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2024-04-15 Parks Board PacketCITY OF SOUTH LAKE MEMORANDUM April 12, 2024 TO: Parks and Recreation Board FROM: David Miller, Director of Community Services SUBJECT: Agenda Item Comments for the Parks & Recreation Board Meeting — Tuesday, April 15, 2024, at 6:00 P.M. NOTE: This meeting will be held in The Board Room located within Legends Hall at The Marq Southlake, 285 Shady Oaks. Dinner will be available at 5:30 p.m. Please advise staff if you are not able to attend this meeting (dmi/1er(a)_ci.south1ake.tx.us or 817.748.8018). Thank you. REGULAR AGENDA 1. Agenda Item No. 1: Call to Order: 2. Agenda Item No. 2. Consent: A. Approve the minutes from the Parks and Recreation Board meeting held on February 12, 2024 — Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3: Public Forum: A. Public Forum is the public's opportunity to address the Boards about non -agenda items. During Public Forum, board members will not discuss or take action on any item brought up at this time. 4. Agenda Item No. 4 Consider: A. Election of Parks and Recreation Board Secretary- The purpose of this item is for the Parks & Recreation Board to elect from the board a secretary to serve a one- year term. The City Council appointed Magdalena Battles as Chair at their February 02, 2024, meeting. Your packet memo contains a description of the duties for the board Secretary position. 5. Agenda Item No. 5. Reports City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — April 15, 2024, at 6:00 pm Page 2 of 2 A. 2023 Citizen Survey Results Presentation — Major Youngblood —Corporate Business Manager —Corporate Business Manager, Major Youngblood will present the results of the 2023 Citizen Survey Results. A link to the Citizen Survey will be provided in the email sent out with the meeting's packet as well as a copy of the planned presentation. 6. Agenda Item No. 6 Discussion A. Parks & Recreation Board Work Plan Update— Director Miller will provide an update regarding the creation of a Parks & Recreation Board Annual Work Plan. No packet document. B. Turf Project Update — Director Miller will present an update on the synthetic turf project. No packet document. C. Parks & Recreation Update — Director Miller will provide a Parks & Recreation Department update. This is a standing item on the agenda to allow staff to update the board on Parks & Recreation -related topics and upcoming activities and events. No packet document. 7. Agenda Item 7. Adjournment: As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8018. DJM STAFF CONTACT INFORMATION: David Miller, Director of Community Services (817) 748-8018 Fince Espinoza, Deputy Director of Community Services (817) 748-8925 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, April 15, 2024 6:00 P.M. LOCATION: The Marq Southlake Legends Hall- Board Room 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: 1. Call to Order 2. Consent A. Approve minutes from the Parks & Recreation Board meeting held February 12, 2024. 3. Public Forum (This is the Public's opportunity to address the Park and Recreation Board about non -agenda items. During this proceeding, the Park and Recreation Board will not discuss, consider, or act on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to 3 minutes.) 4. Consider A. Election of Parks & Recreation Board Secretary 5. Reports A. 2023 Citizen Survey Results Presentation — Major Youngblood — Corporate Business Manager 6. Discussion A. Parks and Recreation Board Work Plan Update B. Turf Project Update C. Parks and Recreation Update 7. Adjournment City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date —April 15, 2024 Page 2 of 2 A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. Cy=11:i11Il7[K,111114 I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Sou thlake, Texas, on Friday, April 12, 2024, by 6.00 p.m. ant to Chapter 551of` I as Government Code. 2 .+ A S ell , TRMC= D City ecretary If you plan to attend this`'OpyIIUA, eting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of 'Southlcake Values: Integrity 4 Innovation ♦ Accountahility ♦ Commitment to Excellence ♦ Teamwork Item 2A- 1 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING MINUTES: February 12, 2024 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Magdalena Battles and Board Members John Thomas, Kevin Klaas, Deanna Kienast, and Chad Bedwell PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice -Chair Paul Venesky STAFF PRESENT: Director of Community Services David Miller, Deputy Director Fince Espinoza, Parks Supervisor Junior Camacho REGULAR AGENDA 1. CALL TO ORDER Chair Magdalena Battles called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD FEBRUARY 12, 2024 The minutes of the February 12, 2024, regular Parks and Recreation Board meeting were approved with no changes or corrections. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED A motion was made to approve the Consent items, including the minutes of the regular Park Board meeting held February 12, 2024. Motion: Bedwell Second: Kienast City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A- 2 Minutes of the February 12, 2024 Parks Board Meeting Page 2 of 4 Ayes: Thomas, Klaas, Battles, Kienast, Bedwell Nays: None Abstain: None Vote: 5-0 Motion carried. 3. PUBLIC FORUM Chair Battles opened Public Forum at 6:01 p.m. There being no one to speak, Chair Battles closed Public Forum at 6:01 p.m. 4. REPORTS 4A. SOUTHLAKE YOUTH ASSOCIATIONS The Park Board received dashboard reports in their meeting packet for the Southlake Girls Softball Association, Lady Dragon Lacrosse, Miracle League Southlake, Southlake Carroll Lacrosse Association, Grapevine Southlake Soccer Association, Dragon Youth Football Association, and Dragon Youth Baseball Association. Representatives from Southlake's youth athletic associations were present to respond to questions and comments from Park Board members concerning their organization's Dashboard report. Jenn DeLaughter, Southlake Girls Softball Association, 2820 Rock Port Cove, Grapevine Kristy Whitaker, Lady Dragon Lacrosse, 120 Sterling Ct, Southlake. Tom Cormandi, Miracle League Southlake, 1915 Big Bend Drive, Grapevine. Chris Pendergrass, Southlake Carroll Lacrosse Association, 1001 Chimney Hill Tr. Grapevine Southlake Soccer Association, representative unavailable. Andrew Greever Dragon Youth Football Association, 3150 Peninsula Ct, Southlake. Mike Sherrill, Dragon Youth Baseball Association, 4206, Southlake. 4B. SOUTHLAKE TENNIS CENTER Mia Gordon and Stephen Poorman, Southlake Tennis Center, 2280 Canyon Lake Dr. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A- 3 Minutes of the February 12, 2024 Parks Board Meeting Page 3 of 4 Southlake Tennis Center Manager Mia Gordon-Poorman presented the Southlake Tennis Center Dashboard report to the Board and was available to answer questions. 4C. PARK FACILITY RENTALS Director of Community Services David Miller presented the Park Facility Rentals Dashboard report to the Board and was available to answer questions. 5. DISCUSSION 5A. PARKS AND RECREATION BOARD WORK PLAN Director of Community Services David Miller provided an update on building a Parks and Recreation Board Workplan and was available to answer questions. Director Miller stated a draft of the work plan would be brought back to the Park Board at the next meeting. 5B. PICKLEBALL FACILITY OPENING UPDATE Director of Community Services David Miller provided an update on the opening date and ribbon cutting date for the Pickleball Facility and was available to answer questions. He also mentioned the possibility of hosting a larger family day celebration at a later date. 5C. TURF PROJECT UPDATE Director of Community Services David Miller provided an update on the upcoming Turf Project and was available to answer questions. 5D. PARKS AND RECREATION UPDATE Director Miller presented the park and recreation update and was available to answer questions. 5E. MARCH 2O24 MEETING DATE Director Miller proposed to change the March meeting to March 18 to accommodate CISD Spring Break and was available to answer questions. 6. ADJOURNMENT Chair Magdalena Battles adjourned the meeting at 7:46 p.m. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A- 4 Minutes of the February 12, 2024 Parks Board Meeting Page 4 of 4 Magdalena Battles, Chair Parks & Recreation Board David Miller, Director of Community Services An audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4A- 1 ICITY OF SOUTHLAKE MEMORANDUM April 12, 2024 TO: Parks and Recreation Board FROM: David Miller, Director of Community Services SUBJECT: Election of Parks & Recreation Board Secretary Action Requested: Election of Parks and Recreation Board Secretary. Background Information: The Southlake City Code and the Park and Recreation Bylaws address the process for selection of the Secretary for the Parks and Recreation Board. Annually, following the City Council appointments of new Park and Recreation Board members, the Board shall select a Secretary to serve one year until the next annual election. On June 20, 2023, the City Council appointed Kevin Klaas (Place 2), Deanna Kienast (Place 5) and reappointed Magdalena Battles (Place 4), Chad Bedwell (Place 6), and Frances Scharli as Chair (Place 3). Magdalena Battles was elected as the Park Board Secretary during the August 1, 2023, regular Park Board meeting. In January 2024, Chair Frances Scharli stepped down from the Park Board. The City Council appointed Magdalena Battles as the replacement Chair during their February 06, 2024, meeting. The position of Secretary is currently vacant. Any sitting member of the Board may be considered for the officer position. The current board members are: ■ John Thomas — Place 1 ■ Kevin Klaas — Place 2 ■ Vacant — Place 3 ■ Magdalena Battles — Place 4 (Chair) ■ Deanna Kienast — Place 5 ■ Chad Bedwell — Place 6 ■ Paul Venesky — Place 7 (Vice -Chair) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4A- 2 Parks and Recreation Board Meeting Date —April 15, 2024 Page 2 of 2 A summary of the secretary's duties is listed below for your consideration. Secretary • Ensure Minutes are filed with the City Secretary (Handled by the Department Secretary) • In general, shall perform all duties assigned by the Chair or the Board • In the absence of the Chair and Vice Chair, or their inability or refusal to act, shall perform the duties of Chair • The secretary assists the Department Secretary by turning ON the audio recorder at the meeting and taking notes during meetings to assist with creation of minutes for the following meeting. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: Park Board consideration of Parks and Recreation Board Secretary April 15, 2024. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: N/A Staff Recommendation: Park Board election of Parks & Recreation Board Secretary City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Citizen SATISFACTION SURVEY 2023 . ���� 4 r_ i 0 i o ii s j �� 555UUW r t^r � t PI rrr rr ar rr■ trr :- �� � aN . �TM Y t i dY • £ +61 � a � � '', '3�R � �.�•k� �1G ►.ai--l� ` r yy r T• k 4s - _ t �►'"�'"� ,. � - �A . � ,.�, � .ems , _ _ RESEARCH STRUCTURE Survey Participants EM11 Respondents Needed 1,187 J Total Respondents r © Survey Respondent Locations by SPIN District November 2023 Research Structure =-==- Citizen SATISFACTION SURVEY 2023 109WWW Most important issue facing Southlake? Infrastructures Roads/Transportation Traffic/Congestion on the roads Traffic Laws/Traffic Signals Sidewalks/Bike Lanes Schools/Education Library City Growth/Mans Residential Business/Building Development Recreational Services Preserving Parks/Greenspace ement Of Citv Development Crime/Safety/Police Enforcement -M Crime/Keeping Crime Low Quality of Life/City Commercial Business Values Govern m ent/Luca I Politics Population/Community Budget/Taxes a J 4 OW WELL IS THE CITY PERFORMING - IN MEETING THE y. f NEEDS OF SOUTHLAKE -r RESIDENTS? HOW WELL IS CITY PERFORMING IN MEETING THE NEEDS OF SOUTHLAKE RESIDENTS? Citizen lb SATISFACTION SURVEY 2023 98% EXCELLENT, VERY GOOD, OR GOOD QUALITY OF LIFE HOW WELL IS CITY PERFORMING IN MEETING THE NEEDS OF SOUTHLAKE RESIDENTS? Quality -of -Life Progression Since 2002 15% 9% 7% 1 8% 1,,% 111% 64%' 73% 164%' 63% %1 16% 1 16% 19% 1"' 129% 59%'62%156% x 118% x 33% x 49% Citizen SATISFACTION SURVEY 2023 X Indicates significant difference at 95% confidence level when 2021 results are compared with previous years HOW WELL IS THE CITY PERFORMING IN MEETING THE NEEDS OF SOUTHLAKE RESIDENTS? Poor Value Fair Value Value for Taxes Paid i% ?°rb 46% 74% Average Value - 202 38% Excellent Value Citizen lb SATISFACTION SURVEY 2023 Good Value X Indicates significant difference between 2021 and 2023 at 95%confidence level. (1) indicates this question response was added in 2023. *** indicates that the question response was revised in 2023. Due to the change in wording for the response, caution should be used in direct comparison with 2021. Achieving The Highest Standards Of Safety And Security Delivering Outstanding Customer Experiences (1) Enhancing The Sense Of Community By Proactively --renting Opportunities For Community Partnerships, Volunteer Involvement, And Citizen Engagement *** Providing Attractive And Unique Spaces For Enjoyment Of Personal Interests Attracting And Keeping Top -Tier Businesses To Sustain And Grow Southlake's Vibrant Economy Providing Travel Convenience Within The City I 2021 2023 Tap -Two Box 4% 88 % (1) indicates this question response was added in 2023. *** indicates that the question response was revised in 2023. Due to the change in wording for the response, caution should be used in direct comparison with 2021. ■Very Important ■Somewhat Important Top -Two Box Providing Fire Services Responding To Calls For Police Service Providing Emergency Medical Services (Ambulance) Providing Water Service Maintaining Local Streets And Roads Providing Sewer Service Patrolling Neighborhoods, Buildings, And Businesses To Ward Off Criminals Providing Traffic Management Services To Support Safe And Efficient Movement Emergency Preparedness (Services That Prepare For And Respond To Natural Or Man -Made Disasters) *** Maintaining Appearance Of Parks, Landscapes, And Facilities 99% 199% 99% 97% 98% 98% 98% 98% ■ Very Satisfied ■ Somewhat Satisfied Top -Two Box Providing Fire Services Providing Emergency Medical Services (Ambulance) Providing Water Service Responding To Calls For Police Service Providing Sewer Service Providing Information About Public -Safety Matters (1) Emergency Preparedness (Services That Prepare For And Respond To Natural Or Man -Made Disasters) "' (1) indicates this question response was Maintaining Appearance Of Parks, Landscapes, And added in 2023. *** indicates that the Facilities question response was revised in 2023. Due to the change in wording for the Managing Storm -Water Drainage response, caution should be used in direct comparison with 2021. Providing A Variety Of Parks And Recreation Facilities 0 91% 87% 1 93% 189% 90% 189% 85% ' 91% 85% 86% HOW WELL IS THE CITY PERFORMING IN MEETING THE NEEDS OF SOUTHLAKE RESIDENTS? Statistically Significant Satisfaction Changes, 2021 vs. 2023 + 37 + 37 'A Citizen SATISFACTION SURVEY 2023 *** Questions added in 2023. Base: Expressed Dissatisfaction With Library Service 2023 (146-146). Physical resources, such as books, DVDs, or CDs Study space Library programming Digital services Other Larger building/space 38% Developers not keeping promise/Planned library is not being built 18% Need the library in a different/better/mare convenient location 14% Current library is not adequate for the criyfits image Need/Build a new library 35% Want a library comparable to surrounding/other cities 25% More books book selection 20% Better/More resources/material 17% Need easyjadequate parking 73% !, • IRE 73% Very Satisfied or Somewhat Satisfied with the Availability of Performing Arts OA Events in Southlake. *4 J PERFORMING ARTS Anything would helpJThere is barely *** Questions added in 2023. anything available Base: Total Respondents 2023 (75). Music/Live music (performances, concerts in the park, community bands, family -friendly music, live music in dining/bar locations) Theater/Plays Venues for musfcAlve music Larger cities have better offerings/Not opposed to traveling to neiyg hbarf g areas for events Lack of ccmmunicaflon/adverfising/a waren ass 27% HOW WELL IS THE CITY PERFORMING IN _ MEETING THE NEEDS OF SOUTHLAKE RESIDENTS? Citizen SATISFACTION SURVEY 2023 IMPORTANCE PEDESTRIAN PATHWAYS, SIDEWALKS AND TRAILS SATISFACTION Year 1 2021 1 2019 1 2017 1 2015 1 2013 1 2011 1 2009 ml f m% A D .. Providing Traffic Management Services To Support Safe And Efficient Movement — Providing Pedestrian Pathways, Sidewalks, And Trails Managing Storm -Water Drainage Maintaining Local Streets And Roads Providing Water Service Providing Sewer Service Responding To Code -Enforcement Inquiries/Complaints Providing Information On Development Providing Senior Services Providing A Variety Of Parks And Recreation Facilities Providing Library Services Providing A Variety Of Recreation Programs Maintaining Appearance Of Parks, Landscapes, And Facilities 2 % 194 15% - 12% 14% — 16% 10% 6% 7% 7% 16 16% �22 `8% 9% W 13% 7% !`7% 6% 7% 28% 27% 25% ■ 2021 ■ 2023 r •HOW WELL IS THE CITY PERFORMING IN MEETING THE NEEDS OF SOUTHLAKE RESIDENTS? I Dissatisfaction = 21 Citizen SATISFACTION SURVEY 2023 Respondents are most dissatisfied with sidewalks and pathways connecting my neighborhood to other neighborhoods. lm I PIPP IM Question About )► fembership/ProgramsAtChampions Club Question About Trash And Recycling Questions For The Library Request Or Question For Public Works Department Question For The Planning Department Question Or Request For Animal Control scheduleAn Inspection Or Question About A Building Permit f0% ■2021 ■2023 My Request Was Directed To The Correct Department The Employee Represented The City In A Positive Manner The Employee Listened To Me And Was Warm And Sincere The Employee Asked Adequate And Appropriate Questions To Understand My Issue The Employee(s) Showed Pride And Concern For The Quality Of The Work The Employee Seemed Concerned About My Issue And Anticipated My Needs r If The Correct Employee Was Not Initially Available, He Or 73% She Returned My Call Within A Reasonable Amount Of Time 78% 73% 75 % 65% 67% The Employee Exceeded My Expectations The City Followed Up To Ensure I Was Informed About My Issue 88% 88% 86% 86% 84% . 84% 84% 84% X Indicates significant 61% 81% difference between 2021 and 80% 2023 at 95% confidence level. 80% Base 2023 Total Respondents, Excluding "Does Not Apply" (Varies, Ranging From 449-842. Top -Two Box (Agree Completely/ Somewhat Ratings) . WHERE SHOULD THE CITY FOCUS ITS EFFORTS? PROVIDING PEDESTRIAN PATHWAYS, PROVIDING CODE- PROVIDING SENIOR SIDEWALKS, AND TRAILS ENFORCEMENT SERVICES SERVICES 27% GAP 24% GAP 21 % GAP • ^ O 7 Citizen lb SATISFACTION SURVEY 2023 PROVIDING ANIMAL - CONTROL SERVICES 21 % GAP 0 SURVEY SUMMARY STATISTICALLY VALID SURVEY co VERBATIM COMMENTS OFFER INSIGHT 0 HIGH SATISFACTION AND QUALITY OF LIFE Citizen SATISFACTION SURVEY 2023 Citizen SATISFACTION SURVEY 2023