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2024-09-09 Parks Board PacketCITY OF SOUTH LAKE MEMORANDUM September 06, 2024 TO: Parks and Recreation Board FROM: David Miller, Director of Community Services SUBJECT: Agenda Item Comments for the Parks & Recreation Board Meeting — Monday, September 09, 2024, at 6:00 P.M. NOTE: This meeting will be held in Legends Hall Board Room located within The Marq Southlake, 285 Shady Oaks Dr. Dinner will be available at 5:30 p.m. Please advise staff if you are not able to attend this meeting (dmi/1er(a)_ci.south1ake.tx.us or 817.748.8018). Thank you. REGULAR AGENDA 1. Agenda Item No. 1: Call to Order: 2. Agenda Item No. 2. Consent: A. Approve the minutes from the Parks and Recreation Board Meeting held on August 12, 2024 — Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3: Public Forum: A. Public Forum is the public's opportunity to address the Boards about non -agenda items. During Public Forum, board members will not discuss or take action on any item brought up at this time. 4. Agenda Item No. 4 Consider: A. Recommendation on proposed SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) for the purchase of soccer goals to be utilized at Bob Jones Park- The purpose of this item is to recommend approval of the proposed SPDC matching funds request from GSSA for the purchase of soccer goals to be utilized at Bob Jones Park. A memo is included in your packet. 5. Agenda Item No. 5. Discussion City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — September 09, 2024, at 6:00 pm Page 2 of 2 A. Park and Recreation Board Strategic Priorities — FY2025 - The purpose of this item is to discuss the new Park and Recreation Board Strategic Priorities for FY2025. The document will be provided at the meeting for your review. B. Parks & Recreation Update — Director Miller will provide a Parks & Recreation Department update. This is a standing item on the agenda to allow staff to update the board on Parks & Recreation -related topics and upcoming activities and events. No packet document. 6. Agenda Item 7. Adjournment: As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8018. 111V STAFF CONTACT INFORMATION: David Miller, Director of Community Services (817) 748-8018 Fince Espinoza, Deputy Director of Community Services (817) 748-8925 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, September 09, 2024 6:00 P.M. LOCATION: City of Southlake The Marq Legends Hall — Board Room 285 Shady Oaks Dr. Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: 1. Call to Order 2. Consent A. Approve minutes from the Parks & Recreation Board meeting held on August 12, 2024 3. Public Forum (This is the Public's opportunity to address the Park and Recreation Board about non - agenda items. During this proceeding, the Park and Recreation Board will not discuss, consider, or act on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to 3 minutes.) 4. Consider A. Recommendation on proposed SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) for the purchase of soccer goals to be utilized at Bob Jones Park 5. Discussion A. Park and Recreation Board Strategic Priorities — FY 2025 B. Park & Recreation Update 6. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the abgy,%a�genda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Soy M leH�T', to , on Friday, September 6, 2024, by 6:00 p.m. pursuant to h pter 551 of the �c s GbVercm f�# Code. o elle RISC t cretary If you plan to attend tF15 publb +reefing *id have a disability that requires special needs, please advise the City Secretary 48 hobr$,),M1�.dv��►r: at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING MINUTES: August 12, 2024 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Magdalena Battles, Vice - Chair Paul Venesky, Secretary Kevin Klaas and Board Members Deanna Kienast, Patrick Mundlin, and Joe Sansone PARKS AND RECREATION BOARD MEMBERS ABSENT: None STAFF PRESENT: Director of Community Services David Miller, Deputy Director Fince Espinoza REGULAR AGENDA 1. CALL TO ORDER Chair Magdalena Battles called the regular Parks and Recreation Board meeting to order at 6:01 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD APRIL 15, 2024 The minutes of the April 15, 2024, regular Parks and Recreation Board meeting were approved with no changes or corrections. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED A motion was made to approve the Consent items, including the minutes of the regular Park Board meeting held April 15, 2024. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the Augst 12, 2024 Parks Board Meeting Page 2 of 4 Motion: Kienast Second: Venesky Ayes: Battles, Kienast, Mundlin, Klaas, Sansone, Venesky Nays: None Abstain: None Vote: 6-0 Motion carried. 2B. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD MAY 20, 2024 The minutes of the May 20, 2024, regular Parks and Recreation Board meeting were approved with no changes or corrections. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED A motion was made to approve the Consent items, including the minutes of the regular Park Board meeting held May 20, 2024. Motion: Kienast Second: Venesky Ayes: Battles, Kienast, Mundlin, Klaas, Sansone, Venesky Nays: None Abstain: None Vote: 6-0 Motion carried. 3. PUBLIC FORUM Chair Battles opened Public Forum at 6:05 p.m. There being no one to speak, Chair Battles closed Public Forum at 6:06 p.m. 4. CONSIDER 4A. ELECTION OF PARKS AND RECREATION BOARD VICE CHAIR AND SECRETARY Chair Battles presented item 4A to the Park Board for consideration. The Board briefly discussed interest in the position of Vice Chair and Secretary. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the Augst 12, 2024 Parks Board Meeting Page 3 of 4 A motion was made to elect Paul Venesky as Vice Chair and Kevin Klaas as Secretary. Motion: Mundlin Second: Sansone Ayes: Battles, Kienast, Mundlin, Klaas, Sansone, Venesky Nays: None Abstain: None Vote: 6-0 Motion passed. 4B. RECOMMENDATION ON REVISED PARK AND RECREATION BOARD BYLAWS Director Miller presented item 4B to the Park Board for consideration. The Board briefly discussed the changes to the bylaws including alternates and the current state of term limits. APPROVED A motion was made to recommend approval of the revised Park and Recreation Board Bylaws. Motion: Klaas Second: Kienast Ayes: Battles, Kienast, Mundlin, Klaas, Sansone, Venesky Nays: None Abstain: None Vote: 6-0 Motion passed. 4C. RECOMMENDATION ON PROPOSED CHANGES TO THE FY 2025 FEE SCHEDULE Director Miller presented item 4C to the Park Board for consideration. The Board briefly discussed the fees as proposed. APPROVED A motion was made to recommend changes to the FY 2025 Fee Schedule as presented. Motion: Venesky Second: Sansone Ayes: Battles, Kienast, Mundlin, Klaas, Sansone, Venesky Nays: None Abstain: None Vote: 6-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the Augst 12, 2024 Parks Board Meeting Page 4 of 4 Motion passed. 5. DISCUSSION 5A. PROPOSED FY 2025 GENERAL FUND OPERATING BUDGET Director of Community Services David Miller provided an update on the recommended FY 2025 General Fund Operating Budget and gave a summary of other funds including TIRZ, SPDC, Reforestation, and Park Dedication that have parks components in their budgets. Paul Venesky requested a year -over -year budget summary for the previous 4 years that included proposed and amended budgets for the new board members to see. Director Miller was available to answer questions. 5B. FY 2025 CAPITAL IMPROVEMENTS BUDGET — NEXT STEPS Director of Community Services David Miller provided an update on the next steps for the FY 2025 CIP budget. Joe Sansone brought up the idea of considering Central Park as a potential location for the Veterans Memorial. Director Miller gave a summary of the purpose and current state of the Veterans Memorial Focus group and was available to answer questions. 5C. PROJECTS UPDATE Director Miller provided an update on the Turf Project, Turf Phase 2 Feasibility Study, Town Hall Plaza Park Feasibility Study, Southlake Sports Complex Feasibility Study and Green Ribbon Phase 1. Director Miller was available to answer questions. 5D. PARKS AND RECREATION UPDATE Director Miller provided an update on successful summer programming, Park and Recreation Month, and shared a staff video highlighting the department. 7. ADJOURNMENT Chair Magdalena Battles adjourned the meeting at 7:40 p.m. Magdalena Battles, Chair Parks & Recreation Board David Miller, Director of Community Services An audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Park and Recreation Board Attendance Report 2024 1 John Thomas lo John Thomas X X Joe Sansone V Individ 'al 100% H,s T. Date 1.6 2 Kevin Klaas X Kevin Klass X Kevin Klass V 60 % 4.88 3 Frances Scharli Vacant Patrick Mundlin V 100% 1.6 Magdalena 4 Battles Magdalena Battles � v v Magdalena Battles V 100% 7.93 s Deanna Kienast Deanna Kienast Deanna Kienast V 100% 7.93 6 Chad Bedwell Chad Bedwell X Vacant 1 75% 7.66 7 Paul Venesky X Paul Venesky X Paul Venesky V 60% 5.7 Meeting Attendance Rate (includes substitutions) 71% 71% NA 57% 66% NA NA 100% Total Hrs Per Month 0:45 1:46 1:30 2:37 1:40 Average In attendance X Not in attendance no subsldule i substitute In attendance Canceled canceled in Representative CITY OF SOUTHLAKE Item 4A MEMORANDUM September 6, 2024 TO: Park and Recreation Board FROM: David Miller, Director of Community Services SUBJECT: Recommendation on the proposed SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) for the purchase of soccer goals to be utilized at Bob Jones Park in an amount not to exceed $45,000 Action Requested: Park and Recreation Board Recommendation on proposed SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) for the purchase of soccer goals to be utilized at Bob Jones Park in an amount not to exceed $45,000. Background Information: Staff has been working with the Grapevine Southlake Soccer Association (GSSC) on a proposed SPDC matching funds request for the purchase of soccer goals to be utilized at Bob Jones Park on the new multipurpose turf fields 4-6. City Staff has reviewed the request from the GSSA and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. Staff will present the details of the project at your meeting. If recommended by the board, the request will then be considered by both the SPDC and City Council on October 1, 2024. A copy of the SPDC Matching Funds application is included with the memo for your review. Financial Considerations: Approval of a matching funds request will assist with offsetting the costs for these park improvements. Parks & Recreation Board — Item 4A Meeting Date — September 09, 2024 Page 2 of 2 SPDC will consider the financial aspects of the project, but the total anticipated project cost is estimated to be $40,866 to be split 50/50 ($20,433 each). The do not to exceed amount of $45,000 includes allowances for any pricing increases from the vendor between time of quote and the approval of this item. Funding of $1,001,680 is available within the approved SPDC CIP for the Matching Funds program. Strategy Link: The matching funds request is linked to the City's Strategy Map Related to the focus areas of Infrastructure & Development and Partnerships and Volunteerism and meets the corporate objective to deliver outstanding customer experiences through innovation, passions, and a strong culture, and collaborate with select partners to implement service solutions. Citizen Input/ Board Review: Parks and Recreation Board consideration September 09, 2024, and SPDC & City Council Consideration October 1, 2024. Legal Review: N/A Alternatives: Alternatives include: • Approve request as presented • Approve request with input as desired • Decision not to approve request. Supporting Documents: • SPDC Matching Funds Application from the Grapevine Southlake Soccer Association • Pioneer Athletics Quote from the Grapevine Southlake Soccer Association • Matching Funds Policy Staff Recommendation: Park and Recreation Recommendation of approval on the proposed SPDC matching funds request from Grapevine Southlake Soccer Association (GSSA) for the purchase of soccer goals to be utilized at Bob Jones Park City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SPDC Matching Funds Application City of Southlake Policies and Procedures Policy: Southlake Parks Development Corporation Matching Funds Policy Source: City Council/SPDC/Parks & Recreation Board Category: Parks and Recreation Statement of Purpose The Southlake Parks Development Corporation (SPDC) Matching Funds Policy enables the City to leverage its capital funding to assist with the ongoing advancement of the Parks, Recreation & Open Space/Community Facilities Master Plan, and implementation of the City's Strategy Map. The purpose of this policy is to provide a process for considering requests by petitioning individuals or organizations for Southlake Parks Development Corporation (SPDC) Matching Funds projects. The following policy will become effective immediately upon approval of City Council. Proposed SPDC Matching Funds projects will be considered on a project by project basis. The City will determine the percentage match up to 100%. Proposed projects requesting in -kind services matching will be handled per Section V of this policy. A. Strategic Alignment — This policy is linked to the City's Strategy Map related to the Focus Areas of Quality Development and Partnerships and Volunteerism, and meets the Corporate Objectives to Invest to Provide and Maintain High Quality Public Assets; Provide Attractive and Unique Spaces for the Enjoyment of Personal Interests; and to Promote Opportunities for Partnerships and Volunteer Involvement. SPDC Matching Funds Protect Application Procedures A. Anyone proposing a SPDC Matching Funds project should submit a proposal in writing to the Director of Community Services by April 301h for consideration for the following fiscal year (October 1 — September 30). Other projects may be considered after April 30th as funding is available. A form for this purpose will be available through the Department of Community Services. B. The proposal should include a complete and detailed description of the project and, to the extent applicable, pictures and/or detailed drawings, estimated budgets, preferred location of the project, mechanism of funding the project, any stipulations that might go along with the project, and a justification for the project. C. The City Council, at its discretion, may grant variances to this policy. SPDC Matchina Funds Proiect Evaluation Criteria A. Proposed projects will be considered on a project by project basis and should be consistent with the overall intended use of the parks as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan as well as the following criterion: 1. Is the project linked to the City's Strategy Map? 2. Is the project linked to the Focus Areas and Objectives of the City's Strategy Map? SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 2 of 5 3. Is the project related to a currently funded CIP project? 4. Is the project related to a project in the adopted 5-year CIP? 5. Does the project benefit Southlake residents? 6. Does the project enhance a current parks and recreation system asset? 7. Does the project assist with the acquisition of a capital purchase? 8. Does the project have a useful life of at least (5) years? 9. Does the project accelerate the completion of a CIP or Parks, Recreation & Open Space/Community Facilities Master Plan project? B. The City of Southlake reserves the right to accept or reject any project submitted for approval, and while every intention is to complete approved projects, the City reserves the right not to complete a project if found to be in the best interest of the City, and any costs incurred by the petitioner will not be refunded. The petitioner will receive the City's decision in writing after the decision is made. IV. SPDC Matching Funds Project Approval Process A. The Director of Community Services will review the proposed project for its consistency with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, and the evaluation criteria listed in Section III. B. If the Director of Community Services determines that the project is consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is consistent with the evaluation criteria, he/she will place the proposal on an agenda for the Parks and Recreation Board to consider recommending to the SPDC and the City Council. C. If the Director of Community Services determines that the project is not consistent with the Parks, Recreation & Open Space/Community Facilities Master Plan, and/or is not consistent with the evaluation criteria, he/she will inform the petitioning individual or organization in writing of the decision and the reasons for the finding. The petitioning individual or organization may appeal the Director's decision not to consider the project to the Parks and Recreation Board. The Parks and Recreation Board will make a recommendation as to whether the project should be considered. D. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. E. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 3 of 5 F. The SPDC will consider the proposed project and the corresponding matching funds request and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. G. Following the SPDC consideration of the proposed project and the corresponding matching funds request, and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. H. The petitioner (individual or organization) reserves the right to withdraw the proposed project at any time during the approval process. I. All approved projects will be managed by the City; will become the property of the City once completed or received; and will be used at the sole discretion of the City. J. The length of time required to complete the project will be determined by the Director of Community Services, and will be used when considering the project. K. The petitioner must complete any fundraising requirements, if necessary, and deliver their portion of the matching funds to the City before the City will begin work on the project. L. The petitioner must deliver their portion of the matching funds to the City within six (6) months of the final approval date unless additional time is granted at the time of approval. If the petitioner fails to meet this requirement, the petitioner will be required to reapply for matching funding. M. The projects status will be monitored by the Director of Community Services. V. In -Kind Services Matching In -kind services that result in a tangible asset may be eligible. Examples include, but are not limited to, Architectural/Engineering drawings, Construction Management services, materials. In -kind services will only apply to expenses that the City would typically incur for project implementation. The Director of Community Services will work with the Finance Director to determine if the proposed in -kind request results in a tangible asset. A. Applications for in -kind services matching should typically be approved prior to the in -kind service being rendered or materials being purchased. B. The petitioner for in -kind services matching must provide sufficient financial documentation from third party vendors regarding typical industry standard costs for materials and/or services. The Director of Community Services will review the documentation, evaluate it using comparable industry standard costs the City typically incurs, and make a recommendation to the SPDC on a reasonable market value of the material costs and/or service fees. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SPDC Matching Funds Policy Approved 6-0 by City Council March 20, 2012 Page 4 of 5 C. A timeline by which the in -kind services will be completed/received shall be submitted with the application. D. The SPDC may recommend, and the City Council will determine the percentage in - kind match after their analysis to determine what benefit is being received by the City versus the requesting entity with completion of the project. E. Matching funds for in -kind services will not be expended until the in -kind services are completed/received as determined by the Director of Community Services. F. The Parks and Recreation Board will consider the proposed project and make its recommendation to the SPDC and the City Council. The Parks and Recreation Board's consideration of the proposed project will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, and the overall benefit of the project to Southlake residents. G. Following the Parks and Recreation Board's consideration of the proposed project, the Director of Community Services will place the proposed project and the corresponding matching funds request (including the in -kind services match) on an agenda for the SPDC to discuss, and on a subsequent SPDC agenda for their consideration and recommendation to the City Council. H. The SPDC will consider the proposed project and the corresponding matching funds request (including the in -kind services match) and make its recommendation to the City Council. The SPDC's consideration of the proposed project and the corresponding matching funds request (including the in -kind services match) will be based on the extent to which the project is consistent with the overall intended use of the City's parks and recreation system as per the adopted Parks, Recreation & Open Space/Community Facilities Master Plan, the evaluation criteria, the overall benefit of the project to Southlake residents, and the funding available for the project. Following the SPDC consideration of the proposed project and the corresponding matching funds request (including the in -kind services match), and if subsequently recommended for approval by the SPDC, the Director of Community Services will place the proposal on an agenda for the City Council to consider for final approval. VI. Recognition of Matching Funds Projects As determined by the Director of Community Services, a permanent plaque may be designated in the park or facility in recognition of the project to include the name of the project, its contributor(s), date of the project, and reference that the project was completed with funding through the SPDC Matching Funds Program. The Director of Community Services will determine the placement location and content of the plaque. A roval Date: June 3, 1997 Approved by: City Council L Amendment Date November 2, 1999 Approved by: City Council 2. Amendment Date March 2, 2010 Approved by: City Council 3. Amendment Date March 20, 2012 Approved by City Council City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Project Location: Contact Person: Organization: Mailing Address: City: State: ZIP: Phone: Cell: Fax: Additional Contact Person: Project Description: Project Justification: Phone: Proposed Start Date: Proposed Completion Date: Projected Cost: Funds Requested: Check One: Standard Match OR In -Kind Match %Match Proposed: Does the individual/organization currently have its portion of the requested funds match? If not, when does the individual/organization anticipate having its portion of the match? 1 Pioneer Athletics Quote Pioneer Athletics 4529 Industrial Parkway Cleveland, OH, 44135 Phone: 800-877-1500 Web: www.pioneerathletics.com BILL TO: CITY OF SOUTHLAKE 1400 Main St Ste 420 Southlake TX 76092-7642 United States of America Quote Order No.: QT-002447 Order Date: 8/12/2024 Delivery Date: Expiration Date: 9/11/2024 Customer ID: C16018 Currency: USD SHIP TO: CITY OF SOUTHLAKE BOB JONES PARK 3975 N WHITE CHAPEL SOUTHLAKE TX 76092 United States of America Attn: PERCY COMAFAY CUSTOMER P.O. NO. TERMS CONTACT NET 15 Justin Kupper FOB POINT SHIPPING TERMS SHIP VIA Freight Carrier NO. ITEM QTY. UOM PRICE EXTENDED PRICE 1 SGA300: SOCCER GOAL ALUMAGOAL 4.0000 EA 4,099.0000 16,396.00 CLASSIC 8'x24x3'x8.5 WHITE/PR 2 SGA302: SOCCER GOAL ALUMAGOAL 6.0000 EA 3,265.0000 19,590.00 CLASSIC 6.5'x18.5x2'x7' WHITE/PR 3 SCGWHLXX: SOCCER GOAL WHEELS - 20.0000 EA 244.0000 4,880.00 ALUMAGOAL (SET OF 2) 4 BUYBOARD: BUYBOARD 665-22 0.0000 EA 0.0000 0.00 Total Weight (LB): 2680 Sales Total: 40,866.00 Total Volume (GAL): 0 Freight & Misc.: 0.00 Tax Total: 0.00 Total (USD): 40,866.00 Page: 1 of 1 Matching Funds Policy Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: GSSA - Bob Jones Soccer Goal Project Project Location:3901 N. White Chapel Blvd. Southlake Texas United States 76092 Contact Person: David Cerami organization: Grapevine Southlake Soccer Association Mailing Address:1001 W Northwest Hwy, Suite D City: Grapevine state: Texas ZIP: 76051 Phone: Cell.817-707-8822 Fax: Additional Contact Person: Justin Hibbs Phone: 214-505-7360 Project Description: Replace the four 8x24 and six 6.5x18.5 goals with new wheeled goals of the same size. We would also like to purchase new nets for these goals as well. Pioneer Sports quote is $40,866.00. GSSA will match funds with the City of Southlake on a 50/50 basis, providing a check for $20,433.00. GSSA is flexible on its matching funds request. Project Justification: Simply put, GSSA would like to upgrade these goals/net to mirror the new turf fields. The aforementioned goals at Bob Jones are not "wheeled" and require machinery or people to move them, as not to possibly rip the new turf. In addition, these goals are 10+ years old and are ready to be replaced. The nets needs to be replaced and one of the goals is bent in the middle. The bent goal should not be used in a game situation. Thank you for your consideration on the project. Proposed Start Date: ASAP Projected Cost: $40,866.00 Proposed Completion Date: ASAP Funds Requested: $20,433.00 Check One: Standard Match X OR In -Kind Match %Match Proposed: Does the individual/organization currently have its portion of the requested funds match? Yes If not, when does the individual/organization anticipate having its portion of the match? I