2025-08-05 Regular CC Meeting
REGULAR CITY COUNCIL MEETING AGENDA AUGUST 5, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORKSESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Youth Wellness Summit Overview
4. Honors & Recognition: Proclamation for the Southlake Athletes of Founders
Rowing Club for National Achievement
5. Trash and Recycling Services Annual Contract Update
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to the
construction of a screening wall along FM 1938 (Davis Blvd).
c. Seek advice of the city attorney regarding the 287(g) Program.
2. Section 551.072: Deliberation regarding real property.
a. Discuss the acquisition of real property for public purposes.
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2025
Page 2 of 6
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program – Project No. 2017-03.
b. Deliberate the terms and conditions of an economic development
incentive program – Project No. 2024-01.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor’s Report
B. City Manager’s Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 17, 2025, Regular City Council meeting,
and the June 26, 2025, City Council Summer Workshop.
B. Excuse the absence of Councilmember Chuck Taggart from the August 5,
2025, Regular City Council meeting.
C. Approve Resolution No. 25-026, authorizing the City Manager or their
designee to enter into Interlocal Agreements on behalf of the City.
D. Approve Resolution No. 25-027, suspending the effective date of Oncor's
requested rate change.
E. Approve a contract renewal with Apex Concrete Construction Inc, for
citywide concrete services, in an amount not to exceed $1,540,000.
F. Approve an Encroachment and Joint Use Agreement for the placement of
stone walls and a stone dock located within a drainage easement at 1808
Jubilee Lane.
G. Approve Ordinance No. 1294, 1st Reading, an amendment to Chapter 9.5,
Article 3 of the Southlake City Code, updating the Industrial Wastewater
Pretreatment Program.
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2025
Page 3 of 6
H. Approve a professional consultant agreement with Jerry Hodge and
Associates for project management services for the E. Highland Street to
SH114 Frontage Road Project in an amount not to exceed $110,000.
I. TABLE: Ordinance No. 480-564F, ZA24-0042, 2nd Reading, Zoning
Change and Development Plan for Carillon Parc Plaza District, on property
described as Tracts 3A4, 3A4A, 3A5, 3A, 3A3, 3A1B, and a portion of Tracts
1E, 1D, and 3A1, Larkin H. Chivers Survey, Abstract No. 300, and generally
located at the northeast corner of E. S.H. 114 and N. White Chapel Blvd.,
west of Rivera Dr., and approximately 600 ft. south of E. Kirkwood Blvd.,
City of Southlake, Tarrant County, Texas. Current Zoning: “ECZ”
Employment Center Zoning District. Requested Zoning: “ECZ” Employment
Center Zoning District. SPIN Neighborhood #3. (The applicant is requesting
to table until September 2, 2025, and the Public Hearing will be held at that
time.)
J. TABLE: ZA25-0032, Site Plan for Kolbe Building, on property described at
Lot 4, Block 1, Kirkwood East Addition, and located at 1480 W. Kirkwood
Blvd. Current Zoning: “NR-PUD” Non-Residential Planned Unit
Development. SPIN Neighborhood #1. (This item is being tabled to the
September 2, 2025, Regular City Council meeting, and the public hearing
will be held at that time.)
K. TABLE: Ordinance No. 480-445B, ZA25-0030, 1st Reading, Zoning
Change and Site Plan for Carrus Care Southlake on property described as
Lots 9-12, L.B.G Hall No. 686 Addition, and located at 600 – 660 W.
Southlake Blvd. Current Zoning: “S-P-1” Detailed Site Plan District.
Requested Zoning: “S-P-1” Detailed Site Plan District. SPIN Neighborhood
#6. (The applicant is requesting to table until August 19, 2025.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public’s
opportunity to address the City Council about non-agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
____________________________
City of Southlake
City Council meeting agenda
August 5, 2025
Page 4 of 6
9. Other items for consideration:
A. Consider a proposal to adopt a tax increase and set a public hearing on the
tax rate for the August 19, 2025, Regular City Council meetings.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Wednesday, July 30, 2025, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
City Secretary’s Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made
to assist you.
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2025
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Nellie Hall v. The Marq Southlake and City of Southlake; Cause No. 096-358874-
24
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary’s Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate (1) the deployment, or specific occasions for implementation, of security
personnel or devices; or, (2) a security audit.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
City of Southlake
City Council meeting agenda
August 5, 2025
Page 6 of 6
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
CITY OF
Ira SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 5, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli and Austin Reynolds.
CITY COUNCIL ABSENT: Councilmember Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Economic Development and Tourism Daniel Cortez, Police Chief Ashley
Casey, Fire Chief Shannon Langford, Director of Information Technology Blair Halbert,
Operations Manager Customer Service Melody Andersen, Director of Community
Services David Miller, Director of Planning and Development Services Dennis Killough,
Interim Director of Public Works Lauren LaNeave, City Attorney Cara White, and City
Secretary Amy Shelley.
WORK SESSION: 5:30 P.M.
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. YOUTH WELLNESS SUMMIT OVERVIEW
Carroll ISD Junior, Zania Karim, provided a brief presentation on the Youth Wellness
Summit she is organizing for September 6, 2025.
4. HONORS & RECOGNITION: PROCLAMATION FOR THE SOUTHLAKE
ATHLETES OF FOUNDERS ROWING CLUB FOR NATIONAL ACHIEVEMENT
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 5, 2025
Page 1 of 5
Southlake's Founders Rowing Club Coach Matthew Naifeh, spoke about their recent
success at the Youth National Championships.
5. TRASH AND RECYCLING SERVICES ANNUAL CONTRACT UPDATE
Interim Director of Public Works, Lauren LaNeave, and CWD President Jason Roemer
provided an update regarding trash and recycling performance measures, key metrics,
and a preview of the proposed rate increase.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tem Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:07pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property; and
Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 6:07pm. Executive Session began at 6:15pm
and concluded at 7:21pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:26pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill expressed his appreciation to staff for their hard work in delivering
another spectacular Stars and Stripes event, noting that this year drew a record number
of attendees. He also thanked staff for their support in preparing the State of the City
presentation he delivered at the Chamber of Commerce luncheon to local businesses
and realtors.
3B. CITY MANAGER'S REPORT
City Manager Alison Ortowski introduced Community Services Director David Miller to the
podium. Director Miller shared a few words and then invited Community Services
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 5. 2025
Page 2 of 5
Administrative Assistant Taygan McBurney, Deputy Director of Library Services Cynthia
Pfledder, and Economic Development and Tourism Director Daniel Cortez who spoke
about the amazing Summer In South lake.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE JUNE 17, 2025, REGULAR CITY COUNCIL
MEETING, AND THE JUNE 26, 2025, CITY COUNCIL SUMMER WORKSHOP.
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER CHUCK TAGGART FROM
THE AUGUST 5, 2025, REGULAR CITY COUNCIL MEETING.
4C. APPROVE RESOLUTION NO. 25-026, AUTHORIZING THE CITY MANAGER
OR THEIR DESIGNEE TO ENTER INTO INTERLOCAL AGREEMENTS ON
BEHALF OF THE CITY.
4D. APPROVE RESOLUTION NO. 25-027, SUSPENDING THE EFFECTIVE DATE
OF ONCOR'S REQUESTED RATE CHANGE.
4E. APPROVE A CONTRACT RENEWAL WITH APEX CONCRETE
CONSTRUCTION INC, FOR CITYWIDE CONCRETE SERVICES, IN AN
AMOUNT NOT TO EXCEED $1,540,000.
4F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF STONE WALLS AND A STONE DOCK LOCATED WITHIN A
DRAINAGE EASEMENT AT 1808 JUBILEE LANE.
4G. APPROVE ORDINANCE NO. 1294, 1ST READING, AN AMENDMENT TO
CHAPTER 9.5, ARTICLE 3 OF THE SOUTHLAKE CITY CODE, UPDATING THE
INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM.
4H. APPROVE A PROFESSIONAL CONSULTANT AGREEMENT WITH JERRY
HODGE AND ASSOCIATES FOR PROJECT MANAGEMENT SERVICES FOR
THE E. HIGHLAND STREET TO SH114 FRONTAGE ROAD PROJECT IN AN
AMOUNT NOT TO EXCEED $110,000.
41. TABLE: ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA
DISTRICT, ON PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A,
3A3, 3A1 B, AND A PORTION OF TRACTS 1 E, 1 D, AND 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, AND GENERALLY LOCATED AT
THE NORTHEAST CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD.,
REGULAR CITY COUNCIL MEETING MINUTES, A UG UST 5, 2025
Page 3 of 5
WEST OF RIVERA DR., AND APPROXIMATELY 600 FT. SOUTH OF E.
KIRKWOOD BLVD., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
SPIN NEIGHBORHOOD #3. (THE APPLICANT IS REQUESTING TO TABLE
UNTIL SEPTEMBER 2, 2025, AND THE PUBLIC HEARING WILL BE HELD AT
THAT TIME.)
4J. TABLE: ZA25-0032, SITE PLAN FOR KOLBE BUILDING, ON PROPERTY
DESCRIBED AT LOT 4, BLOCK 1, KIRKWOOD EAST ADDITION, AND
LOCATED AT 1480 W. KIRKWOOD BLVD. CURRENT ZONING: "NR-PUD"
NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN
NEIGHBORHOOD #1. (THIS ITEM IS BEING TABLED TO THE SEPTEMBER 2,
2025, REGULAR CITY COUNCIL MEETING, AND THE PUBLIC HEARING WILL
BE HELD AT THAT TIME.)
4K. TABLE: ORDINANCE NO. 480-445B, ZA25-0030, 1ST READING, ZONING
CHANGE AND SITE PLAN FOR CARRUS CARE SOUTHLAKE ON PROPERTY
DESCRIBED AS LOTS 9-12, L.B.G HALL NO. 686 ADDITION, AND LOCATED
AT 600 — 660 W. SOUTHLAKE BLVD. CURRENT ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #6. (THE APPLICANT IS REQUESTING TO
TABLE UNTIL AUGUST 19, 2025.)
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4K, as written.
Motion: Talley
Second: Wiliamson
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Williamson
Nays: None
Absent: Taggart
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:45pm.
There being no one wishing to speak. Mayor McCaskill closed the public forum at 7:45pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 5, 2025
Page 4 of 5
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER A PROPOSAL TO ADOPT A TAX INCREASE AND SET A PUBLIC
HEARING ON THE TAX RATE FOR THE AUGUST 19, 2025, REGULAR CITY
COUNCIL MEETINGS.
APPROVED
City Manager Alison Ortowski and Chief Financial Officer Sharen Jackson presented Item
9A and answered questions from the Council.
Motion was made to approve Item 9A, a proposal to adopt a tax increase and set a public
hearing on the tax rate for the August 19, 2025, Regular City Council meeting.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Williamson
Nays: None
Absent: Taggart
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:18 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19TH OF AUGUST 2025.
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