2023-11-13 SYAC PacketSouthlake Youth Action Commission
NOVPmhar 11 2023
13CITY OF
SOUTHLAKE
MEMORANDUM
November 10, 2023
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission
meeting on Monday, November 13, 2023, at 4:15pm
The meeting will be held on Monday, November 10, 2023, at the Hall of Fame Meetin_g
Rooms in Champions Club at the Marg Southlake. If you are not able to attend this meeting,
please notify staff at 817.748.8963 or mlopez(@ci.southlake.tx.us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approval of the minutes from the October 9, 2023, Southlake Youth Action
Commission meeting - Please make any corrections to the minutes part of the
motion for consideration.
3. Agenda Item No. 3. Consider
A. Election of Southlake Youth Action Commission Chair. Vice -Chair, and
Secretary- This item allows for the election of SYAC board officers. A memo
describing all officer positions is included in your packet.
4. Agenda Item No. 4. Discussion
A. Adopt -A -Street Date Selection- This item allows for the selection of the first
Adopt -A -Street date. No packet document.
B. 2024 YAC Summit Discussion- This item allows for a discussion about SYAC
participation in the 2024 Texas Municipal League Youth Action Commission
Summit hosted in Lewisville, TX on Saturday, February 3 and Sunday, February
4. No packet document.
C. Guest Speaker: Community Events Safety and Logistics with Police Captain and
SRO, Blas Hernandez- This item allows for a discussion with Police Department
staff about the safety and logistics of community events planning. No packet
document.
Southlake Youth Action Commission
November 13, 2023
D. Home for the Holidays Staffing and Planning- This item allows for last minute
logistics and organization of the Kid Zone booths managed by SYAC for the 2023
Home for the Holidays Festival. No packet item.
5. Agenda Item No. 5. Adjournment
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, NOVEMBER 13. 2023
LOCATION: THE MARQ SOUTHLAKE
Champions Club- Hall of Fame Classrooms
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 4:15 p.m.
AGENDA:
Call to Order
2. Consent
A. Approve the minutes from the October 9, 2023, SYAC meeting
3. Consider
A. Election of Southlake Youth Action Commission Chair, Vice -Chair, and
Secretary
4. Discussion
A. Adopt -A -Street Date Selection
B. 2024 YAC Summit Discussion
C. Guest Speaker: Officer Hernandez and Public Safety
D. Home for the Holidays Staffing and Planning
5. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Str#t , y��Ithfa�e, Texas, on Friday, November 10, 2023, by 6:00 p.m.
uant to Char; -1-Of Ef°i r°F xas Government Code.
o;
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A y helley, Tq
City ' -Secretary
If you plan to attend th�i'srsp blic .1.s �h)i� and have a disability that requires special needs, please advise
the City Secretary 48 hour�PiH I ance at 817.748.8016 reasonable accommodations will be made to
assist.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTH LAKE
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, October 9,
2023
LOCATION: THE MARQ SOUTHLAKE
Legends Hall- Legacy Meeting Rooms
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 4:15 p.m.
BOARD MEMBERS PRESENT: Srishthi Das, Safiy Islam, William Zhang, Annika Rao, Arya
Reddy, Kanha Jain
BOARD MEMBERS ABSENT: Allison Bedwell
ALTERNATES PRESENT: Tyler Koo, Maya Perera, Shreyas Dharani, Praneel
Veerabathina, Malika Kumbhat, Misha Rizvi, Greer McDevitt, Anushka Velala, and Claire
Schilsky
ALTERNATES ABSENT: Sanvi Kishinchandani
CITY STAFF PRESENT: Assistant to the Director of Community Services, Milenka Lopez
AGENDA:
1. Call to Order — Meeting was called to order at 4:17 PM by Milenka Lopez.
2. Consent
A. Approve the minutes from the Southlake Youth Action Commission meeting
held May 8, 2023- Motion to approve the minutes with no corrections was
made by Srishthi Das and seconded by Annika Rao. Motion carried (4-0).
3. Discussion
A. Staff and Student Introductions
Each member of SYAC introduced themselves.
Direction to Staff- None.
B. Expectations and Bylaws Review —
Assistant to the Director, Milenka Lopez introduced the general SYAC bylaws
and expectations for meetings.
Direction to Staff- None.
C. 2023-2024 Activities -
Assistant to the Director, Milenka Lopez introduced the year's schedule and
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A- 1
Southlake Youth Action Commission
Meeting Date —October 9, 2023
Page 2 of 2
activities and the year's plans.
Direction to Staff- None.
D. Guest Speaker and Activity: Community Events Planning with Festivals and
Events Coordinator, Dylan Duque -
Mr. Duque was unable to attend the meeting. Assistant to the Director
Milenka Lopez presented the activities that Southlake's event planners do
and how the plans are executed successfully.
After the presentation, SYAC members conducted an event planning activity
for the Kids' Zone at Home for the Holidays, including coming up with booth
activities and making a supply list within the established budget.
Direction to Staff- Order supplies for Home for the Holidays.
4. Adjournment — Kanha Jain adjourned the meeting at 5:56 p.m.
SYAC Representative
Staff Liaison
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A- 2
CITY OF
SOUTH LAKE
MEMORANDUM
November 10, 2023
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Election of Southlake Youth Action Commission Chair, Vice
Chair, and Secretary
Action Requested: Election of Southlake Youth Action Commission Chair, Vice
Chair, and Secretary.
Background
Information: The Southlake City Code and the Southlake Youth Action
Commission Bylaws address the process for selection of the
Chair, Vice Chair and Secretary for the Southlake Youth
Action Commission. Annually, during the second meeting of
the academic school year, the Board shall select a Chair,
Vice Chair, and Secretary to serve one year until the next
annual election.
Any sitting member of the Board may be considered for the
remaining officer positions. The current Board members are:
■ Allison Bedwell
■ Srishthi Das
■ Safiy Islam
■ William Zhang
■ Annika Rao
■ Anya Reddy
■ Kanha Jain
A brief summary of the Chair, Vice Chair and Secretary
duties is listed below for your consideration.
Chair
• Preside at all meetings of the commission and perform all
duties incident to the office of the chair
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A- 1
SYAC
Meeting Date — November 13, 2023
Page 2 of 2
Vice Chair
• Perform the duties of the Chair in the absence of the
Chair or in the event of his/her inability or refusal to act,
and when so acting shall have all the powers of and be
subject to all the restrictions upon the Chair
• In general, shall perform all duties incident to the office
as prescribed by the Chair
Secretary
• Take notes during meetings and ensure Minutes are filed
with the City Secretary (Handled by Department
Secretary)
• In general, shall perform all duties assigned by the Chair
or the Council
• In absence of Chair and Vice Chair, or their inability or
refusal to act, shall perform duties of Chair
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: SYAC consideration of SYAC Chair, Vice Chair and
Secretary November 13, 2023
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: Southlake Youth Action Commission election of SYAC Chair,
Vice Chair and Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A- 2