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2023-04-10 SYAC packetSouthlake Youth Action Commission April 10, 2023 CITY OF SOUTH LAKE MEMORANDUM March 30, 2023 TO: Southlake Youth Action Commission FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission meeting on Monday, April 10, 2023, at 4:15pm The meeting will be held on Monday, April 10, 2023, at the Champions Club Hall of Fame Rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(cDci. southlake. tx. us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approval of the minutes from the March 20, 2023, Southlake Youth Action Commission meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Discussion A. City Ethics Program - This item allows for a presentation on the City's ethics program. No packet document. B. Intern Day Prep - This item allows for a discussion on Intern Day for SYAC in the 2023 calendar year. No packet document. C. City Council Presentation Prep - This item allows for a discussion on SYAC's annual report presentation to City Council scheduled for Tuesday, April 18, 2023, at 5:30 PM. No packet document. D. Southlake Presents Wrap Up - This item allows for a discussion on the marketing plan for Southlake Presents. No packet document. 4. Agenda Item No. 4. Adjournment For your Information- Attendance Report- A copy of the Southlake Youth Action Commission attendance report is included in your packet. We appreciate your commitment and service to the City. Southlake Youth Action Commission April 10, 2023 Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us CITY OF SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, APRIL 10, 2023 LOCATION: THE MARQ SOUTHLAKE 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. AGENDA: Call to Order 2. Consent A. Approve the minutes from the March 20, 2023, SYAC meeting 3. Discussion A. City Ethics Program B. Intern Day Prep C. City Council Presentation Prep D. Southlake Presents Wrap Up 4. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Thursday, April 6, 2023, by 6.00 p.m. pursuant to ChM�iA%.4'1'bt,;the Texas Government Code. KF �� C'JO ' •%� i Am elk&r : RM City Secrete If you plan to attend tl)WMW\meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, MARCH 20, 2023 LOCATION: THE MARQ SOUTHLAKE Champions Club- Hall of Fame Rooms 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. BOARD MEMBERS PRESENT: Chair Eesha Suri, Vice Chair Srishthi Das, Secretary Allison Bedwell, Ryan Brown, Sanvi Kishinchandani, and Anthony Thomas BOARD MEMBERS ABSENT: Sarah Ali and Sanvi Kishinchandani ALTERNATES PRESENT: Kanha Jain, Anya Reddy, Arya Kalra, Sophia Wilwayco, Annika Rao, Maya Kalra, and William Zhang ALTERNATES ABSENT: Maya Perera, Diya Sunil, and Sara Jamal CITY STAFF PRESENT: Assistant to the Director of Community Services, Milenka Lopez, and Community Relations Manager, Vicky Schiber AGENDA: Call to Order — Meeting was called to order at 4:15 PM by Chair Eesha Suri. 2. Consent A. Approve the minutes from the Southlake Youth Action Commission meeting held February 13, 2023- Motion to approve the minutes with no corrections was made by Secretary Allison Bedwell and seconded by Anthony Thomas. Motion carried (5-0). 3. Discussion A. Adoot A Street Discussion - Assistant to the Director, Milenka Lopez, presented the Adopt A Street program for discussion and was available to answer questions. Direction to Staff- Adopt a Street Date- April 3, 2023 B. City Council Presentation - Assistant to the Director, Milenka Lopez presented the City Council Presentation for discussion and was available to answer questions. SYAC member Ayra Kalra designated to send google slides to board members to allow edits. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A-1 Southlake Youth Action Commission Meeting Date —March 20, 2023 Page 2 of 2 Direction to Staff- None C. Intern Day Discussion — Assistant to the Director, Milenka Lopez presented Intern Day for discussion and was available to answer questions. Direction to Staff- Intern assignments will be given out during the April meeting. D. Southlake Presents Marketing Plan Prep - Assistant to the Director, Milenka Lopez presented item 4D for collaboration and discussion and was available to answer questions. SYAC members worked on finalizing their marketing plans. Direction to Staff- None 4. Adjournment — Chair Suri adjourned the meeting at 4:31 p.m. SYAC Representative Staff Liaison City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A-2 2021-2022 SYAC Attendance Report lanc Ryan Brown 83% Eesha Suri 83% Srishthi Das 83% Sanvi Kishinchandani 83% Anthony Thomas 100% Allison Bedwell 83% Sarah Ali 17% Maya Perera 50% Diya Sunil 50% Safiy Islam 0% William Zhang 67% Annika Rao 83% Maya Kalra 67% Kanha Jain 83% Anya Reddy 100% Arya Kalra 83% Sara Jamal 0% Sophia Wilwayco 100% Attendance Rate Total Hours Present Present Present Present Present Absent Present Present Present Absent Present Present Present Present Present Present Absent Present 83% 0.75 Present Present Present Present Present Present Absent Absent Absent resigned Absent Present Absent Present Present Present Absent Present 65010 1 Present Absent Present Present Present Present Absent Present Absent resigned Present Absent Absent Absent Present Absent Absent Present 53010 1.25 Absent Present Present Present Present Present Absent Absent Present resigned Present Present Present Present Present Present Absent Present 76010 0.75 Present Present Absent Present Present Present Absent Present Present resigned Absent Present Present Present Present Present Absent Present 760,16 0.75 Present Present Present Absent Present Present Absent Absent Absent resigned Present Present Present Present Present Present Absent Present 71% 0.25 3.25 3.5 4 4.5 4.75 4 0.75 2.75 2.25 0.00 3 3.5 2.5 3.5 4.75 3.5 0.00 4.75 4.75