1999-04-26
City of Southlake, Texas
JOINT MEETING - SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND
PARKS AND RECREATION BOARD: April 26, 1999
LOCATION: City Hall, Council Chambers
667 North Carroll Avenue, Southlake, Texas
REGULAR SESSION 6:30 P.M.:
1. Call to order.
2. Executive Session: Pursuant to Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
3. Reconvene: Action necessary on items discussed in executive session
REGULAR AGENDA:
4. Discussion: CIP Status Report
5. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at City Hall,
667 North Carroll Avenue, and 1725 E. Southlake Boulevard, Southlake, Texas, on Thursday,
April 22, 1999 at 6:00 p.m. pursuant to the Texas Government Code, Chapter 551.
4
Sandra L. LeGrand
City Secretary O''~Iffi3e"pgilEl`o 'tiY4.
If you plan to attend this meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable
accommodations will be made to assist you.
M:\WD-FILES\SPDC\AGENDAS\99-04-26 Joint Mtg.DOC\kb
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION/PARKS AND
RECREATION BOARD MEETING
April 26, 1999
MINUTES
SPDC Board Members Present: President Scott Martin; Members: Ralph Evans, Robin Jones,
Ronnie Kendall, Norm Lyons, and Bethann Scratchard.
SPDC Board Member Absent: Rick Stacy
Parks and Recreation Board Members Present: Chairman Vicki Johnson; Members: Richard
Anderson, Chris Miltenberger, Bobby Rawls, and Cara White
Park Board Members Absent: James Glover, Sherry Berman, and Lisa Stokdyk
Staff Present: Assistant City Manager Shana Yelverton, Director of Community Services Kevin
Hugman, Deputy Director of Community Services Steve Polasek, Park Planning and Construction
Superintendent Ben Henry, Administrative Assistant John Eaglen, and Chief Accountant Lynn
Martinson.
Agenda Item No. 1, Call to order. The meeting was called to order by SPDC President Scott
Martin at 7:20 p.m.
Agenda Item No. 2, Executive Session.
No executive session was necessary.
Agenda Item No. 4. CIP Status Report.
SPDC President Scott Martin brought the members up-to-date on land acquisitions and opened up
discussion on the specifics of the CIP.
Mr. Martin informed members that SPDC and staff have been working with the City's financial
advisor on ways to leverage $500,000 per year that is transferred from the General Fund to the SPDC
fund. The Board has been using these funds to build projects or to supplement other forms of
revenue. It was decided that the best way to do this was through new debt.
Mr. Martin discussed with the staff the need to update line item 14 Bond Proceeds (on the CIP) with
the actual amount expected as provided by the financial advisor. Ms. Yelverton commented that staff
will be working through changes to the CIP with the financial advisors this week.
CIP items of discussion included the following:
• Staff to visit with Softball association to find out what their needs are
JOINT SPDC/PARKS MEETING MINUTES APRIL 26, 1999
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• Reexamine joint use of fields with CISD for softball
• Reorganize fields at Bob Jones park for additional softball playing fields
• Discuss with ISDs to find more space for fields
• Staff to prepare a spreadsheet showing when parks will be coming on line including facilities
• Staff to prepare timeline of plans/progress towards goals and needs
• Equestrian needs to be included when master planning trails
(Park Board working with City of Flower Mound to apply for grant monies to connect
the trails around Grapevine Lake)
• Number one priority with all members is to purchase land over programs when possible
• Next Southlake In Review to include article concerning SPDC land purchases
• Staff to prepare land acquisition summary for Park Board
Agenda Item No. 5. Adjournment_
The next joint meeting with SPDC and Park and Recreation will be in September if necessary.
Motion was made and carried to adjourn the meeting at.8:25 p.m.
Southlake Parks Development Corp.
Parks and Recreation Board
ATTEST:
Shana Yelverton
Assistant City Manager
JOINT SPDC/PARKS MEETING MINUTES APRIL 26, 1999
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