2000-02-28
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
February 28, 2000
MINUTES
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Norm
Lyons (arrived at 6:18), Rex Potter, Rick Stacy, and Cara White.
Board Members Absent: Debra Edmondson
Staff Present: Director of Community Services Kevin Hugman, Deputy Director of
Community Services Steve Polasek, Administrative Assistant John Eaglen, and
Administrative Intern Mirenda McQuagge.
Agenda Item No. 1, Call to order. The meeting was called to order by President
Ronnie Kendall at 6:05 p.m.
Agenda Item No. 2, Executive Session.
President Ronnie Kendall announced that the Board would be going into Executive
Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code,
Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 7:25 p.m.
SPDC returned to open session at 8:41 p.m.
This item was skipped and then revisited in order to allow all of the board members to be
present for the Executive Session.
Agenda Item No. 3. Reconvene.
Motion was made to direct staff to make an offer on the property discussed in Executive
Session.
Motion: Potter
Second: White
Ayes: Berman, Kendall, Lyons, Potter Stacy, White
Nays: none
Approved: 6-0
Agenda Item No. 4. Public Forum.
No one came forward to speak during the public forum.
Agenda Item No. 5A. Approval of the minutes for the regular SPDC meeting on
January 24, 2000.
Motion was made to approve the minutes for the regular SPDC meeting on January 24,
2000.
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Motion: Potter
Second: White
Ayes: Berman, Kendall, Potter Stacy, White
Nays: none
Approved: 5-0
Board Member Lyons was not present to vote during this item.
Agenda Item No. 6A. Request from Chesapeake developer for matching grant
funding.
Director Hugman explained this item to the board. He stated the developer was
requesting matching grant funding for park components, specifically for a playground,
trail, park benches, water fountain, and trash receptacles. Director Hugman explained
that the developer had committed $125,000 to the park. He said that this was an
opportunity for the City to acquire a fully functional neighborhood park for $35,794.00.
He added that the Park Board had unanimously approved the item recommending SPDC
approval.
Board Member Potter asked if other PUDs offered similar amenities.
Director Hugman explained that other planned unit developments had put in some
amenities with private facilities and have received credit for that but for in this case, the
facilities will be a public park and will be given to the City.
Board Member Stacey questioned the prices that the developer had listed for park
components including water fountains, benches, and trash receptacles.
Deputy Director Polasek indicated that the costs listed by the developer also included
shipping and installation costs and that the prices listed were in line with what staff has
been spending on components for other parks.
Board Member Berman stated that she had been hesitant at first to set the precedent of
using matching funds with a developer but that she realized each case would be reviewed
separately, and this was a wonderful opportunity for the City.
Motion was made to approve the request from Chesapeake Place developer for matching
grant funding of $35,794.00.
Motion: Berman
Second: Potter
Ayes: Berman, Kendall, Lyons, Potter Stacy, White
Nays: none
Approved: 6-0
Agenda Item 6B. Proposed conceptual layout for Bob Jones Park improvements.
Deputy Director Polasek presented the conceptual plan to the board. He first explained
the Bob Jones Master plan to the board. He stated that staff had toured the park by
vehicle, horseback, and on foot as well as examined topographic maps and aerial
photographs. He added that the placement of components had been done considering the
SPDC Meeting, February 28, 2000 - Page 2 of 4
issues of Corps property versus City property, vehicular and pedestrian traffic, drainage
patterns, and proximity to existing development. He said that currently the facilities were
layed out conceptually and that staff was willing to work with the homeowners to place
the facilities in the most agreeable manner. Deputy Director Polasek informed the board
that staff had met with SPIN #1 and the equestrians and that overall there was support for
the plan as presented and the neighbors indicated their to desire to continue to be
involved and informed about what was occurring.
President Kendall asked whether the pond was for drainage purposes and which facilities
were on Corps property.
Deputy Director Polasek answered that the pond was for drainage and irrigation and
would minimize the use of a well. He explained that the nature center and day camp
facilities would be on Corps property and that staff would work with the Corps to meet
their guidelines.
Board Member Stacey asked why the Park Board had not approved the item and how the
neighbors felt about the increased traffic.
Board Member Berman explained that the board had felt uncomfortable approving a plan
with the arena taken out and no new location sited. She also stated that the board had
wanted to provide an opportunity to have a SPIN meeting for the neighbors. President
Kendall said that the neighbors already experienced traffic from Marilyn Tucker's
property and did not feel that there would be any more traffic with an arena.
Board Member White stated that staff had done a wonderful job with the plan and had
worked to address all of the concerns. The board agreed with her statement.
Motion was made to approve the proposed conceptual layout for Bob Jones Park
improvements.
Motion: White
Second: Berman
Ayes: Berman, Kendall, Lyons, Potter Stacy, White
Nays: none
Approved: 6-0
Agenda Item No. 7A. Funding Criteria for Natatorium.
Director Hugman explained that he had placed this item on the agenda as requested by
Board Member Potter. He stated that it was to discuss the original requirements placed
on CISD for seeking alternative funding sources for the natatorium.
Board Member Potter said that he had wanted to get the item before the board in order to
discuss ways of altering the policy in order to provide an incentive to raise money. He
said that he didn't want to wait too long on this because the motivation to raise money
would be lost.
Board Member Stacy stated that he felt the best way for the City to get back some of its
investment was to make sure the district did not spend all of the money.
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President Kendall added that she felt the Joint Utilization Committee would be the best
forum for creating incentives.
Director Hugman stated that a way to address fund raising for the natatorium would be in
the interlocal agreement with Joint Use with an agreement from this Board. He said that
that would be an appropriate place to add an incentive program, if one could be devised
by the City and CISD.
Agenda Item No. 7B. Financial Budget Report.
Board Member Berman questioned why the sales tax number for January was going
down from the actual.
Director Hugman stated that Director Elam would be able to answer that question at the
next meeting.
Agenda Item No. 7C. Status Report of SPDC Projects.
There were no comments on this item.
Agenda Item No. 8. Adjournment.
There being no further business to discuss, motion was made and carried to adjourn the
meeting at 8:44 p.m.
President Ronnie Kendall
ATTEST:
Mirenda McQuagge
Administrative Intern
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