1999-06-26
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
July 26, 1999
MINUTES
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Debra Edmondson
(6:30 p.m.), Rex Potter, and Cara White.
Board Members Absent: Norm Lyons, Rick Stacy
Staff Present: Director of Community Services Kevin Hugman, Assistant Finance Director Lynn
Martinson, Administrative Assistant John Eaglen, and Secretary to the City Manager Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
6:00 p.m.
Agenda Item No. 2, Executive Session.
President Kendall announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 6:05 p.m.
SPDC returned to open session at 7:15 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to authorize staff to enter into a contract for property discussed in executive session
(known as property S) for a purchase price not to exceed $680,000 in a cash buy out.
Motion: White
Second: Berman
Approved: Berman, Edmondson, Kendall, Potter, White
Nays: none
Approved: 5-0
Agenda Item No. 4. PUBLIC FORUM.
Doreen Bruton, owner of the Ride with Pride Horsemanship School, requested that the Board
consider providing a fence along trailhead #2 off of SH 114. Ms. Bruton expressed concern for the
safety of children who play in the area, for the hikers and horseback riders. Ms. Bruton also
commented that the area is being used as a dumping ground. (See copy of letter dated June 25, 1999
attached to the minutes.) Board members asked Ms. Bruton for clarification of the location and type
of fence she envisioned would help eliminate the safety and dumping concerns. Community Services
Director Kevin Hugman explained that this trail is accessed along Ravenaux. He stated that the
request is for the construction of a fence along the north and east property lines of what is known as
MINUTES OF SPDC MEETING, JULY 26, 1999, PAGE 1 OF 3
the Glosser property (property recently purchased by the City as open space). Mr. Hugman explained
that SPDC previously budgeted $12,000 for fencing of the equestrian easement southern boundary.
He stated that if funding is reallocated to fencing the Glosser tract, (agenda Item No. 5B), plans are to
build a split-rail fence along the perimeter of the property. Mr. Hugman commented that it will not
be the same length of fencing, however, staff believes the $12,000 will cover the cost of this project.
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The Public Forum was closed.
' President Kendall suggested that item 5B be pulled from consent and be considered as a regular
agenda item.
Agenda Item No. 5B. Reallocation of budgeted funds for Fox Hollow Equestrian Fencing.
Members Berman and White commented that the Park Board approved the reallocation of funds to
fence the Fox Hollow equestrian trail.
Board members suggested that consideration be given to the future widening of SH 114 when placing
the fence so that it will not need to be removed when road construction begins. Director Hugman
stated that the fence would be placed outside the ROW.
President Kendall commented that because the property was purchased for open space it is important
that the area be easily accessible to the public. Doreen Bruton commented that residents from both
Ravenaux and Fox Hollow subdivisions walk on the trail. Director Hugman commented that openings
would be provided on the east side also. President Kendall commented that plans for the property to
the east call for a drive along the east side of the trails and suggested that this be taken into
consideration when placing the fence.
Motion was made to reallocate the budgeted funds for Fox Hollow Equestrian fencing.
Motion: Berman
Second: Edmondson
Ayes: Berman, Edmondson, Kendall, Potter, White
Nays: none
Approved: 5-0
Item No. 5A. Approval of the regular SPDC meeting minutes for June 28, 1999.
Motion was made to approve the SPDC meeting minutes for June 28, 1999 as presented.
Motion: Edmondson
Second: White
Ayes: Berman, Edmondson, Kendall, Potter, White
Nays: none
Approved: 5-0
Agenda Item No. 7A. Discussion. Financial Report/Budget.
Assistant Finance Director Lynn Martinson explained that the bottom portion of the report shows that
as of June 30, 1999 the total sales tax collection exceeds the projected budgeted amount by $24,284
MINUTES OF SPDC MEETING, JULY 26, 1999, PAGE 2 OF 3
(or 1.61 She also explained that the top portion of the report compares this fiscal year with last
fiscal year and that currently we are 22.5 % over in sales tax collections this fiscal year compared to
last year at this time.
Agenda Item No. 7B. Discussion. Status Report of SPDC Projects.
Director Hugman informed the Board that he has spoken with the tennis pro [Joe Snailum] and he has
verbally committed to accepting the agreement.
Director Hugman explained to the Board that the pro shop was over budget. He stated that staff has
reviewed the plans to see if there were things that could be changed to reduce the amount over
budget, but there were no significant cost savings that could be achieved. Mr. Hugman explained that
the project has gone from a concrete masonry wall construction to studs and sheetrock, which
decreased construction time but no cost savings. Board member Potter commented that he would like
to discuss the project prior to taking out any amenities. Board member White asked if delays or cost
increases in the project were due to the services provided by MESA. Director Hugman explained that
there have been some delays due to the contractors, architect, and with MESA being the construction
administrator, however, now staff is managing the project and having weekly construction meetings to
ensure the project moves along more quickly.
Agenda Item No. 14. Adjournment.
Motion was made and carried to adjourn the meeting at 7:45 p.m.
/
President Ronnie Kendall
ATTEST:
K' Bush
Se retary to the City Manager
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