2025-01-21 SPDC PacketCITY OF
SOUTHLAKE
MEMORANDUM
January 17, 2025
TO: Southlake Parks Development Corporation
Parks and Recreation Board
FROM: David Miller, Director of Community Services
SUBJECT: Agenda Item Comments for the Joint Southlake Parks
Development Corporation and Parks & Recreation Meeting -
Tuesday, January 07, 2025 - Tuesday, January 21, 2025, at 4:30
P.M.
Please note: The meeting will begin at 4:30 p.m. in the Southlake Town Hall Third
Floor Trainina Rooms.
Agenda Item 1A. Call to Order
2. Agenda Item 2A. Consent: Approve the minutes from the Southlake Parks
Development Corporation meeting held on November 05, 2024 - Please make
any corrections to the minutes part of the motion for consideration. (SPDC
Only)
Agenda Item 2B. Consent: Approve the minutes from the Park and Recreation
Board meeting held on November 11, 2024- Please make any corrections to
the minutes part of the motion for consideration. (Park Board Only)
3. Agenda Item 3A. Public Forum: Public Forum is the public's opportunity to
address the SPDC about non -agenda items. During this proceeding, the SPDC
will not discuss, consider, or act on any item presented.
4. Aaenda Item 4A. Consider: Recommendation on SPDC Fundina for the
purchase of athletic equipment and materials with Pioneer Manufacturing
Company, dba as Pioneer Athletics, in an amount not to exceed $120,000—
The purpose of this item is for SPDC to consider recommending approval of
SPDC funding with Pioneer Athletics. A memo is included in your packet.
(SPDC Only)
Agenda Item 4B. Consider: Recommendation on the proposed FY 2025-2029
Capital Improvement Program Priorities - Public Hearing — A copy of the
proposed FY2025-2029 CIP is included within your packet and Director Miller
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Parks and Recreation Board
Meeting Date — January 21, 2025
Page 2 of 2
will present the proposed CIP at your meeting. CFO Sharen Jackson will be on
hand to answer questions. Supporting documents are included in your packet.
(SPDC and Park Board action item)
5. Agenda Item 5A. Discussion- Sales Tax Report- The Sales Tax report is
included in your packet. Chief Financial Officer Sharen Jackson is available if
you have any questions. (SPDC Only)
6. Aaenda Item 6. Adiournment
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817)
748-8018.
STAFF CONTACT INFORMATION:
David Miller, Director of Community Services (817) 748-8018
Fince Espinoza, Deputy Director of Community Services (817) 748- 8925
Sharen Jackson, Chief Financial Officer, (817) 748-8042
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARK & RECREATION BOARD MEETING
January 21, 2025
4:30 p.m.
LOCATION: Southlake Town Hall
31d Floor Training Rooms
1400 Main Street, Southlake, Texas
TIME: 4:30 P.M.
REGULAR AGENDA:
Call to order
2. Consent
A. Approve the minutes from the Southlake Parks Development Corporation
meeting held on November 05, 2024. (SPDC Only)
B. Approve the minutes from the Parks and Recreation Board meeting held on
November 11, 2024. (Park Board Only)
3. Public Forum
(This is the Public's opportunity to address the SPDC or Parks Board about non -
agenda items. During this proceeding, the SPDC or Parks Board will not discuss,
consider, or act on any item presented. We respectfully ask that anyone stepping
forward to speak during Public Forum to please limit remarks to 3 minutes.)
4. Consider
A. Recommendation on SPDC Funding for the purchase of equipment and
materials with Pioneer Manufacturing Company, dba as Pioneer Athletics,
in an amount not to exceed $120,000. (SPDC Only)
B. Recommendation on the proposed FY 2025-2029 SPDC Capital
Improvement Program Priorities. — Public Hearing — (SPDC and Park
Board action item)
5. Discussion
A. Sales Tax Report. (SPDC ONLY)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Park and Recreation Board
January 21, 2025
Page 2 of 2
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be
present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 17, 2025, by 6.00 p.m.
rsuant to Chapter'�5��g,� exas Government Code.
o ,
A II , T@MC
City ecretary
If you plan to attend'fi�i!!� publigpeeting and have a disability that requires special needs,
please advise the City'8!9 retary 48 hours in advance at 817.748.8016 reasonable
accommodations will be made to assist you.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SPDC November Meeting Minutes
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
NOVEMBER 5, 2024
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: Members Lori Palmer, Tamara McMillan, Magdalena Battles,
Kathy Talley, Ronell Smith, Amy Torres-Lepp, and Randy Williamson.
STAFF PRESENT: Director of Community Services David Miller, Chief Financial Officer Sharen
Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1. CALL TO ORDER
Southlake Parks Development Corporation President Randy Williamson called the SPDC
meeting to order at 4:46 p.m.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING HELD ON OCTOBER 1, 2024.
President Williamson presented Item 2A, and there were no questions from the board.
APPROVFn
A motion was made to approve the minutes from the Southlake Parks Development
Corporation meeting held on October 1, 2024, as written.
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Palmer, Williamson, McMillan, Smith, Torres-Lepp, Battles
Abstain:
None
Approved:
7-0
3. PUBLIC FORUM
President Williamson opened the public forum at 4:47 p.m.
There being no one wishing to speak, President Williamson closed the public forum at
4:47 p.m.
Southlake Parks Development Corporation Meeting Minutes — November 5, 2024
Page 1 of 3
4. CONSIDER
4A. RECOMMENDATION ON SPDC FUNDING FOR PARKS JANITORIAL SERVICES
WITH PURESERVICE CORPORATION IN AN AMOUNT NOT TO EXCEED $104,000.
APPROVED
Director of Community Services David Miller presented Item 4A and answered questions
from the Board.
A motion was made to approve the recommendation on SPDC funding for Parks janitorial
services with PureService Corporation in an amount not to exceed $104,000.
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Palmer, Williamson, McMillan, Smith, Torres-Lepp, Battles
Abstain:
None
Approved:
7-0
4113. RECOMMENDATION ON SPDC FUNDING FOR LANDSCAPE AND IRRIGATION
SUPPLIES FROM SITEONE LANDSCAPE SUPPLY IN AN AMOUNT NOT TO
EXCEED $60,000.
APPROVED
Director of Community Services David Miller presented Item 4B and answered questions
from the Board.
A motion was made to approve the recommendation on SPDC funding for landscape and
irrigation supplies from SiteOne Landscape Supply in an amount not to exceed $60,000.
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Palmer, Williamson, McMillan, Smith, Torres-Lepp, Battles
Abstain:
None
Approved:
7-0
4C. RECOMMENDATION ON SPDC FUNDING FOR THE PURCHASE OF CAPITAL
EQUIPMENT FROM FORD AUDIO -VIDEO SYSTEMS LLC, IN AN AMOUNT NOT TO
EXCEED $1,082,000.
APPROVED
Director of Community Services David Miller presented Item 4C and answered questions
from the Board.
A motion was made to approve the recommendation on SPDC funding for the purchase
of capital equipment from Ford Audio -Video Systems LLC, in an amount not to exceed
$1,082,000.
Southlake Parks Development Corporation Meeting Minutes — November 5, 2024
Page 2 of 3
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Palmer, Williamson, McMillan, Smith, Torres-Lepp, Battles
Abstain:
None
Approved:
7-0
4D. RECOMMENDATION ON SPDC FUNDING FOR LANDSCAPE SERVICES WITH
O'DONNELL LANDSCAPE SERVICES, LLC, DBA YELLOWSTONE LANDSCAPE
FOR AN AMOUNT NOT TO EXCEED $499,000.
APPROVFn
Director of Community Services David Miller presented Item 4D and answered questions
from the Board.
A motion was made to approve the recommendation on SPDC funding for landscape
services with O'Donnell Landscape Services, LLC, dba Yellowstone Landscape for an
amount not to exceed $499,000.
Motion:
McMillan
Second:
Smith
Ayes:
Talley, Palmer, Williamson, McMillan, Smith, Torres-Lepp, Battles
Abstain:
None
Approved:
7-0
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
6. ADJOURNMENT
Meeting was adjourned by President Williamson at 5:03 p.m.
MINUTES APPROVED BY SPDC ON THIS, THE 21ST DAY OF JANUARY 2025.
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
Amy Shelley, City Secretary
Southlake Parks Development Corporation Liaison
Southlake Parks Development Corporation Meeting Minutes — November 5, 2024
Page 3 of 3
Park Board November Meeting Minutes
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: NOVEMBER 11, 2024
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Magdalena Battles, Vice -
Chair Paul Venesky, Secretary Kevin Klaas, and Board Members Deanna Kienast, Patrick
Mundlin, Joe Sansone, and Renee Thomas
PARKS AND RECREATION BOARD MEMBERS ABSENT: NA
STAFF PRESENT: Director of Community Services David Miller, Deputy Director Ryan McGrail,
and Deputy Director Fince Espinoza
REGULAR AGENDA
1. CALL TO ORDER
Chair Magdalena Battles called the regular Parks and Recreation Board meeting to order
at 6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD OCTOBER 14, 2024
The minutes of the October 14, 2024, regular Parks and Recreation Board meeting were
approved with no changes or corrections.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting held on October 14, 2024.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 11, 2024
Parks Board Meeting
Page 2 of 4
Motion:
Venesky
Second:
Mundlin
Ayes:
Battles, Kienast, Mundlin, Sansone, Venesky, and Thomas, Klaas
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
3. PUBLIC FORUM
Chair Battles opened Public Forum at 6:01 p.m. There being no one to speak, Chair
Battles closed Public Forum at 6:01 p.m.
4. CONSIDER
4A. RECOMMENDATION ON RENEWAL OF THE SOUTHLAKE TENNIS CENTER
MANAGEMENT AGREEMENT
Director Miller presented item 4A to the Park Board for consideration. Deputy Director
Ryan McGrail was available to answer questions
APPROVED
A motion was made to recommend the renewal of the Southlake Tennis Center
Management Agreement.
Motion:
Thomas
Second:
Kienast
Ayes:
Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas
Nays:
None
Abstain:
None
Vote:
7-0
Motion passed.
4B. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH FOOTBALL
Director Miller presented item 4B to the Park Board for consideration. Deputy Director
Fince Espinoza was available to answer questions
APPROVED
A motion was made to recommend a Facilities Utilization Agreement with Dragon Youth
Football.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 11, 2024
Parks Board Meeting
Page 3 of 4
Motion:
Venesky
Second:
Mundlin
Ayes:
Battles, Kienast, Mundlin, Sansone, Venesky,
Nays:
None
Abstain:
None
Vote:
7-0
Motion passed.
Thomas, and Klaas
4C. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH
GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION
Director Miller presented item 4C to the Park Board for consideration. Deputy Director
Fince Espinoza was available to answer questions
APPROVED
A motion was made to recommend a Facilities Utilization Agreement with Grapevine
Southlake Soccer Association.
Motion: Mundlin
Second: Thomas
Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4D. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CARROLL LACROSSE ASSOCIATION
Director Miller presented item 4D to the Park Board for consideration. Deputy Director
Fince Espinoza was available to answer questions
APPROVED
A motion was made to recommend a Facilities Utilization Agreement with Southlake
Carroll Lacrosse Association.
Motion:
Klaas
Second:
Kienast
Ayes:
Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas
Nays:
None
Abstain:
None
Vote:
7-0
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 11, 2024
Parks Board Meeting
Page 4 of 4
Motion passed.
4E. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH LADY
DRAGON LACROSSE
Director Miller presented item 4E to the Park Board for consideration. Deputy Director
Fince Espinoza was available to answer questions
/_1»:Ze1y/ 4 �7
A motion was made to recommend a Facilities Utilization Agreement with Lady Dragon
Lacrosse.
Motion:
Sansone
Second:
Venesky
Ayes:
Battles, Kienast, Mundlin, Sansone, Venesky,
Nays:
None
Abstain:
None
Vote:
7-0
Motion passed.
5. DISCUSSION
5A. PARK AND RECREATION BOARD UPDATE
Thomas, and Klaas
David Miller was available to answer questions and reminded the Park Board that Home
for the Holidays would be on Saturday, November 23, 2024.
7. ADJOURNMENT
Chair Magdalena Battles adjourned the meeting at 6:30 p.m.
Magdalena Battles, Chair
Parks & Recreation Board
David Miller, Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4A - SPDC Only
CITY OF
SOUTHLAKE
To:
From:
MEMORANDUM
January 17, 2025
Southlake Parks Development Corporation
David Miller, Director of Community Services
Subject: Recommendation on approval of SPDC funding for the
purchase of athletic equipment and materials with
Pioneer Manufacturing Company, dba as Pioneer
Athletics, in an amount not to exceed $120,000.
Action
Requested: Recommendation on approval of SPDC funding for the
purchase of athletic equipment and materials with Pioneer
Manufacturing Company, dba as Pioneer Athletics, in an
amount not to exceed $120,000.
Background
Information: The purpose of this item is to consider a recommendation on
SPDC funding for athletic equipment and materials with
Pioneer Manufacturing Company, dba as Pioneer Athletics, in
an amount not to exceed $120,000.
The current backstop pads at Bicentennial Park and Bob
Jones Park fields need to be replaced. These backstop pads
are essential for everyday play on the fields, as they prevent
balls from ricocheting, going out of bounds, or traveling too
far. The primary purpose of the backstop is to reduce the
retrieval process and to enhance player safety.
The recent turf replacement project at both Bicentennial Park
and Bob Jones Park included adding brick and stone
backstops to Bicentennial Fields 5, 6 and 7 and Bob Jones
fields 3-6. Those fields previously had chain link fence back
stops and therefore padding was not required. Additionally,
Bicentennial fields 1-4 have padding that is aged beyond its
useful date and in need of replacement.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — January 21, 2025
Page 2 of 3
$40,866 was spent earlier this year to purchase soccer goals
for Bob Jones Park as part of the Matching Funds Program in
partnership with Grapevine Southlake Soccer Association
(GSSA). Due to the unexpected matching funds request, our
spend with this vendor will exceed $50,000 for this year.
Therefore, we are requesting SPDC and City Council
approval to increase the spending authorization for this
vendor.
Funding will be used to purchase the necessary items for
replacing the backstops at Bicentennial Park and Bob Jones
Park Fields. The current SPDC funding allocated with Pioneer
Athletics is $50,000 and staff are requesting an additional
$70,000 to complete the replacement of backstop padding at
both parks. The total cost with the vendor for FY2025 will not
exceed $120,000.
Financial
Consideration: Funding for equipment and materials from Pioneer Athletics is
allocated within the SPDC Operational Budget as well as the
remaining funds from the artificial turf project.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management & Service Delivery
and meets the corporate objective to invest to provide and
maintain high -quality public assets.
Citizen Input/
Board Review: SPDC Recommendation January 21, 2025
City Council consideration January 21, 2025
Legal Review: N/A
Alternatives: Approve item as presented
Approve item with changes
Deny item
Supporting
Documents: Backstop quotes from Pioneer Manufacturing Company, dba
as Pioneer Athletics.
Staff
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — January 21, 2025
Page 3 of 3
Recommendation: Recommendation on approval of SPDC funding for the
purchase of athletic equipment and materials with Pioneer
Manufacturing Company, dba as Pioneer Athletics, in an
amount not to exceed $120,000.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1/8/25, 3:20 PM Backstop Quote from Pioneer Athletics Quote
Pioneer Athletics
4529 Industrial Parkway
Cleveland, OH, 44135
Phone: 800-877-1500
Web: www.pioneerathletics.com
BILL TO:
CITY OF SOUTHLAKE
1400 Main St Ste 420
Southlake TX 76092-7642
United States of America
CUSTOMER P.O. NO.
FOB POINT
Quote
Pioneer Order No.:
Order Date:
Delivery Date:
Expiration Date:
Customer ID:
Currency:
TERMS
NET 15
SHIPPING TERMS
SHIP TO:
CITY OF SOUTHLAKE
200 UNITY WAY
BICENTENNIAL PARK MTC SHOP
SOUTHLAKE TX 76092
United States of America
Attn: Dave Kielich
NO. ITEM QTY. UOM
1 NEEDCODE: NEED PRODUCT CODE 1.0000 EA
NOTE: City of Southlake Backstop Padding Field 1-4
2 FREIGHT: Freight 1.0000 EA
3 BUYBOARD: BUYBOARD 665-22 1.0000 EA
CONTACT
Justin Kupper
SHIP VIA
Freight Carrier
PRICE
17, 844.6000
Total Weight (LB):
Total Volume (GAL):
734.9300
0.0000
QT-004133
1 /8/2025
2/7/2025
C 16018
USD
EXTENDED PRICE
17, 844.60
734.93
0.00
0 Sales Total:
0.00
0 Freight & Misc.:
18,579.53
Tax Total:
0.00
Total (USD):
18,579.53
Page: 1 of 1
https://pioneerathletics.crestwoodcloud.com/(W(l0))/frames/reportlauncher.aspx?id=so641000.rpx 1/1
1/8/25, 3:21 PM Backstop Quote from Pioneer Athletics Quote
Pioneer Athletics
4529 Industrial Parkway
Cleveland, OH, 44135
Phone: 800-877-1500
Web: www.pioneerathletics.com
BILL TO:
CITY OF SOUTHLAKE
1400 Main St Ste 420
Southlake TX 76092-7642
United States of America
CUSTOMER P.O. NO.
FOB POINT
Quote
Pioneer,
Order No.:
Order Date:
Delivery Date:
Expiration Date:
Customer ID:
Currency:
TERMS
NET 15
SHIPPING TERMS
SHIP TO:
CITY OF SOUTHLAKE
200 UNITY WAY
BICENTENNIAL PARK MTC SHOP
SOUTHLAKE TX 76092
United States of America
Attn: Dave Kielich
NO.
ITEM
QTY. UOM
1
NEEDCODE: NEED PRODUCT CODE
1.0000 EA
NOTE: City of Southlake Softball Fields 3-6 Backstop
Padding
2'6" tall
Field 3: 28'3", 22'2", 34'9"
Field 4: 30'7", 21'11", 29'9"
Field 5: 48'5", 20'1", 48'2"
Field 6: 49'4", 204", 46'5"
2
FREIGHT: Freight
1.0000 EA
3
BUYBOARD: BUYBOARD 665-22
1.0000 EA
CONTACT
Justin Kupper
SHIP VIA
Freight Carrier
PRICE
21, 990.1400
Total Weight (LB):
Total Volume (GAL):
824.2100
0.0000
QT-004120
1 /8/2025
2/7/2025
C 16018
USD
EXTENDED PRICE
21,990.14
824.21
0.00
0 Sales Total:
0.00
0 Freight & Misc.:
22,814.35
Tax Total:
0.00
Total (USD):
22,814.35
Page: 1 of 1
https://pioneerathletics.crestwoodcloud.com/(W(11))/frames/reportlauncher.aspx?id=so641000.rpx 1/1
1/8/25, 3:22 PM Backstop Quote from Pioneer Athletics Quote
Pioneer Athletics
4529 Industrial Parkway
Cleveland, OH, 44135
Phone: 800-877-1500
Web: www.pioneerathletics.com
Quote
Pioneer Order No.:
Order Date:
Delivery Date:
Expiration Date:
Customer ID:
Currency:
QT-003835
1 /8/2025
2/7/2025
C 16018
USD
BILL TO:
SHIP TO:
CITY OF SOUTHLAKE
CITY OF SOUTHLAKE
1400 Main St Ste 420
200 UNITY WAY
Southlake TX 76092-7642
BICENTENNIAL PARK MTC SHOP
United States of America
SOUTHLAKE TX 76092
United States of America
Attn: JOSE GUZMAN
CUSTOMER P.O. NO. TERMS
CONTACT
NET 15
Justin Kupper
FOB POINT SHIPPING TERMS
SHIP VIA
Freight Carrier
NO. ITEM
QTY. UOM PRICE
EXTENDED PRICE
1 NEEDRESALE:
1.0000 EA 19,020.8300
19,020.83
NOTE: City of Southlake Custom Backstop Padding
The height for all pads will be 2'6"
From left to right
Field 5, 48'3", 364", 48'5'
Field 6, 48'5", 35'10', 48'1"
Field 7, 30'0", 21'9", 30'0"
7-8 week lead time
2 FREIGHT: Freight
1.0000 EA 732.3800
732.38
3 BUYBOARD: BUYBOARD 665-22
1.0000 EA 0.0000
0.00
NOTE: List Price 20,021.93
Discounted 5%
Total Weight (LB):
Total Volume (GAL):
0 Sales Total:
0.00
0 Freight & Misc.:
19,753.21
Tax Total:
0.00
Total (USD):
19,753.21
Page: 1 of 1
https://pioneerathletics.crestwoodcloud.com/(W(l3))/frames/reportlauncher.aspx?id=so641000.rpx 1/1
Item 4B - SPDC and Park Board
CITY OF
SOUTHLAKE
MEMORANDUM
January 17, 2025
To: Southlake Parks Development Corporation
Parks & Recreation Board
From: David Miller, Director of Community Services
Subject: Recommendation on the proposed FY 25-29 SPDC
Capital Improvement Program Priorities. PUBLIC
HEARING
Action
Requested: Park Board and SPDC review and recommend the proposed
FY 25-29 SPDC Capital Improvement Program Priorities.
Background
Information: Annually, after the adoption of the City's overall budget in
September for the fiscal year beginning October 1, all capital
improvements related to the installation of city infrastructure
and facilities are reviewed as part of the Capital Improvement
Program (CIP). FY 25 is the second year under the new CIP
structure and approval calendar.
The proposed FY 2025-2029 SPDC CIP projects are
recommended and prioritized within the adopted Southlake
2035 Parks, Recreation & Open Space Master Plan.
A copy of the proposed CIP recommendations is attached for
your consideration and staff will provide a detailed
presentation at your upcoming joint meeting.
Financial
Considerations: CIP projects are placed in the appropriate year of the
proposed CIP budget. Those projects not funded in FY 2025
are typically placed in the next available fiscal year by priority
for the remaining four years, with consideration of available
funding by project year. The proposed plan is subject to
available funding, future sales tax revenue, and annual
review.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Parks and Recreation Board
Meeting Date — January 21, 2025
Page 2 of 2
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Quality Development and Infrastructure and
meets the corporate objectives to Invest to Provide and
Maintain High -Quality Public Assets, Provide Attractive and
Unique Spaces for Enjoyment of Personal Interests, and
Provide High Quality Customer Service.
Citizen Input/
Board Review: Park Board & SPDC recommendation January 21, 2025
City Council consideration in February 2025
Legal Review: Not applicable
Alternatives: Include:
• Recommendation for approval as presented
• Recommendation for approval with input as desired
Supporting
Documents: Proposed FY 2025-2029 SPDC CIP Priorities
Multi -Year CIP Cycle
Staff
Recommendation: Park Board and SPDC recommendation on the proposed FY
25-29 SPDC Capital Improvement Program Priorities.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Proposed FY 2025-2029 SPDC CIP Priorities Multi -Year CIP Cycle
PROJECT
SCOPE
PRE CONSTRUCTION
Total Prior Funding
FY 2025
FY 2026I
I2029
Beyond Unfunded
Total
OperatingImpact to
Annual
Budget
Funding is requested for the design and development of Southlake Sports Complex improvements as per the
adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. Scope includes: synthetic turf at
expanded large field, synthetic turf on baseball fields, demo of existing metal building, concession/restroom
building, pavilions and shade structures, parks maintenance and storage building, fully accessible playground,
trail development and connectivity, batting cages, entry feature, field and common area improvements,
parking, two park entrances, drop off zone, fencing, landscape & irrigation enhancements, public art, park
amenities, the inclusion of the current Public Works Service Center site as additional park and open space to
include possible pickleball courts, sand volleyball courts, drainage enhancements, pond and pond amenities,
Southlake Sports
playground, trails, pavilion and shade structures, and park amenities.
$1,600,000
$0
$0
$1,900,000
$27,513,700
$22,792,560
$15,397,000
$69,203,260
$325,000
Complex
In FY2024 a feasibility study was commissioned to develop a phasing plan and cost estimate for SSC which
included an environmental assessment to account for any initial site considerations once PW vacates the site.
The phasing plan is as follows:
Phase 1: $31,013,700
Phase 2: $22,792,560
Phase 3: $15,397,000
This phasing plan accounts for all possible costs including contingency, phase fees, indirect costs, and
construction manager contingencies. It is likely once the project is designed costs will go down to some
degree but these costs account for all potential costs at this stage in project development.
Funding is planned for the design and development of future improvements at Family Park within Southlake
Town Square as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The current
project scope includes: Complete park redevelopment, landscape, hardscape, park amenities, fountain
enhancements, bollards at Fountain Place and outdoor collaborative workspace. The total prior funding
amount of $7,150,504 includes:
$1,500,000 that was previously allocated in the CIP for purchase of land.
$4,800,000 from the approved FY2024 SPDC CIP.
$1,200,000 in HOT funding that was set aside in the FY2024 CIP for a visitor amenity center which is now
Town Hall Plaza Park
included as part of this project.
$5,950,504
$327,000
$14,025,496
$0
$0
$0
$0
$20,303,000
$10,000
In the FY2025 CIP $327,000 is set aside with most of the $6,000,000 allocation going to complete the artificial
turf project. In the FY2026 CIP $14,225,496 would be required to fulfill option B of the concepts that were
presented to Council at the 12/3 Council Meeting. The City Council indicated a desire to make necessary
improvements to this park at a level higher that what concept A provided but not quite at the level of option C.
Council expressed a desire to continue working towards consensus on a refined concept and necessary
elements with this level of improvements in mind. Although a specific option has not been chosen, the funding
proposed within the 5 year plan aligns with the initial feedback from Council and this project will be further
defined at the Winter Workshop in early 2025. This option of improvements at this level would require the full
$6,000,000 allotment of SPDC funding in 2026 along with issuing debt or alternative funding sources.
CONSTRUCTION
Funding was approved by council in 2023 to establish a project fund for the implementation of high impact
park enhancements, such as the conversion of athletic fields from natural grass to artificial turf, as
recommended within the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan.
In FY 2024 Bob Jones Park Softball Fields 3-6, Bob Jones Multi -purpose fields 4-6 and Bicentennial Park
Baseball Fields 3, 6-7 were all turfed for $12,000,000.
Funding is also planned for the design and development of future improvements at turf fields throughout the
city's park system. This project will assess existing sites to determine whether existing infrastructure will be
able to support increased impervious area associated with the replacement of existing grass to synthetic turf.
Annual Park
This effort will also include engineering support for dug out and back stop design and other ancillary
Enhancements -
improvements to include improvement to fences and installation of mow strips.
$12,335,000
$5,673,000
$0
$0
$0
$0
$0
$18,008,000
$10,000
Athletic Fields Turf
Conversion - Phase 2
This funding was $250,000 and $50,000 was utilized in FY2024 to perform a feasibility study of remaining
grass fields in the city to understand the best location to turf next. City staff have worked with the Park Board
and Baird Hampton and Brown to identify North Park as the next location for the current turf project.
Turfing North Park will bring access to turf and additional practice space to City Flag Football programming as
well as Lady Dragon Lacrosse, Dragon Lacrosse, and Dragon Youth Football. This would mean that all 7
partner athletic associations would have access to turf fields and additional practice facilities. Costs identified
by Baird Hampton and Brown include Turf, Fencing, Lighting Upgrades, additional paved parking access and
a 30 % contingency. There is currently $189,537 in prior year funding which would require an additional
$5,673,000 in FY2025 funding to complete the project that has a total cost of $5,862,000. This project's scope
will be all inclusive and publicly bid via best value RFP for construction.
Funding is requested to finish out the Bob Jones Nature Center Barn, to enable the city to offer an additional
community facility for programming, education, and event rentals. Community Services staff will engage a
Bob Jones Nature
design team to confirm that the present design meets the City's current anticipated needs for the facility after
Center and Preserve -
completion. Staff will also engage professional services to finalize pricing for the remaining work. This work
$21,055
$0
$0
$1,000,000
$0
$0
$0
$1,021,055
$30,000
Barn - Phase 2
includes all plumbing, electrical, fixtures, walls, furnishings, HVAC, AV, etc. required to occupy the space.
Current pricing reflects a 15 % annual escalation from the original costs, as well as a contingency for on -site
septic system improvements. Costs may exceed $1,000,000.
The purpose of this item is to provide for a minimum balance of $200,000 annually within the Southlake Parks
SPDC Matching Funds
Development Corporation (SPDC) Capital Budget in support of the City's SPDC Matching Funds Program as
$981 091
$0
$0
$100,000
$100,000
$100,000
$0
$1,281,091
TBD
per the recommendations of the Parks and Recreation Board and SPDC. The current available funding is
shown in the "Total Prior Funding" column.
FUTURE PROJECTS
Funding is planned for the design and development of improvements at Bob Jones Park as per the adopted
Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes improvements
such as: park aesthetics; softball complex spectator areas, restrooms and concession building; soccer
complex restrooms and concession/park maintenance building; athletic fields; equestrian area; shade
Bob Jones Park
structures; parking; landscaping; tree planting; irrigation; water elements at equestrian area and dog park;
$0
$0
$0
$0
$0
$0
$20,916,530
$20,916,530
$235,000
Improvements
softball complex playground; fencing; trail connectivity and marking; park and wayfnding signage; enhanced
park entrances; park and parking lot lighting; park amenities; park maintenance/storage building
improvements, new pavilions/restrooms, public art, expanded trails, water bottle refill stations, additional
parking, pickleball courts, expansion of athletic fields, and conversion of grass athletic fields to synthetic turf if
additional turf conversion is needed.
Funding is planned for the design and development of improvements at Liberty Park at Sheltonwood as per
Liberty Park at
the as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope
Sheltonwood
includes: water well for pond, park amenities, playground, expand parking, trail connectivity and
$0
$0
$0
$0
$0
$0
$5,000,000
$5,000,000
$25,000
Improvements
improvements, volleyball court improvements, park and educational signage, expand existing pond, exercise
stations along trail, trail distance markers, and pedestrian corridor from parking to center of the park.
Funding is planned for the design and development of improvements at North Park as per the as per the
North Park
adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes:
$0
$0
$0
$0
$0
$0
$2,700,000
$2,700,000
$20,000
Improvements
additional parking, potential fourth athletic field, trail connectivity and distance markers, water bottle refill
station, shade structure, additional public art, and park amenities.
Funding is planned for the design and development of improvements at Koalaty Park as per the adopted
Koalaty Park
Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: park restroom,
$0
$0
$0
$0
$0
$0
$1,725,000
$1,725,000
$20,000
Improvements
shade structures, seating areas, park amenities, vehicle drop off, decorative bollards and lighting where
appropriate, and landscape improvements.
Funding is planned for the design and development of improvements at McPherson Park within Southlake
Town Square as per the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. This project
would be driven by future Town Square development adjacent to the Granite office building. Current project
McPherson Park
scope includes: park redevelopment, reshaping pond to increase usable space, promenade, gateway park
$0
$0
$0
$0
$0
$0
$11,900,000
$11,900,000
$10,000
entry features, hardscape path and seat wall around pond, terraced steps to the pond, great lawn, crushed
stone pathways, stronger connection to the hotel, water features, feature fountains in pond, sculptures, and
enhanced parking and access to the park.
Funding is planned for the design and development of improvements at Chesapeake Park as per the as per
Chesapeake Park
the adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: park
Improvements
restroom, pavilion, tennis, pickleball and/or basketball courts, trail connectivity, park signage, landscape
$0
$0
$0
$0
$0
$0
$4,650,000
$4,650,000
$45,000
improvements, playground shade structure, fence improvements, additional parking, exercise stations, bike
racks and other park amenities.
Lonesome Dove Park
Funding is planned for improvements at Lonesome Dove Park as per the adopted Southlake 2035 Parks,
Improvements
Recreation & Open Space Master Plan. The project scope includes: exercise stations, pedestrian bridge
$0
$0
$0
$0
$0
$0
$805,000
$805,000
$7,500
improvements, wayfinding and educational signage, and park amenities.
Funding is planned for the design and development of improvements at Royal & Annie Smith Park as per the
Royal & Annie Smith
adopted Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: passive
$0
$0
$0
$0
$0
$0
$977,500
$977,500
$7,500
Park Improvements
uses such as frisbee golf or other, signage, trail connectivity, park restroom, water bottle refill station, and
park amenities.
Carillon Parks
(Corporate Park, Lake
Funding is planned for improvements at Carillon parks as per the adopted Southlake 2035 Parks, Recreation
Park, The Preserve
& Open Space Master Plan. Project scope includes: trail signage, lighting and distance markers, park
$0
$0
$0
$0
$0
$0
$805,000
$805,000
$0
Park, Villa Park North &
signage, water bottle refill stations, tree planting/irrigation, and park amenities.
Villa Park South)
Noble Oaks Park
Funding is planned for improvements at Noble Oaks Park as per the adopted Southlake 2035 Parks,
Improvements
Recreation & Open Space Master Plan. The project scope includes: park and educational signage, additional
$0
$0
$0
$0
$0
$0
$155,000
$155,000
$2,000
park amenities and water bottle refill station.
Oak Pointe Park
Funding is planned for the design and development of improvements at Oak Pointe Park as per the adopted
Improvements
Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: trail expansion
$0
$0
$0
$0
$0
$0
$178,000
$178,000
$2,000
and connectivity and park amenities.
Funding is planned for the design and development of improvements at The Cliffs Park as per the adopted
The Cliffs Park
Southlake 2035 Parks, Recreation & Open Space Master Plan. The project scope includes: trail connectivity
$0
$0
$0
$0
$0
$0
$1,955,000
$1,955,000
$30,000
Improvements
and distance markers, off street parking, pedestrian crossing at White Chapel Blvd., water bottle refill station,
tree planting, irrigation, gazebo, trail lighting, playground, park signage and park amenities.
The purpose of this item is to establish a project fund for a new library facility. Funding is requested for
architectural and engineering design, and the construction of a new library. A new structure will be designed
and constructed to better accommodate community needs.
Prior funding for HOT tax was provided when a multi -purpose facility was being contemplated; however, the
decision was made to move forward with a stand-alone library. Existing HOT funding will be used to
commission a study to understand the community's interests and needs for a performing arts facility.
Southlake Community
Learning and
Based on City Council direction in October, 2024 funding is being contemplated for a stand-alone library
$0
$0
$0
$3,000,000
$0
$0
$3,000,000
Discovery Center
facility as well as potential parks amenities such as an all-inclusive playground. This funding includes an 18
percent escalation from the current base level costs that have been provided at this point in the project. The
funding being set aside also contemplates new construction beginning in FY 2027.
$3,000,000 is included from SPDC in FY 2027 to account for an all-inclusive playground, pathways and park
elements. There is currently funding in the public art project fund that can be moved over at some point once
final decisions on the site for the veterans memorial project are made and dependent on if the location of the
memorial is co -located with a future library site.
SPCD TOTA
0,887,650
$6,000,0001
$
7,613,700
$67,164,030
,
Sales Tax Report - SPDC Only
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
2025 Collected Budget Balance
Budget to Date Balance Percent
$ 10,962,603 $ 1,837,862 ($9,124,741)-83.24%
FISCAL
FISCAL
FISCAL
YEAR
% Inc
YEAR
% Inc
YEAR
% Inc
MONTH
2O23
-Dec
2024
-Dec
2025
-Dec
October
$ 924,613
39.66%
$ 835,266
-9.66%
$ 913,182
9.33%
November
$ 923,897
67.20%
$ 866,767
-6.18%
$ 924,681
6.68%
December
$ 1,277,303
30.15%
$ 1,214,389
-4.93%
$ -
-100.00%
January
$ 784,281
22.56%
$ 837,048
6.73%
$ -
-100.00%
February
$ 731,863
46.83%
$ 743,261
1.56%
$ -
-100.00%
March
$ 935,411
6.26%
$ 947,364
1.28%
$ -
-100.00%
April
$ 870,350
16.15%
$ 891,194
2.39%
$ -
-100.00%
May
$ 889,340
38.22%
$ 846,135
-4.86%
$ -
-100.00%
June
$ 926,941
-29.64%
$ 905,383
-2.33%
$ -
-100.00%
July
$ 825,615
11.84%
$ 842,150
2.00%
$ -
-100.00%
August
$ 1,333,769
83.40%
$ 871,326
-34.67%
$ -
-100.00%
September
$ 1,002,789
16.64%
$ 861,441
-14.10%
$ -
-100.00%
$ 11,426,173
$ 10,661,725
TOTAL
$ 1,837,862
Three Year Revenue Comparison
by Month
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000 -
$400,000 - - -
$200,000
$- AL
V& ¢� 1-1P
FISCAL YEAR 2023 FISCAL YEAR 2024 ■ FISCAL YEAR 2025
Actual
Budget
Actual
Estimated
(budget-est.)
%
2024
2025
2025
2025
Difference
Change
MONTH
October
$ 835,266
$ 882,603
$ 913,182
$ 913,182
$ 30,579
4.70%
November
$ 866,767
$ 884,000
$ 924,681
$ 924,681
$ 40,681
7.46%
December
$ 1,214,389
$ 1,238,000
$ -
$ 1,238,000
$ -
0.00%
January
$ 837,048
$ 859,000
$ -
$ 859,000
$ -
0.00%
February
$ 743,261
$ 764,000
$ -
$ 764,000
$ -
0.00%
March
$ 947,364
$ 975,000
$ -
$ 975,000
$ -
0.00%
April
$ 891,194
$ 915,000
$ -
$ 915,000
$ -
0.00%
May
$ 846,135
$ 870,000
$ -
$ 870,000
$ -
0.00%
June
$ 905,383
$ 930,000
$ -
$ 930,000
$ -
0.00%
July
$ 842,150
$ 865,000
$ -
$ 865,000
$ -
0.00%
August
$ 871,326
$ 895,000
$
$ 895,000
$ -
0.00%
September
$ 861,441
$ 885,000
$ -
$ 885,000
$ -
0.00%
$ 10,661,725
$ 10,962,603
$ 1,837,862
$ 11,033,862
$ 71,259
TOTAL
0.89%