1999-07-28
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
June 28, 1999
MINUTES
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Debra Edmondson,
Norm Lyons, Rex Potter (arrived late), Rick Stacy, and Cara White (arrived late).
Staff Present: Director of Community Services Kevin Hugman, Park Planning and Construction
Superintendent Ben Henry, Deputy Director of Community Services Steve Polasek, Assistant Finance
Director Lynn Martinson, Administrative Assistant John Eaglen, and Secretary to the City Manager
Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
6:10 p.m.
President Kendall requested that the executive session be postponed until after discussion of Agenda
Item No. 7A.
Agenda Item No. 4. Public Forum:
There were no comments from the audience during public forum.
Agenda Item No. 5A. approval of the regular SPDC meeting minutes for May 24, 1999.
Board member Edmondson commented that her first name is spelled Debra and asked that the minutes
be corrected.
Motion was made to approve the minutes as amended.
Motion: Stacy
Second: Berman
Ayes: Berman, Edmondson, Kendall, Lyons, Stacy
Nays: none
Approved: 5-0
(Board members Potter and White were not present for the vote)
Agenda Item No. 6. Consider.
There were no items for consideration.
Agenda Item No. 7A. Discussion. Additional funding capacity for land acquisition program.
Director Hugman gave a brief summary on past discussions regarding the funding for potential land
acquisition projects. As suggested by the Board at their last meeting, staff asked Financial Advisor
Jim Sabonis to prepare an additional analysis on debt service for an issuance of $2.26 million. Mr.
Hugman stated that this amount would take care of the remaining cost on a previous purchase of land.
MINUTES OF SPDC MEETING, JUNE 28, 1999, PAGE 1 OF 3
Mr. Hugman further explained that the additional debt issuance of $2.26 million and our current debt
issuance could still be funded even if the sales tax collections flattened out completely. However
under this scenario, it means that SPDC would not be able to issue any additional debt planned in the
five-year CIP for FY 2000-01.
Mr. Hugman handed out to the Board and briefly discussed information regarding potential land
projects (information included with the minutes). Mr. Hugman stated that he has provided this
information so that the Board can advise staff on how they would like to proceed with acquiring and
funding future land projects.
Agenda Item No. 2, Executive Session.
President Kendall announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 6:20 p.m.
SPDC returned to open session at 7:40 p.m.
Agenda Item No. 3. Reconvene.
There was no action necessary as a result of the Executive Session.
Agenda Item No. 7B. Discussion. Financial Report/Budget.
Director Hugman presented to the Board the Financial Report/Budget. He pointed out that on line
item 34 of the budget the $389,852 is for purchase of the Wilkinson property.
Mayor Stacy confirmed that this is the property where the tennis courts are being built, and he asked
when the landscaping would be started. Mayor Stacy explained that he has received complaints
regarding the high weeds. Mr. Hugman explained that it is still a construction area and there is still
construction to be completed on the pro shop, sidewalks, etc. He commented that the landscaping and
irrigation plans have been substantially completed, but the project has not yet been bid. He
anticipates bringing this forward for authorization to bid at the next meeting.
Agenda Item No. 7C. Status Report of SPDC Projects.
Mayor Stacy asked Board members whether a presentation by the YMCA should be presented first to
SPDC or the Park Board. President Kendall suggested that it would be more appropriate to approach
the Park Board first. Ms. Kendall further explained, to new Board members, that the Park Board and
Joint Utilization Committee are charged with bringing recommendations and input forward to the
SPDC for consideration. She explained that that is the reason the SPDC Board includes two members
from the Park Board so that both boards can closely interact.
Sherry Berman explained the frustration the Park Board has in not knowing about land acquisitions.
She asked whether or not some of the information could be provided to them in an executive session.
Director Hugman explained that, because of the open meetings act, staff has been reluctant to have
MINUTES OF SPDC MEETING, JUNE 28, 1999, PAGE 1 OF 3
Park Board executive sessions because the Park Board is an advisory board which has no funding
responsibilities.
Debra Edmondson stated that she believes it is the Park Board's responsibility to communicate the
needs to the SPDC. She commented that it is an excellent idea that Sherry Berman is facilitating
meetings with the user groups so that each of them can express their needs and wishes to the Park
Board.
Board member Berman also asked about the matching funds balance and the future continuation of
those funds. She asked whether or not those funds could be used for neighborhood trails. Director
Hugman explained that, in order to qualify for SPDC matching funds, the project needs to be public
property and be for public use.
Agenda Item No. 14. Adjournment.
Motion was made and carried to adjourn the meeting at 7:50 p.m.
/4, 1 "/C,
President Ronnie Kendall
ATTEST:
ki'nyt ush
Se retary to the City Manager
MINUTES OF SPDC MEETING, JUNE 28, 1999, PAGE 1 OF 3