2024-11-11 SYAC PacketSouthlake Youth Action Commission
November 11, 2024
MEMORANDUM
November 08, 2024
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Business Manager
SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission
meeting on Monday, November 11, 2024, at 4:15 pm
The meeting will be held on Monday, November 11, 2024, at the Champions Club
–Hall of Fame Classrooms 2 & 3. If you are not able to attend this meeting, please
notify staff at 817.748.8963 or mlopez@ci.southlake.tx.us.
Regular Agenda:
1.Agenda Item No. 1. Call To Order
2.Agenda Item No. 2. Consent
A.Approval of the minutes from the October 14, 2024, Southlake Youth
Action Commission meeting - Please make any corrections to the minutes
part of the motion for consideration.
B.Approval of the minutes from the October 14, 2024, Southlake Youth
Action Commission Board Retreat- Please make any corrections to the
minutes part of the motion for consideration.
3.Agenda Item No. 3. Consider
A.Election of the SYAC Chair, Vice-Chair, and Secretary – The purpose of
this item is to elect from the board a Chair, Vice-Chair and a Secretary to
each service a one-year term. A memo is included in your packet.
4.Agenda Item No. 4. Discussion
A.Adopt-A-Street Date Selection- The purpose of this item is to select a date
for the SYAC Adopt-A-Street cleanup date. No packet item.
B.Pickleball: From Citizen Request to Realization with the Community
Services Leadership Team- The purpose of this item is for the SYAC
members to learn about the Southlake Pickleball Complex and how it went
Southlake Youth Action Commission
November 11, 2024
form a citizen request to the city’s newest facility. The Southlake
Community Services Leadership Team will present. No packet item.
C.Southlake Pickleball Complex Tour and Pickleball Play Time- The purpose
of this item is for SYAC members to tour the Southlake Pickleball
Complex. A few courts will be reserved for SYAC free play. No packet
item.
5.Agenda Item No. 5. Adjournment
For your Information- Attendance Report- A copy of the Southlake Youth Action
Commission attendance report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Business Manager
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Business Manager, mlopez@ci.southlake.tx.us
Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us
Taygan McBurney, Administrative Assistant, tmcburney@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY,
OCTOBER 14, 2024
LOCATION: The Marq Southlake – Legends Hall Legacy Meeting Rooms
600 State Street
Southlake, Texas 76092
TIME: 4:15 P.M.
BOARD MEMBERS PRESENT: Allison Bedwell, Estefania Lerin, William Zhang,
John Fahoum, Sanjana Senthil, and Maya Perera
BOARD MEMBERS ABSENT: Srishthi Das
ALTERNATES PRESENT: Amber Lin, Tejas Senthil, Jeffrey Liu, Mihika Chowdry,
Hasan Rauf, Diya Sunil, Ariana Lerin, Misha Rizvi, Vyas Vishnukumar, Serena
Tusneem, Saarim Siddiqi, and Samuel Karidis-Schneider
ALTERNATES ABSENT: Anushka Asopa, Poorvaja Alla, and Anushka Velala
CITY STAFF PRESENT: Business Manager Milenka Lopez, Community Relations
Manager Vicky Schiber, Administrative Assistant Taygan McBurney
AGENDA:
1.Call to Order – The meeting was called to order at 4:20 P.M. by Allison Bedwell.
2. Consent
A.Approve the minutes from the Southlake Youth Action Commission
meeting held May 20, 2024
Allison Bedwell presented item 2A for SYAC consideration and
Business Manager Milenka Lopez was available to answer questions.
Alternate Serena Tusneem voted as an alternate.
APPROVED
A motion was made to approve the minutes from the Southlake Youth
Action Commission meeting held on May 20, 2024.
Motion: Bedwell
Second: Perera
Ayes: Bedwell, Perera, Lerin, Fahoum, Senthil, Zhang, and
Tusneem
Nays: None
Southlake Youth Action Commission
Meeting Date –October 14, 2024
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Abstain: None
Vote: 7-0
Motion passed.
3.Discussion
A.Introductions -
SYAC Members went around introducing themselves. Milenka was
available to answer questions.
Direction to Staff – NA
B.Ice Breaker Activity -
Business Manager Milenka Lopez led the icebreaker activity. She was
available to answer questions.
Direction to Staff - None
C.Calendar Review
Business Manager Milenka Lopez reviewed the Calendar for FY24 –
FY25. She was available to answer questions
Direction to Staff- None
D.Bylaw Review and Expectations
Business Manager Milenka Lopez reviewed the SYAC Bylaws and was
available to answer any questions. SYAC Board members led
discussions over yearly expectations.
Direction to Staff- None
4. Adjournment – Maya Perera adjourned the meeting at 5:15 P.M.
SYAC Representative
______________________________
Staff Liaison
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY,
OCTOBER 14, 2024
LOCATION: The Marq Southlake – Legends Hall Board Room
600 State Street
Southlake, Texas 76092
TIME: 1:00 P.M.
BOARD MEMBERS PRESENT: Allison Bedwell, Estefania Lerin, William Zhang,
and Maya Perera.
BOARD MEMBERS ABSENT: Sanjana Senthil, Srishthi Das, and John Fahoum
CITY STAFF PRESENT: Business Manager Milenka Lopez, Community Relations
Manager Vicky Schiber, Administrative Assistant Taygan McBurney, Recreation
Programs Manager Jennifer Blackstock, Director of Community Services David
Miller
AGENDA:
1.Call to Order – The meeting was called to order at 1:09 P.M. by Allison Bedwell.
2.Discussion
A.Introductions-
Business Manager Milenka Lopez led a discussion with the SYAC
Board Members to introduce themselves.
Direction to Staff – NA
B.Calendar Review
Business Manager Milenka Lopez led a discussion on the upcoming
events and asked the Southlake Youth Action Commission for their
ideas on what they would like to see for the forthcoming year.
Direction to Staff - None
C.Team Building Activity
Administrative Assistant Taygan McBurney led the discussion on the
Team Building Activity.
Southlake Youth Action Commission
Meeting Date –October 14, 2024 – Board Retreat
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Direction to Staff- None
D.2024 SYAC Mission, Theme, and Goals Workshop-
Community Relations Manager Vicky Schiber led a workshop that went
over creating a Mission, Theme, and Goals for the upcoming
Southlake Youth Action Commission year. The SYAC board members
present created the Mission, Vision, and Goals for the upcoming SYAC
years.
Direction to Staff- None
E. T-shirt Design
Business Manager Milenka Lopez led a discussion with the Southlake
Youth Action Commission Board members to come up with a design
for the annual t-shirt.
Direction to Staff- None
F.2024-2025 Brainstorming
Recreation Programs Manager Jennifer Blackstock led a discussion on
how government staff plan programs years in advance. The SYAC
board members brainstormed how to implement their goals in 2024-
2025.
Direction to Staff- None
G.Closing Remarks
Business Manager Milenka Lopez asked if there were any closing
remarks.
Direction to Staff- None
3. Adjournment – Allison Bedwell adjourned the meeting at 4:04 P.M.
SYAC Representative
Southlake Youth Action Commission
Meeting Date –October 14, 2024 – Board Retreat
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
______________________________
Staff Liaison
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
November 08, 2024
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Business Manager
SUBJECT: Election of Southlake Youth Action Commission Chair, Vice
Chair, and Secretary
Action Requested: Election of Southlake Youth Action Commission Chair, Vice
Chair, and Secretary.
Background
Information: The Southlake City Code and the Southlake Youth Action
Commission Bylaws address the process for selection of the
Chair, Vice Chair, and Secretary for the Southlake Youth
Action Commission. Annually, during the second meeting of
the academic school year, the Board shall select a Chair,
Vice Chair, and Secretary to serve one year until the next
annual election.
Any sitting member of the Board may be considered for the
available officer positions. The current Board members are:
Srishthi Das
Allison Bedwell
Estefania Lerin
William Zhang
John Fahoum
Sanjana Senthil
Maya Perera
A summary of each officer’s duties is listed below for your
consideration.
Chair
•Preside at all meetings of the commission and perform all
duties incident to the office of the chair
Vice-Chair
Item 3A
Southlake Youth Action Commission
Meeting Date – November 11, 2024
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
•Perform the duties of the Chair in the absence of the
Chair or in the event of his/her inability or refusal to act,
and when so acting shall have all the powers of and be
subject to all the restrictions upon the Chair
•In general, shall perform all duties incident to the office
as prescribed by the Chair
Secretary
•Take notes during meetings and ensure Minutes are filed
with the City Secretary (Handled by Department
Secretary)
•In general, shall perform all duties assigned by the Chair
or the Council
•In the absence of the Chair and Vice Chair, or their
inability or refusal to act, shall perform the duties of Chair
Financial
Considerations: Officers who are members of the Commission shall not
receive any salary or consideration for their services.
Strategic Link: N/A
Citizen Input/
Board Review: Southlake Youth Action Commission consideration of SYAC
Chair, Vice Chair, and Secretary November 11, 2024.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: Election of Chair, Vice-Chair, and Secretary.
2021-2022 SYAC Attendance Report
First Name Last Name Attendance %10/14/2024 11/11/2024 12/9/2024 1/13/2025 2/10/2025 3/10/2025 4/14/2025 5/12/2025 Total Hours Intern Day
Srishthi Das 1
Estefania Lerin P 1
William Zhang P 1
John Elia Fahoum P 1
Allison Bedwell P 1
Sanjana Senthil P 1
Maya Sonali Perera P 1
Anushka Asopa A 0
Jeffrey Liu P 1
Mihika Chowdhry P 1.00
Hasan Rauf P 1
Vyas Vishnukumar P 1
Poorvaja Alla A 0
Anushka Velala A 0
Saarim Siddiqi P 1
Amber Lin P 1
Tejas Senthil P 1.00
Diya Sunil P 1.00
Ariana Lerin P 1.00
Misha Rizvi P 1.00
Serena Tusneem P 1
Samuel Karidis-Schneider P 1
Attendance Rate 86%
Total Hours 1
Attendance Sy
SYAC Attendance Report