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2023-03-20 SYAC packetSouthlake Youth Action Commission March 20, 2023 13CITY OF SOUTHLAKE MEMORANDUM March 17, 2023 TO: Southlake Youth Action Commission FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission meeting on Monday, March 20, 2023, at 4:15pm The meeting will be held on Monday, March 20, 2023, at the Champions Club Hall of Fame Rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(a)ci. southlake. tx. us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. ADDroval of the minutes from the February 13. 2023. Southlake Youth Action Commission meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Discussion A. Adopt A Street Discussion- This item allows for a discussion to select the final cleanup date for Adopt -A -Street. No packet document. B. City Council Presentation- This item allows for a discussion on SYAC's annual report presentation to City Council scheduled for Tuesday, April 18, 2023, at 5:30 PM. No packet document. C. Intern Day Discussion- This item allows for a discussion on Intern Day for SYAC in the 2023 calendar year. No packet document. D. Southlake Presents Marketing Prep Plan- This item allows for a discussion on the marketing plan for Southlake Presents. No packet document. 4. Agenda Item No. 4. Adjournment For your Information- Attendance Report- A copy of the Southlake Youth Action Commission attendance report is included in your packet. We appreciate your commitment and service to the City. Southlake Youth Action Commission March 20, 2023 Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us CITY OF SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, MARCH 20, 2023 LOCATION: THE MARQ SOUTHLAKE 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. AGENDA: Call to Order 2. Consent A. Approve the minutes from the February 13, 2023, SYAC meeting 3. Discussion A. Adopt A Street Discussion B. City Council Presentation C. Intern Day Discussion D. Southlake Presents Marketing Plan Prep 4. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify th,pt' % ...�dagenda was posted on the official bulletin boards at Town Hall, 1400 Mae re'et;°• ke, Texas, on Friday, March 17, 2023, by 6:00 p.m. Wurs7 Cer 5 1 of tY'exas Government Code. _o 4 A e ley, l'f C'••........•,�`\�. City Secretary ''®"/mi„ If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, FEBRUARY 13, 2023 LOCATION: THE MARQ SOUTHLAKE Champions Club- Hall of Fame Rooms 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. BOARD MEMBERS PRESENT: Chair Eesha Suri, Secretary Allison Bedwell, Ryan Brown, Sanvi Kishinchandani, and Anthony Thomas BOARD MEMBERS ABSENT: Vice Chair Srishthi Das, and Sarah Ali ALTERNATES PRESENT: Kanha Jain, Anya Reddy, Arya Kalra, Sophia Wilwayco, Annika Rao, Maya Perera, Diya Sunil, and Maya Kalra ALTERNATES ABSENT: William Zhang, and Sara Jamal CITY STAFF PRESENT: Assistant to the Director of Community Services, Milenka Lopez, and Community Relations Manager, Vicky Schiber AGENDA: 1. Call to Order — Meeting was called to order at 4:19 PM by Chair Eesha Suri. 2. Consent A. Approve the minutes from the joint Southlake Arts Council and Southlake Youth Action Commission meeting held January 24, 2023- Motion to approve the minutes with no corrections was made by Secretary Allison Bedwell and seconded by Sanvi Kishinchandani. Motion carried (5-0). 3. Consider A. Recommendation to reschedule the March 13, 2023, SYAC regular meeting to March 20, 2023- Assistant to the Director, Milenka Lopez presented Item 3A for consideration. A motion was made by alternate Kanha Jain to reschedule the March 13, 2023 SYAC regular meeting to March 20, 2023 and seconded by Secretary Bedwell. Motion carried (5-0). 4. Discussion A. YAC Sumit 2023 Overview - City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A-1 Southlake Youth Action Commission Meeting Date —February 13, 2023 Page 2 of 2 Assistant to the Director, Milenka Lopez, and SYAC alternate member Kanha Jain presented an overview of the 2023 YAC Summit held in Dallas for discussion and were available to answer questions. Direction to Staff- None B. City Council Presentation - Assistant to the Director, Milenka Lopez presented item 4B for discussion and was available to answer questions. As per the SYAC bylaws, SYAC members must present an annual report to City Council once per academic year. Direction to Staff- Confirm date: April 18th for City Council Presentation C. Intern Day Discussion — Assistant to the Director, Milenka Lopez presented item 4C for discussion and was available to answer questions. Direction to Staff- Confirm date: April 11th for 2023 Intern Day D. Southlake Presents Marketing Plan Prep - Assistant to the Director, Milenka Lopez presented item 4D for collaboration and discussion and was available to answer questions. SYAC members worked on finalizing their marketing plans. Direction to Staff- None 5. Adlournment — Chair Suri adjourned the meeting at 5:09 p.m. SYAC Representative Staff Liaison City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A-2 2021-2022 SYAC Attendance Report lanc Ryan Brown 80% Eesha Suri 80% Srishthi Das 80% Sanvi Kishinchandani 100% Anthony Thomas 100% Allison Bedwell 80% Sarah Ali 20% Maya Perera 60% Diya Sunil 60% Safiy Islam 0% William Zhang 60% Annika Rao 80% Maya Kalra 60% Kanha Jain 80% Anya Reddy 100% Arya Kalra 80% Sara Jamal 0% Sophia Wilwayco 100% Attendance Rate Total Hours Present Present Present Present Present Absent Present Present Present Absent Present Present Present Present Present Present Absent Present 830,16 0.75 Present Present Present Present Present Present Absent Absent Absent resigned Absent Present Absent Present Present Present Absent Present 65010 1 Present Absent Present Present Present Present Absent Present Absent resigned Present Absent Absent Absent Present Absent Absent Present 53010 1.25 Absent Present Present Present Present Present Absent Absent Present resigned Present Present Present Present Present Present Absent Present 76010 0.75 Present Present Absent Present Present Present Absent Present Present resigned Absent Present Present Present Present Present Absent Present 760,16 0.75 3 3.25 3.75 4.5 4.5 3.75 0.75 2.75 2.25 0.00 2.75 3.25 2.25 3.25 4.5 3.25 0.00 4.5 4.5