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2009-08-11 CCPD PacketCITY OF SOUTHLAKE To: From: MEMORANDUM August 6, 2009 Crime Control & Prevention Board of Directors Jim C. Blagg, Assistant City Manager, Director of Public Safety Subject: Approve purchases of Furniture, fixtures, and equipment from various vendors for the new DPS Headquarters in an amount not to exceed $1,192, 987 Action Requested: Approve the purchase of furniture, fixtures and equipment for the new DPS Headquarters building from Wilson Project Management LLC in the amount of $302,899, Corporate Source LTD in the amount of $735,217, Southwest Solutions Group in the amount of $59,951, Foliot Furniture Inc. in the amount of $14,450, and Maharam in the amount of $80,470. Background The project budget for the new Department of Public Information: Safety Headquarters includes funds for the furniture, fixtures and equipment. This includes such items as desks, chairs, tables, open office systems, refrigerators, exercise equipment, etc. These are all items necessary for employees to function in the building. These items were bid separately because they are not part of the maximum guaranteed price for the construction of the building itself. Financial Considerations: These purchases are $399,014 below the budget of $1,592,000 for FF&E. Funds are available in the overall project budget. Strategic Link: Safety and Security: Achieve the highest level of safety and security/Quality Development: Invest in and maintain high quality public assets Citizen Input/ Board Review: There has been no citizen input. CCPD Board will review at their August 11, 2009 meeting Legal Review: N/A Alternatives: Reject bids and re -bid the project Crime Control and Prevention District Board FF&E for DPS Headquarters Page 2 of 2 Supporting Documents: Attached bid tabulation sheets Staff Recommendation: Approve the purchase of furniture, fixtures and equipment for the new DPS Headquarters building from Wilson Project Management LLC in the amount of $302,899, Corporate Source LTD in the amount of $735,217, Southwest Solutions Group in the amount of $59,951, Foliot Furniture Inc. in the amount of $14,450, and Maharam in the amount of $80,470. Ciir Or SOUTHLAKIE Approve purchases of Furniture, fixtures, and eque , pment from various vendors for the new DPS Headquarters in an amount not t( exceed $1,192,987 lineurky z: 111110vacion Jim C. Blagg Accountability I Commitment to Excellence Teamwork Furniture, Fir��& Equipment= ------ ------ -- Link -to_ -strategy mad Reviewprojwt.b4oet for_ FF&E,-'. Review vendors, items purchased and—' amounts * Staff and architect recommendation CITY OF SOUTHLAK E -- city of southlake strategy Map _ _ The City of Southlake provides municipal services that support the highest quality of e life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. C1 Achieve the C2 Provide travel C3 Provide attractive C4 Attract and keep top -tier e highest standards of convenience within and unique spaces for businesses to drive a safety and security city and region enjoyment of personal dynamic and sustainable interests economic environment L B1 Implement and B2 Collaborate with B3 Pursue g4 Provide high B5 Optimize share best practices select partners to innovative service quality customer use of _ usiness all departments implement service delivery options technology solutions service FeAchieve rli11r1 _I competitivefinancial u 1 iii i benchmarks r011i ii l L1 Ensure our people ;:i tljrl� understand the .� strategy and how they contribute to it Inr �'d_i F2 Maintain or F3 Invest to provide and improve AA bond maintain high quality rating public assets L2 Enhance L3 Attract, L4 Recognize leadership develop and and capabilities to retain a skilled reward high deliver results workforce performers Commitmen F4 Maximize return on investments L5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Fur�itur�, Faixtures � �quipmenfi or DPS H.,.,--- Final expenditures expected to be $49,000 below budget CITY OF © SOUTHLAKE .Furniture Fixtures & equipment CITY OF SOUTHLAK E Sm-niture, Fixtures & Equipment for [?PSH FF&E mples -T7-1 j INIF --mal&W11--, M ©CITY OF SOUTHLAKE ion C,,v or SOUTHLAKE m Co • • 817.748.8601 Integrity Innovation Accountability Commitment to Excellence TeaniNvork N O -zl- -zr LD -zt -tt W n fV O N 00 '�T M 00 -zll V' £ N r, r\ r\ r\ r\ O w lD r\ m n w [t -;I- Ln K n T N 4 00 00 n 00 V OO Cl Cl Ln 01 00 rl r1 Cl Cl OO m Ln m O O m O rl m r, Ci r, r-I ro r, In Ln O r, r1 00 00 V 00 N r\ 00 r1 LD -4 i\ M 1.0 N M 00 m . 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