Item 4B - MemoItem 413
ICITY OF
SOUTHLAKE
MEMORANDUM
June 13, 2025
To: Alison Ortowski, City Manager
From: David Miller, Director of Community Services
Subject: Approve expenditures for lightning detection systems and
services with Perry Weather Inc., in an amount not to exceed
$83,106
Action
Requested: City Council approval of expenditures for lightning detection
systems and services with Perry Weather Inc., in an amount not to
exceed $83,106
Background
Information: The City has utilized Perry Weather, Inc. for lightning detection
systems and services since 2019.
The City's current contract with Perry Weather Inc. provides
Lightning Detection Services for two locations at Bob Jones Park:
Softball and Soccer Complex. The scope of the new services will
include mounted hardware at four additional locations to replace
existing old units with a different service provider: North Park, the
Southlake Sports Complex, the Southlake Tennis Center, and Phase
II of the concession stand roof at Bicentennial Park, as well as
upgrading the two existing Perry Weather systems at Bob Jones
Park. In addition, Perry Weather's services include a web -based
interface that provides additional information to approved users and
city staff.
Perry Weather has provided satisfactory services to the city for the
last six years, and the State of Texas and the City of Southlake's
purchasing requirements are met by purchasing this service
through a formal BuyBoard contract pricing.
The initial costs of setting up for hardware and services provided by
Perry Weather Inc. exceed $50,000; therefore, recommendations by
the Southlake Parks Development Corporation and approval by the
City Council are required.
Funding this request in the amount of $83,106 is included in the
adopted FY 2025 SPDC budget.
Alison Ortowski, City Manager
Meeting Date — June 17, 2025
Page 2 of 3
On September 17, 2024, the City Council approved funding in the
amount of for parks lightning detection services with Earth Networks
as part of the funding authorization process. After negotiating with
our current vendor, Perry Weather, we are staying with them since
they are giving us consistent service and slightly better pricing.
Staff are now asking the City Council for approval.
Financial
Considerations: Funding for the parks' lightning detection systems upgrade is
included within the City Council's adopted budget. For FY2025, City-
wide expenditures are budgeted at $83,106, which includes the
annual software subscription related to all 6 new Perry Weather
systems in the amount of $9,385.55 as well as the purchase/upgrade
of all 6 systems in the amount of $73,200 for a total of $82,585.55.
The $83,106 is the original amount approved within the FY2025
budget, and the excess funds are being authorized in case of any
anticipated overruns with installation. Funding this request with Perry
Weather Inc. will not exceed $83,106 allocated within the adopted
FY2025 SPDC operating budget. Moving forward, annual
expenditures with Perry Weather will not exceed $9,385.55 annually,
which is allocated with the current and future SPDC budgets.
Strategic Link: This item is linked to the City's strategy map related to the focus area
of Safety and Security, as well as the corporate objective to invest to
provide and maintain high -quality public assets.
Citizen Input/
Board Review: SPDC recommended on June 03, 2025 (6-0)
City Council consideration on June 17, 2025
Legal Review: None.
Alternatives: The City Council may approve or deny the proposal
Supporting
Documents:
Attachment A: Perry Weather Quote
Staff
Recommendation: Approve expenditures for lightning detection systems and services
with Perry Weather Inc., in an amount not to exceed $83,106
Staff
Contact: David J. Miller, Director of Community Services
Alison Ortowski, City Manager
Meeting Date — June 17, 2025
Page 3 of 3
Fince Espinoza, Deputy Director of Community Services
Perry Weather Quote
perry weather
City Of Southlake - S Outdoor Warning System Units
(Hardware Purchase) Full Install
City Of Southlake
1400 Main Street
Southlake, TX 76092
Comments from Lily Baker
Reference: 20250528-2001 S4130
Quote created: May 28; 202S
Qu ote exp i res.- J u ly 30, 2025
This Order Form replaces the previously signed Order Form in its entirety. First invoice will be due 9/15/25,
including an extra 1.5 months for services from 6/01/24 - 5/31/25 for Bob Jones Park.
Net 60 Terms for first payment. Payment will not be due until installation of new units is complete.
BuyBoard = 742-24
Hardware Purchase Warranty: Perry Weather warrants that the Sold Hardware shall conform in all
material respects to Perry Weather published specifications for a period of one (1) year from the date of
installation, and further warrants the battery will remain operational for a period of three (3) years from
the date of initial unit installation. This warranty is extended only to the original Customer and only covers
failures due to defects in materials or workmanship that occur during normal operation. It does not cover
basic maintenance (such as solar panel cleaning or clearing clogged rain gauges), damage caused by
improper self -installation, failures that are caused by products not supplied by Perry Weather, or failures
that result from accident, vandalism, misuse, tampering or abuse, mishandling, unauthorized alteration,
modification or relocation, lightning or other weather events, line power surge, or "Acts of God." Perry
Weather's obligation under this warranty shall be limited to exchange or replacement of any Sold
Hardware or parts (excluding labor costs or installation), which may prove defective under normal use
within one (1) year from date of installation, and which Perry Weather's examination shall disclose to its
satisfaction to be defective.
Products & Services
Name
(PW-006) Software Subscription - First Unit
SOFTWARE:
-10 Users w/ mobile app + computer dashboard
- Custom alerts for heat, lightning, rain, wind, etc.
- 24/7 Meteorologist support (call, text, and email)
- Widget for website, TV, QR Code, etc.
- Mass Notify Staff feature
- Monitor each facility separately
- GPS Specific alerts as you travel
Qty Unit price Total
1 $3,000.00 $3,000.00/year
/ year for 3 years
Name Qty Unit price Total
(PW-007) Software Subscription -Additional 5 $1,277.11/year $6,385.55 / yea r
Units (per unit) for 3years
SOFTWARE:
-10 Users w/ mobile app + computer dashboard
- Custom alerts for heat, lightning, rain, wind, etc.
- 24/7 Meteorologist support (call, text, and email)
- Widget for website, TV, QR Code, etc.
- Mass Notify Staff feature
- Monitor each facility separately
- GPS Specific alerts as you travel
(PW-009) Pack of 25 Notification -Only Users 4 $400.00 $0.00 / year
Text and email alerts for up to 25 individuals /year after 100% discount
for 3 years
(PW-014) Outdoor Warning System (OWS) 4 $12,500.00 $42,400.00
after $7,600.00 discount
OUTDOOR WARNING SYSTEM:
-Automated and Manually triggered
- Custom text -to -speech PA
- Full Control of Active Siren Days/Times
- Flashing Strobe Light
- Cellular Connection
(PW-014) Outdoor Warning System (OWS) - 2 $12,500.00 $21,200.00
Replace Existing Units after $3,800.00 discount
Locations: Bob Jones Soccer Complex & Bob Jones
Softball
OUTDOOR WARNING SYSTEM:
-Automated and Manually triggered
- Custom text -to -speech PA
- Full Control of Active Siren Days/Times
- Flashing Strobe Light
- Cellular Connection
(PW-019) Full Service Installation, Per Unit 6 $1,600.00 $9,600.00
Subtotals
Annual subtotal $9,385.55
One-time subtotal $73,200.00
Total
$82,585.55
Important Notes: Customer is responsible for providing a lift or bucket truck if needed for hardware
installation (if applicable). Quote does not include any applicable taxes. Tax exemption certificates may be
emailed to billing@perryweather.com.
Questions? Contact me
Lily Baker, Account Executive
lily@perryweather.com, +14693381713
Vendor
Perry Weather, Inc.
Contact
Colin Perry
Phone
469-546-5082
Email
colin@perryweather.com
Vendor Website
www.perryweather.com
TIN
46-1579205
Address Line 1
1355 Motor Circle
Vendor City
Dallas
Vendor Zip
75207
Vendor State
TX
Vendor Country
USA
Delivery Days
10
Freight Terms
FOB Destination
Payment Terms
Net 30
Shipping Terms
Freight prepaid by vendor and added to invoice
Ship Via
Common Carrier
Designated Dealer
No
EDGAR Received
Yes
Service -disabled Veteran Owned
No
Minority Owned
No
Women Owned
No
National
Yes
No Foreign Terrorist Orgs
Yes
No Israel Boycott
Yes
MWBE
No
ESCs
All Texas Regions
States
All States
Contract Name
Emergency Alert and Voice Broadcast Communications
Systems
Contract No.
742-24
Effective
10/01 /2024
Expiration
09/30/2027
Accepts RFQs
Yes
5/29/2025 1:23 PM
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