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2021-01-11 SYAC PacketCITY OF © SOUTH LAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, JANUARY 11, 2021 LOCATION: VIA VIRTUAL MEETING NOTICE IS HEREBY GIVEN in accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Southlake will conduct this meeting virtually in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). This Notice and Meeting Agenda, and the Agenda Packet, are posted online at https://www.citvofsouthlake.com/AgendaCenter The public will be permitted to offer public comments as provided by the agenda and as permitted by the presiding officer during the meeting via this link http://bit.ly/Jan202lSYAC hosted through Webex. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. TIME: 4:15 p.m. AGENDA: Call to Order 2. Consent A. Approve the minutes from the December 14, 2020 3. Discussion A. Guest Speaker — Kristin McGrail, Municipal Court Manager B. Speakers for the rest of the year C. Group Projects D. Intern Day E. Volunteer Project(s) 4. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas,,,ptlo g16Mjl/dwuary 08, 2021 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. ���c00THC ` . m Veronica Lomas, T� ' X Deputy City Secret If you plan to attend this pu me • rigg��a have glbisability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reOp a]I�a�O b�dations will be made to assist r��d1941911� City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: Monday, December 14, 2020 LOCATION: VIA VIRTUAL MEETING TIME: 4:15 p.m. MEMBERS PRESENT: Aaron Ahmed, Rishik Bethi, Samhith Dharani, Sana Khan, Mitibella Lenguyen, Katy Lin, Anish Velala, Sophia Ahmed, Alex Zito, Carolynn Brower, Samad Rizvi, Emily Jia, Nicole Beres, Surina Kishinchandani, and Eesha Bethi AGENDA: Call to Order — Meeting was called to order at 4:18PM 2. Consent A. Approve the minutes from the November 16, 2020- Motion to approve the minutes with two corrections was made by Katy Lin and seconded by Aaron Ahmed. Motion carried (13-0) 3. Consider A. Recommendation of Service Projects- The Board discussed. Motion to approve group participation in monthly serve projects was made by Katy Lin and seconded by Eesha Bethi. Motion carried (13-0) B. Recommendation on Intern Day- The Board discussed. Motion to approve an intern day was made by Katy Lin and seconded by Eesha Bethi. Motion carried (13-0) 4. Discussion A. Guest Speaker — Jessica McBride, Communication and Marketing Manager - Office of Marketing and Communication presented an overview of her role and job duties within the City 5. Adjournment — meeting was adjourned at 5:11 PM SYAC Representative Staff Liaison City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake Departments City Manager's Office • Executive Leadership Team • Office of Marketing and Communication • Public Relations City Secretary's Office • Boards and Commissions Community Services • Parks • Public Art • Recreation • Champions Club • Legends Hall • Community Relations Economic Development & Tourism • Economic Development • Tourism • Special Events Finance Fire • Finance Administration • Purchasing • Municipal Court • Teen Court • Office of Strategic Management • IT • Southlake Water Utilities — Customer Service • Fire Administration: Fire Operations • Fire Marshall: Fire Prevention, Community Education • Emergency Medical Services • Office of Emergency Management Human Resources • Pay roll • Benefits • Recruitment • Volunteer Southlake Library • Library Administration • Youth Services • Adult Services • Resource Services Planning & Development Services • Planning • Code Enforcement • Building Services Police • Administration • Patrol • Criminal Investigations • Records • Professional Standards • Traffic • School Resource Officers • Community Initiatives Public Works • Traffic • Streets & Drainage • Water Utilities • Wastewater Utility • Engineering • Environmental Services Southlake Youth Action Commission Intern Day Participant Waiver 19 EXPERIENCE sOUTHLAKE Student Name: In consideration of the use and availability of the services and facilities, by me and the above listed children and wards if any, I hereby waive, agree to release, and discharge any and all claims for damages for personal injury, death, or property damage, which I may have, or which may hereafter accrue to me, while enrolled in any class or program sponsored or organized by the City of Southlake. This release is intended to discharge in advance the City, its officers, employees, agents, co-sponsors and volunteers, from any and all liability, even though that liability arises, in whole or in part, out of ordinary negligence or carelessness on the part of the City, its officers, employees, agents, co-sponsors and volunteers, now and forever. It is understood that participation in City of Southlake Programs involve an element of risk and danger of accidents and knowing those risks I hereby assume those risks. It is further agreed that this waiver, release and assumption of risk is to be binding on my heirs and assigns. I agree to indemnify and to hold the City, including its officers, employees, agents, co-sponsors and volunteers, free and harmless from any loss, liability, cost, or expense which they may incur as the result of my death or any injury to myself or property damage that I may sustain while participating in any activity now and forever, even though such loss, liability, cost or expense arises, in whole or in part, out of ordinary negligence or carelessness on the part of the City, its officers, employees, agents, co-sponsors and volunteers. Further, in case of accident, injury or sudden illness, I authorize any first -aid or emergency medical care which may become necessary for my child, ward or myself while utilizing Champions Club at The Marq Southlake or attending a City of Southlake Program. Also, I authorize that my child, ward, or I may be transported to a local medical facility. If I cannot be reached in an emergency, I hereby grant permission for my child or ward named above to receive all appropriate medical treatment necessary. By executing this document, I hereby assume, on behalf of my child or ward, all risk of injury or loss to which he or she may be exposed. I acknowledge that this consent gives my child permission to be transported by City staff on trips. I authorize the City of Southlake to release my personal contact information or the contact information of my child to individuals deemed necessary (Contract Instructors & Athletic Coaches) in order to receive important program information. I understand that only basic contact information will be released (name, email, phone number, and age when appropriate for youth programs) and the information will be handled confidentially in compliance with all applicable federal laws. By participating in or attending any activity in connection with this program, whether on or off the premises, I, or on behalf of my child, consent to the use of any photographs, pictures, film, or videotape taken of me/my child or provided by me for publicity, promotion, television, websites or any other use, and expressly waive any right of privacy, compensation, copyright or other ownership right connected to same. I HAVE CAREFULLY READ THIS AGREEMENT/ WAIVER AND SUBMIT THAT I FULLY UNDERSTAND AND AGREE TO ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN THE ABOVE DEPARTMENT AND MYSELF. I HEREBY FURTHER SWEAR AND AFFIRM THAT I HAVE SIGNED THIS WAIVER AND RELEASE OF MY OWN FREE WILL. Parent/Guardian Name: Parent/Guardian Signature: Date: Southlake Youth Action Commission Intern Day Participant Waiver EXPEFRIENCE SOUTHLAKE Emergency Contact Information: Primary Contact Name: Relationship to student: Primary Number: ( )cell ( )home ( )work Secondary Number: ( )cell ( )home ( )work Secondary Contact Name: Relationship to student: Primary Number: ( )cell ( )home ( )work Secondary Number: ( )cell ( )home ( )work