2023-08-01 Parks Board PacketCITY OF
SOUTI-HLAKE
MEMORANDUM
July 27, 2023
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting - Tuesday, August 01, 2023 at 5:00 p.m.
PLEASE NOTE: The regular Park Board meeting will be held at Town Hall
begin at 5:OOPM. A light dinner will be provided.
Please advise staff if you are not able to attend this meeting
(ctribble(a�-ci. southlake. tx. us or 817. 748. 8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
May 8, 2023. Please make any corrections to the minutes part of
the motion for consideration.
3. Agenda Item 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on any
item brought up at this time.
4. Agenda Item 4. Consider
A. Election of Parks and Recreation Board Vice Chair and Secretary -
The purpose of this item is to elect from the board a Vice Chair and a
Secretary to each serve a one-year term. The City Council
reappointed Frances Scharli as Chair at their June 20, 2023, meeting.
Your packet memo contains a description of the duties for the board
officer positions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date —August 01, 2023
Page 2 of 2
B. Recommendation on the proposed FY 2024 Parks and Recreation
General Fund Operating Budget — The purpose of this item is for the
board's review of the proposed FY 2024 Parks and Recreation
General Fund Operating Budget. Director Tribble has worked with
the City's Chief Financial Officer and City Manager to develop the
proposed Parks and Recreation Division budgets with consideration
being given to the City Council Strategic Focus Areas. Director
Tribble will provide a high-level overview at the meeting.
5. Agenda Item 5. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble ci.southlake.tx.us)
Milenka Lopez, Assistant to the Director, 817-748-8963, (mlopez(@ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(a).ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
August 1, 2023
5:00 P.M.
LOCATION: Southlake Town Hall
3rd Floor Training Rooms
1400 Main Street
Southlake, Texas 76092
TIME: 5:00 P.M.
REGULAR AGENDA:
Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held May 8,
2023.
3. Public Forum
(This is the Public's opportunity to address the Parks and Recreation Board about non -
agenda items. During this proceeding, the Park Board will not discuss, consider, or act
on any item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
4. Consider
A. Election of Parks & Recreation Board Vice Chair and Secretary
B. Recommendation on the proposed FY 2024 Parks and Recreation General
Fund Operating Budget
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
``�`111111/S� CERTIFICATE
I hereby certify th t��\8b6J�a0edlda was posted on the official bulletin boards at Town Hall,
1400 Main Street, rake;'Tx'� ion Friday, July 28, 2023, by 6:00 p.m. pursuant to Chapter
551 of the TexaC 'ernment Cti . m
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Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: MAY 8, 2023
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Frances Scharli, Vice Chair
Paul Venesky and Secretary Chad Bedwell; Board members Magdalena Battles, Stacy Driscoll,
and John Thomas
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director of Community Services Chris Tribble, Milenka Lopez, Assistant to
the Director of Community Services, and Mamerto Estepa, Project Manager
REGULAR AGENDA
1. CALL TO ORDER
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD APRIL 10, 2023
The minutes of the April 10, 2023 regular Parks and Recreation Board meeting were
approved with no changes or corrections.
APPROVED
A motion was made to approve the minutes of the regular Park Board meeting held April
10, 2023 as presented.
Motion:
Venesky
Second:
Thomas
Ayes:
Battles, Bedwell, Scharli, Thomas, Venesky
Nays:
None
Abstain:
None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦Teamwork
Item 2A-1
Minutes of the May 8, 2023
Parks Board Meeting
Vote: 5-0
Motion carried.
3. PUBLIC FORUM
Chair Scharli opened Public Forum at 6:01 p.m. There being no one to address the
Board, Chair Scharli closed Public Forum at 6:01 p.m.
4. DISCUSSION
4A. CITY ETHICS PROGRAM
Assistant to the Director Milenka Lopez presented an overview of City's Ethics Program
and answered questions from the Board.
4B. PARKS & RECREATION UPDATE
Director of Community Services Chris Tribble presented the Parks and Recreation update
to the Board which included upcoming events, programs and projects and was available
to answer questions.
5. CONSIDER
5A. RECOMMENDATION ON ACCEPTANCE OF A PROPOSED DONATION OF
APPROXIMATELY 2.9 ACRES OF OPEN SPACE ADJACENT TO THE
KIRKWOOD/SABRE LINEAR PARK
Director of Community Services Chris Tribble presented item 5A to the Board and was
available to answer questions.
The applicant, Mr. Martin Schelling was present and answered the Board's questions.
A motion was made to recommend acceptance as presented.
Motion:
Venesky
Second:
Battles
Ayes:
Battles, Bedwell, Driscoll, Scharli, Thomas, Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦Teamwork
Item 2A-2
Minutes of the May 8, 2023
Parks Board Meeting
5B. RECOMMENDATION ON
ELECTRIC DELIVERY
BICENTENNIAL PARK
PROPOSED ELECTRICAL EASEMENT FOR ONCOR
COMPANY, LLC WITHIN PARK PROPERTY AT
Director of Community Services Chris Tribble presented item 5B to the Board and he and
the City's Project Manager, Mamerto Estepa were available to answer questions.
A motion was made to approve the easement as worded, with the direction to relocate
the path of the easement so that it minimizes the impact on the existing concrete flatwork
and installed vegetation.
Motion:
Venesky
Second:
Battles
Ayes:
Battles, Bedwell, Driscoll, Scharli, Thomas, Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
6. ADJOURNMENT
Chair Scharli adjourned the meeting at 6:40 p.m.
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-3
CITY OF
SOUTH LAKE
MEMORANDUM
July 27, 2023
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Election of Parks & Recreation Board Vice Chair and Secretary
Action Requested: Election of Parks and Recreation Board Vice Chair and
Secretary.
Background
Information: The Southlake City Code and the Park and Recreation
Bylaws address the process for selection of Vice Chair and
Secretary for the Parks and Recreation Board. Annually,
following the City Council appointments of new Park and
Recreation Board members, the Board shall select a Vice
Chair and a Secretary to serve one year until the next annual
election.
On June 20, 2023, City Council appointed Kevin Klaas
(Place 2), Deanna Kienast (Place 5) and reappointed
Magdalena Battles (Place 4), Chad Bedwell (Place 6) and
Frances Scharli as Chair (Place 3). Any sitting member of
the Board may be considered for the officer positions. The
current board members are:
■ John Thomas —
Place 1
■ Kevin Klaas — Place
2
■ Frances Scharli
— Place 3 (Chair)
■ Magdalena Battles
— Place 4
■ Deanna Kienast
— Place 5
■ Chad Bedwell —
Place 6
■ Paul Venesky —
Place 7
A brief summary of each of the officer's duties is listed below
for your consideration.
Chair
• Preside at all meetings of the Board
• Perform all duties incident to the office of Chair
• Perform other duties as may be prescribed by the Board
and the City Council
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4A-1
Parks and Recreation Board
Meeting Date — August 1, 2023
Page 2 of 2
Vice Chair
• In absence of Chair or in event Chair not able to, or
refusal to act, Vice Chair shall preform duties of the Chair
• Preside at Board meeting in Chair's absence
• Perform other duties as prescribed
Secretary
• Ensure Minutes are filed with the City Secretary (Handled
by Department Secretary)
• In general, shall perform all duties assigned by the Chair
or the Board
• In absence of Chair and Vice Chair, or their inability or
refusal to act, shall perform duties of Chair
• Secretary assists Department Secretary by turning ON
audio recorder at meeting
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board consideration of Parks and Recreation Board
Vice Chair and Secretary August 1, 2023
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: Park Board election of Parks & Recreation Board Vice Chair
and Secretary
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4A-2
CITY OF
SOUTH LAKE
MEMORANDUM
July 27, 2023
To: Parks and Recreation Board
From: Chris Tribble, Director of Community Services
Subject: Recommendation on the proposed FY 2024 Parks &
Recreation Division General Fund Operating Budget
Action Requested: Board recommendation on the proposed Fiscal Year 2024
General Fund Operating Annual Budget related to the Parks
& Recreation Division
Background
Information: The Director of Community Services works with the City
Manager to develop the annual operating budget for the
Community Services Department. Annually, as part of the
overall budget process, the Parks & Recreation Board will
review the proposed Parks and Recreation Division annual
budget prior to submission to the City Council and submit a
recommendation on the budget. The proposed budget is
subject to final review by the City Manager, and approval by
City Council.
The Charter of the City of Southlake mandates that a
proposed budget be filed by the City Manager no later than
August 15t" for the new fiscal year beginning October 1.
Following filing, the City Council begins their review leading
up to budget adoption in September.
Staff will provide a high-level overview of the proposed FY
2024 Parks and Recreation General Fund Operating Budget
at the meeting.
Financial
Considerations: The proposed Fiscal Year 2024 General Fund Operating
Budget for the Parks & Recreation Division will be
considered along with all other department budgets by the
City Council in August work sessions with formal adoption
anticipated in September.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦Teamwork
Item 413- 1
Parks and Recreation Board
Meeting Date — August 1, 2023
Page 2 of 2
Strategic Link: Approval of the FY 2024 Parks & Recreation General Fund
Operating Budget is linked to the City's Strategy Map related
to the focus areas of Safety & Security, Infrastructure &
Development, and Performance Management & Service
Delivery and meets the corporate objectives of Investing to
provide & maintain high quality public assets, and Enhancing
the sense of community by proactively creating opportunities
for community partnerships, volunteer involvement, and
citizen engagement.
Citizen Input/
Board Review: Staff has worked with the City's Chief Financial Officer and
City Manager to develop the proposed Parks & Recreation
Division Budget with consideration being given to the City
Council Strategic Focus Areas.
Legal Review: Not applicable.
Alternatives: Input towards the proposed FY 2024 General Fund
Operating Annual Budget for the Parks & Recreation
Divisions as desired.
Supporting
Documents: Supporting documents include the following:
■ A presentation will be provided at the meeting
Staff
Recommendation: Parks & Recreation Board review and recommendation on
the proposed FY 2024 General Fund Operating Budget
related to the Parks & Recreation Division
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦Teamwork
Item 413- 2