2023-05-02 SPDC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
April 27, 2023
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Parks Development
Corporation Meeting – Tuesday, May 2, 2023
________________________________________________________________
Please note: The meeting will begin at 4:30 p.m. in the Council Chambers.
1.Agenda Item 1. Call To Order
2.Agenda Item 2A. Consent: Approval of the minutes from April 4, 2023 SPDC
meeting – Please make any corrections to the minutes part of the motion for
consideration.
3.Agenda Item 3. Public Forum: Public Forum is the public's opportunity to
address the SPDC about non-agenda items. During this proceeding, the SPDC
will not discuss, consider, or act on any item presented.
4.Agenda Item No. 4A. Consider: Recommend approval to purchase landscape
and irrigation supplies from SiteOne Landscape Supply in an amount not to
exceed $120,000 – The purpose of this item is for SPDC to consider the
purchase of landscape and irrigation supplies from SiteOne. The Parks
Division purchases landscape and irrigation supplies to maintain the City’s
parks and open spaces. Annual purchases include herbicides, pesticides,
chemicals, fertilizers, mulch, plants, pre-emergent, irrigation controllers, and
other irrigation parts. The annual purchases of landscape and irrigation
supplies from SiteOne exceeds $50,000 and requires City Council approval.
Funding for the purchase of landscape and irrigation supplies is approved in
the adopted FY 2023 General Fund and SPDC Operating budgets.
Contact Director Tribble with questions.
5.Agenda Item No. 5A. Sales Tax Report – The Sales Tax report is included in
the packet. Chief Financial Officer Jackson is available if you have any
questions.
6.Agenda Item 6. Adjournment
Southlake Parks Development Corporation
Meeting Date – May 2, 2023
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817)
748-8021.
CST
STAFF CONTACT INFORMATION:
Chris Tribble, Director of Community Services (817) 748-8021
Sharen Jackson, Chief Financial Officer, (817) 748-8042
Southlake Parks Development Corporation Meeting Minutes – April 4, 2023
Page 1 of 2
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
APRIL 4, 2023
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
SPDC MEMBERS PRESENT: Members Tamara McMillan, Lori Palmer, Secretary Frances
Scharli, Kathy Talley, Ronell Smith, Amy Torres-Lepp, and Randy Williamson.
STAFF PRESENT: Director of Community Services Chris Tribble, Chief Financial Officer
Sharen Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1.CALL TO ORDER
Southlake Parks Development Corporation President Randy Williamson called the SPDC
meeting to order at 4:32 p.m.
2.CONSENT
2A. APPROVAL OF THE MINUTES FROM THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING HELD ON MARCH 21, 2023.
President Williamson presented Item 2A, and there were no questions from the board.
APPROVED
A motion was made to approve the minutes from the March 21, 2023, meeting as written.
Motion: McMillan
Second: Smith
Ayes: Talley, Smith, Torres-Lepp, Williamson, McMillan, Scharli, Palmer
Abstain: None
Approved: 7-0
3.PUBLIC FORUM
President Williamson opened the public forum at 4:33 p.m.
There being no one wishing to speak, President Williamson closed the public forum at
4:33 p.m.
4.CONSIDER
Item 2A-1
Southlake Parks Development Corporation Meeting Minutes – April 4, 2023
Page 2 of 2
4A. CONSIDER APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF SOUTHLAKE, THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION AND CARILLON CROWN, LLC. PUBLIC HEARING
Assistant City Manager Alison Ortowski presented Item 4A and answered questions from
the Board about maintenance items, the final plat, and the self -funding portion of the
program.
President Williamson opened the public hearing at 4:44 p.m.
There being no one wishing to speak, President Williamson closed the public hearing at
4:44 p.m.
APPROVED
A motion was made to approve Item 4A, approval of an economic development
agreement between the City of Southlake, the Southlake Parks Development Corporation
and Carillon Crown, LLC., noting the following:
- This agreement is subject to any amendments and approval by the Southlake City
Council and authorizing the Executive Director to make any necessary changes to
the economic development agreement prior to final execution by the President.
Motion: McMillan
Second: Smith
Ayes: Talley, Smith, Torres-Lepp, Williamson, McMillan, Scharli, Palmer
Abstain: None
Approved: 7-0
5. ADJOURNMENT
Meeting was adjourned by President Williamson at 4:46 p.m.
MINUTES APPROVED BY SPDC ON THIS, THE ____ DAY OF ______________ 2023.
_____________________________________
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
___________________________________________
Amy Shelley, City Secretary
Southlake Parks Development Corporation Liaison
Item 2A-2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
April 26, 2023
To: Southlake Parks Development Corporation
From: Chris Tribble, Director of Community Services
Subject: Approve purchase of landscape and irrigation supplies
from SiteOne Landscape Supply in an amount not to
exceed $120,000
Action
Requested: SPDC approval to purchase landscape and irrigation supplies
from SiteOne Landscape Supply in an amount not to exceed
$120,000.
Background
Information: The Parks Division purchases landscape and irrigation supplies
to maintain the City’s parks and open spaces. Annual
purchases include herbicides, pesticides, chemicals, fertilizers,
mulch, plants, pre-emergent, irrigation controllers, and other
irrigation parts.
The annual purchases of landscape and irrigation supplies from
SiteOne exceeds $50,000 and requires City Council approval.
SiteOne is a BuyBoard contractor and meets the State bidding
requirements by utilizing the BuyBoard cooperative purchasing
group contract. BuyBoard contracts are awarded using “best
value” method to grant contracts under the competitive bid
method.
Financial
Consideration: Funding for the purchase of landscape and irrigation supplies is
approved in the adopted FY 2023 General Fund and SPDC
Operating budgets.
Strategic Link: This item is linked to the City’s Strategy Map related to the focus
area of Performance Management & Service Delivery and
meets the corporate objective of Investing to provide & maintain
high quality public assets.
Item 4A-1
SPDC
Meeting Date – May 2, 2023
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Citizen Input/
Board Review: SPDC recommendation May 2, 2023
City Council consideration May 16, 2023
Legal Review: N/A
Alternatives: Alternatives may include:
▪ Authorize purchases
▪ Do not authorize purchases
Supporting
Documents:
• Buy Board Proposal Invitation Pricelist
• Buy Board SiteOne Landscape Supply Contract
Summary
Staff
Recommendation: SPDC approval to purchase landscape and irrigation supplies
from SiteOne Landscape Supply in an amount not to exceed
$120,000.
Item 4A-2
Item 4A-3
Item 4A-4
Item 4A-5
Item 4A-6
Item 4A-7
Item 4A-8
Item 4A-9
Item 4A-10
Item 4A-11
Item 4A-12
Item 4A-13
Item 4A-14
Item 4A-15
Item 4A-16
2023 Collected Budget Balance
Budget to Date Balance Percent
9,898,000$ 4,641,957$ ($5,256,043)-53.10%
FISCAL FISCAL FISCAL
YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 2021 -Dec 2022 -Dec 2023 -Dec
October 662,048$ 1.64%821,929$ 24.15%924,613$ 12.49%
November 552,571$ -17.17%841,928$ 52.37%923,897$ 9.74%
December 981,377$ -3.37%1,251,441$ 27.52%1,277,303$ 2.07%
January 639,909$ -7.70%816,278$ 27.56%784,281$ -3.92%
February 498,428$ -3.27%707,532$ 41.95%731,863$ 3.44%
March 880,264$ 48.58%1,006,221$ 14.31%-$ -100.00%
April 749,324$ 41.67%873,307$ 16.55%-$ -100.00%
May 643,401$ 9.51%879,169$ 36.64%-$ -100.00%
June 1,317,415$ 87.99%913,290$ -30.68%-$ -100.00%
July 738,239$ 21.77%818,878$ 10.92%-$ -100.00%
August 727,230$ 15.71%845,223$ 16.22%-$ -100.00%
September 859,723$ 19.16%835,797$ -2.78%-$ -100.00%
TOTAL 9,249,930$ 10,610,994$ 4,641,957$
Actual Budget Actual Estimated (budget-est.)%
2022 2023 2023 2023 Difference Change
MONTH
October 821,929$ 900,000$ 924,613$ 924,613$ 24,613$ 3.79%
November 841,928$ 860,000$ 923,897$ 923,897$ 63,897$ 11.72%
December 1,251,441$ 1,200,000$ 1,277,303$ 1,277,303$ 77,303$ 7.93%
January 816,278$ 803,000$ 784,281$ 784,281$ (18,719)$ -2.95%
February 707,532$ 680,000$ 731,863$ 731,863$ 51,863$ 10.54%
March 1,006,221$ 1,000,000$ -$ 1,000,000$ -$ 0.00%
April 873,307$ 850,000$ -$ 850,000$ -$ 0.00%
May 879,169$ 800,000$ -$ 800,000$ -$ 0.00%
June 913,290$ 700,000$ -$ 700,000$ -$ 0.00%
July 818,878$ 635,000$ -$ 635,000$ -$ 0.00%
August 845,223$ 720,000$ -$ 720,000$ -$ 0.00%
September 835,797$ 750,000$ -$ 750,000$ -$ 0.00%
TOTAL 10,610,994$ 9,898,000$ 4,641,957$ 10,096,957$ 198,957$ 2.48%
1/2% SALES TAX REPORT
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Three Year Revenue Comparison
by Month
FISCAL YEAR 2021 FISCAL YEAR 2022 FISCAL YEAR 2023
Item 5A-1