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2013-07-24 Library Board Packet SOUTHLAKE LIBRARY BOARD Wednesday, July 24, 2013 Location: Southlake Town Hall – Town Hall 1400 Main Street Southlake, Texas Time: 6 :00 p.m. Agenda: 1. Call to Order 2. Administrative Comments A. City Librarian’s report a. Update on Library Summer Reading Club B. Library statistics 3. Consider: A. Approval of the minutes from the May 22, 2013 Southlake Library Board meeting. (No meeting in April due to Texas Library Association conference) B. Library Board Budget review, consideration and approval. 4. Public Forum 5. Discussion: A Library Sponsorships for Summer Reading Program B. Texas Library Association Update C. Friends of Southlake Library (FOSL) update 6. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on July 19, 2013 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you. M E M O R A N D U M July 18, 2013 TO: Southlake Library Board FROM: Kerry McGeath, City Librarian SUBJECT: Agenda Item Comments for the regular Southlake Library Board meeting – Wednesday, July 24 at 6:00 p.m. Please note the meeting will be held in Town Hall – Training Room 3A (3rd Floor). If possible, could you please notify staff if you will not be able to attend the meeting at 817.748.8384 or kmcgeath@ci.southlake.tx.us Thank you! Admin Comments: Agenda Item No.2 A, Administrative Comments, City Librarians Report –City Librarian Kerry McGeath will give an update on library services and program, and will focus on the success of this year’s Summer Reading program and the nice bump in Volunteer help Agenda Item No.2 B, Library Statistics: – Updated Library stats will be available at the meeting Consider: Agenda Item No.3 A, Consider: Approval of minutes: - May 22, 2013 meeting. The minutes are included in the packet. Agenda Item No.3 B, Consider: Library Budget: - The library budget is the same as last year but we added $5,000 to our materials budget to help purchase e- content and they have finally set it up to allow the library to get donations from the water bill which will help us tremendously get our staff level back in line with the usage we see. Agenda Item no. 5, Discussion: A. Advocacy program update – library sponsorships for Summer Reading Club B Texas Library Association Update C Friends of the Library (FOSL) Update UNOFFICIAL MINUTES May 22, 2013 Unapproved by the Southlake Library Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Library Board Meeting: May 22, 2013 6:00PM LOCATION: Southlake Town Hall 1400 Main Street, Room 3C Southlake, Texas Members Present: Library Board members Sally Biersmith; Lori Burr; Kim Roberts; Vice Chair Michelle Spradlin. Members Absent: Chair Brenda Flores; Ayako Miyazaki; Cheri’ Ross Staff Members Present: Jen Tucker, Operations Manager Guests: None. REGULAR SESSION Agenda Item No. 1. Call to Order – The meeting was called to order by Vice Chair Spradlin at 6:10 p.m. Agenda Item No. 2. Administrative Comments – A. City Librarian’s Report – Ms. Tucker gave an update on the Summer Reading Club. The kickoff was Saturday, May 18, 2013 from 10am -1pm. We had a record of 973 people visit the Library. Ms. Pfledderer, Youth Librarian, signed up 629 people. Ms. Pfledderer has visited seven schools and reached out to over 5,000 students. She is also visiting area preschools. We have 23 sponsors. Briggs-Freeman / Sotheby’s Realty donated $2,000 and FOSL has donated $3,500. Programs are scheduled for every Thursday morning for the younger children and generally every other Tuesday afternoon for the older children. Storytimes remain the same. There is a craft every other Monday afternoon and a movie matinee every Friday afternoon. All events UNOFFICIAL MINUTES May 22, 2013 Unapproved by the Southlake Library Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork are held on the3rd floor in the training rooms except t he movie which is shown in the Library. Prize distributions remain the same as in years past. We will be giving away iPads, bikes and many other wonderful prizes donated by our generous sponsors. Library Statistics - Mr. McGeath will present the Library statistics at a later date. B. Follow up Board and Commission Training Modules – Most Board Members have finished the training modules. Agenda Item 3A. Consider: Approval of the minutes from the February 27, 2013 Southlake Library Board meeting. A motion was made and seconded to approve the minutes. The minutes from February 27, 2013 were approved by majority vote. There was no quorum for the March meeting due to a location change. The April meeting was cancelled due to Texas Library Association Annual Convention at the same time as the meeting. Agenda Item No. 4. Public Forum – There was no one present to address the Library Board during the Public Forum. The Public Forum was opened and closed at 6:16 p.m. Agenda Item No. 5A. Discussion: Advocacy Program Update. 1. Library Sponsorships for Summer Reading Program – Ms. Tucker gave an update on technology initiatives. We have added online credit card payment ability through the Public Access Catalag. Customers can now pay for fines and lost items through the Polaris catalog. We are still unable to take credit/debit cards at the Circulation Desk. Customers with higher balances like to pay from the convenience of home rather than have the discussion at the Circulation Desk about the balance due. The Library has met with the IT Department to discuss initiatives for the next fiscal year. We would like iPads with the catalg software loaded so staff can go out to the stacks and help customers find materials , check out materials from the floor or go to schools and check out materials. We are also looking at touch screen kiosks, making customizations to the catalog which have to be done on the Polaris server and location mapping to show a customer UNOFFICIAL MINUTES May 22, 2013 Unapproved by the Southlake Library Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork where an item is located in the Library. An app for the mobile devices is being reviewed in terms of a mobile app for the entire City. We have a high demand for electronic materials. Freading is much more economical than Overdrive, but both are being used. Overdrive has more use than Freading which has more use than Zinio. Ms. Tucker gave a summary of sponsors for the Summer Reading Club. The Town Square management sent an email to businesses encouraging them to be a part of the Summer Reading Club. Chick -fil-a is not a sponsor this year as they are closed for renovation for the month of June and reopening under new management. Agenda Item No. 5B. Discussion: Texas Library Association Update. The Annual Convention was last month in Fort Worth. Well over 5,000 librarians were in attendance. Mr. McGeath is on the Public Library Standards committee. Ms. Tucker and Mrs. Pfledderer are on programming committees. Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update. FOSL has sponsored Summer Reading Club again this year. Mrs. Roberts has become the Treasurer. Mrs. Tubbesing (FOSL President) has managed the book selection for the sale for years. Mrs. Malone (Library and FOSL staff member) has actively acquired materials for the Library DVD collection. Agenda Item No. 6. Adjournment. Vice Chair Spradlin adjourned the meeting at 6:31 p.m. Michelle Spradlin, Vice Chair Jennifer Tucker, Operations Manager, Southlake Public Library A recording of this meeting may be requested in the Office of the City Secretary.