2025-06-26 CC WorkshopCity of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY COUNCIL STRATEGIC PRIORITIES SUMMER WORKSHOP JUNE 26, 2025
LOCATION: The Marq
Traditions Ballroom
285 Shady Oaks Dr.
Southlake, Texas 76092
TIME: 5:00 P.M.
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087,
418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated
herein. Executive Session may be held, under these exceptions, at the end of the
Regular Session or at any time during the meeting that a need arises for the City
Council to seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.072: Deliberation regarding real property.
a. Discuss the acquisition of real property for public purposes.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Discussion: Major Events Planning:
a. Southlake’s 70th Birthday
b. FIFA World Cup 2026
c. Holiday Season Enhancements
4. Discussion: Parkwood Site Planning:
a. Veterans Memorial
b. Future Civic Uses
5. Discussion: Recreation & Athletics:
a. Future Facility Planning
b. Field Optimization
6. Discussion: Attracting and Retaining Talent in Our Market
7. Discussion: Financial Outlook and Operational Efficiency: Preparing for Southlake’s Future
8. Discussion: Focus Areas
a. Safety & Security
b. Infrastructure & Development
c. Partnerships & Volunteerism
d. Performance Management & Service Delivery
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, June 20, 2025, by 5:00 p.m., pursuant to the Texas Government
Code, Chapter 551.
City of Southlake
City Council Summer Workshop
June 26, 2025
Page 2 of 2
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
__________________________
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary’s Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you.
giCITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL STRATEGIC PRIORITIES SUMMER WORKSHOP MINUTES
JUNE 26, 2025
LOCATION: 285 Shady Oaks Lane
Legends Hall, at The Marq
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy
Williamson, Deputy Mayor Pro Tern Kathy Talley and Councilmembers Randy Robbins,
Frances Scharli, Austin Reynolds, and Chuck Taggart.
STAFF PRESENT: City Manager Alison, Ortowski, Assistant City Manager James
Brandon, Assistant City Manager Stacey Black, Assistant to the City Manager Bora
Sulollari, Director of Communications Pilar Schank, Chief Financial Officer Sharen
Jackson, Assistant Police Chief Jose Luna, Fire Chief Shannon Langford, Director of
Economic Development and Tourism Daniel Cortez, Director of Planning and
Development Services Dennis Killough, Director of Community Services David Miller,
Deputy Director of Community Services Ryan McGrail, Deputy Director of Community
Services Fince Espinoza, Interim Director of Public Works Lauren LaNeave, and City
Secretary Amy Shelley.
WORKSHOP:
1. CALL TO ORDER
The Strategic Priority Workshop was called to order by Mayor McCaskill at 5:00pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.072
deliberation regarding real property. The City Council adjourned for Executive Session
at 5:00pm. Executive Session began at 5:15pm and concluded at 6:10pm.
2B. RECONVENE
Mayor McCaskill reconvened the workshop at 6:17pm.
3. DISCUSSION: MAJOR EVENTS PLANNING
3A. SOUTHLAKE'S 70TH BIRTHDAY
3B. FIFA WORLD CUP 2026
CITY COUNCIL STRATEGIC PRIORITY SUMMER WORKSHOP MEETING MINUTES, JUNE 26, 2025
Page 1 of 3
Economic Development and Tourism Director Daniel Cortez facilitated a discussion
about Southlake's 70th Birthday and the FIFA World Cup 2026.
3C. HOLIDAY SEASON ENHANCEMENTS
Economic Development and Tourism Director Daniel Cortez facilitated a discussion
about holiday season enhancements.
4. DISCUSSION: PARKWOOD SITE PLANNING
4A. VETERANS MEMORIAL
4B. FUTURE CIVIC USES
Assistant City Manager Stacey Black facilitated a discussion about the Veterans
Memorial and future civic uses.
5. DISCUSSION: RECREATION &ATHLETICS
5A. FUTURE FACILITY PLANNING
5B. FIELD OPTIMIZATION
Community Services Director David Miller facilitated a discussion about future facility
planning an field optimization.
6. DISCUSSION: ATTRACTING AND RETAINING TALENT IN OUR MARKET
Assistant City Manager Stacey Black facilitated a discussion about attracting and
retaining talent in our market.
Mayor McCaskill recessed the workshop at 8:02pm.
Mayor McCaskill reconvened the workshop at 8:13pm.
7. DISCUSSION: FINANCIAL OUTLOOK AND OPERATIONAL EFFICIENCY:
PREPARING FOR SOUTHLAKE'S FUTURE
Chief Financial Officer Sharen Jackson facilitated a discussion about the City's financial
outlook and operational efficiencies, and preparing for Southlake's future.
8. DISCUSSION: FOCUS AREAS
A. SAFETY & SECURITY
B. (INFRASTRUCTURE & DEVELOPMENT
C. PARTNERSHIPS & VOLUNTEERISM
D. PERFORMANCE MANAGEMENT & SERVICE DELIVERY
No discussion was necessary on these items.
CITY COUNCIL STRATEGIC PRIORITY SUMMER WORKSHOP MEETING MINUTES, JUNE 26, 2025
Page 2 of 3
f
As a result of the Executive Session held earlier, a motion was made to authorize the
City Manager to negotiate and execute a letter of intent, and other related contract
documents, to acquire real property for future parks and recreation facilities in the City
of Southlake, and to coordinate with the Southlake Parks Development Corporation
concerning funding of the land acquisition and development of the facilities.
Motion: Talley
Second: Williamson
Ayes: Talley, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: Robbins
Absent: None
Approved: 6-1
9. ADJOURNMENT
Mayor McCaskill thanked the staff for their hard work and dedication to the City and
adjourned the workshop at 9:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 5' DAY OF AUGUST 2025.
ytAx_i(
V \
Shawn McCaskill
Mayor
ATTEST: ,ovsoUTI-1/./ ,
Am Se , TRMC = • =
City Secretary
/11111111
CITY COUNCIL STRATEGIC PRIORITY SUMMER WORKSHOP MEETING MINUTES, JUNE 26, 2025
Page 3 of 3