2020-11-09 SYAC PacketCITY OF(TuI n
KE
SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, NOVEMBER 16, 2020
LOCATION: VIA VIRTUAL MEETING
NOTICE IS HEREBY GIVEN in accordance with order of the Office of the Governor issued March
16, 2020, the City Council of the City of Southlake will conduct this meeting virtually in order to
advance the public health goal of limiting face-to-face meetings (also called "social distancing") to
slow the spread of the Coronavirus (COVID-19).
This Notice and Meeting Agenda, and the Agenda Packet, are posted online at
https://www.citvofsouthlake.com/AgendaCenter
The public will be permitted to offer public comments as provided by the agenda and as permitted
by the presiding officer during the meeting via this link https://bit.ly/SYACNovl6 hosted through
Webex.
A recording of this meeting will be made and will be available to the public in accordance with the
Open Meetings Act.
TIME: 4:30 p.m.
AGENDA:
Call to Order
2. Consider
A. Election of Board Officers
3. Discussion
A. Planning for the New Year
B. Guest Speaker — Communications in the City
4. Adjournment
hereby certify tha�t� bt
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CERTIFICATE
a was posted on the official bulletin boards at Town Hall,
on Friday, November 13, 2020 by 6:00 p.m. pursuant to
Code.
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Amy e ley, TFW
City Secretary
If you plan to attend this pZ49 eee a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 re a d446111141 ommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
BY-LAWS
OF THE
SOUTHLAKE YOUTH ACTION COMMISSION
ARTICLE I
PURPOSE AND POWERS
Section 1.1 Purpose
The Southlake City Council established the Southlake Youth Action Commission to act as an
advisory board to the City Council in all matters effecting youth programs and Issues.
Section 1.2 Powers
In fulfillment of its purpose, the Southlake Youth Action Commission shall be governed by
Ordinances Nos. 610, 723, and 969.
ARTICLE II
COMMISSION MEMBERS
Section 2.1 Membership
(a) The youth action commission shall consist of seven (7) students enrolled in school
grades nine (9) through twelve (12) that reside in the city of Southlake or attend
Carroll Independent School District.
(b) The youth action commission may appoint up to thirteen (13) alternates. Alternates
must also be enrolled in grades nine (9) through twelve (12), and reside in the city of
Southlake or attend Carroll Independent School District.
(b) Members are appointed after submitting an application at the beginning of each
school year.
Section 2.2 Meetings of the Commission
The Commission shall endeavor to hold meetings monthly on the 2nd Monday of each month
except during June, July, August, and September at times and places it may designate.
All meetings and deliberations of the commission shall be called, convened, held and
conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas
Local Government Code.
Members not able to attend a regular meeting or special meeting shall notify the Community
Services staff liaison or the Chairman of the Commission by 12:00 noon of the meeting day.
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Section 2.3 Special Meetings
Upon the request of any Commission member, the Chairman shall call a special meeting of
the Commission. The Chairman shall fix a place and time for such special meetings of the
Commission subject to posting public notice in compliance with Chapter 551 of the Texas Local
Government Code.
Section 2.4 Quorum
A simple majority of the Commission shall constitute a quorum to conduct official business
of the Commission.
Section 2.5 Conduct of Business
(a) At the meeting of the Commission, matters pertaining to the business of the
Commission, as posted on the agenda, shall be considered in accordance with the
rules of procedure as from time to time prescribed by the Commission.
(b) At all meetings of the Commission, the Chair shall preside. In the absence of the
Chair, the Vice Chair shall preside. In absence of both the Chair and the Vice Chair,
the secretary shall reside.
(c) The Chair shall be a voting member of the Commission.
(d) Minutes of each Commission meeting shall be filed with the City Secretary and made
available upon request.
Section 2.6 Vacancies
Any vacancy occurring in the board shall be filled by remaining Standing members for the
length of the unexpired term. Should no qualified Standing members seek election to one of the
replacement positions then any alternate member shall be eligible to seek the position.
Section 2.7 Staff Liaisons
The City Manager shall designate a staff member to attend the SYAC Commission meetings
and communicate between the Commission and the city.
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ARTICLE III
OFFICERS
Section 3.1 Officers and Terms of Office
(a) The Officers of the Commission shall be a Chair, Vice -Chair, and Secretary.
(b) At the second regular meeting of each year, the commission shall elect by majority
vote from the Standing members, the officers. The officers shall serve one year terms
or until their successors are elected.
(c) Any officer shall be subject to removal from office at any time by a vote of the
majority of the Commission.
(d) A vacancy in the office of any elected officer shall be filled by a vote of the majority
of the commission members at the next regular meeting, following the effective date
of the vacancy.
Sections 3.2 Powers of the Chair
The Chair shall preside at all meetings of the commission and perform all duties incident to
the office of the chair.
Section 3.3 Vice Chair
In the absence of the Chair, or in the event of his/her inability or refusal to act, the Vice -
Chair shall perform the duties of the Chair. And when so acting shall have all the powers of and
be subject to all the restrictions upon the Chair.
Section 3.4 Compensation
SYAC members shall not receive any salary or compensation for their services as SYAC
members.
ARTICLE IV
ROLES AND RESPONSIBILITIES
Section 4.1 Roles and Responsibilities
The roles and responsibilities of the Southlake Youth Advisory Commission shall be to:
(a) Act in an advisory capacity to the City Council, City Manager and other city Boards
and Commissions on youth programs and issues affecting the youth of Southlake.
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(b) Planning, organizing, coordinating and carrying out other activities for the youth of
the community, including establishing guidelines, rules and procedures for
participation in such activities.
(c) Recommend policies to improve youth services.
(d) Participate in community service projects to encourage youth to make a difference in
the community through volunteerism.
(e) SYAC shall review and submit by May 31 of each year a written report of its
activities for the previous year and an annual plan of work for the ensuing year.
ARTICLE V
AMENDMENTS TO BYLAWS
Section 5.1 Amendments to Bylaws
These bylaws may be altered, amended or repealed and new bylaws may be adopted by a
majority of the SYAC members present at any regular meeting, or any special meeting, if at least
two (2) days written notice is given of an intention to alter, amend, or repeal these bylaws or to
adopt new bylaws at such meeting.
PASSED AND APPROVED at a regular meeting of the Southlake Youth Action
Commission of the City of Southlake, Texas the loth day of January, 2018.
PASSED AND APPROVED at a regular meeting of the City Council of the City of
Southlake, Texas this 1 st day of May, 2018.
Historical Tracking
May 9, 1997 Southlake Youth Action Commission
March 2, 2010 City Council
May 1, 2018 City Council
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