2025-07-29 CCPD Meeting9 CITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
BOARD MEETING AGENDA
July 29, 2025
6:00 P.M.
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Community Room
Southlake, Texas 76092
1. Call to order:
2. Public Forum: (This is the Public's opportunity to address the board about non -agenda items. During
this proceeding, the Board will not discuss, consider or take action on any items presented. We
respectfully ask that anyone stepping forward to speak during Public Forum to limit remarks to three
minutes or less.)
3. Consider:
A. Approve minutes from the May 13, 2025, Crime Control and Prevention District Board meeting.
B. Approve the amended Fiscal Year 2025 Crime Control and Prevention District Operating Budget
and adoption of Fiscal Year 2026 Crime Control and Prevention District Operating Budget. PUBLIC
HEARING
4. Discussion:
A. Update on Crime Control and Prevention District Sales Tax.
B. Update on School Resource Officer program.
5. Meeting adjourned.
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas on Wednesday, July 23, 2025, by 6:00 p.m., pursuant to Chapter 551 of the Texas
ment Code.
�O IIgO U TH4�
Amy Sh ley, TKVCZ U ; m
City Secretary
• cDn =
If you plan to attend this meeting and.havea disability that requires special needs, please advise the City
Secretary 48 hours in �60vaVly at•817-74-8016, and reasonable accommodations will be made to assist
you. /,��1ji11 *111111```
Notice to appear in newspaper no later than Saturday July 19, 2025
NOTICE OF PUBLIC HEARING
THIS NOTICE IS HEREBY GIVEN TO ALL INTERESTED PERSONS
THAT THE BOARD OF DIRECTORS OF THE SOUTHLAKE CRIME
CONTROL AND PREVENTION DISTRICT WILL BE HOLDING A
PUBLIC HEARING ON JULY 29, 2025, AT 6:00 P.M. IN THE
COMMUNITY ROOM AT DPS HEADQUARTERS FACILITY, 600
STATE ST 4TH FLOOR, SOUTHLAKE, TEXAS.
THE PURPOSE OF THE HEARING IS TO CONSIDER THE FY 2026
ANNUAL OPERATING BUDGET. A COPY OF THE PROPOSED
BUDGET IS AVAILABLE FOR PUBLIC INSPECTION IN THE CITY
SECRETARY'S OFFICE AT 1400 MAIN STREET, SUITE 270,
SOUTHLAKE, TEXAS.
COMMERCIAL RECORDER
PROOF
EMAIL ADDRESS: recorder@flash.net
Deadline for submitting legal notices is ii:oo am the business day before
PUBLIC NOTICE 11 PUBLIC NOTICE PUBLIC NOTICE PUBLIC NOTICE ILPUBLIC NOTICE PUBLIC NOTICE PUBLIC NOTICE PUBLIC NOTICE
1 NOTICE OF
2 PUBLIC HEARING
3 THIS NOTICE IS HEREBY
4 GIVEN TO ALL INTERESTED
5 PERSONS THAT THE BOARD
6 OF DIRECTORS OF THE
7 SOUTHLAKE CRIME CON-
S TROL AND PREVENTION
9 DISTRICT WILL BE HOLDING
10 A PUBLIC HEARING ON JULY
11 29,2025,AT 6:00 P.M.IN THE
12 COMMUNITY ROOM AT DPS
13 HEADQUARTERS FACILITY,
14 600 STATE ST 4TH FLOOR,
15 SOUTHLAKE,TEXAS.
16 THE PURPOSE OF THE
17 HEARING IS TO CONSIDER
18 THE FY 2026 ANNUAL OP-
19 ERATING BUDGET. A COPY
20 OF THE PROPOSED BUDGET
21 IS AVAILABLE FOR PUBLIC
22 INSPECTION IN THE CITY
23 SECRETARY'S OFFICE AT
24 1400 MAIN STREET, SUITE
25 270,SOUTHLAKE,TEXAS.
26 7-1 6
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STATE OF TEXAS
COUNTY OF TARRANT
I, JOHN M. BONDURANT, JR., PUBLISHER
NOTICE OF PUBLIC HEAR-
of the COMMERCIAL RECORDER, am over the age
ING
THIS NOTICEIS HEREBY
of 18, have knowledge of the facts stated herein,
GIVEN TO ALL INTERESTED
PERSONS THAT THE BOARD
and am otherwise competent to make this
OF DIRECTORS OF THE
affidavit. The COMMERCIAL RECORDER, of Fort
SOUTCON-
CRIME PREVENTION
TROL AND PREVENTION
TROL AND
Worth, Tarrant County, Texas, is a newspaper of
DISTRICT WILL BE HOLDING
A PUBLIC HEARING ON JULY
general circulation which has been published in
29,2025, AT6:00 P.M. IN THE
COMMUNITY ROOM AT UPS
Tarrant County regularly and continuously for a
HEADQUARTERS FACILITY,
period of over one year prior to the first day of
SOUTHLAKE,TEXAS.FLOOR,
publication of this notice. The COMMERCIAL
THE PURPOSE OF THE
HEARING IS TO CONSIDER
RECORDER is qualified to publish legal notices
THE FY 2026 ANNUAL OP-
according to Article 28e, Revised Civil statutes of
ERATING BUDGET. A COPY
OF THE PROPOSED BUDGET
Texas.
IS AVAILABLE FOR PUBLIC
INSPECTION IN THE CITY
SECRETARY'S OFFICE AT
I, solemnly swear that the notice hereto attached
1400 MAIN STREET, SUITE
270, SOUTHLAKE, TEXAS.
was published in the COMMERCIAL RECORDER,
7-] 6
on the following dates, to -wit:
July 16, 2025
r/ _AA�
Sworn to and subscribed before me this
16th day of July, A.D. 2025
Notary Publi , Tarrant County, Texas
FELIPE FACUNDO, JR
My Notary ID # 129755308
e
Expires March 20, 2026
19 CITY OF
SOUTI ILAKE
qz�11.10
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: JULY 29, 2025
LOCATION: Southlake Police Department Headquarters
600 State Street, 4t" Floor
South lake, TX 76092
TIME: 6:00 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: Ken McMillan (President),
Robert Williams (Vice President), Jay Demas, Frank Powers, William Meddings and David Barnes
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBER ABSCENT: Kara Clubb
STAFF PRESENT: Police Chief Ashleigh Casey, Sharen Jackson (Chief Financial Officer) &Erika Fletcher
(CCPD Secretary)
1. REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM
2. PUBLIC FORUM: (This is the public's opportunity to address the board about non -agenda
items. During this proceeding, the Board will not discuss, consider, or take action on any
items presented by the public. We respectfully ask that anyone stepping forward to speak
during public forum limiting remarks to three minutes or less.)
3. CONSIDER
3A. APPROVE MINUTES FROM THE MAY 13, 2025, CRIME CONTROL AND PREVENTION DISTRICT BOARD
MEETING APPROVED (6 — 0)
Motion: CCPD Board Member proposed a motion to approve the minutes from the
May 13, 2025 CCPD Board Meeting.
Second: CCPD Board Member
3B. APPROVAL OF THE AMENDED 2025 FISCAL YEAR CRIME CONTROL AND PREVENTION DISTRICT
BUDGET AND THE ADOPTION OF THE 2026 FISCAL YEAR CRIME CONTROL AND PREVENTION
DISTRICT BUDGET APPROVED (6 — O)
• Comments given by Police Chief Ashleigh Casey:
This item was provided to the CCPD Board in May 2025. It highlights the items we
proposed to you i n May 2025 an d n oth i n g h as ch an ged si n ce th at ti me. I'm h appy to go
over those items again, if that's helpful.
Page 1 of 5
• Question asked by CCPD Board Member:
I have one question about SWAT vests. When the warranty is over, why would we
purchase new vests just because the warranty is over?
• Response given by Police Chief Ashleigh Casey:
When the warranty is up, what that means, if we are involved in an officer involved
shooting, and something h appen s, we have liability because we h aven't repl aced the vest.
To your point, the vest doesn't stop operating because we hit the five-year mark. It's
simply the best practice, in the vest industry, to replace the vest every 5 years.
• Question asked by CCPD Board Member:
Wh at wi I I we do with th ose expi red vests?
• Response given by Police Chief Ashleigh Casey:
Typically, the expired vests are destroyed. We can also use them to assist with training.
• Question asked by CCPD Board Member:
Is the bike (listed in the proposed FY26 CCPD budget) an electric bike?
• Response given by Police Chief Ashleigh Casey:
No. All of our bicycles are traditional bicycles. Not that it won'tevolve at some time, but
the bike we need is a traditional bike.
• Question asked by CCPD Board Member:
Chief, are any allocations needed forthe radio consortium upgrades? Do we have plenty
of radios and don't need to buy radios this year?
• Response given by Police Chief Ashleigh Casey:
Not in this year's budget cycle. I anticipate we will make recommendations regarding
N ETCO in the following budget year. We have plenty of radios this year.
• Question asked by CCPD Board Member:
Included in the operating budgetof $2,699,896 is the SRO funding, Town Square security
and the equipment list you just presented. The missing piece is $135,982.
Page 2 of 5
• Response given by Chief Financial Officer Sharen Jackson:
The difference that's not included is the annual recurring cost forth e Motorola Watch guard
body camera contract at approximately $65K, Taser replacement recurring contract at
approximately $50K and K-9 Training at $20K. These additional items are not related to
the SRO program or Town Square security. That's the variance. If you add up all of these
items plus the SRO funding, you'll get th e total listed at $2,699,896.
Motion: CCPD Board Member proposed a motion to approve the amended FY25
Crime Control and Prevention District budget and to adopt the FY26 Crime
Control and Prevention District proposed budget.
Second: CCPD Board Member
4. DISCUSSION
4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX
• Update given by Chief Financial Officer Sh aren Jackson
Included in your packet, year to date, reflected $1.8M which is what we've collected year
to date. The most recent collection from May 2025 sales is approximately 10% overwhat
was collected in the prioryear. It did include a one-time adjustment, but overall, the majority
of that is for actual sales. That is a very good bump in sales tax. Year to date, we are
approximately 2.8% above what we collected in FY23, and we are 4.5% above what we
collected in FY24.One thing I'd like to make you aware of is we received a letter from the
Comptroller's Office stating we will receive an adjustmentfor an entity that overpaid during
the years spanning from 2013 to 2017. This means th at th e Comptrol ler wi I I call that money
back, in the amount of $123K from the Crime Control fund. We will have to repay these
funds back to the State so that they can tran sfer th a monies appropriately. The good news
is th at we were given the option to either repay the funds with a one-time paymen t or repay
by a monthly deduction. I chose the monthly deduction of $2800 a month so that it will
have a slow impact on the district. That's a total payment of $33,600 annually until it's fully
repaid. We were not charged interest for this adjustment.
4B. UPDATE ON THE SCHOOL RESOURCE OFFICER PROGRAM
• Update given by Police Chief Ashleigh Casey:
As we en ded th is last sch ool year, we en ded with a cou ple of vacan cies . On e vacancy
was due to the resignation of one of our newer SROs and the other was due to the
retirement of Officer Roderick Page. So, over the summer we filled one of those vacancies
with one of ou rexisting officers who decided to transfer from a full-time officer position to
a less than full-time SRO position. The officer is Corporal Mike Bedrich . Corporal Bedrich
served as one of our D.A.R.E. officers years ago. He has experience in schools, and
th i n k th at wi I I be a good match. To fill the second vacancy, we have advertised it and we
have been going through applications. We've selected, through an interview process, a
couple of people that have gone through the background check process. So, we have
Page 3 of 5
one individual that we are preparing to make a conditional job offer to. This person will
still need to complete additional pre -employment testing, and the reality is that they may
n of be h i red before th e sch ool year starts. Assu mi n g everyth i n g goes wel I with th e pre-
employment tests, the position should be filled soon after the start of the school year. At
this pointwe have an opening at The Clariden School, but in the interim, we will be using
the extra SRO officers who are Rovers to fill those vacancies until it's filled. It's our goal
to fill this vacancy before school starts. This individual is a retired officer from another
agency, so it ju st depends on the person's availability how quickly the person can start.
• Question asked by CCPD Board President:
Officer Bedrich, will he be a full-time SRO officer?
• Response given by Police Chief Ashleigh Casey:
It's a less than full-time position, which means the SROs work full-time during the school
year an d th ey h ave th e su mmers off.
• Question asked by CCPD Board Member:
So, does that mean you need to find a new Range Officer?
• Response given by Police Chief Ashleigh Casey:
Yes. We are hiring forthatsoon. Itwill be an internal hire from within the department.
• Question asked by CCPD Board Member:
With the new law passed about no cell phones in schools, do we know how that will be
implemented in the schools? Will it be similar to before when they'd just take the phone
away an d retu rn it at th e en d of th e day?
• Response given by Police Chief Ashleigh Casey:
That is something thatthe school district is working through currently. Usually, these take
effect either right before school starts or right after school ends. So, I imagine that you,
as parents, will receive more information from the school district on how that works so
you can manage expectations. Because this falls under the administrative side of the
school district, that is not necessarily something that officers are going to get involved
with enforcing. Certainly, the officers can help to remind kids of the rules. We do have a
direct delineation of duties between the criminal aspects versus the administrative
aspects of the schools, so the school district will handle that.
Page 4of5
• Question asked by CCPD Board President:
Any additional questions?
• Comment made by Police Chief Ashleigh Casey:
At ou r n ext meeti n g on October 1, 2025, we wi I I come back to you to req u est approval to
expend the items approved in the FY26 budget.
• Question asked by CCPD Board Member:
Are the $5,356,000 in operating funds cash ?And the funds for capital projects, is that only
for capital projects? Can you spend those funds on things like ammo, for example?
• Response given by Chief Financial Officer Sharen Jackson:
Yes, cash in investments. No, we can only use capital funds for capital projects like the
EOC, or ch an ges n eeded for th is faci I ity. Th ere are some th i n gs th at are comi n g u p th at
are needed for this facility, and we can use that balance to take care of those things or
things needed at the other public safety facilities. But, before we spend that money, we
would bring those things to the CCPD Board, and you would have to approve them.
Currently, there is an estimated $160K that is noted as a pending item potentially needed
for issues we're having with the EOC's air conditioning unit and sound equipment. I've
earmarked those funds until we can get an estimate of wh atth at will cost. When we receive
the estimate, we will come back to the CCPD Board to discuss the cost and the CCPD
Board will have to approve that expenditure should we need the funds.
5. ANNOUNCEMENTS
Next CCPD meeting: October 1, 2025 at 6:00pm.
6. MEETING ADJOURNED: 6:20 PM
Ken McMillan, President
Crime Control and Prevention District Board
Erika Fletcher, Secretary
Crime Control and Prevention District Board
Page 5 of 5
• Question asked by CCPD Board President:
Any additional questions?
• Comment made by Police Chief Ashleigh Casey:
At our next meeting on October 1, 2025, we will come back to you to request approval to
expend the items approved in the FY26 budget.
• Question asked by CCPD Board Member:
Are the $5,356,000 in operating funds cash? And the funds for capital projects, is that only
for capital projects? Can you spend those funds on things like ammo, for example?
• Response given by Chief Financial Officer Sharen Jackson:
Yes, cash in investments. No, we can only use capital funds for capital projects like the
EOC, or changes needed for this facility. There are some things that are coming up that
are needed for this facility, and we can use that balance to take care of those things or
things needed at the other public safety facilities. But, before we spend that money, we
would bring those things to the CCPD Board, and you would have to approve them.
Currently, there is an estimated $160K that is noted as a pending item potentially needed
for issues we're having with the EOC's air conditioning unit and sound equipment. I've
earmarked those funds until we can get an estimate of what that will cost. When we receive
the estimate, we will come back to the CCPD Board to discuss the cost and the CCPD
Board will have to approve that expenditure should we need the funds.
5. ANNOUNCEMENTS
Next CCPD meeting: October 1, 2025 at 6:OOpm.
6. MEETING ADJOURNED: 6:20 PM
Ken McMillan, r sident
Control and Prevention District Board
Eri a Flet h r Secretary
Crime Co of and Prevention District Board
Page 5 of 5