Item 4E - Memo Item 4E
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M E M O R A N D U M
August 5, 2025
To: Alison Ortowski, City Manager
From: Lauren LaNeave, Interim Director Public Works
Timothy Slifka, Purchasing Manager
Subject: Approve contract renewal with Apex Concrete Construction
Inc., for citywide concrete services in an amount not to exceed
$1,540,000.
Action
Requested: Approve contract renewal with Apex Concrete Construction
Inc., for citywide concrete services in an amount not to exceed
$1,540,000.
Background
Information: In June 2022, the City Council approved the contract for
citywide concrete services. The current request is for the third
of four possible contract renewals. Each annual renewal
contains provisions for Apex Concrete to consider an
economic price adjustment of 4%. The vendor is not
requesting an increase as part of this renewal.
The contract provides concrete-related services for the City of
Southlake, including:
• Concrete flat work, including removal
• Curb and gutter repairs and new installations
• Sidewalk new installation and repair service
• Exposed aggregate finish
• Colored concrete service
• Stamped concrete service
• Brick pavers and truncated domes service
• Vertical retaining wall installation and repair services
• French drain installation services
Item 4E
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Financial
Considerations: This is an annual contract whose contract terms extend from
August to August every year. The following provides a
summary of total spending amounts and approved
authorizations:
Fiscal Year Purchase
Authorization
Expended
Amount
2024 $1,980,000 $1,044,960
2025 $4,000,000 $994,836
2026 $1,540,000 -
The purchase authorization for concrete services in FY 2024
was $1,980,000. The total expenditure in FY 2024 for
concrete services was approximately $1,044,960. The Year-
to-Date spending for concrete services in FY 2025 is
$994,836. The current spending authorization for FY 2025 is
$4,000,000, including several CIP projects that did not use the
authorization. We anticipate fewer projects in FY 2026 and
are requesting a not-to-exceed spending authorization of
$1,540,000.
Funding for these projects is budgeted in the Capital
Improvements Program, the approved FY 2025 operating
budgets, and the proposed FY 2026 operating budgets.
Project Name Estimated
Cost
S. Peytonville Ave – Stonebury Ct-Elk’s
Ln $350,000
E. Dove Rd – 1611 E Dove-Heather Ln $400,000
Various Drainage Projects $200,000
Various Street and Sidewalk Projects $170,000
Wastewater and Water Emergency
Repairs $30,000
Public Works - SLTS Enhancement
Projects $100,000
Community Services – SLTS
Enhancement Projects $50,000
Community Services - Various Parks
Projects $100,000
Contingency (10%) $140,000
Total: $1,540,000
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Strategic Link: Focus Areas – Infrastructure and Development
Financial Objectives: F2 – Investing to provide & maintain
high quality public assets.
Business Objectives: B2 – Collaborating with select partners
to implement service solutions.
Citizen Input/
Board Review: None
Legal Review: The City Attorney reviewed the original proposal documents
to form.
Alternatives: City Council may deny approval and re-bid citywide concrete
services which will lead to higher overall pricing.
Supporting
Documents: Attachment A: Apex Concrete Renewal 25-26 Full Packet
Staff
Recommendation: Approve contract renewal for this service.
Staff Contacts: Lauren LaNeave, Interim Director Public Works
Timothy Slifka, Purchasing Manager