2021-11-08 SYAC packetSouthlake Youth Action Commission
November 8, 2021
CITY OF
SOUTHLAKE
MEMORANDUM
November 5, 2021
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission
meeting on Monday, November 8, 2021, at 4:15pm
The meeting will be held on Monday, November 8, 2021, at the Champions Club Hall of
Fame Rooms. If you are notable to attend this meeting, please notify staff at 817.748.8963 or
mlopez(cDci. southlake. tx. us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approval of the minutes from the October 11, 2021, Southlake Youth Action
Commission meeting - Please make any corrections to the minutes part of the
motion for consideration.
3. Agenda Item No. 3. Consider
A. Election of Southlake Youth Action Commission Chair— The purpose of this item
is to elect from the Board a Chair to serve a one-year term for SYAC. Your packet
memo contains a description of the duties for the officer position.
B. Election of Southlake Youth Action Commission Vice Chair— The purpose of this
item is to elect from the Board a Vice Chair to serve a one-year term for SYAC.
Your packet memo contains a description of the duties for the officer position.
C. Election of Southlake Youth Action Commission Secretary— The purpose of this
item is to elect from the Board a Secretary to serve a one-year term for SYAC.
Your packet memo contains a description of the duties for the officer position.
Southlake Youth Action Commission
November 8, 2021
4. Agenda Item No. 4. Discussion
A. Group Conflicts- This item allows for a discussion of SYAC members conflicts
and availability for 2021-2022. No packet document.
B. Adopt a Street Clean Up Date- This item allows for discussion of the Adopt -A -
Street Clean Up. No packet document.
C. Volunteer Opportunities Information- This item allows for a discussion of
volunteer opportunities. No packet document.
D. CIP Protect Introduction- This item allows for discussion of the CIP Project. No
packet document.
E. Guest Speaker -Senior Director of Planning and Development Services, Ken
Baker- This item allows for a presentation of the Master Plan and CIP process
from Senior Director of Planning and Development Services, Ken Baker. No
packet document.
5. Agenda Item No. 5. Adjournment
For your Information- Attendance Report- A copy of the Southlake Youth Action Commission
attendance report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us
Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, NOVEMBER 8, 2021
LOCATION: THE MARQ SOUTHLAKE
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 4:15 p.m.
AGENDA:
1. Call to Order
2. Consent
A. Approve the minutes from the October 11, 2021, SYAC meeting
3. Consider
A. Election of SYAC Chair
B. Election of SYAC Vice -Chair
C. Election of SYAC Secretary
4. Discussion
A. Group Conflicts
B. Adopt a Street Clean Up Date
C. Volunteer Opportunities Information
D. CIP Project Introduction
E. Guest Speaker- Senior Director of Planning and Development Services, Ken
Baker
5. Adjournment
CERTIFICATE
I hereby certify ®hat"i *,,agenda was posted on the official bulletin boards at Town Hall,
00 Main Stuth'Fa Ce? exas, on Friday, November 5, 2021, by 6.00 p-m. pursuant to
r 551 ®" Texas Government Code -
CD:
A y elley �IIC
City Secreta "
' If you plan to attenNspubHY rRrR `t ng and have a disability that requires special needs, please advise the City
Secretary 48 hours in aWVAhcu a°tg617.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: Monday, October 11,
2021
LOCATION: THE MARQ SOUTHLAKE
Champions Club- Hall of Fame Classroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 4:15 p.m.
MEMBERS PRESENT: Srishthi Das, Nicole Beres, Sophia Wilwayco, Allison Bedwell, Safiy
Islam, Ayana Perera, Sarah Ali, Eesha Bethi, Samad Rizvi, Saarim Syed, Katy Lin, Surina
Kishinchandani, and Ria Singh
AGENDA:
Call to Order — Meeting was called to order at 4:18PM
2. Consent
A. Approve the minutes from the May 10, 2021- Motion to approve the minutes
with no corrections was made by Katy Lin and seconded by Eesha Bethi.
Motion carried (13-0)
3. Discussion
A. Assistant to the Director Milenka Lopez presented an overview of the
Southlake Youth Action Commission and its purpose to act as an advisory
board to the City Council in all matters effecting youth programs and Issues.
Assistant Lopez was available to answer questions.
B. Assistant to the Director Milenka Lopez presented an overview of the
Southlake Youth Action Commission Bylaws and was available to answer
questions.
C. Assistant to the Director Milenka Lopez presented an overview of the
Southlake Youth Action Commission election process for Board Officers and
was available to answer questions.
D. Assistant to the Director Milenka Lopez presented an overview of the Adopt a
Street Project and was available to answer questions.
Direction to Staff: Add consideration item for first Adopt a Street Project date
E. Assistant to the Director Milenka Lopez presented an overview of the
Volunteer Southlake program and was available to answer questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Youth Action Commission
Meeting Date — October 11, 2021
Page 2 of 2
F. Assistant to the Director Milenka Lopez presented an overview of the
Southlake Youth Action Commission 2021-2022 Projects and was available
to answer questions.
Direction to Staff: Provide SYAC Members volunteer opportunities for the
Special Election and Home for the Holidays if available. Add action item to
next meeting for collaborative calendar
4. Adjournment — Motion to adjourn the meeting at 4:52p.m. was made by Katy
Lin and seconded by Samad Rizvi. Motion carried (13-0)
SYAC Representative
Staff Liaison
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
CITY OF
SOUTHLAKE
MEMORANDUM
November 5, 2021
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Election of Southlake Youth Action Commission Chair
Action Requested: Election of Southlake Youth Action Commission Chair.
Background
Information: The Southlake Youth Action Commission Bylaws address
the process for selection of the Chair for SYAC. Annually,
following the appointments of new SYAC members, the
Board shall select a Chair to serve one year until the next
annual election.
Any sitting member of the Board may be considered for the
officer positions. The current Board members are:
■ Noor-E-Saher Ahmed
■ Sana Khan
■ Allison Bedwell
■ Safiy Islam
■ Sophia Ahmed
■ Saarim Syed
■ Katy Lin
A brief summary of the Chair's duties is listed below for your
consideration.
Chair
• Preside at all meetings of the commission and perform all
duties incident to the office of the chair
Financial
Considerations: None
Strategic Link: N/A
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-1
Youth Action Commission
Meeting Date — November 8, 2021
Page 2 of 2
Citizen Input/
Board Review: SYAC consideration of SYAC Chair November 8, 2021
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: SYAC election of SYAC Chair
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
MEMORANDUM
November 5, 2021
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Election of Southlake Youth Action Commission Vice Chair
Action Requested: Election of Southlake Youth Action Commission Vice Chair.
Background
Information: The Southlake Youth Action Commission Bylaws address
the process for selection of the Vice Chair for SYAC.
Annually, following the appointments of new SYAC
members, the Board shall select a Vice Chair to serve one
year until the next annual election.
Any sitting member of the Board may be considered for the
officer positions. The current Board members are:
■ Noor-E-Saher Ahmed
■ Sana Khan
■ Allison Bedwell
■ Safiy Islam
■ Sophia Ahmed
■ Saarim Syed
■ Katy Lin
A brief summary of the Vice Chair's duties is listed below for
your consideration.
Vice Chair
• Perform the duties of the Chair in the absence of the
Chair or in the event of his/her inability or refusal to act,
and when so acting shall have all the powers of and be
subject to all the restrictions upon the Chair
• In general, shall perform all duties incident to the office
as prescribed by the Chair and Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Youth Action Commission
Meeting Date — November 8, 2021
Page 2 of 2
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: SYAC consideration of SYAC Vice Chair November 8, 2021
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: SYAC election of SYAC Vice Chair
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B-2
CITY OF
SOUTHLAKE
MEMORANDUM
November 5, 2021
TO: Southlake Youth Action Commission
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Election of Southlake Youth Action Commission Secretary
Action Requested: Election of Southlake Youth Action Commission Secretary.
Background
Information: The Southlake Youth Action Commission Bylaws address
the process for selection of the Secretary for SYAC.
Annually, following the appointments of new SYAC
members, the Board shall select a Secretary to serve one
year until the next annual election.
Any sitting member of the Board may be considered for the
officer positions. The current Board members are:
■ Noor-E-Saher Ahmed
■ Sana Khan
■ Allison Bedwell
■ Safiy Islam
■ Sophia Ahmed
■ Saarim Syed
■ Katy Lin
A brief summary of the Secretary's duties is listed below for
your consideration.
Secretary
• Take minutes during each meeting
• In general, shall perform all duties assigned by the Chair
or the Council
• In absence of Chair and Vice Chair, or their inability or
refusal to act, shall perform duties of Chair
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Youth Action Commission
Meeting Date — November 8, 2021
Page 2 of 2
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: SYAC consideration of SYAC Secretary November 8, 2021
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: SYAC election of SYAC Secretary
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3C-2
2021-2022 SYAC Attendance Report
Noor-E-Saher
Sophia
Sarah
Allison
Nicole
Eesha
Srishthi
Safiy
Sara
Emily
Sana
Surina
Katy
Ayana
Samad
Ria
Saarim
Sophia
Attendance Rate
Total Hours
Ahmed
Ahmed
Ali
Bedwell
Beres
Bethi
Das
Islam
Jamal
Jia
Khan
Kishinchandani
Lin
Perera
Rizvi
Singh
Syed
Wilwayco
0%
0%
100%
100%
100%
100%
100%
100%
0%
0%
0%
100%
100%
100%
100%
100%
100%
100%
Absent
Aosem
Present
Present
Present
Present
Present
Present
Absent
Absent
Absent
Present
Present
Present
Present
Present
Present
Present
72%
0.75
0
0
0.75
0.75
0.75
0.75
0.75
0.75
0
0
0
0.75
0.75
0.75
0.75
0.75
0.75
0.75