2008-03-26 LIbrary Board PacketCity of Southlake, Texas
LIBRARY BOARD: Wednesday, March 26, 2008
LOCATION: Southlake Town Hall
Public Library, Suite 130
1400 Main Street
Southlake, Texas 76092
TIME: 7:00 p.m.
REGULAR SESSION:
1. Call to Order
REPORTS:
2. Administrative Comments:
A. Librarian's Report
1. Library Administrator's report
a. Virtual branches update
2. Library Statistics
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Library
Board and will be enacted with one motion. There will be no separate discussion
of items unless a Board member or citizen so requests, in which the item will be
removed from the general order of business and considered in normal sequence.
3. Consent
A. Approval of the minutes from the February 27, 2008 regular Library Board
meeting.
REGULAR AGENDA:
4. Public Forum
5. Consider: There are no items for this agenda.
6. Discussion:
A. Grant opportunities — help develop a process to help find and write grants
B. New program review
Library Board Meeting
Meeting Date — Wednesday, March 26, 2008
Page 2 of 2
C. Opportunities for the future
7. Other Items:
A. Friends of the Southlake Library Update
B. North Texas Regional Library System Update
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Thursday, March 20, 2008 at 5:00 p.m.
pursuant to Chapter 51 of the Texas Government Code.
Lori Payne, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
<.1Ly Vt auutulalty' IuAab
MEMORANDUM
March 26, 2008
TO: Members of the Southlake Library Board
FROM: Kerry McGeath, City Librarian - Deputy Director Community Services
(817) 748 8384
SUBJECT: Agenda Item Comments and Other Items of Interest - March 26, 2008 Library
Board Meeting
Agenda Item No.2 A1, Administrative Continents, Librarians Report -
• Hours have been well received - The Library opened extended hours on February 4°i and they
have been very well received, particularly the Saturday hours. The consistent opening and closing
hours has made it much easier to remember when we are available.
• We are looking for a new P/T staff member - great customer service background and able to
work nights and weekends.
• City survey - Library highlights. The latest City survey has been completed and staff will discuss
some of those findings at our meeting. The Library did very well, and had the most contact with
citizens of any group and had the lowest rate of problems of any department.
• Grants - Staff is working diligently to raise grant money, and have already exceeded the amount
we listed as one of our Key Accountability Indicators, but the library is always looking at ways
we can fltrther leverage the money we receive from the city in our budget
Agenda Item No.2 A2, Library Statistics - Library Statistics are available in this packet.
• Checkouts: The Library saw a 19% increase in circulation for February with 22,176 items checked
out. Staff calculates 17,380 people have library cards. Programming was up approximately 30%
• Programming: Storytimes were up 46% over last year in February with 1,129 people attending our
storytimes for the period. The library is up 49% for the FY so far.
• Agenda Item No.3, Approval of minutes: February minutes will be available at the meeting.
• Agenda Item no. 6. Discussion:
• Grant Opportunities - Staff will review a number of options that may be available to us. The
Library is asking for help particularly in identifying local grant opportunities (but will
accept regional of national opportunities as well). Secondarily if the Board could look at
someone writing the grants for us it would be helpful, but not as important as identifying the
grants.
0 New program review
Members of the Southlake Library Board
March 26, 2008
Page 2 of 2
o Masterworks Programs
• Mar 20 Mood Indigo Jazz Duo
• Apr 17 Beyond the Pale - World Americana and Celtic music
o 3M RFID tags - RFID tags that allow the library to be able to identify and check out
each of our books will be looking at some changes. The company used was checkpoint
and they were bought out by 3M their major competitor, which means that over the
coming years our hardware and software will not be maintained. Staff is looking at
several options related to moving over to the 3M product, and we will discuss those
o Adult programs -Staff will be working on a schedule for adult programs that will be
presented this spring - staff will update the Board on this project.
o Outdoor bookdrop -working on the contract to allow us to utilize Town Square right
of way.
o Summer Reading Club will have its kickoff for this year on Saturday May 3151. Jesse
is beginning his school visits in April and May. We look for this stunner to be our
biggest Sumner Reading Club ever.
o Sabre is going to do their Volunteer day at the Library. We will have 50 Sabre
employees volunteer to help us in the library on April 25"i. They have also offered to
do some technology projects for us.
• Opportunities for the future - we are going to be re -focusing on providing the best customer
service experience possible, and looking at ways to strengthen our position within the
community as an innovator.
Other Items
Friends of the Library (FOSL) update. We are appreciative of their efforts to help us
purchase our new bookdrop and all the things they do for us.
North Texas Regional Library System (NTRLS) update. Kerry McGeath has been re-
appointed to the Services Planning Committee for NTRLS
Southlake Public Library Monthly Stats Summary Feb 2008
Category
Month 07/08
Month 06107
% +I-
Dec
Jan
YTD 2007/08
? YTD 2006/07
% +/.
YTD 2005106
%+)_
Circulation
22,176.00
18,673.00
19%
15,689.00
19,813.00
95,787.00
87,281.65
7%'
74,636.00
28%
1
LibraU Cards issued
1 21811
238
-8%11
13011
21811
17,380.00
11 17,213.00
1%11
9,972.00
74%
Traffic
8,250.00
11 8,125.00
1 2%11
5,980.00
11 7,290.00
11 35,163.00
11 35,244.00
1 0%1
20,345.00
73%
Libra Collection
nlal
In/a
In/al
I nla
';1 51,950.00
11 49,100.00
11 6%1
48,300.00
8%
Reference Questions
Adult
475.00
470.00
1%'
395.00
397.00
2,331.00
( 2,151.00
8%
1,119.60
108%
Youth
410.00
rr 406.00
1%
360.00
410.00
1,840.00
1,775.00
4%
959.78
92%
Total
885.00
876.00
1%'-
755.00
807.00
'; 4,171.00
3,926.00
6%
2,079.38
51%
Computer Use
1 740.0011
675.00
10%11
605.0011
740.0011
2,775.00
11 2,565.00
11 8%
1,729.00
60%
Pro rammin
Adult
140.00
: 165.00
15%
70.00
80.00
395.00
410.00
4%
4 102.00
287%
Youth
180.00
175.00
3%
i 193.00
160.00
1,022.00
653.00
57%
1 647.25
58%
Storytimes
1,129.00
775.00
46%
496.00
4 1,215.00
4,596.00
2,964.00
55%
1,875.00
145%
Total
1,455.00
1,115.00
30%
759.00
1,455.00
6,019.00
4,027.00
49%
2,624.25
129%
Volunteer Hours
302.00
11 208.50
1 45%11
154.50
11 218.50
11 943.50
863.75
9%11
701.50
1 34%
Interlibrary Loan
5411
53
2%11
3711
4311
211.00
11 239.00
11 -12%
69
206%
Circulation percentages:
Youth=% of total Circulation
48%'i
YA% of total Circulation
4%
Adult % of total Circulation
489%.'
Media
Media % of total' Circulation
34%
Adult'
Fiction % of Adult total
31 %'
Nonfiction % of Adult total
15%
Media % of Adult total
54%f
Youth'
Fiction & Easy Book %
64%'
Nonfiction % of Youth total
10%
Media -% of Youth total
26%
Updated Feb 2008
Turns LY = 4.06
Turns TY = 5.58
per hour
OWE
22.68 20%
IS