2024-05-20 SYAC PacketSouthlake Youth Action Commission
May 20, 2024
MEMORANDUM
May 17, 2024
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission
meeting on Monday, May 20, 2024, at 4:15 pm
The meeting will be held on Monday, May 20, 2024, at the Champions Club Hall of
Fame Rooms. If you are not able to attend this meeting, please notify staff at
817.748.8963 or mlopez@ci.southlake.tx.us.
Regular Agenda:
1.Agenda Item No. 1. Call To Order
2.Agenda Item No. 2. Consent
A.Approval of the minutes from the April 08, 2024, Southlake Youth Action
Commission meeting - Please make any corrections to the minutes part of
the motion for consideration.
3.Agenda Item No. 3. Discussion
A.Rehearse City Council Presentation - This item allows for the Southlake
Youth Action Commission members to finalize their annual presentation
for the City Council and practice presenting before recording the
PowerPoint. No packet document.
B.Brainstorm Service Project for Next Year - This item allows for a
discussion on SYAC’s FY 25 service project. No packet document.
C.End-of-Year Wrap-Up and Celebration - This item allows for SYAC
members to wrap up the 2023-2024 school year and celebrate their
success. Time has been booked at the Champions Club Fieldhouse for
the celebration. No packet document.
4.Agenda Item No. 4. Adjournment
Southlake Youth Action Commission
May 20, 2024
For your Information- Attendance Report- A copy of the Southlake Youth Action
Commission attendance report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us
Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, APRIL
08, 2024
LOCATION: The Marq Southlake - Champions
Community Rooms
600 State Street
Southlake, Texas 76092
TIME: 4:15 P.M.
BOARD MEMBERS PRESENT: Chair Srishthi Das, Secretary Allison Bedwell, and
Vice-Chair Safiy Islam, as well as SYAC members Annika Rao, Anya Reddy, William
Zhang, and Kanha Jain
BOARD MEMBERS ABSENT: NA
ALTERNATES PRESENT: Tyler Koo, Maya Perera, Shreyas Dharani, Praneel
Veerabathina, Greer McDevitt, and Anushka Velala
ALTERNATES ABSENT: Sanvi Kishinchandani, Malika Kumbhat, Misha Rizvi,
and Claire Schilsky
CITY STAFF PRESENT: Assistant to the Director of Community Services Milenka
Lopez, Community Relations Manager Vicky Schiber, and Programs Coordinator
Jason Ellison
AGENDA:
1.Call to Order – The meeting was called to order at 4:15 P.M. by Srishthi Das.
2. Consent
A.Approve the minutes from the Southlake Youth Action Commission
meeting held March 18, 2024
Chair Das presented item 2A for SYAC consideration and Assistant to
the Director Milenka Lopez was available to answer questions.
APPROVED
A motion was made to approve the minutes from the Southlake Youth
Action Commission meeting held on March 18, 2024.
Motion: Bedwell
Second: Islam
Ayes: Bedwell, Das, Islam, Zhang, Rao, Reddy, Jain
Item 2A-1
Southlake Youth Action Commission
Meeting Date –April 08, 2024
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
3.Discussion
A.Ordinance 1228B Presentation -
Assistant to the Director, Milenka Lopez, presented the changes made
to how the City’s boards and commission function by Ordinance 1228B
and stated that SYAC will need to update its Bylaws to reflect the
ordinance. She was available to answer questions.
Direction to Staff – NA
B.Intern Day Update -
Assistant to the Director of Community Services, Milenka Lopez
reminded members of the Commission that Intern Day was scheduled
for Wednesday, April 17 from 12:00- 4:00 PM and provided a list of
eligible members with their department matches.
Direction to Staff - None
C.Club Metro Prom Finalization with Guest Speaker Jason Ellison,
Programs Coordinator -
Programs Coordinator Jason Ellison presented how the Programs
team organizes events and gave SYAC time to finalize the supplies
needed for the Club Metro Prom.
Direction to Staff – Order supplies for the dance competition and sash
decoration craft
D.City Council Presentation Prep
SYAC members had time to draft their presentation to the City Council
and practice presenting.
Direction to Staff- None
E.Final SYAC Meeting Planning
Item 2A-2
Southlake Youth Action Commission
Meeting Date –April 08, 2024
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SYAC members planned for the final May meeting.
Direction to Staff- Reserve space in Champions Club for field games to
celebrate the end of the year.
4. Consider
A.Approve the revised SYAC Bylaws
Chair Das presented item 4A for SYAC consideration and Assistant to
the Director Milenka Lopez was available to answer questions.
APPROVED
A motion was made to approve the revised SYAC Bylaws.
Motion: Islam
Second: Reddy
Ayes: Bedwell, Das, Islam, Zhang, Rao, Reddy, Jain
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
B.Reschedule the May SYAC Meeting to May 20
Chair Das presented item 4B for SYAC consideration and Assistant to
the Director Milenka Lopez was available to answer questions.
APPROVED
A motion was made to reschedule the May SYAC meeting to May 20.
Motion: Reddy
Second: Islam
Ayes: Bedwell, Das, Islam, Zhang, Rao, Reddy, Jain
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
5. Adjournment – Srishthi Das adjourned the meeting at 5:28 P.M.
Item 2A-3
Southlake Youth Action Commission
Meeting Date –April 08, 2024
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SYAC Representative
______________________________
Staff Liaison
Item 2A-4
2021-2022 SYAC Attendance Report
First Name Last Name Attendance %10/9/2023 11/13/2023 12/11/2023 1/8/2024 2/12/2024 3/18/2024 4/8/2024 5/13/2024 Total Hours Intern Day
Allison Bedwell Absent Present Present Absent Present Present Present 5.5
Srishthi Das Present Present Absent Present Absent Present Present 5.75
Safiy Islam Present Present Present Absent Present Present Present 6.75
William Zhang Present Present Present Present Absent Present Present 6.75
Annika Rao Present Absent Absent Present Present Absent Present 4.75
Anya Reddy Present Present Present Absent Present Present Present 6.75
Kanha Jain Present Present Present Absent Present Present Present 6.75
Maya Perera Present Present Present Present Absent Present Present 6.75
Tyler Koo Present Present Present Present Present Present Present 7.75
Shreyas Dharani Present Absent Present Present Present Absent Present 5.75
Praneel Veerabathina Present Present Present Present Present Absent Present 6.75
Sanvi Kishinchandani Absent Present Absent Present Present Absent Absent 3
Malika Kumbhat Present Present Present Absent Present Present Absent 5.25
Misha Rizvi Present Present Present Present Absent Absent Absent 4.25
Greer McDevitt Present Present Present Present Present Present Present 7.75
Anushka Velala Present Present Absent Present Present Present Present 6.75
Claire Schilsky Present Present Absent Absent Absent Absent Absent 2.25
Attendance Rate 88%88%76%65%70%59%76%
Total Hours 1.25 1 1 1 1 1 1.5