2000-01-24
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
January 24, 2000
MINUTES
Board Members Present: President Ronnie Kendall; Members: Sherry Berman, Debra Edmondson,
Norm Lyons, Rex Potter, Rick Stacy, and Cara White.
Staff Present: Director of Community Services Kevin Hugman, Finance Director Sharen Elam,
Administrative Assistant John Eaglen, Parks Planning and Construction Superintendent Ben Henry,
and Secretary to the City Manager Kim Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Ronnie Kendall at
5:10 p.m.
Agenda Item No. 2, Executive Session.
President Kendall announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 5:10 p.m.
SPDC returned to open session at 6:10 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to proceed with the purchase of the portal entry property and park land property as
discussed in Executive Session.
Motion: Stacy
Second: Potter
Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White
Nays: none
Approved: 7-0
Agenda Item No. 4. Public Forum.
Tad Stevens, Southlake Girls Softball Association, requested that the Board consider replacement of
the bases on the girls softball fields. Mr. Stevens stated that the reason for wanting to change the type
of bases was because the new bases are designed to "pop off" when a player slides in to base thus
helping to prevent injuries. He also stated that the new bases are easier to clean and require less
maintenance. Director Hugman commented that the cost for the new bases would come out of
operating funds for field maintenance and equipment and would not need SPDC authorization. Board
member Potter suggested that staff look at making all the bases on all fields consistent.
SPDC MEETING, JANUARY 24, 2000, PAGE I OF 4
Agenda Item No. 5A. Approval of the minutes for the regular SPDC meetings on October 25,
1999 and December 6, 1999 and the special SPDC meeting on January 18, 2000.
Motion was made to approve the minutes for the regular SPDC meetings on October 25, 1999 and
December 6, 1999 and the special SPDC meeting on January 18, 2000.
Motion: White
Second: Potter
Ayes October 25: Kendall, Lyons, Potter, Stacy, White
Nays: none
Abstained October 25: Berman, Edmondson
Approved October 25: 5-0-2
Ayes December 6: Berman, Edmondson, Kendall, Potter, Stacy, White
Nays: none
Abstained December 6: Lyons
Approved December 6: 6-0-1
Ayes January 18: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White
Nays: none
Approved January 18: 7-0
Agenda Item No. 6B. Request from Southlake Girls Softball Association (SGSA) for Matching
Grant Funding.
Director Hugman informed the Board that SPDC previously authorized matching grant funding in the
amount of $5,000 to the Southlake Girls Softball Association to construct two batting cages at
Bicentennial Park. He stated that the actual bid received for the cages is $16,733, and SGSA is
requesting an additional matching amount of $3,366.50 for a total matching request of $8,366.50.
Mayor Stacy asked about giving SGSA $16,733 to cover the entire cost of the cages since the
Southlake Boys Baseball Association has received $30,000 in matching funds from SPDC. The Board
discussed that there is a greater number of participants and fields to maintain for boys baseball and
that the purpose of the matching funds program is to provide an incentive to organizations to raise
money for non-budgeted items.
Motion was made to authorize an additional $3,366.50 for a total of $8,366.50 in matching funds.
Motion: White
Second: Potter
Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White
Nays: none
Approved: 7-0
Agenda Item No. 6C. Award of bid for batting cages at Bicentennial Park.
Director Hugman commented that staff was seeking authorization to accept the low bid from
American Tennis Court Contractors in the amount of $63,733 to construct batting cages at
Bicentennial Park.
SPDC MEETING, JANUARY 24, 2000, PAGE 2 OF 4
Public Hearing: There were no comments from the audience during the Public Hearing.
Motion was made to approve the award of bid to American Tennis Court contractors to construct
batting cages in Bicentennial Park.
Motion: Potter
Second: Edmondson
Ayes: Berman, Edmondson, Kendall, Lyons, Potter, Stacy, White
Nays: none
Approved: 7-0
Agenda Item No. 6A. Public Hearing on impending Park related projects including construction
of hike and bike trails on Continental Road, construction of equestrian trailhead at Bob Jones
Park, capping of abandoned water wells at Bob Jones Park, purchase and installation of
bleachers for park system, construction of lighting for Bicentennial park ballfields, special park
projects to include minor improvements to park facilities, such as signage and landscaping,
improvement projects at City/CISD joint use facilities, and funding to hire consultant to conduct
Teen Center survey.
Director Hugman explained that a public hearing is required for SPDC funded projects. He
commented that staff is taking the approach to specifically note "Public Hearing" on future SPDC
agenda wording, even though there are no requirements to publish the public hearing in local
newspapers. He stated that the projects listed are those that staff anticipates will begin soon, and have
been previously approved by SPDC at their December 6, 1999 meeting and by City Council at its
December 7, 1999 meeting.
Public Hearing: There were no comments from the audience during the public hearing.
Mayor Stacy asked staff if there were any activities coming up this Spring that would need to be
addressed by the Board in the next 60 - 90 days. Mr. Hugman commented that there are a number of
things to get done for the spring season and staff is working on those items and making as many
improvements as possible. He stated that the additional lighting for the fields would probably not be
ready before the season starts. He also commented that staff is working closely with the associations
to ensure a smooth start to the spring season.
Agenda Item No. 7A. Sales Tax Report and Item No. 7B. Project Status Report.
Director Sharen Elam commented that there would be financial reports for SPDC as soon as the
computer conversion is complete and running properly.
There was no discussion on the Project Status Report.
Agenda Item No. 8. Adjournment_
SPDC MEETING, JANUARY 24, 2000, PAGE 3 OF 4
There being no further business to discuss, motion was made and carried to adjourn the meeting at
6:35 p.m.
President Ronnie Kendall
ATTEST:
Kim ush
Secretary to the City Manager
SPDC MEETING, JANUARY 24, 2000, PAGE 4 OF 4