Item 6B - Staff ReportItem 613
19 CITY OF
S0UTHLA1<,.,E
Department of Planning & Development Services
STAFF REPORT
June 10, 2025
CASE NO: ZA25-0025
PROJECT: Specific Use Permit for Southlake Hispanic Heritage Celebration
EXECUTIVE
SUMMARY: The applicant is requesting approval of a Specific Use Permit for a Mass
Gathering Event for Southlake Hispanic Heritage Celebration to be held in a
portion of Southlake Town Square, generally located between E. Southlake
Blvd., N. Carroll Ave., Main St., and Central Ave., City of Southlake, Tarrant
County, Texas. Current Zoning: "DT" Downtown District. SPIN
Neighborhood #8.
DETAILS: The applicant is requesting approval of a Specific Use Permit (SUP) for a
mass gathering event for the Hispanic Heritage Celebration to be held on
Saturday, September 27th, 2025. In the case of inclement weather or any
changes, the applicant also provided alternative event dates of September
20th and October 4th with an identical event timeframe. The proposed 2025
event would be the first Hispanic Heritage Celebration, scheduled to take
place at the Rustin & Family Park in the City of Southlake. Anticipated
attendance at the 2025 festival is estimated to range from 3,000 to 5,000
individuals.
This festival will feature various vendors, live music, cultural performances,
and engaging programs. For families, there will be a designated Kids Zone
with activities. The event will have a presence of police officers. Trash
collection during and after the event will be managed through a third party.
The proposed 2025 event schedule is as follows:
• Event Date/Hours: Saturday, September 27th, 2025; 1:00 P.M. - 7:00
P.M. *See Event Timeline Exhibit provided by the applicant for scheduled
activities and performances.
• Festival Event Set-up: Set-up will begin 2 hours before the event from
11:00 A.M. — 1:00 P.M. for the vendors, performers, and logistics team
to prepare.
• Festival Clean-up: Clean-up will occur 2 hours after the end of the
event from 7:00 P.M. — 9 P.M.
Case No.
ZA25-0025
ACTION NEEDED: 1) Conduct a Public Hearing
2) Consider Approval of a Specific Use Permit for a Mass Gathering
ATTACHMENTS: (A)
Background Information
(B)
Vicinity Map
(C)
Specific Use Permit Review Summary No. 2 dated May 30, 2025
(D)
Surrounding Property Owners Map and Surrounding Property Owners
Responses
(E)
Resolution No. 25-021
Presentation
Narrative and Plans
STAFF CONTACT: Cyndi Cheng (817) 748-8269
Jenny Crosby (817) 748-8195
Case No.
ZA25-0025
BACKGROUND INFORMATION
APPLICANT: Viri Barker
OWNER: City of Southlake / Kite Realty
PROPERTY SITUATION: Southlake Town Square at the northeast corner of FM
1709 and Carroll Avenue.
LEGAL DESCRIPTION: Southlake Town Square
LAND USE CATEGORY: Town Center
CURRENT ZONING: "DT" Downtown District
HISTORY: Additional mass gathering SUPs approved in Southlake Town Square
include:
o Oktoberfest; held annually in the Town Square since October
2002. The event is typically held the first Friday, Saturday, and
Sunday of October. Current approved SUP is valid until May
2029. (5-year approval)
o Art in the Square; held annually since May 2000. Current
approved SUP is valid in perpetuity.
o Stars & Stripes; held annually since October 1999. Current
approved SUP is valid in perpetuity.
o Home for the Holidays; held annually since November 1999.
Current approved SUP is valid in perpetuity.
o CISD Homecoming Parade; held annually in SLTS since 2013.
Current approved SUP is valid until March 2029. (5-year approval)
o Somos: last held in October 2022 in the Town Square as a 2nd
year event. SUP approved June 2022 (5-year approval). SUP
expired when the event did not take place in 2023.
o Diwalifest; held annually in the Town Square since 2021. SUP
approved August 2023. (3-year approval, subject to Administrative
Official approval thereafter)
o Spring Fest; held annually in the Town Square since 2022. SUP
approved August 2024. (3-year approval)
CITIZEN INPUT: Due to the limited scope in this request; this item was not heard by
SPIN or the Corridor Planning Committee.
PLANNING AND
ZONING COMMISSION: June 5, 2025; Approved (4-0) subject to Staff Report dated May 30,
2025, and the Specific Use Permit Review No. 2 dated May 30, 2025,
Case No. Attachment A
ZA25-0025 Page 1
noting the option for the applicant to speak with Kite Realty about
relocating the barricades further from E. Southlake Blvd., relocating
the porta potty locations, and noting that the approval of the Specific
Use Permit is for one year.
STAFF COMMENTS: Attached is Specific Use Permit Review Summary No. #2, dated May
30, 2025.
In considering whether to grant a mass gathering event special use
permit, the City Council shall consider the following (Zoning
Ordinance Section 45.13):
1) whether there is convenient and safe access for the
ingress and egress of pedestrians and vehicular
traffic.
2) whether sufficient traffic control personnel is proposed
to insure safety to all members of the traveling public,
including pedestrians, along all public roadways in the
proximity of the mass gathering and/or along which
the public is likely to travel to reach the mass
gathering areas shall be provided;
3) whether the mass gathering area is well drained and
so arranged to provide sufficient space for persons
assembled, vehicles, sanitary facilities, and
appurtenant equipment.
4) whether sufficient illumination will be provided at night
to protect the safety of the persons assembled.
5) whether adequate parking areas, including disabled
persons' parking spaces, shall be provided for
persons arriving by vehicular means. If the promoter
proposes to utilize temporary off -site parking, then the
promoter the mass gathering event the off -site
temporary parking area will not be utilized for
purposes other than the mass gathering event; and
6) whether adequate provisions have been made for
food supply, medical assistance, garbage disposal,
water supply, parking, sanitation and toilet facilities,
vermin control, and safety.
Case No. Attachment A
ZA25-0025 Page 2
Vicinity Map
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Case No. Attachment B
ZA25-0025 Page 1
SPECIFIC USE PERMIT REVIEW SUMMARY
Case No.: ZA25-0025 Review No.: Two
ect Name: Specific Use Permit — Southlake Hispanic Heritaqe Celebration
APPLICANT:
Southlake Hispanic/Latino Organization
1360 N. Kimball Ave. #140
Southlake, TX
Phone: 949-945-4857
Email: viri.ipawc@gmaii.com
Date of Review: 05/30/25
OWNER:
City of Southlake
Family Park/Rustin Pavilion
1400 Fountain Place
Phone:
Email:
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY
ON 05/19/25 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE
HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY
THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,
PLEASE CONTACT CYNDI CHENG AT (817) 748-8269.
E-mail: ccheng@ci.southlake.tx.us
Cyndi Cheng
Planner I
Phone: (817) 748-8269
1. Place the City case number "ZA25-0025" in the lower right corner for ease of reference.
Informational Comments:
* A Special Event Permit will be required. Sign and/or tent permits may also be required. If
approved for multiple years, these permits must be submitted every year.
* Please note that any or all of the Mass Gathering regulations may be applied to your event. See
Zoning Ordinance No. 480, as amended, Section 45.13.
* On the date(s) of the event, anything that requires inspection cannot be moved, modified, or
changed after inspection.
* No obstructions of any kind are allowed on sidewalks or walkways.
* No tent stakes in the ground. Ensure that all tents have the proper weighted sandbags or ensure
the tents are weighed down properly.
* To ensure the smooth execution of the event, the placement of restroom facilities as indicated on
the site map will be coordinated among the City of Southlake, KITE Realty, and the festival
organizers.
45.5 FACTORS TO BE CONSIDERED - In granting or denying an application for a specific use
Case No. Attachment C
ZA25-0025 Page 1
permit, the City Council shall take into consideration the following factors:
a. Safety of the motoring public and of pedestrians using the facility and the area immediately
surrounding the site.
b. Safety from fire hazard, and measures for fire control.
c. Protection of adjacent property from flood or water damage.
d. Noise producing elements; and glare of vehicular and stationary lights and effect of such lights
on established character of the neighborhood.
e. Location, lighting and type of signs; and relation of signs to traffic control and adverse effect on
adjacent properties.
f. Street size and adequacy of pavement width for traffic and reasonably expected to be
generated by the proposed use around the site and in the immediate neighborhood.
g. Adequacy of parking, as determined by requirements of this chapter for off-street parking
facilities for similar uses; location of ingress and egress points for parking and off-street
loading spaces; and protection of the public health by all-weather surfacing on all parking
areas to control dust.
h. Such other measures as will secure and protect the public health, safety, morals and general
welfare.
Case No. Attachment C
ZA25-0025 Page 2
Tree Conservation/Landscape Review
Case No. ZA25-0025 Review No. One Dated: April 17, 2025 Number of Pages:
Project Name: Southlake Hispanic Heritage Celebration 2025 (SUP)
Contact: Keith Martin Phone: (817) 748-8229 Fax: (817) 481-5713
The following comments are based on the review of plans received on April 14, 2024. Comments
designated with a number may be incorporated into the formal review to be considered by either the
Planning and Zoning Commission or City Council. Other items will not be addressed by either the
P&Z or City Council. It is the applicant's responsibility to contact the department representative
shown above and make modifications as required by the comment.
No comments.
Indicates informational comment.
# Indicates required items comment.
E-mail: kmartin@ci.southlake.tx.us
Keith Martin
Landscape Administrator
Phone: (817) 748-8229
Case No. Attachment C
ZA25-0025 Page 3
Public Works/Engineering Review
Sandra Endy, P.E.
Development Engineer
Phone: (817) 748-8033
E-mail: sendy@ci.southlake.tx.us
No comments.
Case No. Attachment C
ZA25-0025 Page 4
Fire Department Review
Case No. ZA25-0025 Review No. 1 Dated: 05/01/2025 Number of
Pages: 1 _
Project Name: Hispanic Heritage Celebration (1400 Fountain PI)
Contact: Lorenzo Chavez, Fire Marshal Phone: 817-748-8671 Fax: 817-748-
8181
----------------------------------------------------------------------
----------------------------------------------------------------------
The following comments are based on the review of plans received on 0411412025. Comments may
be incorporated into the formal review to be considered by either the Planning and Zoning
Commission or City Council. It is the applicant's responsibility to contact the department
representative shown above and make modifications as required by the comment.
----------------------------------------------------------------------
----------------------------------------------------------------------
GENERAL COMMENTS:
An inspection by the Southlake Fire Marshal's office is required for each food truck
and food vendor.
Any tents in excess of 400 square feet require a separate TENT permit and inspection
by the Fire Marshal's Office. And all tents must comply with the 2021 International
Fire Code Ch. 31.
For events with over 1,000 attendees, the City's Office of Emergency Management will
work with, Police, Fire and the event organizer to complete an Event Action Plan to lay
out all safety and security actions taken for the event.
Lorenzo Chavez
Fire Marshal
Phone: (817) 748-8671
E-mail: Ichavez@ci.south lake.tx. us
Case No. Attachment C
ZA25-0025 Page 5
General Informational Comments
No review of proposed signs is intended with this site plan. A separate building permit is
required prior to construction of any signs.
Building permit(s) are required prior to commencement of any work.
All lighting must comply with the Lighting Ordinance No. 693, as amended.
Case No. Attachment C
ZA25-0025 Page 6
Surrounding Property Owners Map
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SPO #
Owner
Zoning
Physical Address
Acreage
Response
1
KRG GRAND AVENUE II LLC
DT
1401 FEDERAL WAY
0.34
NR
2
KRG TOWN SQUARE
VENTURES LLC
DT
1460 MAIN ST
0.48
NR
3
KRG TOWN SQUARE
VENTURES LLC
DT
1422 MAIN ST
0.42
NR
4
SOUTHLAKE, CITY OF
DT
1400 MAIN ST
0.53
NR
5
KRG TOWN SQUARE
VENTURES LLC
DT
1256 MAIN ST
0.42
NR
6
KRG TOWN SQUARE
VENTURES LLC
DT
1240 MAIN ST
0.52
NR
7
KRG TOWN SQUARE
VENTURES LLC
DT
1200 MAIN ST
0.35
NR
8
KRG TOWN SQUARE
VENTURES LLC
DT
1230 MAIN ST
0.28
NR
9
DURANT, TOM
DT
1500 MAIN ST
0.06
NR
10
STRUNCK, JUERGEN F
DT
220 N CARROLL AVE
0.31
NR
11
MENDEZ LTD
TZD
240 N CARROLL AVE
0.00
NR
12
STRUNCK, JUERGEN F
AG
200 N CARROLL AVE
0.32
NR
Case No. Attachment D
ZA25-0025 Page 1
13
SOUTHLAKE, CITY OF
DT
1501 MAIN ST
0.48
NR
14
SOUTHLAKE, CITY OF
DT
145 CENTRAL AVE
0.05
NR
15
KRG TOWN SQUARE
VENTURES IV LL
DT
115 CENTRAL AVE
0.08
NR
16
KRG TOWN SQUARE
VENTURES LLC
DT
125 CENTRAL AVE
0.40
NR
17
GREENWAY-SOUTH LAKE
OFFICE PRTN
SP1
1110 E SOUTHLAKE
BLVD
0.61
NR
18
KRG TOWN SQUARE
VENTURES IV LL
DT
1510 E SOUTHLAKE
BLVD
0.13
NR
19
KRG TOWN SQUARE
VENTURES IV LL
DT
1500 E SOUTHLAKE
BLVD
0.28
NR
20
5C SL PARK VILLAGE LLC
SP1
1035 E SOUTHLAKE
BLVD
0.01
NR
21
CARROLL/1709 LTD
SP2
1201 E SOUTHLAKE
BLVD
0.61
NR
22
CARROLL/1709 LTD
SP2
1425 E SOUTHLAKE
BLVD
0.14
NR
23
SOUTHLAKE, CITY OF
SP2
1401 E SOUTHLAKE
BLVD
0.36
NR
24
CARROLL/1709 LTD
SP2
1451 E SOUTHLAKE
BLVD
0.88
NR
25
CAMBRIDGE 114 INC
SP2
1545 E SOUTHLAKE
BLVD
0.15
NR
26
CAMBRIDGE 114 INC
SP2
1555 E SOUTHLAKE
BLVD
0.08
NR
27
SOUTHLAKE, CITY OF
DT
1451 FEDERAL WAY
1.37
NR
28
2016 PARKVIEW
CONDOMINIUMS DEV
DT
350 CENTRAL AVE
0.58
NR
29
HISAMI RESOURCES LLC
DT
1512 MAIN ST
0.06
NR
30
TUSA, ROBIN
DT
1510 MAIN ST
0.06
NR
31
CALVO, LEOPOLDO
DT
1508 MAIN ST
0.06
NR
32
ANDREW AND AMANDA
WILSON REVOC
DT
1506 MAIN ST
0.06
NR
33
JULIA, THOMAS
DT
1504 MAIN ST
0.06
NR
34
KIM, EUGENE
DT
1501 MEETING ST
0.16
NR
35
BROWNSTONES AT TOWN
SQUARE OWN
DT
198 SUMMIT AVE
0.15
NR
1000
KRG TOWN SQUARE
VENTURES LLC
DT
1429 MAIN ST
0.33
1001
KRG TOWN SQUARE
DT
141 GRAND AVE
3.62
Case No. Attachment D
ZA25-0025 Page 2
VENTURES LLC
1002
KRG TOWN SQUARE
DT
181 GRAND AVE
0.39
VENTURES LLC
1003
SOUTHLAKE, CITY OF
DT
1400 FOUNTAIN PL
0.81
1004
KRG TOWN SQUARE
DT
180 STATE ST
0.42
VENTURES LLC
1005
KRG TOWN SQUARE
DT
1235 MAIN ST
0.34
VENTURES LLC
1006
KRG TOWN SQUARE
DT
115 GRAND AVE
0.38
VENTURES LLC
1007
KRG TOWN SQUARE
DT
112 STATE ST
0.38
VENTURES LLC
1008
SOUTHLAKE, CITY OF
DT
1400 E SOUTHLAKE
0.94
BLVD
1009
KRG TOWN SQUARE
DT
1430 E SOUTHLAKE
0.27
VENTURES LLC
BLVD
1010
KRG TOWN SQUARE
DT
140 STATE ST
3.28
VENTURES LLC
1011
KRG TOWN SQUARE
DT
1200 E SOUTHLAKE
1.01
VENTURES LLC
BLVD
Surrounding Property Owner Responses
Responses: F: In Favor
No Response
Notices Sent: Fifty-two (52)
Responses Received: None
O: Opposed U: Undecided NR:
In Favor: Opposed: Undecided
No Response: 52
Case No.
ZA25-0025
Attachment D
Page 3
RESOLUTION NO. 25-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING FOR HISPANIC HERITAGE CELEBRATION
LOCATED BETWEEN E. SOUTHLAKE BLVD., N. CARROLL
AVE., MAIN ST., AND CENTRAL AVE., SOUTHLAKE, TEXAS,
BEING DESCRIBED AS A PORTION OF SOUTHLAKE TOWN
SQUARE, MORE FULLY AND COMPLETELY DESCRIBED IN
EXHIBIT "A", AND AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS a Specific Use Permit for a mass gathering for Springfest has
been requested by a person or corporation having a proprietary interest in the
property zoned as "DT" Downtown District; and,
WHEREAS, in accordance with the requirements of Section 45.1 (36) of the
City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and
the City Council have given the requisite notices by publication and otherwise, and
have afforded the persons interested and situated in the affected area and in the
vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting
of such Specific Use Permit is in the best interest of the public health, safety, morals
and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering for the Hispanic
Heritage Celebration, on property within the City of Southlake, Texas, located
between E. Southlake Blvd., N. Carroll Ave., Main St., and Central Ave., being
described as a portion of Southlake Town Square, an addition to the City of
Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A",
Case No. Attachment E
ZA25-0025 Page 1
and as depicted on the approved Site Plan attached hereto and incorporated herein
as Exhibit "B" and providing an effective date, subject to the provisions contained in
the comprehensive zoning ordinance and the restrictions set forth herein. The
following specific requirements and special conditions shall be applicable to the
granting of this Specific Use Permit:
Reserved for Council motion
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS X DAY OF X 2025.
CITY OF SOUTHLAKE
By:
Shawn McCaskill, Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
Case No. Attachment E
ZA25-0025 Page 2
EXHIBIT "A"
Property within the City of Southlake, Texas, located between E. Southlake Blvd., N. Carroll Ave.,
Main St., and Central Ave., being described as a portion of Southlake Town Square.
Case No. Attachment E
ZA25-0025 Page 3
EXHIBIT "B"
Reserved for approved exhibits
Case No. Attachment E
ZA25-0025 Page 4