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2025-02-10 Parks Board PacketCITY OF SOUTH LAKE MEMORANDUM February 07, 2025 TO: Parks and Recreation Board FROM: David Miller, Director of Community Services SUBJECT: Agenda Item Comments for the Parks & Recreation Board Meeting — Monday, February 10, 2025, at 6:00 P.M. NOTE: This meeting will be held in the Legends Hall Board Room located within The Marq Southlake, 285 Shady Oaks Dr. Dinner will be available at 5:30 p.m. Please advise staff if you are not able to attend this meeting (dmi/1er(a)_ci.south1ake.tx.us or 817.748.8018). Thank you. REGULAR AGENDA 1. Agenda Item No. 1: Call to Order: 2. Agenda Item No. 2. Consent: A. Approve the minutes from the joint SPDC and Parks & Recreation Board Meeting held on January 21, 2025 — Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3: Public Forum: A. Public Forum is the public's opportunity to address the Boards about non -agenda items. During Public Forum, board members will not discuss or take action on any item brought up at this time. 4. Agenda Item No. 4. Consent: A. Recommendation of approval for an SPDC matching funds request from Watermere at Southlake Condominium Association for the replacement of the Watermere at Southlake Park Gazebo in an amount not to exceed $25,000 — The purpose of this item is for Parks and Recreation Board to consider the SPDC matching funds request from Watermere at Southlake Condominium Association for a gazebo replacement. 5. Agenda Item No. 5 Reports: City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 10, 2025, at 6:00 pm Page 2 of 3 A. Southlake Youth Associations- The purpose of this item is for the Parks & Recreation Board to review the reports from our youth sports associations. Representatives from Southlake's youth athletic associations have been invited to present highlights from the past year related to their respective associations and answer any questions from the board. Your packet contains dashboard participation statistics, by association, for your review prior to the meeting. • Southlake Girls Softball Association • Lady Dragon Lacrosse • Miracle League of Southlake • Southlake Carroll Lacrosse Association • Grapevine Southlake Soccer Association • Dragon Youth Football Association • Dragon Youth Baseball Association B. Southlake Tennis Center — The purpose of this item is for the Parks and Recreation Board to review reports on the Southlake Tennis Center. Deputy Director of Community Services will present information on the Southlake Tennis Center performance and Mia Poorman from Roxy Tennis, LLC will be on hand to answer any questions from the Board. The Tennis Center dashboard is included in your packet. C. Park Facility Rentals — The purpose of this item is for the Parks and Recreation Board to review reports for Parks Facility Rentals. Director Miller will present this dashboard and answer any questions from the board. The Facility Rental dashboard is included in your packet. 6. Agenda Item No. 6. Discussion A. Year 1 Pickleball Update — Pickleball Manager Eric Clay will provide an update to the Parks and Recreation Board on the performance of the Pickleball Complex during its first year of operation. B. Parks & Recreation Update — Deputy Director Espinoza will provide a Parks & Recreation Department update. This is a standing item on the agenda to allow staff to update the board on Parks & Recreation -related topics and upcoming activities and events. No packet document. 7. Agenda Item 7. Adjournment: As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8018. DJM City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 10, 2025, at 6:00 pm Page 3 of 3 STAFF CONTACT INFORMATION: David Miller, Director of Community Services (817) 748-8018 Fince Espinoza, Deputy Director of Community Services (817) 748-8925 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, February 10, 2025 6:00 P.M. LOCATION: City of Southlake The Marq Legends Hall — Board Room 285 Shady Oaks Dr. Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: 1. Call to Order 2. Consent A. Approve minutes from the joint SPDC and Parks & Recreation Board meeting held on January 21, 2025 3. Public Forum (This is the Public's opportunity to address the Park and Recreation Board about non -agenda items. During this proceeding, the Park and Recreation Board will not discuss, consider, or act on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to 3 minutes.) 4. Consider A. Recommendation of approval for an SPDC matching funds request from Watermere at Southlake Condominium Association for the replacement of the Watermere at Southlake Park Gazebo in an amount not to exceed $25,000. 5. Reports A. Southlake Youth Associations B. Southlake Tennis Center C. Park Facility Rentals 6. Discussion A. Year 1 Pickleball Update B. Park and Recreation Board Update City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — February 10, 2025 Page 2 of 2 7. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 07, 2025, by 6.00 p.m. pursuant to Chapter 551 00P�'�' ' �c Government Code. Am ell , RMC - • C Cit cretary If you plan to attend this',p4 ltwpe)ting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ .-accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF Item 2A- Minutes SOUTHLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS & RECREATION BOARD JOINT MEETING MINUTES JANUARY 21, 2025 LOCATION: Southlake Town Hall, 3R1 Floor Training Rooms, 1400 Main Street, Southlake, Texas SPDC MEMBERS PRESENT: President Randy Williamson and members Ronell Smith, Kathy Talley, Amy Torres-Lepp, Tamara McMillan, Magdalena Battles, and Lori Palmer. SPDC MEMBERS ABSENT: N/A PARKS BOARD MEMBERS PRESENT: Chair Magdalena Battles, Vice -Chair Paul Venesky, Joe Sansone, Patrick Mundlin, Deanna Kienast, and Renee Thomas PARKS BOARD MEMBERS ABSENT: Secretary Kevin Klaas STAFF PRESENT: Director of Community Services David Miller, Deputy Director Fince Espinoza, Business Manager Milenka Lopez, Administrative Assistant Taygan McBurney, Chief Financial Officer Sharen Jackson, and City Secretary Amy Shelley. REGULAR AGENDA: 1. CALL TO ORDER Southlake Parks Development Corporation President Randy Williamson and Parks and Recreation Board Chair Magdalena Battles called the Joint SPDC and Parks Board meeting to order at 4:30pm. 2. CONSENT 2A. APPROVAL OF THE MINUTES FROM THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING HELD ON NOVEMBER 5, 2024. (SPDC ACTION ONLY). President Williamson presented Item 2A, and there were no questions from the board. APPROVED BY SPDC A motion was made to approve the minutes from the November 5, 2024, Southlake Parks Development Corporation meeting. Motion: McMillan Second: Talley Ayes: McMillan, Palmer, Battles, Smith, Torres-Lepp, Williamson, Talley Abstain: None Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — January 21, 2025 Page 1 of 3 Absent: None Approved: 7-0 2B. APPROVAL OF THE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING HELD ON NOVEMBER 11, 2024. (PB ACTION ONLY). Chair Battles presented Item 2B, and there were no questions from the board. APPROVED BY PB A motion was made to approve the minutes from the November 11, 2024, Parks and Recreation Board meeting. Motion: Venesky Second: Sansone Ayes: Battles, Sansone, Mundlin, Kienast, Thomas, Venesky Abstain: None Absent: Klaas Approved: 6-0 3. PUBLIC FORUM President Williamson opened the public forum at 4:35pm. There being no one wishing to speak, President Williamson closed the public forum at 4:35pm. 4. CONSIDER 4A. RECOMMENDATION ON THE SPDC FUNDING FOR THE PURCHASE OF EQUIPMENT AND MATERIALS WITH PIONEER MANUFACTURING COMPANY, DBA AS PIONEER ATHLETICS, IN AN AMOUNT NOT TO EXCEED $120,000. (SPDC ACTION ONLY) APPROVED BY SPDC Director of Community Services David Miller presented Item 4A and answered questions from the Board. A motion was made to approve SPDC funding for the purchase of equipment and materials with pioneer manufacturing company, dba as Pioneer Athletics, in an amount not to exceed $120,000. Motion: McMillan Second: Talley Ayes: McMillan, Palmer, Battles, Smith, Williamson, Talley, Torres-Lepp Abstain: None Absent: None Approved: 7-0 Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — January 21, 2025 Page 2 of 3 4B. RECOMMENDATION ON THE PROPOSED FY 2025-2029 SPDC CAPITAL IMPROVEMENT PROGRAM PRIORITIES. — PUBLIC HEARING — (SPDC & PB ACTION). Director of Community Services David Miller presented Item 413 and answered questions from the Board. President Williamson opened a public hearing at 4:43pm. There being no one wishing to speak, President Williamson closed the public hearing at 4:43pm. APPROVED BY SPDC & PB A motion was made to approve Item 4B, recommendation on the proposed FY 2025-2029 Capital Improvement Program Priorities. SPDC ACTION: Motion: McMillan Second: Smith Ayes: Palmer, McMillan, Battles, Smith, Williamson, Talley, Torres-Lepp Abstain: None Absent: None Approved: 7-0 PB ACTION: Motion: Venesky Second: Kienast Ayes: Battles, Sansone, Mundlin, Kienast, Thomas, Venesky Abstain: None Absent: Klaas Approved: 6-0 5. DISCUSSION 5A. SALES TAX REPORT Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action was required. 6. ADJOURNMENT The Joint meeting was adjourned by President Williamson and Chair Battles at 4:55pm. Magdalena Battles, Chair Parks & Recreation Board David Miller, Director of Community Services Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — January 21, 2025 Page 3 of 3 Park and Recreation Board Attendance Report 2025 Place Name 1/21/25 2110/25 3/10/25 411 M25 5I12125 619125 7/7/25 6/11/25 9/6/25 10/13/25 11/10/25 12N 5/25 Individual Attendan ce Rate H. Date Meeting Attendance Total Hirs Per Month 1 Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum - Change in Representative CITY OF SOUTHLAKE Item 4A MEMORANDUM February 07, 2025 TO: Park and Recreation Board FROM: David Miller, Director of Community Services SUBJECT: Recommendation of approval for an SPDC matching funds request from Watermere at Southlake Condominium Association for the refurbishment of the Watermere at Southlake Park Gazebo in an amount not to exceed $25,000 Action Requested: Park and Recreation Board recommendation of approval for an SPDC matching funds request from the Watermere at Southlake Condominium Association for the refurbishment of the Watermere at Southlake Park Gazebo in an amount not to exceed $25,000. Background Information: Staff have received a request from Watermere on a proposed SPDC matching funds request for the refurbishment of the Watermere Park Gazebo, for an amount not to exceed $25,000. In December 2024, the gazebo sustained significant damage due to a fire. The wood within the structure has also either rotted out or is beginning to rot and requires repair. Overall, the gazebo is dilapidated and in a state of disrepair following the fire, which is why the Watermere Condominium Association is requesting a Matching Funds project from the city to help cover the repair costs. The Watermere at Southlake Condominium Association has full responsibility for the maintenance of the Watermere at Southlake Park which was dedicated to the city as part of the original developer's agreement for the neighborhood. City Staff have reviewed the request from the Watermere Condominium Association and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. Staff will present the details of the project at the February meeting. Parks & Recreation Board Meeting Date — February 10, 2025 Page 2 of 2 If recommended by the board, the request will then be considered by both the SPDC and City Council on March 4, 2025. The total cost of the project would not exceed $25,000, and the City's match would not exceed $12,500. A copy of the SPDC Matching Funds application is included with the memo for your review. Financial Considerations: Approval of a matching funds request will assist with offsetting the costs for the gazebo repairs. SPDC will consider the financial aspects of the project, but the total anticipated project cost is estimated to be $22,275.51 to be split 50/50 ($11,137.755 each). The do not to exceed amount of $25,000 includes allowances for any pricing increases from the vendor between time of quote and the approval of this item. Funding of $981,246 is available within the approved SPDC CIP for the Matching Funds program. Strategy Link: The matching funds request is linked to the City's Strategy Map Related to the focus areas of Infrastructure & Development and Partnerships and Volunteerism and meets the corporate objective to deliver outstanding customer experiences through innovation, passions, and a strong culture, and collaborate with select partners to implement service solutions. Citizen Input/ Board Review: Parks and Recreation Board consideration February 10, 2025, and SPDC & City Council Consideration March 4, 2025. Legal Review: N/A Alternatives: Alternatives include: • Approve request as presented • Approve request with input as desired • Decision not to approve request. Supporting Documents City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks & Recreation Board Meeting Date — February 10, 2025 Page 2 of 2 • Matching Funds Policy • SPDC Matching Funds Application from Watermere HOA • DRI Construction Quote Staff Recommendation: Park and Recreation Board recommendation of approval for an SPDC matching funds request from the Watermere Homeowners Association (HOA) for the refurbishment of the Watermere Park Gazebo in an amount not to exceed $25,000. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4A- Matching Funds Policy City of Southlake Policies and Procedures Policy: Southlake Parks Development Corporation Matching Funds Policy Source: City Council/SPDC/Parks & Recreation Board Category: Parks and Recreation I. Statement of Purpose The Southlake Parks Development Corporation (SPDC) Matching Funds Policy enables the City to leverage its capital funding to assist with the ongoing advancement of the Parks, Recreation & Open Space/Community Facilities Master Plan, and implementation of the City's Strategy Map. The purpose of this policy is to provide a process for considering requests by petitioning individuals or organizations for Southlake Parks Development Corporation (SPDC) Matching Funds projects. The following policy will become effective immediately upon approval of City Council. Proposed SPDC Matching Funds projects will be considered on a project by project basis. The City will determine the percentage match up to 100%. Proposed projects requesting in -kind services matching will be handled per Section V of this policy. A. Strategic Alignment — This policy is linked to the City's Strategy Map related to the Focus Areas of Quality Development and Partnerships and Volunteerism, and meets the Corporate Objectives to Invest to Provide and Maintain High Quality Public Assets; Provide Attractive and Unique Spaces for the Enjoyment of Personal Interests; and to Promote Opportunities for Partnerships and Volunteer Involvement, II. SPDC Matching Funds Project Application Procedures A. Anyone proposing a SPDC Matching Funds project should submit a proposal in writing to the Director of Community Services by April 301h for consideration for the following fiscal year (October 1 — September 30). Other projects may be considered after April 301" as funding is available. A form for this purpose will be available through the Department of Community Services. B. The proposal should include a complete and detailed description of the project and, to the extent applicable, pictures and/or detailed drawings, estimated budgets, preferred location of the project, mechanism of funding the project, any stipulations that might go along with the project, and a justification for the project. C. The City Council, at its discretion, may grant variances to this policy. III. SPDC Matching Funds Project Evaluation Criteria A. Proposed projects will be considered on a project by project basis and should be consistent with the overall intended use of the parks as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan as well as the following criterion: 1. Is the project linked to the City's Strategy Map? 2. Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 2 of 5 3. Is the project related to a currently funded CIP project? 4. is the project related to a project in the adopted 5-year CIP? 5. Does the project benefit Southlake residents? 6. Does the project enhance a current parks and recreation system asset? 7. Does the project assist with the acquisition of a capital purchase? 8. Does the project have a useful life of at least (5) years? 9. Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? B. The City of Southlake reserves the right to accept or reject any project submitted for approval, and while every intention is to complete approved projects, the City reserves the right not to complete a project if found to be in the best interest of the City, and any costs incurred by the petitioner will not be refunded. The petitioner will receive the City's decision in writing after the decision is made. IV. SPDC Matching Funds Project Approval Process A. The Director of Community Services will review the proposed project for Its consistency with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, and the evaluation criteria listed in Section III. B. If the Director of Community Services determines that the project is consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is consistent with the evaluation criteria, he/she will place the proposal on an agenda for the Parks and Recreation Board to consider recommending to the SPDC and the City Council. C. If the Director of Community Services determines that the project is not consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is not consistent with the evaluation criteria, he/she will inform the petitioning individual or organization in writing of the decision and the reasons for the finding. The petitioning individual or organization may appeal the Director's decision not to consider the project to the Parks and Recreation Board. The Parks and Recreation Board will make a recommendation as to whether the project should be considered. D. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. E. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council City of Southlake Values. Integrity ♦ Innovation ♦ Accountability o Commitment to Excellence ♦ Teamwork SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 3 of 5 F. The SPDC will consider the proposed project and the corresponding matching funds request and make Its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. G. Following the SPDC consideration of the proposed project and the corresponding matching funds request, and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. H. The petitioner (individual or organization) reserves the right to withdraw the proposed project at any time during the approval process. I. All approved projects will be managed by the City; will become the property of the City once completed or received; and will be used at the sole discretion of the City. J. The length of time required to complete the project will be determined by the Director of Community Services, and will be used when considering the project. K. The petitioner must complete any fundralsing requirements, if necessary, and deliver their portion of the matching funds to the City before the City will begin work on the project. L. The petitioner must deliver their portion of the matching funds to the City within six (6) months of the final approval date unless additional time is granted at the time of approval. If the petitioner fails to meet this requirement, the petitioner will be required to reapply for matching funding. M. The projects status will be monitored by the Director of Community Services. V. In -Kind Services Matching In -kind services that result in a tangible asset may be eligible. Examples include, but are not limited to, Architectural/Engineering drawings, Construction Management services, materials. In -kind services will only apply to expenses that the City would typically incur for project implementation. The Director of Community Services will work with the Finance Director to determine if the proposed in -kind request results in a tangible asset. A. Applications for in -kind services matching should typically be approved prior to the in -kind service being rendered or materials being purchased. The petitioner for in -kind services matching must provide sufficient financial documentation from third party vendors regarding typical industry standard costs for materials and/or services. The Director of Community Services will review the documentation, evaluate it using comparable industry standard costs the City typically incurs, and make a recommendation to the SPDC on a reasonable market value of the material costs and/or service fees. City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 4 of 5 C. A timeline by which the in -kind services will be completed/received shall be submitted with the application. D. The SPDC may recommend, and the City Council will determine the percentage in - kind match after their analysis to determine what benefit is being received by the City versus the requesting entity with completion of the project, E. Matching funds for in -kind services will not be expended until the in -kind services are completed/received as determined by the Director of Community Services. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. G. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request (including the in -kind services match) on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council. H. The SPDC will consider the proposed project and the corresponding matching funds request (including the in -kind services match) and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request (including the in -kind services match) will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project, I. Following the SPDC consideration of the proposed project and the corresponding matching funds request (including the in -kind services match), and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. vl. Recognition of Matching Funds Projects As determined by the Director of Community Services, a permanent plaque may be designated in the park or facility in recognition of the project to include the name of the project, its contributor(s), date of the project, and reference that the project was completed with funding through the SPDC Matching Funds Program. The Director of Community Services will determine the placement location and content of the plaque. ""yp/and1a n"•. a t4 ;ti1', Jttnc 3, 1997 CityCOnncil Noventber2, 1999 City Corotcil tt3i A'siEndlHedlDdlik'� s.._rt� „,?:kr` xN,"I Mach 2, 2010 „�, .l 1{bti¢,L` w:` .A 04, Council I Mnrcb 10, 2012 -A tl ,eI Ci Cnuncrl City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Matching Funds Application Revised 03,06.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: W Gfe t 19 o.A4 4 e, P C R ; o A RoJ� Project Location:__W&++� ,t�� aa41,We,,._ a f,- Contact Person: Organization: -FGr 'Ak4n Mailing Address:. 2 S1_.."fI o_rA4,zt, t City: ,..,.'FL1 State: 7-W zip: '76 Phone; 17-337- q 57 rya cell: S71r'-965 ;W1 j Fax: $17-337- g6'39 Additional Contact Person: D a A G-st-e, cis _ _ Phone: Jug —5 3 S-1 Project Description: Project Justification: U4 'L4z,400 Proposed Start Date: Alft p Proposed Completion Date: IL Projected Cost:IT `2. aZ.ri VL.Sri Funds Requested; It,131,710 Check One: Standard Match OR In -Kind Match %Match Proposed: 150 Does the individual/organization currently have its portion of the requested funds match? UpS If not, when does the individual/organization anticipate having its portion of the match? � Repair Costs D R I DRI CONSTRUCTION CONSTRUCTION Client: City of Southlake - Junior Camacho Property: 200 Watermere Dr Southlake, TX 76092 Operator: DEREKDAV Estimator: Derek Davidson Type of Estimate: Remodel Date Entered: 10/31/2024 Date Assigned: Price List: TXDP8X_AUG24 Labor Efficiency: Restoration/Service/Remodel Estimate: SL WATERMERE PARK This estimate is based on Tips/Taps Contract # 23010402 Business: (817) 733-0730 E-mail: derekdavidson77@gmail. com DRI CONSTRUCTION DRI CONSTRUCTION SL_WATERMERE_PARK Main Level Pavillion DESCRIPTION Height: 8' QTY UNIT PRICE TOTAL 1. General Demolition - remove existing stone columns around bottom 3 16.00 HR @ 50.38 - 806.08 ft of the cedar posts 2. Single axle dump trailer - per load - including dump fees 1.00 EA @ 291.54 = 291.54 3. Temporary shoring post -jack 8.00 EA @ 49.20 = 393.60 4. Column bracket 8.00 EA @ 79.60 = 636.80 5. Cedar column - 8"x8"xl2' 8.00 EA @ 464.11 = 3,712.88 6, Carpenter - General Framer - Labor to remove and replace the 8 cedar 32,00 HR @ 84.72 = 2,7 t 1,04 columns and mounting brackets 7. Detach & Reset Corbel - wood - over 4" wide 4.00 EA @ 57.47 = 229.88 8. Siding trim - 1" x 6" fiber cement trim board around peremiter of the 32.00 LF @ 9.51 = 272.32 columns 9. Siding trim - 2" x 6" cedar cap trim board around peremiter of the 32.00 LF @ 8.51 = 272.32 columns on top of the stone cap 10. Counterflashing - Apron flashing where the stone cap meets the 32.00 LF n 12.25 = 392.00 column to prevent water from entering the stone base 11. Polyethylene vapor barrier, seam taping & joint caulking over the 261.09 SF @ 0.57 = 148.82 posts behind the stone base to prevent moisture damage to column 12. Material Only Stone - natural stone - Oklahoma Chapped Stone 192.00 SF @ 14,72 = 2,826.24 13. Masonry Labor - Oklahoma Chopped Stone - replace around 32.00 HR @ 72.04 = 2,305.28 perimeter of the cedar column - includes weep holes for moisture 14. Painter - pressure wash and paint the wood columns, soffit, and 24.00 HR to 96.29 = 2,310.96 fascia 15. Install Deck guard rail - metal - detach and reset 4.00 EA @ 25.38 W 101.52 t6. Paint handrail -black semi gloss 24.00 LF @ 11.56 = 277.44 17. Switch 1.00 EA @ 119,44 = 119.44 18. Careless LED light fixture 4.00 EA @ 142.89 = 571.56 19. Medallion - up to 8" diameter to cover ceiling fan light box 1.00 EA @ 183.23 = 183.23 Grand Total Areas: 470.64 SF Walls 261.09 SF Floor 0.00 SF Long Wall 261.09 Floor Area 549.35 Exterior Wall Area 0,00 Surface Area 0.00 Total Ridge Length 261.09 SF Ceiling 29.01 SY Flooring 0.00 SF Short Wall 281.07 Total Area 61.04 Exterior Perimeter of Walls 0.00 Number of Squares 0.00 Total Hip Length 73L73 SF Walls and Ceiling 58.83 LF Floor Perimeter 58.83 LF Ceil. Perimeter 470.64 Interior Wall Area 0.00 Total Perimeter Length SL_WATERMERE_PARK 10/31/2024 Page:2 DDT DRI CONSTRUCTION CONSTRUCTION Line Item Total Overhead Profit Replacement Cost Value Net Claim Derek Davidson Summary 18,562.95 1,856.28 1,856.28 $22,275.51 $22,275.51 SL_WATERMERE_PARK 10/31/2024 Page:3 Main Level Pavillion I 1 �T 611®� Main Level SL_WATGRMLRL PARK 10/3112024 Page:4 M to q k WAdlill q 1 l � F A r- i ir ri raw,• } i' 4 I ��• c S - 4 . fle t r � / i 0 5 lf. 11 .0- FM Item 5A- SGSA Dashboard Southlake Girls Softball Association 2024 300 264 ■ Non -Residents ■ Residents 0 250 229 226 Y 200 14 202 205 194 V N ro IY Q 1 o '� 150 r E 100 Z 50 0 Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 100 93 90 u 80 78 ■ Select Non -Residents v Y v ■ Select Residents o M 60 u L 50 li 40 41 =S z 30 33 30 21 20 10 0 Spring/Summer 2022 Spring/Summer 2023 Spring/Summer 2024 Fall 2022 Fall 2023 Fall 2024 1500 # Practice Field Hours # Game Field Hours 1027 M 0 1000 920 gp _ LM =500 437 423 289 �792� 388198224 / 7 LL 0 O O 0 Spring 2022 Spring 2023 Spring 2024 Summer 2022 Summer 2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 30 25 0 20 ■ Recreation ■ Select 15 E 30 . 1 Z 5 0 Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 Participation by Age 3-4 yrs 7 5-6 yrs 65 7-8 yrs 136 0) 00 C 9-10 yrs 133 pM[ 17 and Up a) 11-12 yrs 9 ■ 15-16 yrs Q ■ 13-14 yrs 13-24 yrs 9 ■ 11-12 yrs ■ 9-10 yrs I5-16 yrs 11 ■ 7.8 yrs ■ 5-6 yrs ■ 3-4 yrs 17 and up 0 0 20 40 60 80 100 120 160 140 Camps, Clinics & Tournaments SGSA Outside Outsid Year Tournaments Tournaments Clinics/Ca 2022 2 0 0 2023 1 0 0 2024 1 0 0 Total 4 0 0 Average 1.33 0.00 0.00 User Fees Year User Fees 2022 $ 11,536.00 2023 $ 8,807.00 2024 $ - Total $ 20,343.00 Average $ 6,781.00 Total Participants Tota Yearly Year Partici Difference 2022 602 2023 540 -62 2024 474 -66 Total 1,616 0 Average 538.67 0.00 Violations Year 2022 Spring Summer 0 0 Fall 0 2023 0 0 0 2024 0 0 0 Total Average 0 0 0.00 0.00 0 0.00 *YTD *YTD *YTD *YTD Varations: Spring 2024 "10 of our players have not updated their current address in our system and at least half are Southlake residents. 34 players ages not listed for Spring 2024. No fees collected in 2024 due to limited field space. Violations: No violations to report Updated: 2/5/2025 Item 5A- LDL Dashboard LADY DRAGON LACROSSELady Dragon Lacrosse 2024 LADY DRAGON LACROSSE 1� w r_— 120 ■ Participants 100 102 ■ Non -Residents c ■ Residents m $$ a 'u .� 80 a 64 64 65 0 v 60 >o E Z 40 42 20 .r 0 — Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 160 144 144 Practice Field Hours 140 �# Game Field Hours 120 100 3 O 78 2 80 w tr0 61 60 � 47 40 v iy 26 21 20 , o a o 0 Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 10 v+ ■ Number of Teams E 8 M H w 6 O N 4 E 2 7 Z 0 Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 Participation by Age High school, 0% Participation by Youth vs High School Teams K-2 Grade, 16% 9 8 7-8 Grade, 34% 7 6 5 4 3 ■ 3-4 Grade, 31% 2 1 5-6 Grade, 19% 0 Youth Teams High School Teams Camps, Clinics & Tournaments Outside Outside Year tot Tournaments Camps/Clinics 2022 7 0 0 2023 2 0 0 2024 1 0 0 Total 10 0 0 Average 3.33 0.00 0.00 *YTD User Fees Year 2022 2023 $ $ User Fees 1,690.00 2,092.00 2024 $ 1,618.00 Total $ 5,400.00 Average $ 1,800.00 *YTD Total Participants Year Total Yearly Participants Difference 2022 2023 130 166 0 36 2024 129 -37 Total 425 0 Average 141.67 0.00 *YTD Violations Year 2022 Spring Summer 0 0 Fall 0 2023 0 0 0 2024 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 *YTD variations: Spring 2024 "This represents our program that utilized City field this spring for practices and games. Our HS teams do not use City fields." Fall 2024 "This represents our program that utilized City field this fall or practices and games. Our HS teams do not use City fields." violations: Updated: 2/5/2025 Item 5A- Miracle League Dashboard MIS Miracle League of Southlake 2024 LEcGUE _ti - -_ 300 250 c a i 200 a 150 a z 100 50 0 Spring 2022 120 100 80 L 0 60 2 ar 40 M 40 v u_ 20 0 0 S rin 2022 16.5 E 16 15.5 H G 15 s_ 14.5 14 j 13.5 Z 13 Spring 2022 Spring 2023 Spring 2024 72 ■ Non -Residents ■ Residents 209 ■ MtRnL'LE of Southlake 264 M ® I Fall 2022 Fall 2023 Fall 2024 80.5 87 �# Practice Field Hours �# Game Field Hours 0 0 0 0 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 ■ Number of Teams Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 Participation by Gender - Spring Girls Boys Camps, Clinics & Tournaments Year Miracle League Outside Outside Tournaments Camps/Clinics 2022 0 0 0 2023 0 0 0 2024 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 *YTD Variations: Participation by Age Participation by Gender - Fall 120 ■ Spring Girls ■ Fall Boys 100 103 100 88 80 64 60 52 40 20 9 0 �0111111 Age 3-5 Age 6-12 Age 13-17 Age 18+ User Fees Year User Fees 2022 $ 2023 $ 2024 $ Total $ Average $ *YTD Total Participants Year Total Yearly Participants Difference 2022 394 0 2023 458 64 2024 517 59 Total 776 0 Average 388.00 0.00 *YTD Violations: 2024 No violations It Violations Year Spring Summer Fall 2022 0 0 0 2023 0 0 0 2024 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 *YTD Updated: 2/5/2025 Item 5A- SCLA Dashboard Southlake Carroll Lacrosse Association 2024 w 98 250 217 231 217 ■ Non -Residents ■ Residents c 200 a 'u a 150 141 0 v £ 100 z 74 19 50 — 0 0 0 0 0 0 0 Spring 2022 Spring 2023 Spring 2024 Summer 2022 Summer 2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 180 166 162 160 Practice Field Hours 140 +# Game Field Hours 123 120 ut 10a 3 100 O 2 a1 80 00 ro 60 "O 42 v LL 40 20 A 0 0 0 0 _ r Spring 2022 Spring 2023 Spring 2024 Summer 2022 Summer 2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 16 E■ 14 Number of Teams 12 H 10 O 8 v 6 M E 4 r 3 2 z 0 Spring 2022 Spring 2023 Spring 2024 Summer2022 Summer2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 Participation by Age Participation Youth vs High School Teams (Spring, Summer & Fall Combined) High School 7 0% 6 7-8 Grade S 4 5-6 Grade 27% 3 3-4 Grade 1 0 Youth Teams High School Teams Camps, Clinics & Tournaments Year SCLA Outside Outside 111� Tournaments Camps/Clinics 2022 0 0 0 2023 0 0 0 2024 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 ariations: No summer or fall leagues in 2024 iolations: NO VIOLATIONS NOTED User Fees Year 2022 i $ User Fees 5,449.00 2023 $ 2,882.00 2024 $ 2,769.00 Total Average $ $ 11,100.00 3,700.00 *YTD *YTD Total Participants Year Total Yearly Participants Difference 2022 432 0 2023 231 -201 2024 217 -14 Total 880 0 Average 293.33 0.00 *YTD Violations Year Spring Summer Fall 2022 0 0 0 2023 0 0 0 2024 0 0 0 Total 0 0 0 Average 0.00 0.00 0.00 *YTD Updated: 2/5/2025 Item 5A- GSSA Dashboard Grapevine-Southlake Soccer Association 2024 1200 1136 1127 1119 ADULTS YOUTHS 1073 1050 1014 ■ Non -Resident loon c m fl ■ Resident 800 r a c O 600 a `u 400 315 r r 257 200 E :r Z s 0 Y Spring 2022 Y Spring 2023 Y Spring 2024 Y Fall 2022 Y Fall 2023 Y Fall 2024 Adult SP 2022 Adult SP 2023 Adult SP 2024 Adult Fall 2022 Adult Fall 2023 Adult Fall 2024 1600 1352 �# Practice Field Hours 1400 �# Game Field Hours 1200 1000 980 N 845 to N 800 600 630 2 361 400 LL 7 193 166 222 164 200 0 Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 122 120 128 £ 116 114 112 r 0 >_ 110 IF -0 108 £ 106 t 3 Z 104 Spring 2022 Spring 2023 Spring 2024 Fall 2022 Fall 2023 Fall 2024 Participation by Age Participation by Gender 70% Girls ■ Boys 3s vrs 177 S-6 yrs 28 60% 59% Adult League 7-8 yrs 2 8 ■ 17 - 19 yrs 50% ■ 15-16 yrs 9-10 yrs 17 ■ 13-14 yrs 41% ■ 11-12 yrs 40% CQ ■ 9-20 yrs 11-12 yrs 4 ■ 7-8 yrs ■ 5-6 yrs 30% � Q13-14 yrs 35 ■ 3-4 yrs I5-I6 yrs Q 20% 17-19 yrs 0 10% Adult League � 572 0% 0 100 200 300 400 500 600 700 Camps, Clinics & Tournaments Outside Outside Year GSSA Tournaments Camps/Clinics 2022 0 0 0 2023 0 0 0 2024 1 0 3 Total 1 0 3 Average 0.33 0.00 1.00 User Fees Year User Fees 2022 $13,380.00 2023 $13,872.00 2024 $9,672.00 Total $36,924.00 Average $12,308.00 ILTotal Participants Yearly Year Total Participants Difference 2022 1,136 0 2023 1,127 -9 2024 1,271 144 Total 3,534 Average 1178.00 'YrD 'WD -Tro Variations: Half fees collect for spring 2024 due to limited fields at start of season. Violations Year Spring Summer Fall 2022 0 0 0 2023 0 0 0 2024 0 0 1 Total 0 0 0 Average 0.00 0.00 0.33 Violations: Fall 2024 violation: Adult league not rescheduled off Southlake fields at the Oct 12024 deadline. Adult league continued to play as scheduled on Southlake fields three weeks into October. Updated: 2/5/2025 Item 5A- DYF *1WOU-111M I -Dragon Youth Football Association 2024 r DRAGON �' ll� VOUTH FOTI,TBAILL 1200 1032 1042 �^ 1000 NON CHEER INCLUDES TACKLE AND BOY AND GIRLS FLAG PARTICIPANTS Q 1387 Cheer .0 800 6 587 Non- 0 0 600 residents v 277 Residents n £ 400 3 Z 517 200 0 Fall 2022 Fall 2023 Fall 2024 1200 1050 �# Practice Field Hours ut 1002 —# Game Field Hours 1000 3 O 2 41 795 13.0 800 M y 600 LL O L v 400 E Z 200 0 16 0 0 • • Fall 2022 Fall 2023 Fall 2024 50 to 11a7 r of Football Teams E 40 ra H w 30 O 20 � r 10 7 Z 0 Fall 2022 Fall 2023 Fall 2024 Tournaments Inside Outside Outside Camps/Clinics Tournaments Camps/Clinics Fall 2022 1 0 0 Fall 2023 1 0 0 Fall 2024 0 0 0 Total 2 0 0 Average 0.00 0.00 0.00 User Fees User Fees Fall 2022 $ 3,708.00 Fall 2023 $ 4,712.00 Fall 2024 $ 5,385.00 Total Average $ $ 13,805.00 4,601.67 ■ Boys ■ Girls Total Participants Total Yearly r Participants Difference Fall 2022 698 0 Fall 2023 587 -111 Fall 2024 1042 455 Total 2327 0 Average 775.67 0.00 Participation by Gender (Includes Cheer) 46% amL Violations Y Spring Summer Fall Fall 2022 0 0 Fall 2023 0 0 0 Fall 2024 0 L 0 0 Total 0 0 0 Average 0.00 0.00 0.11 ariations: "Boys football was 99% of 2023. Lady Dragon grew 128%. Cheer was 96% of 223. The demand for the Dazzlers (division of cheer) is greater than 128 that we had register this season (we have to limit growth t( ie amount of qualified coaches) and continues to grow year over year (500% since 2019). iolations: Updated: 2/5/2025 Item 5A- DYB Dashboard Dragon Youth Baseball Association 2024 DIN 900 821 800 ■ Non-residents =- 700 644 a 600 � R�IrI>nr� 541 O 500 496 500 6 400 °C 300 o `y 200 UZ 140 j 100 Z 0 0 0 Spring 2022 Spring 2023 Spring 2024 Summer 2022 Summer 2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 200 180 171 158 ■ Select Non -Residents 159 173 u 160 0) 140 137 C ■ Select Residents 120 o a 102 A 100 A 80 3 0 60 I Z 40 20 0 Spring/Summer 2022 Spring/Summer 2023 Spring/Summer 2024 Fall 2022 Fall 2023 Fall 2024 4000 3184 4i 3000 2752 Practice Field Hours b0 M 'n 2000 1856 1673 1940 p 1000 1042 1117 901 �# Game Field Hours 594 1072 = 8 0 LL 0 Spring 2022 Spring 2023 Spring 2024 Summer 2022 Summer 2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 80 p ■ Recreation ■ Select a) E 60 u? , E 40 3 Z 20 0 Spring 2022 Spring 2023 Spring 2024 Summer 2022 Summer 2023 Summer 2024 Fall 2022 Fall 2023 Fall 2024 Particiapation by Age 4U 123 SU 236 6U 170 7U 182 W 8U 190 C f0 DC 9U 295 v tl0 IOU Q 1 8 11/12U 192 13/14U 90 15/18U 9 250 0 50 100 150 200 Camps, Clinics & Tournaments Outside Outside ear DYB Tournaments Tournaments Camps/Clinics 2022 1 0 0 2023 1 2 2 2024 1 0 0 Total 3 2 2 Average 1 1 1 *YTD /ariations: No fees collected in 2024 due to limited fields. User Fees Year 2022 User Fees $20,213.00 2023 $19,383.00 2024 $0.00 Total $39,596.00 Average $13,198.67 *YTD Total Participants ar Total Yeariy Participants Difference 2022 2023 1,549 1,474 -75 2024 1,693 219 Total 4,716 Average 1,572.00 *YTD ViolatioXF0 2022 Spring 0 0 0 2023 0 0 0 2024 0 0 0 Total 0 0 0 Average 0 0 0 *YTD Updated: 2/5/2025 c N sso E JO zap C � so O H B Oct - Dec September - December June -August January -May a July -Sept 2024 July -Sept 2023 July -Sept 2022 Apr -June 2024 Apr -June 2023 Apr -June 2022 Jan -Mar 2024 Jan -Mar 2023 Jan -Mar 2022 Oct -Dec 2023 Oct -Dec 2022 Oct -Dec 2021 Item 513- Tennis Center Dashboard Southlake Tennis Center Dashboard - FY2024 110, r FY2022 r FY2023 ■ FY2024 Youth Particinants J. 200 300 40o Boo Boo 1. Boo 900 Adult Participants Adult Drills STC Leagues Team Leagues 666 2430 636 szo lox ns 2.0 zuo 147 99 B1 1 Sso3 a B 141 fOT 4so —Youth Adult 12 10 C 8 O 6 9 10 E c 4 2 F o 0 0 0 FY2022 FY2023 FY2024 Month October November December January February Cleanliness Score N/A N/A N/A N/A N/A of Facility Met Stands Yes Yes Yes Yes Yes March N/A Yes April N/A Yes May N/A Yes June N/A Yes July N/A Yes August N/A Yes September N/A Yes Total N/A Yes Average N/A Yes Variations: No NPS data was revived in FY23. Customer Satisfaction 17 NIPS Score Met Standard 2022 67 YES 2023 0 YES 2024 76 YES Average 71.5 Total Participants Year Tournaments Youth Adult Total Participants % Change FY2022 661 1,938 10,071 12,670 FY2023 789 2,119 8,957 11,865 -6.30% FY2024 993 1,875 8,479 11,347 -4.36% Total 2,443 5,932 27,507 35,882 Average 814 1,977 9,169 11,961 Item 5C Park Facility Rentals Dashboard CITY OF SOUTHLAKE D Southlake Facility Rental Dashboard - FY2024 Total Number of Rentals FY2024 FY2022 FY2021 250 260 270 280 290 300 310 320 Number of Rentals Number of Rentals (excluding 350 Lacrosse and Tournaments) is Non Resident is Resident ■ FY2022 ■ FY2023 Is FY2024 350 300 287 283 270 300 250 250 200 200 150 15o 100 100 50 50 1� 6 11 3 0 � g FY2022 FY2023 FY2024 Pavilions Athletic Fields Tournaments/Clinics Number of Pavilion Rentals Total Revenue $30,000.00 ■ FY2022 ■ FY2023 ■ FY2024 52 Bicentennial Park Pavilion 3 50 FY2024 65 FY2023 Il Bicentennial Park Pavilion 2 G4 60 FY2022 $49 500.00 108 Bicentennial Park Pavilion 1 104 110 8 Rustin Pavilion 8 11 $29,000.00 6 Royal and Annie Smith Pavilion 4 7 Noble Oaks Pavilion 01 $28,500.00 2 Lonesome Dave Pavilion 2 2 Liberty Park at Sheltonwood 7 6 9 $28,000.00 - 4 Liberty Garden 3 8 17 $27,500.00 — BJ Fishing Pier 38 39 1 BJNC Pavilion 1 3 $27,000.00 0 20 40 60 8o 100 120 FY2022 FY2023 FY2024 Total Hours :A Year Total Hours Change FY2022 844.25 131.25 FY2023 790.88 53.37 FY2024 701 89.88 Total 2336.13 Average 779