2014-03-26 Library Board PacketCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD
Wednesday, March 26, 2014
Location: Southlake Town Hall — Town Hall 4A
1400 Main Street
Southlake, Texas
Time: 6:00 P.M.
Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the January 22, 2014 Southlake
Library Board meeting
3. Reports
A. Deputy Director's Report
B. Library Statistics
4. Discussion
A. Upcoming Volunteer Opportunities
1. Easter in the Park — April 13, 1:30-4:30 North Park
2. Art in the Square — April 25-27, Town Square
B. Summer Reading Club Update
1. Sponsorship Assistance
C. April Library Board Meeting
D. National Library Week Proclamation
5. Public Forum
6. Consider — There are no items for this meeting
7. Adjournment
A quorum of the City Council may be present at this meeting.
Library Board
Meeting Date — March 26, 2014
Page 2 of 2
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 21, 2014 by
6:00 p.m. pursuant tq,eQ*ha pr 51 of the Texas Government Code.
u
Traci Riggs, TRI%.0
Deputy City Secretary
�1}i�;;ZS}3
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary
48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you.
CITY OF
SOUTHLAKE
MEMORANDUM
March 21, 2014
TO: Southlake Library Board
FROM: Candice Edmondson, Deputy ❑irector of Community Services
SUBJECT: Agenda Item Comments for the Southlake Library Board Meeting
— Wednesday, March 26, 2014 at 6:00 p.m.
The regular meeting will begin at 6:00 p.m., in Town Hall — 4t" Floor, Room 4A
If you are not able to attend this meeting, please notify staff at 817.748.8249 or
nroAer(d,ci. southlake. tx. us.
Ada Item No. 2A. Consent: Approval of the minutes from the January 22, 2014
regular Southlake Library Board meeting — Please make any corrections to the
minutes part of the motion.
2. Agenda Item No, 3A. Re ort& Deputy Director's Report — This is a standing item on
the agenda to allow the Board to be updated on current Library projects and
initiatives as needed. There are no packet documents for this item.
3. Agenda Item No. 3B. Reports: Library Statistics — This is a standing item on the
agenda to allow the Board a summary of the monthly Library statistics. A copy of
the Monthly Statistical Summary is included in your packet.
4. Agenda Item No, 4A. Discussion: Upcoming Volunteer Opportunities -- The purpose
of this item is to update the Board on upcoming volunteer opportunities at Easter in
the Park and Art in the Square. There are no packet documents for this item
5. Agenda Item No. 4B. Discussion: Summer Reading Club Update — The purpose of
this item is to provide the Board with an update of the Summer Reading Club and
discuss sponsorship opportunities for the program. There are no packet documents
for this item.
6. Agenda Item No. 4C. Discussion: April Library Board Meeting - Staff is currently
scheduling opportunities for Boards and Commissions members to hear the results
of the 2013 Citizens Satisfaction Survey. A representative from the City Manager's
Office will be present at the April Library Board meeting to discuss the results. For
convenience, staff is trying to have the results presented to the Arts Council and the
Library Board at the same time in April and will discuss options for the joint
presentation with you at the meeting. There are no packet documents for this item.
fty of Southlake Values:
,ntability ♦ Commitment to Excellence ♦ Teamwork
Southlake Library Board
Meeting Date — March 26, 2014
Page 2 of 2
7. Agenda Item No. 4D. Discussion: National Library Week Proclamation — A
proclamation in honor of National Library Week, April 13"' — 19th will be presented
by the Southlake City Council at the April 15t regular City Council meeting. Library
Board members and Library staff are invited to attend. There are no packet
documents for this item.
8. Agenda Item No. 5. PUBLIC FORUM: This is the public's opportunity to address the
Library Board about non -agenda items. During this proceeding the Library Board will
not discuss or take action on any item brought up at this time.
We appreciate your commitment and service to the City.
CE
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8311
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092
Candice Edmondson, Deputy Director of Community Services, (817) 748-8311,(cedmondsonaci.southlake.tx.us)
Jennifer Tucker, Librarian, (817) 748-8647, (ItuckerO-ci.south lake.tx.us)
Cynthia Pfledderer, Librarian, (817) 748-8246, (cpfledderer2ci southlake.tx.us)
Nancy Roper, Administrative Secretary, (817) 748-8249, (nroperpci.southlake tx.us)
City of Southlake Values:
ition ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
UNOFFICIAL MINUTES
January 22, 2014
Unapproved by the Southlake Library Board
CITY OF SOUTHLAKE
Southlake Library_Board Meeting:
January 22, 2014 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Christina Esparza; Cheri' Ross
Members Absent: Lori Burr; Ayako Miyazaki ; Kim Roberts.
Staff Members Present: Kerry McGeath, City Librarian.
Guests: None.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at &05 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
Mr. McGeath and staff are reviewing current and future computer needs.
They will then meet with IT to discuss and submit to IT what the Library
would like to have. Our public access computers are 12 years old and
need to be replaced. The discussion involves what, if any, additional
capabilities the computers should have over and above internet access
and basic programs like Word. This discussion also involves other media
related equipment needs. Library administration is looking at additional
software capabilities.
One of the Library Directors in this area performed a statistical analysis of
five local libraries averaging how much it costs per day to operate
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
UNOFFICIAL MINUTES
January 22, 2014
Unapproved by the Southlake Library Board
these libraries. The average operating cost was $500/day, but our costs
were $2401day. Average traffic per FTE employee was 5 visitors,
Southlake had 10 visitors per FTE employee. Mr. McGeath summarized
by saying we operate at half the cost and have twice the traffic.
Programming statistics for other libraries showed an average price of $100
per program with 25 people attending. Southlake averaged $16 per
program with 93 people attending.
B. Library Statistics -
Mr. McGeath explained that generally circulation statistics drop in October
and November because it is the beginning of the fiscal year and ordering
new materials rides on the availability of the new budget. Then we wait for
materials to arrive. Our December circulation statistics were considerably
larger compared to December of 2012. Other statistics were discussed.
Agenda Item 3A. Consider: Approval of the minutes from the December 11 2013
Southlake Library Board meeting.
A motion was made and seconded to approve the minutes. The minutes from
December 11, 2013 were approved by majority vote.
Agenda Item No, 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at &20 p.m.
Agenda Item No. 5A. Discussion: Updates on Grants and Other Opportunities.
Ms. Tucker mentioned in the last meeting that we applied for a Hillcrest Grant.
The Grant is about $10-15,000 for non-fiction like travel books, etc. We
should find out in a few months, if we were awarded the grant.
We applied for the Texas Book Foundation Grant of $2500 for children's
materials. We applied for the Southlake Women's Club Grant of $2500 for
new kits. We are withdrawing the current kits with books and cassettes and
upgrading to kits with books and CDs or DVDs since most customers don't
use cassettes.
The State Library has a variety of grants. Mr. McGeath is on the grant panel
and notes that every year not all of the money is given away. He will pursue
a grant of $10,000 to pay for our econtent, which is what it costs SPL every
year.
There are several others for which we will send applications. Future
possibilities were discussed.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
UNOFFICIAL MINUTES
January 22, 2014
Unapproved by the Southlake Library Board
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Mr. McGeath has been nominated to run for TLA President Elect, a high honor from the
Texas Library Association. The election will be in February and March of 2014.
Membership has dropped in the organization over the last few years. Mr. McGeath
views that as an opportunity and is basing his platform on new relevancy for the
members.
Agenda_ Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
Book sales are strong. Ms. Tubbesing's mother passed away recently. She brought
her mother here several months ago while she was volunteering and remarked what a
lovely time her mother had at the Library. It was suggested to nominate Ms. Tubbesing
for Tommy Pennington's Great Performers.
Mr. McGeath is on the Chamber Board, The Board met with a representative of Carroll
ISD to brainstorm creating internships with various businesses. The Chamber
constructed a partnership with UNT to provide training classes for the Chamber and
perhaps others.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:34 p.m.
Brenda Flores, Chair
Candice Edmondson, Deputy Director of Community Services
A recording of this meeting maybe requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Public Library Monthly Stats Summary
Feb 14
Category
Feb-14
Jan-14
% +I
Dec
Jan
YTD 2013/14
YTD 2012/13
% +I-
-.ym,
. ........... ...... .
Circulation
32,093
29,442
9%
:. 34,400
29,442
161,828
141,183
117,587
-:4
Online Usage
9451
6350
49%
6450
6350
: 52,075
..........
Library Cards issued
103
116
, -7%.-
92:
:: 116
21,6
18,364
V�i �00
Traffic
5 0
1 -14%.e:
16,520
15,000
78.751
7Q.
[1 -19 n
- 11,411:1
79498
19
LibraCollection
ry
50,250
52,350
4%
--55-,950
1p
Reference Questions
Adult
594
550
8%-,
424
550
5,225
j 4,816
8%
< 2,483
Youth---------------------------
Total
492
---------
T-56i-
435
----------- 4g&
13 0/c
R-%
0
408
---------------------------
832
435
985
4,424
9,649
4,157
-
8,973
6%
-
----------
i8i
--------1,998
21 %
Corn puter Use
1197
1050
1 W/6
1156
171 10501:1
9,844
A 9,352
4,265
-.4
Study Room Use
332
296
12%
73[j
2961:'.1
2,277
1:1
Proc irams
. .... ......... . ..
Adult
412
350
18%
295
350.
4,308
4,120
5%>i
830
Youth
125
81
54%
755
81
26,209
25,039
5%'.
1,178
------------------
".1-1.1.125%
---------------------
1003'.
1540::l
974
-------------------------
1405
3%:.:
---------------------------------
10%.]
1063
2113.1
974..
--
1405
- 12,780
43,297
12,865
3%;�
5,744
7,752
la
9%
.......
..Total
42,024
Volunteer Hours
289..
1851
5
:1 d85
185
. 3,213
3,130
3%[...-
1,431
Proctored Exams
271:1
24
22[
Interlibrary Loan
37[j
281
32%[.j
371,]
281'.1
783
11 918
j -15%
j1.1
716
Notarized Documents
551:1
561
.2%[:]
321:1
5611
243
F1
Circulation percentages:
Youth % of total Circulation
50%
YA% of total Circulation
3%
Adult % of total Circulation
4794
Media
Media % of total Circulation
30%
Adult
Fiction % of Adult total
31%
Nonfiction % of Adult total
26%
Media % of Adult total
43%
Youth
Fiction & Easy Book
58%
Nonfiction % of Youth Iota)
15%
IMedia % of Youth total
27%1
Updated Sept 2013
ITurns LY = 5.48
lTurns TY = 6.96
s per hour (LY) TPH (CY) %
18.96 24.5 1 29%1