jones Rd. once home construction is complete. Case No. Attachment A ZA25-0049 Page 8 * A Final Plat/Plat Revision and Developers Agreement is required to be approved prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage, park dedication requirements and fees, off-site sewer extensions, off-site drainage and utility easements and impact fees. * All development must comply with the Drainage Ordinance No. 605 and the Erosion and Sediment Control Ordinance No. 946, as amended. * The current address for the Flowage Easement note on the plat is below: GRAPEVINE LAKE SITE MANAGER GRAPEVINE LAKE PROJECT OFFICE 110 FAIRWAY DRIVE GRAPEVINE, TX 76051-3495 The Grapevine Lake Manager is John Mathney at (817) 865-2612. * Building permit(s) are required prior to commencement of any work. * The applicant should be aware that prior to the issuance of a building permit a Plat Vacation followed by a Final Plat or a Plat Revision of the previously recorded plat must be processed, approved and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Dedication Fee, Roadway Impact Fee, Water & Sewer Impact and Tap Fees, and related Permit Fees. * In addition to the City of Southlake impact fees, please be aware that through the wholesale water customer contract with the City of Fort Worth, all new water connections are required to pay the City of Fort Worth impact fee. The City of Fort Worth impact fee assessment is based on the final plat recordation date and building permit issuance. The applicant is encouraged to review the City of Fort Worth's assessment and collection of Impact Fees Guide to determine the fee amount. * The property owner developer must contact the US Postal Service to determine appropriate mail delivery methods and requirements. * A statement that no liens exist on the described property or the following must be on the final plat: _____________________________________________________________________________ Lien Holder Acknowledgment STATE OF _______________________ COUNTY OF______________________ Whereas _________________________________acting by and through the undersigned, its duly authorized agent, is (are) the lien holder(s) of the property described hereon, does (do) hereby ratify all dedications and provisions of this plat as shown. __________________________ Authorized Agent Name Case No. Attachment A ZA25-0049 Page 9 ___________________________ Title ___________________________ Lienholder STATE OF ______________________________ COUNTY OF ____________________________ BEFORE ME, the undersigned authority, on this day personally appeared _________________________________________known to me to be the person(s) whose name(s) is(are) subscribed to the above and foregoing instrument, and acknowledged to me that (he/she/they) executed the same for the purposes and consideration expressed and in the capacity therein stated and as the act and deed of said ___________________________________ GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the day of , 20 . Seal Notary Public Commission expires: * Denotes Informational Comment Case No. Attachment D ZA25-0049 Page 1 SURROUNDING PROPERTY OWNERS MAP & RESPONSES SPO # Owner Zoning Physical Address Acreage Response 1 CORPS OF ENGINEERS PROPERTY AG 8.299656076 NR 2 JOHNSON, FRED AG 400 E BOB JONES RD 2.555774297 NR 3 CORPS OF ENGINEERS PROPERTY AG 0.772136842 NR 4 STUKEL, CATHY & DABBS, DANA L SF1-A 445 E BOB JONES RD 0.43505452 NR 5 HIGGINBOTHAM, RHETT KEVAN & ANGELA STEPHANIE FAMILY TRUST SF1-A 435 E BOB JONES RD 0.002408596 NR 6 POULSEN, GEORGE H & NANCY K, CO-TRS, POULSEN FAMILY TRUST SF1-A 455 E BOB JONES RD 0.564542344 NR 7 LOVE, MICHAEL G SF1-A 465 E BOB JONES RD 0.578276914 NR 8 JONES, SAMUEL D & SHERRY H SF1-A 475 E BOB JONES RD 0.53267799 NR 9 SUPERINTENDENT OF CARROLL ISD NR 10 SUPERINTENDENT OF NORTHWEST ISD NR 11 SUPERINTENDENT OF GRAPEVINE COLLEYVILLE ISD NR 1000 SEXHUS, SANFORD C & ZOE N AG 500 E BOB JONES RD 8.243194916 Responses: F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Eleven (11) Responses Received within 300’: None