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2022-12-12 SYAC packetSouthlake Youth Action Commission December 12, 2022 CITY OF SOUTHLAKE MEMORANDUM December 6, 2022 TO: Southlake Youth Action Commission FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission meeting on Monday, December 12, 2022, at 4:15pm The meeting will be held on Monday, December 12, 2022, at the Champions Club Hall of Fame Rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(a)ci. southlake. tx. us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approval of the minutes from the November 14, 2022, Southlake Youth Action Commission meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Consider A. Recommendation to reschedule the January 9. 2023. SYAC reaular meetina to January 24, 2023, SYAC and Southlake Arts Council joint meeting -The purpose of this item is to allow SYAC to consider rescheduling the January 9th SYAC meeting to January 24th for a joint meeting with Southlake Arts Council. No packet document. 4. Agenda Item No. 4. Discussion A. Adopt -A -Street Recap and Pick New Date - This item allows for discussion of the Adopt -A -Street Clean Up and schedule upcoming dates. No packet document. B. 2023 YAC Summit - This item allows for discussion on the 2023 YAC Summit to be held in Dallas next year. No packet document. C. Marketina and Communication for Local Government with Vickv Schiber- Preparation for Joint Meeting with Southlake Arts Council in January- This item allows for discussion on the joint meeting with Southlake Arts Council in January 2023 and introduces the Southlake Presents project and SYAC's contribution. The project brief is included in your packet. Southlake Youth Action Commission December 12, 2022 5. Agenda Item No. 5. Adiournment For your Information- Attendance Report- A copy of the Southlake Youth Action Commission attendance report is included in your packet. We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us CITY OF SOUTHLAK,E SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, DECEMBER 12, 2022 LOCATION: THE MARQ SOUTHLAKE 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. AGENDA: Call to Order 2. Consent A. Approve the minutes from the November 14, 2022, SYAC meeting 3. Consider A. Recommendation to reschedule the January 9, 2023, SYAC regular meeting to January 24, 2023, SYAC and Southlake Arts Council joint meeting 4. Discussion A. Adopt -A -Street Recap and Pick New Date B. 2023 YAC Summit C. Marketing and Communication for Local Government with Vicky Schiber- Preparation for Joint Meeting with Southlake Arts Council in January 5. Adjournment CERTIFICATE I hereby certify that the a�Qrg agenda was posted on the official bulletin boards at Town Hall, 1400 Main St `�jlttl>i�, Texas, on Friday, December 9, 2022, by 6:00 p.m. ursuant to Chaptaw.l•'6'F thej' s Government Code. Amy I TRIK)'••. City Secretary �'�,,� ••••'*• ���`�` If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, NOVEMBER 14, 2022 LOCATION: THE MARQ SOUTHLAKE Champions Club- Hall of Fame Rooms 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. BOARD MEMBERS PRESENT: Ryan Brown, Eesha Suri, Srishthi Das, Sanvi Kishinchandani, Anthony Thomas, and Allison Bedwell BOARD MEMBERS ABSENT: Sarah Ali ALTERNATES PRESENT: Kanha Jain, Anya Reddy, Arya Kalra, Sophia Wilwayco, and Annika Rao ALTERNATES ABSENT: Maya Perera, Diya Sunil, William Zhang, Maya Kalra, and Sara Jamal CITY STAFF PRESENT: Assistant to the Director of Community Services, Milenka Lopez Community Relations Manager, Vicky Schiber, and Assistant to the City Manager, Major Youngblood AGENDA: Call to Order — Meeting was called to order at 4:18 PM by staff liaison Milenka Lopez. 2. Consent A. Approve the minutes from the October 10, 2022- Motion to approve the minutes with no corrections was made by Eesha Suri and seconded by Sanvi Kishinchandani. Motion carried (6-0). 3. Consider A. Election of Southlake Youth Action Commission Chair — Assistant to the Director, Milenka Lopez presented Item 3A for consideration. A motion was made by Allison Bedwell to elect Eesha Suri as SYAC Chair and seconded by Srishthi Das. Motion carried (6-0). B. Election of Southlake Youth Action Commission Vice Chair — Assistant to the Director, Milenka Lopez presented Item 3B for consideration. Interest was expressed by Srishthi Das and Sanvi Kishinchandani. The Board voted to elect Srishthi Das as SYAC Vice Chair. Motion carried (6-0). City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A-1 Southlake Youth Action Commission Meeting Date —November 14, 2022 Page 2 of 2 C. Election of Southlake Youth Action Commission Secretary - Assistant to the Director, Milenka Lopez presented Item 3C for consideration. A motion was made by Srishthi Das to elect Allison Bedwell as SYAC Secretary and seconded by Ryan Brown. Motion carried (6-0). D. Renewal of Adopt -A -Street Commitment with Community Services Department - Assistant to the Director, Milenka Lopez presented Item 3D for consideration. The Board voted to renew the Adopt -A -Street commitment. Motion carried (6-0) 4. Discussion A. Choose Adopt -A -Street Clean Up Date - Assistant to the Director, Milenka Lopez presented Item 4A for discussion and was available to answer questions. B. Budget Activity with Assistant to the City Manager Major Youngblood - Assistant to the City Manager, Major Youngblood presented the process of how local government creates a City budget. Assistant to the Director, Milenka Lopez presented the budget activity and was available to answer questions. 5. Adjournment — Eesha Suri adjourned the meeting at 5:28 p.m. SYAC Representative Staff Liaison City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A-2 Southlake Presents Publicity Pitch Your task is to create a publicity packet to pitch to the Southlake Arts Council for this 2023 Southlake Presents Art Show. This pitch should include an editorial calendar, sample social media posts, sample graphics, press release drafts and any other promotional ideas the group would like to present. You are acting as the publicity agency for this event. Take your time to do your research and prepare a fully informed plan. This packet will provide you with background information and important dates and details for the 2023 event. Public Art in Southlake: Ask any Southlake resident or visitor, and they will tell you that the exquisite pieces of public art found throughout the City set us apart from other DFW communities. From traditional bronze sculptures of public safety employees to modern and whimsical designs celebrating the area's aerial history, our public art collection exemplifies Southlake's commitment to the arts. In conjunction with the Southlake Arts Council, the City understands that public access to art is an invaluable service for culturally and economically vibrant communities. The Southlake Public Arts program began in 2001 with the official adoption of an ordinance establishing the Public Art Advisory Committee, now the Southlake Arts Council. In 2007, a new ordinance created a funding mechanism tying the development of public art with Capital Improvement Projects by dedicating up to 1% of funding for a capital project to the purchase of art. Since then, Southlake allocates an average of $168,000 a year to acquire new public art and execute the Public Arts Program. Supported by the Southlake Arts Council, the Hotel Occupancy Tax, and a Comprehensive Public Arts Master Plan (2018), the Southlake Public Arts program aims to enhance the cultural life of our community through the arts. The City commissioned its first public art pieces in 2008. Since then, our collection has expanded to include over 30 works ranging from sculptures to murals and brass reliefs. Our Public Arts Program provides our residents with more than just beautiful statues, however. Over the years, the City created lasting partnerships with local arts nonprofit organizations such as the APEX Arts League and Arts Council Northeast to expand access to public arts education and performing arts opportunities in the City. Community Services Agreements with these two organizations ensure that funding is included in the Public Art Budget annually to bring world - class arts programming to the Southlake community. Partnering with these organizations brings incredible free performances to our residents, such as performances by the Fort Worth Symphony Orchestra and the annual Masterworks Concert Series. The APEX Arts League also works with the Southlake Public Library to provide art education programs to children. Our Item 4C-1 Public Arts Program also aims to beautify indoor spaces and enhance the experience of visiting Town Hall through free art and history exhibitions in the Town Hall Lobby up to four times a year. Whether we're installing a new statue for our public art collection, hosting a free public art reception to celebrate a featured artist, or bringing in cultural and educational performances and programs for our residents, expanding interest in the arts is at the heart of Southlake's Public Arts Program. Southlake Presents Background information: The Southlake Arts Council displays public art in the Town Hall lobby multiple times a year to highlight the value of public arts in our community. The Southlake Presents Art Show and Competition, however, was the first free public art exhibit exclusively featuring Southlake resident artists. The brainchild of the Southlake Arts Council, this program highlighted the local talent of our community while emphasizing the importance of public art to Southlake. The Southlake Presents Art Show and Competition was a collaborative effort by the Southlake Arts Council, City Staff, elected officials, and local non-profit organizations like the APEX Arts League. The competition attracted the submission of 70 original pieces and the Arts Council ultimately selected 15 unique artists by a blind jury to display their work in the Southlake Town Hall lobby. In addition to displaying the winning artwork in Town Hall, the Arts Council and APEX Arts League also hosted a public art reception to bring together all featured artists and their families. The event united community partners, elected officials, and resident artists to celebrate the vital role of art in our community. Southlake artists 18 years and older could submit their original 2D art pieces for display consideration in the Southlake Town Hall Lobby for the first -ever Southlake Presents Art Show and Competition. The application period lasted from January to March 15 and was advertised on the City's social media, the Experience Southlake website, and www.mysouthlakenews.com. Twenty-four local artists entered over 70 original pieces into the competition by the time the deadline rolled around. The Public Arts Program city staff liaisons compiled all application materials into a presentation for the Art Council members. The March 2022 Arts Council meeting included a blind jury for the Arts Council members to select 15 unique pieces ranging from oil and watercolor on canvas, photography, and mixed media, to quilt art to be displayed during the exhibit. The Southlake Presents Art Show and Competition consisted of two distinct programs: The Item 4C-2 exhibit and the Public Art Reception. The exhibit displayed the chosen pieces in the Town Hall lobby from April 29, 2022, to July 1, 2022. With various residents and visitors frequenting Town Hall to access municipal services, the visibility artists receive if chosen to display cannot be underestimated. In addition to the exhibit, the City of Southlake, the Southlake Arts Council, and the APEX Arts League partner to provide a public art reception to kick off every new public art display in the Town Hall. The Southlake Presents Art Show Reception was on Sunday, May 1, at 5:00 PM in the Town Hall Lobby. The budget for the Southlake Presents Art Show and Competition was $2,000, as it is for all our public art exhibits and receptions. Running the competition was cost effective as city staff used Smartsheet to host the art submission application and did all its marketing for the event in house. This included creating our own graphics and writing our own media releases for the City's Public Art Website, social media pages, and My Southlake News. The $2,000 went towards paying for food, tablecloths, and center pieces for the public art reception on May 15t Our partnership with APEX Arts League allows for APEX to provide and handle the wine served during the reception. Chosen featured artists delivered their pieces ready -to -hang and our Parks employees skillfully hung up each piece in the Town Hall Lobby. City staff used existing advertising channels to disseminate information about the competition across several social media channels, the city's website, and My Southlake News. Staff created the application for submitting art using Smartsheet. This allowed us to gather crucial information about the artists and their pieces including the artists' names and contact information as well as the titles, mediums, and prices of their pieces. Artists attached images of their art with their applications. Southlake Presents 2023 Dates: Tuesday, January 24: Joint meeting with SYAC and Southlake Arts Council Monday, January 30: Initial information drop target publish date Monday, February 13: Southlake Presents application opens Friday, March 24 : Applications submission closing date Tuesday, March 28: Southlake Arts Council juries submissions Sunday, May 14: Southlake Presents Reception Item 4C-3 Existing Communication Channels: MySouthlakeNews.com — Press release/New website Facebook Channels: Experience Southlake and City of Southlake REACH TV: Information displays in Champions Club and Southlake Water Utilities Constant Contact Emails: City of Southlake weekly eblast, dedicated targeted email to parks and rec participants, Library Newsletter Event Signs: Southlake version of a billboard Things to keep in mind: This is the second year of this event, providing information early and clearly is vital. Examples of publicity from last year: Item 4C-4 YOU'RE INVITED TO - A RECEPTION FOR - SOUTHLAKE PRESENTS SUNDAY, MAY 1 • 5:00-6:30 PM SOUTHLAKE TOWN HALL LOBBY 1400 MAIN STREET SOUTHLAKE, TX 76092 ART RECEPTION FEATURING WORKS FROM LOCAL SOUTHLAKE ARTISTS. LIGHT REFRESHMENTS WILL BE PROVIDED. Item 4C-5 LA SOUTHLAKE PRESENTS, Item 4C-6 Experience Southiake ... Published by Dana Blankenship 0 • January 28 The 5outhlake Presents art show will showcase our local professional artist community for aIi to see in 5authlake Town Hall. If you are a Southlake- based artist looking to expand your visibility, then this is the opportunity for you! SOUTHL A E PRESENTS •.,= v M VSQUTH LAK Eft EWS.00 M The 5outhlake Arts Council Seeks Artists for First -Ever 5outhlake Presents Art Show and Competition I MySouthiakeNews See insights and ads Eb Li ke Write a comment... Press Enter to post. Comment 41 2 Shares ? Share GIF Item 4C-7 Experience Southlake Published by Dana Blankenship 0 - March 3 - Q The deadline to apply for the Southlake Presents Art Show is coming +gyp on March 15, so get your applications in! For all the details, head to http./lexperiencesouthlaketexas.com/...JSouthiake.... See insights and ads UTHLAKE PRESENTS f Y N Item 4C-8 ■ L IT' OF SOU T�IAV:E THE SCUTHLAKE ARTS COUNCIL SEEKS ARTISTS FOR FIRST -EWER SOUTHLAK E PRESENTS ART SHOW AND COMPETITION SOUTHLAKE PRESENTS7. - .. THURSDAY. 1411UARY27 2022 . The Southlake Arts Council Seeks Artists for First -Ever Southlake Presents Art Shove and Competition Attention all local artists, visionaries, and creafivesl The Southtake Arts Council is excited to announce the first -ever Southlake Presents art show and competition I The Southlake Presents art show will showcase our local professional artist community for all to see in Southlake Town Hall- If you are a Southlake-based artist looking to expand your visibility, then this is the opportunity foryoul ® Rules and Eligibility- • Artists must be Igor over and must have graduated from high school. Students need not apply. • Must provide proof of residence within Southlake city limits or Carroll ISD. • Artists can submit up to three works for consideration. Wetlnesday, Nu4 Um 30,2022 2 MOST RECENT NOV 30. 2022 Thailicious Brings a Taste of Thailand to Southlake NOV 2% W22 Southlake Takes Home Titles from TATOA 2022 NOW M 21122 Mayor Huffrnan and Councilmeraber Kathy Talley Discuss the SKIL Program NOW 2a. =22 Free Streaming Videos and Digital Magazines NOW 22, 2022 Five Things The Corrunurvty Services Department is Thankful For This Thanksgiving Get the Southlake Newsletter Item 4C-9 2021-2022 SYAC Attendance Report Ryan Eesha Srishthi Sanvi Anthony Allison Sarah Maya Diya Safiy William Annika Maya Kanha Anya Arya Sara Sophia Attendance Rate Total Hours Attendance-!st Name Brown Suri Das Kishinchandani Thomas Bedwell Ali Perera Sunil Islam Zhang Rao Kalra Jain Reddy Kalra Jamal Wilwayco i 100% 100% 100% 100% 100% 50% 50% 50% 50% 0% 50% 100% 50% 100% 100% 100% 0% 100% i Present Present Present Present Present Absent Present Present Present Absent Present Present Present Present Present Present Absent Present 113% 0.75 Present Present Present Present Present Present Absent Absent Absent resigned Absent Present Absent Present Present Present Absent Present 65% 1 i i518/2023 Total Hours 1.75 1.75 1.75 1.75 1.75 1.00 0.75 0.75 0.75 0.00 0.75 1.75 0.75 1.75 1.75 1.75 0.00 1.75 1.75