1999-04-26
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION: April 26, 1999
LOCATION: City Hall, Council Chambers
667 North Carroll Avenue, Southlake, Texas
REGULAR SESSION 6:00 P.M.:
1. Call to order.
2. Executive Session: Pursuant to Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation Board and will be enacted with one motion. There will be no separate discussion
of items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the regular SPDC meeting minutes for March 26 and the Special
SPDC meeting for April 6, 1999.
B. Approval of request from Southlake Community Playgrounds, Inc., for
additional $5,000 in matching grant funds.
REGULAR AGENDA:
6. Consider: No other items for consideration.
7. Discussion:
A. Financial Report/Budget
B. Status Report of SPDC Projects
8. Adjournment
Southlake Parks Development Corporation
Meeting Agenda for March 22, 1999
Page 2
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at City Hall,
667 North Carroll Avenue, and 1725 E. Southlake Boulevard, Southlake, Texas, on Thursday,
April 22, 1999 at 6:00 p.m. pursuant to the Texas Government Code, Chapter 551.
Sandra L. LeGrand
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City Secretary
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Bar~II~mI:►►►
If you plan to attend this meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable
accommodations will be made to assist you.
M: \WD-FILES\SPDC\AGENDAS\99-04-26. DOC\kb
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
April 26, 1999
MINUTES
Board Members Present: President Scott Martin; Members: Ralph Evans, Robin Jones, Ronnie
Kendall, Norm Lyons, and Bethann Scratchard.
Board Member Absent: Rick Stacy
Staff Present: Assistant City Manager Shana Yelverton, Director of Community Services Kevin
Hugman, Deputy Director of Community Services Steve Polasek, Park Planning and Construction
Superintendent Ben Henry, Administrative Assistant John Eaglen, and Chief Accountant Lynn
Martinson.
Agenda Item No. 1, Call to order. The meeting was called to order by President Scott Martin at
6:22 p.m.
Agenda Item No. 2, Executive Session.
President Martin announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 6:22 p.m.
SPDC returned to open session at 6:50 p.m.
Agenda Item No. 3. Reconvene.
There was no action necessary as a result of the Executive Session.
Agenda Item No. 4. PUBLIC FORUM.
Jim Hartland, President of the Southlake - Grapevine Soccer Association, discussed with the Board
the need for additional fields due to growth. Mr. Hartland also commented on the need for upgraded
facilities, specifically with the concession stand, dugouts, changing and storage areas, shaded picnic
areas, fenced in warm up areas, maintenance of drainage areas, etc. He stressed, however, that their
number one concern was with the need for more fields.
Board members and staff discussed that two more fields are planned in a future phase, the
reorientation of field #2, and the safety issue with fence. Mr. Hugman stated that staff needed to
revisit the plan. Board member Jones suggested that SGSA be involved in the master planning the
next time it comes up.
SPDC REGULAR MEETING MINUTES APRIL 26, 1999
PAGE 1 OF 3
CONSENT AGENDA.
5A. Approval of the regular SPDC meeting minutes for March 22 and the Special SPDC meeting
for April 6, 1999.
5B. Approval of request from Southlake Community Playgrounds, Inc., for additional $5,000 in
matching grant funds. Southlake Community Playgrounds, Inc. request for an additional
$5,000.00 in matching funds to construct an additional 20' pavilion at Bicentennial Park
bringing the total number of pavilions constructed with matching funds to four. The Park and
Recreation Board unanimously recommended that SPDC approve the request at their Board
meeting on April 12, 1999.
Motion was made to approve consent agenda items #5A and #5B.
Motion: Evans
Second: Scratchard
Ayes: Evans, Jones, Martin, Kendall, Lyons, Scratchard
Nays: None
Approved: 6-0
Agenda Item No. 7A. Financial Report/Budget.
Assistant City Manager Shana Yelverton presented to the Board a corrected copy of the financial
report (see attached to minutes). She stated that the numbers have not changed they have been put
into specific slots to show how the land acquisition has been accounted for. Scott Martin asked for an
updated copy of the sales tax report that will show the percentage of change for March.
Agenda Item No. 7B. SPDC Status Report.
Ronnie Kendall asked if the cost of the trail for Continental Phase 1 included the cost of the right-of-
way. She commented that the amount seemed high. Kevin Hugman commented that the bid estimate
came in less than what is shown, but the bid was for a straight trail without curvatures or drainage
structures, and staff feels there will be some changes.
Agenda Item No. 8. Adjournment.
Scott Martin and Ralph Evans thanked the Board and expressed their appreciation for being able to
serve in this capacity as City Council representatives. They commented that they feel the SPDC
Board has made many accomplishments.
Motion was made and carried to adjourn the meeting at 7:15 p.m.
SPDC REGULAR MEETING MINUTES APRIL 26, 1999
PAGE 2 OF 3
President Scott Martin
ATTEST:
liana Yelverton
Assistant City Manager
SPDC REGULAR MEETING MINUTES APRIL 26, 1999
PAGE 3 OF 3