2023-04-10 Parks Board PacketCITY OF
SOUTI-HLAKE
MEMORANDUM
April 5, 2023
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, April 10, 2023
PLEASE NOTE: The meeting will be held on Monday, April 10, 2023 at The
Marg Southlake Legends Hall Boardroom. Dinner will be provided at 5:30 p.m.
Please advise staff if you are not able to attend this meeting
(ctribbleCa).ci.southlake.tx.us or 817.748.8021). Thank you.
N *ell] W_1:9-ITC14►10,11
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
February 13, 2023. Please make any corrections to the minutes part
of the motion for consideration.
B. Approval of Parks and Recreation Board Members absence - The
Board will consider the absence of Board Member Stacy Driscoll from
the February 13, 2023, meeting.
3. Agenda Item 3. Public Forum
Public Forum is the public's opportunity to address the Parks and Recreation
Board about non -agenda items. During this proceeding, the Park Board will
not discuss, consider, or act on any item presented.
4. Agenda Item 4. Discussion
A. Boards Manual Update with City Secretary Amy Shelley- This item
allows for an update on the City's Boards and Commissions Manual.
City Secretary, Amy Shelley will present an overview at the meeting
and be available to answer any questions. No packet document.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — April 10, 2023
Page 2 of 2
B. Parks and Recreation Update- This is a standing item on the agenda
to allow staff to update the board on Parks & Recreation related topics
and upcoming activities and events. No packet document.
5. Agenda Item 5. Consider
A. Recommendation on a reauest for a variance to Citv Park
Regulations to allow alcohol at the United We Run event to be held
April 15, 2023 in Bicentennial Park — The purpose of this item is to
obtain the Board's recommendation for a variance to the City's park
regulation prohibiting the possession or consumption of alcohol in a
City park.
Staff has authorized the use of Bicentennial Park on Saturday, April
15, 2023 for the United We Run event. As part of the event, there will
be entertainment and refreshments. The event applicant has
submitted a request for permission to provide food and beverage
service, including alcohol, during the event. The applicant will work
with TABC on the required permits to serve alcohol.
The City Manager is authorized to grant a variance to the provisions
of the Southlake City Code, Article Il. — City Parks. The Parks and
Recreation Board will make recommendations regarding variance to
the City Manager.
Staff has recommended approval of the variance to the City Manager.
The packet memo contains additional information for your review.
Staff will provide a presentation at the meeting.
6. Agenda Item 6. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(a�ci.southlake.tx.us)
Milenka Lopez, Assistant to the Director, 817-748-8963, (mlopez(a�ci.southlake.tx.us)
Marcy Haddadi, Administrative Assistant, 817-748-8184, (mhaddadi(a).ci.southlake.tx.us)
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday, April 10, 2023
6:00 P.M.
LOCATION: The Marq Southlake
Legends Hall Boardroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held February
13, 2023
B. Absence of Parks and Recreation Board members
3. Public Forum
(This is the Public's opportunity to address the Parks and Recreation Board about non -agenda
items. During this proceeding, the Park Board will not discuss, consider, or act on any item
presented. We respectfully ask that anyone stepping forward to speak during Public Forum to
please limit remarks to three minutes or less.)
4. Discussion
A. Boards Manual Update with City Secretary Amy Shelley
B. Park and Recreation Update
5. Consider
A. Recommendation to the City Manager to approve request for variance to park
regulations of the Southlake City Code, to allow alcohol at Bicentennial Park for
the United We Run event
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
CERTIFICATE
I hereby certify thgkk#*,46bvpogenda was posted on the official bulletin boards at Town Hall,
1400 Main Stre�s`t, mftlllko_, G _xas, on Thursday, April 6, 2023 by 6:00 p.m. pursuant to
pter 551 o0b4 xas Coilef ent Code.
Am Iley,� v=f� 141IC Y
City cretar••
If you plan to attend is public meeting a4d ham a disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.7j8016 accQxlmodations will be made to assist you.
°d9+1ii9City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: FEBRUARY 13, 2023
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Frances Scharli, Vice Chair
Paul Venesky and Secretary Chad Bedwell; Board members Magdalena Battles, John Thomas
and William Thornton
PARKS AND RECREATION BOARD MEMBERS ABSENT: Park Board member Stacy Driscoll
STAFF PRESENT: Director of Community Services Chris Tribble, Parks Manager Mike
Reasoner, Parks Contract Administrator Junior Camacho
REGULAR AGENDA
1. CALL TO ORDER
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD OCTOBER 10, 2022
The minutes of the October 10, 2022 regular Parks and Recreation Board meeting were
approved with no changes or corrections.
2B. APPROVE ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
The absence of Vice Chair Paul Venesky from the October 10, 2022 meeting was
excused.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-1
Minutes of the February 13, 2023
Parks Board Meeting
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting held October 10, 2022 with one correction.
Motion:
Bedwell
Second:
Thomas
Ayes:
Battles, Bedwell, Thomas, Thornton, Scharli, Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
3. PUBLIC FORUM
Chair Scharli opened Public Forum at 6:01 p.m. There being no one to address the
Board, Chair Scharli closed Public Forum at 6:01 p.m.
4. REPORTS
4A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS
The Park Board received dashboard reports in their meeting packet for the Southlake
Girls Softball Association, Lady Dragon Lacrosse, Miracle League Southlake, Southlake
Carroll Lacrosse Association, Grapevine Southlake Soccer Association, Dragon Youth
Football Association and Dragon Youth Baseball Association.
Representatives from Southlake's youth athletic associations were present to respond to
questions and comments from Park Board members concerning their organization's
Dashboard report.
Jen DeLaughter, Southlake Girls Softball Association, 3160 Lake Drive, Southlake.
Lady Dragon Lacrosse, representative unavailable.
Tom Cormandi, Miracle League Southlake, 1915 Big Bend Drive, Grapevine.
Scott Sheehan, Southlake Carroll Lacrosse Association, 830 Silverwood, Southlake.
David Cerami, Grapevine Southlake Soccer Association, 111 Sam Bass Ridge Road,
Southlake.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-2
Minutes of the February 13, 2023
Parks Board Meeting
Dragon Youth Football Association, representative unavailable.
Adam Butcher, Dragon Youth Baseball Association, 129 Welford Lane, Southlake.
4113. SOUTHLAKE TENNIS CENTER
Southlake Tennis Center Manager Mia Gordon-Poorman presented the Southlake Tennis
Center Dashboard report to the Board and was available to answer questions.
4C. PARK FACILITY RENTALS
Director of Community Services Chris Tribble presented the Park Facility Rentals
Dashboard report to the Board and was available to answer questions.
5. CONSIDER
5A. RECOMMENDATION ON A PROPOSED SPDC MATCHING FUNDS PROJECT FROM
THE CARILLON HOA FOR MULTIPLE IMPROVEMENTS WITHIN CITY OWNED PARK
SPACE
Director of Community Services Chris Tribble presented item 5A to the Board and was
available to answer questions.
The Board discussed the proposed SPDC matching funds request from the Carillon HOA
for multiple improvements within City owned park space and agreed the improvements
would not be recommended.
NOT APPROVED
A motion was made to not recommend the proposed SPDC matching funds project
request from the Carillon HOA for multiple improvements within City owned park space.
Motion:
Venesky
Second:
Thornton
Ayes:
Battles, Bedwell, Thomas, Thornton, Scharli, Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
513. RECOMMENDATION ON A PROPOSED EASEMENT LOCATED WITHIN PARK
PROPERTY FOR TRI-COUNTY ELECTRIC COOPERATIVE INC
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-3
Minutes of the February 13, 2023
Parks Board Meeting
Director of Community Services Chris Tribble presented item 5B to the Board and was
available to answer questions.
The Board discussed the proposed easement and was in favor of the item contingent
upon a comprehensive tree management program.
APPROVED
A motion was made to recommend approval of the proposed easement located within
park property for Tri-County Electric Cooperative Inc with the contingency of a
comprehensive City tree management program.
Motion:
Venesky
Second:
Battles
Ayes:
Battles, Bedwell,
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
Thomas, Thornton, Scharli, Venesky
5C. RECOMMENDATION ON A MEMORIAL TREE PROGRAM
Director of Community Services Chris Tribble presented item 5C to the Board and was
available to answer questions.
The Board discussed the Memorial Tree Program and was in favor of the item with
continued developments by staff.
APPROVED
A motion was made to recommend approval of the implementation of a Memorial Tree
Program with continued developments by staff.
Motion:
Venesky
Second:
Battles
Ayes:
Battles, Bedwell,
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
6. DISCUSSION
Thomas, Thornton, Scharli, Venesky
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-4
Minutes of the February 13, 2023
Parks Board Meeting
6A. MARCH 2O23 MEETING DATE
Director of Community Services Chris Tribble presented item 6A to the Board and was
available to answer questions. The Board discussed canceling the March 2023 Park
Board meeting as it falls on the Carroll ISD spring break holiday.
7. ADJOURNMENT
Chair Scharli adjourned the meeting at 8:26 p.m.
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-5
CITY OF
SOUTI-HLAKE
MEMORANDUM
April 4, 2023
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item
Action Requested: Recommendation to approve the absence of Board member Stacy Driscoll
from the February 13, 2023 Park Board meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004
and revised March 2, 2010, provides a mechanism for consideration of
absences of Board members from regular or special Park Board meetings.
This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: Recommendation to approve the absence of Board member Stacy Driscoll
from the February 13, 2023 Park Board meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2B-1
CITY OF
SOUTHLAKE
MEMORANDUM
April 5, 2023
TO: Parks & Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Recommendation to the City Manager to approve request for
variance to park regulations of the Southlake City Code, to allow
alcohol at Bicentennial Park for the United We Run event.
Action
Requested: Park Board recommendation to City Manager to grant approval
of the request for a variance to allow alcohol at Bicentennial
Park during the United We Run event on Saturday, April 15,
2023.
Background
Information: The Southlake Foundation is holding the United We Run event
in Bicentennial Park on Saturday, April 15, 2023. For the last
two years, United We Run has hosted this event in Southlake to
bring the community together. The 5K Color Run/Walk proceeds
will benefit The Carroll Education Foundation (CEF), which will
assist the district to fund teachers' salaries in Carroll ISD.
The celebration continues after the Fun Color Run/Walk with
food trucks, music and a group color throw. Last year there
were around 500 people at the event and 1,000 pounds of
colored powder. The idea for the run comes from the Hindu
holiday Holi or festival of colors. The Run blends the color -
throwing elements, fundraising for CEF and running the 5K
together as a celebration to embrace inclusivity and support the
community. It is a time to enjoy the abundant colors of spring
and say goodbye to winter.
This is a free event for the community to cheer for the
participants and to enjoy food, music and color throwing. The
Southlake Foundation's application for the United We Run event
to be held in Bicentennial Park was approved by the Community
Services department for the following times:
Set up times: 7:OOam-9:OOam
Race/event times: 8:30am-12:OOpm
Take down times: 12:OOpm-2:OOpm
Item 5A-1
Parks & Recreation Board
Meeting Date — April 10, 2023
Page 2 of 3
The Southlake Foundation would like to provide beer by TABC
certified vendor Foodistan at the event. The attached map
outlines the area they propose to provide the beverages marked
food trucks, the area will be secured with caution tape and will
abide by all TABC regulations.
The variance to the park regulation that prohibits the possession
or the consumption of alcoholic beverages in a City park is
considered by the City Manager, following a recommendation by
the Parks and Recreation Board.
Upon approval of the variance, the Southlake Foundation will
comply with all TABC regulations and will hire off -duty police
officers to monitor the use of alcohol during the event to
encourage a safe and enjoyable atmosphere for all park users.
If approved by the Park Board, the variance request will be
submitted for City Manager consideration this week.
Staff has been working with the event organizer for several
months on this event and has recommended approval of the
variance to the City Manager.
Financial
Consideration: There is no direct financial impact resulting from this request.
Citizen Input/
Board Review: Parks Board recommendation April 10, 2023
The City Manager consideration.
Legal Review: The City Attorney has reviewed the City Code and confirmed the
variance process requirements.
Alternatives: Alternatives may include:
■ Recommended
■ Not recommended
Attachments: 1. Section 12, Article 11 of the Southlake City Code
2. Southlake Foundation Letter
3. Southlake Foundation Application
4. Southlake Foundation/United We Run Event Layout at
Bicentennial Park
Item 5A-2
Parks & Recreation Board
Meeting Date — April 10, 2023
Page 3 of 3
Staff
Recommendation: Park Board recommendation to City Manager to grant approval
of the request for a variance to allow alcohol at Bicentennial
Park during the United We Run event on Saturday, April 15,
2023.
Item 5A-3
Article II of the Southlake City Code
ARTICLE II.
CITY PARKS
Sec. 12-31. Definitions.
The following words, terms and phrases, when used in this article, shall have
the meanings ascribed to them in this section, except where the context clearly
indicates a different meaning:
Alcoholic beverage shall be defined to include any alcohol and any beverage
containing more than one-half of one percent of alcohol by volume which is capable
of use for beverage, either alone or when diluted.
City park shall be defined to be any park, playground or recreational area
owned, leased, operated or under the control of the city. This definition shall include
any athletic field, swimming pool, gymnasium, tennis court, and other similar facility
owned by the Carroll Independent School District and specified in the joint -use
agreement between Carroll Independent School District and the city.
(Ord. No. 646, § 9, 8-15-95; Ord. No. 646-A, § 9, 9-1-98; Ord. No. 646-13, § 9, 6-20-
00)
Cross References: Definitions generally, § 1-2.
Sec. 12-32. Rules and regulations.
parks:
The following regulations and restrictions are prescribed for the use of city
(1) Alcoholic beverages prohibited. It shall be unlawful for any person to
possess or consume any alcoholic beverage in any city park.
(2) Riding or driving horses in city park. Except on designated horse trails,
it shall be unlawful for any person to drive or ride a horse or horses
within any city park.
(3) Riding or driving off -road vehicles in city park. Except on designated
off -road trails, it shall be unlawful for any person to drive or ride an off -
road vehicle within any city park. For the purposes of this section, an
off -road vehicle is a vehicle designed and equipped for use of any
paved roadway with such definition to specifically include off -road
motor bikes, go-carts, and dune buggies.
(4) Vehicular traffic prohibited in certain areas. Except in designated
overflow parking areas, it shall be unlawful for any motor vehicle to
stand, stop, park or cross onto or into any portion of a city park other
than upon a roadway or parking area so designated for such purposes.
(5) Time limitations on public use of park. Except for a city sponsored
Item 5A-4
Parks & Recreation Board
Meeting Date — October 8, 2018
Page 2 of 4
event, it shall be unlawful for any person to use, enter into or be within
a city park during any posted hours which the park is closed.
(6) Littering. Littering is hereby prohibited in any city park. Littering shall
include leaving trash or other items by persons picnicking within a city
park and not placing trash and other items in appropriate trash
receptacles provided in such park.
(7) Firearms prohibited. It shall be unlawful for any person to carry on or
about himself or to discharge a gun, pistol, rifle, or other firearm within
any city park except that a person duly licensed by the state to carry a
concealed handgun may carry a concealed handgun in accordance
with state law.
(8) Bicycles, skates, etc. It shall be unlawful for any person to ride a
bicycle, scooter, skate board, in -line skates, or roller skates on any
tennis court or basketball court owned or leased by the city, or in any
other public areas posted by the city.
(9) Hitting golf balls prohibited. Except in designated areas, it shall be
unlawful for any person to hit golf balls in city parks.
(10) Smoking prohibited except in designated areas. It shall be unlawful to
smoke in bleachers, dugouts, or other congested outdoor areas at city
parks.
(11) Glass containers prohibited in city park. It shall be unlawful for any
person to possess a glass container in a city park.
(12) Defacing public property.
a. No person shall remove, destroy, mutilate, or deface any
structure, monument, statue, vase, fountain, wall, fence, railing,
vehicle, bench, building or other property located in any public
park.
b. No person shall cut, break, deface, injure, or remove the trees,
shrubs, plants, grasses, or turf within any public park.
(13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt
to strike with any object or weapon any animals within a public park,
excluding fish, which may be obtained in designated fishing areas
following the rules and regulations established by the state.
(14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or
walk, stand or sit upon monuments, vases, fountains, walls, fences,
railings, vehicles, or any other property not designated or customarily
Item 5A-5
Parks & Recreation Board
Meeting Date — October 8, 2018
Page 3 of 4
used for such purposes in any public park.
(15) Pollution of waters. It shall be unlawful to throw, discharge to, or
otherwise place or caused to be placed in the waters of any fountain,
pond, lake, stream, or other body of water in or adjacent to any park or
any tributary, stream, storm sewer, or drain flowing into such waters
any substance, matter, or anything liquid or solid, which will or may
result in the pollution of said waters.
(16) Boating and swimming. It shall be unlawful to swim, wade, boat, or
canoe in any area unless such area is designated for that purpose;
provided, however, the director of community services may permit the
temporary occurrence of such activities for special programs and
events.
(17) Closing of game fields. The director of community services or his
designated representative is authorized to assign any game field
owned or leased by the city as a closed field for maintenance or to
protect the surface of the game field from damage. It shall be unlawful
for non -city employees to go upon a game field which has been
designated as a closed field and has posted thereon a sign stating
"Closed field --Do not trespass on this field $250.00--$500.00 fine."
(18) Erecting structures prohibited.
a. No person shall place or erect any structure, sign, bulletin
board, post, pole, or advertising of any kind in a public park.
b. No person shall attach to any tree, shrub, fence, railing, post, or
structure within any public park, any sign, bulletin board, or
other advertising device of any kind.
C. The prohibitions contained in subsections a. and b. of this
section shall not be applicable to persons acting pursuant to and
with the written authorization of the director of community
services or his designee.
(19) Projectile devices. No person shall posses, fire, or discharge a device
capable of propelling a projectile, including without limitation, any air
gun, pistol, bow and arrow, cross bow, or sling shot in a public park;
provided, however, the director of community services may permit the
temporary occurrence of such activities in a public park for special
programs and events.
(20) Sale of merchandise. It shall be unlawful for any person to sell or offer
for sale any food, drinks, confections, merchandise, or services in any
park or playground unless such person has a written agreement or
Item 5A-6
Parks & Recreation Board
Meeting Date — October 8, 2018
Page 4 of 4
permit issued by the city permitting the sale of such items in such park
or playground. This section shall have no application to sports
organizations or social organizations selling items to their own
members, or at functions sanctioned by the city.
(21) Sound amplification. It shall be unlawful to use any type of sound
amplification system in a public park without the written consent of the
director of community services.
(Ord. No. 646, §§ 11--21, 8-15-95; Ord. No. 646-A, §§ 10--21, 9-1-98; Ord. No. 646-
(, §§ 10--21, 6-20-00; Ord. No. 827, § 1, 8-20-02)
Sec. 12-33. Variances.
The city manager may issue special permits or grant variances to the
provisions of this ordinance. The park and recreation board will make
recommendations regarding variances to the city manager. A special permit
variance shall not be granted by the city manager unless a written request is
submitted which demonstrates:
(1) Special circumstances exist which are peculiar to the applicant's ability
to utilize city parks; and
(2) That use of the city park by other groups or individuals will not be
adversely affected by granting the special permit variance.
(Ord. No. 646, § 22, 8-15-95; Ord. No. 646-A, § 22, 9-1-98; Ord. No. 646-B, § 9, 6-
20-00)
Secs. 12-34--12-60. Reserved.
Item 5A-7
April 41h, 2023
Department of Parks and Recreations, Southlake
Re: Request for alcohol permit for an event at Bicentennial Park on April 15th, 2023.
Dear Board Members,
As you are likely aware that Southlake Foundation is hosting their 3rd Annual "United We Run" event at
Bicentennial Park on April 151h from 8:30 AM to 1 PM CST. It is a fun run event with colors where CEF is
the beneficiary.
Event is being organized to bring the spirit of Southlake and community together along with music, food,
and colors. After the run crowd will have booths, food, music, and color throw for the audience to enjoy
at the venue.
Coming to the main request. We take feedback from the runners every year and last year they did
recommend selling alcohol to make it more fun for them with food and dance.
Southlake Foundation will comply with all the rules and regulations of TABC. We will keep a caution tape
to guard off the venue. It will be close to the location where food trucks are going to be present.
Southlake Foundation will sell only beer at the event as per TABC guidelines. Foodistan is the food
vendor who will be selling the beer.
I really appreciate you taking time to review our case.
Thank you,
Southlake Foundation
Item 5A-8
0c
SOUTHLAIE
Community Walks and Races
0 Permit Application
Date Completed Application Submitted:
(At least 90 days before event date)
APPLICANT AND SPONSORING ORGANIZATION INFORMATION
&�J(tt
Plelas�eecomplete all data as required
NAME OF ORGANIZATION: `GTE i� 'C� ✓G 1\ 1171 iZ
NON-PROFIT: YES u/ NO
APPLICANT NAME: 1 Os0
ADDRESS: I CITY: �CUt (k l Pr STATE: _�g_ ZIP:Lr-
DAYTIME PHONE: ( I G •� _ 1 Z, E La EVENING PHONE: (_)
FAX: ()
EMAIL: r,U 1irj �,kA C�_Q L,Lr ]) - C_� WEB PAGE: \�l � l ���,� �� t fv� r C� O"r
MANAGER ON SITE DAY OF EVE T: kris ( P—i�i CELL PHONE:
"Any change in the above information, please notify the Community Services Department immediately.
EVENT INFORMATION
r r'�
EVENT DATE CHOICE 1: EVENT DATE CHOICE 2: , I�X EVENT DATE CHOICE 3:
TYPE OF EVENT: �^1 r w t!' 4o+�'
EVENT TITLE: Op to - - ]�� � &&JESTIMATED ATTENDANCE: Z �D 7
AREA OF PARK (Describe Physical Boundaries):
ACTUAL HOURS OF EVENT:
SETUP TIMES: -I --- ` �: VVL TAKE DOWN TIMES
IS THIS A FUNDRAISER? YES_,/ NO
IF YES, PLEASE ANSWER THE FOLLOWING
YES NO
Does your organization maintain a Southlake Mailing address or PO Box?
Do a majority of your members, including officers, reside in So hlake?
Does your organization carry liability insurance? YES NO
-ref wc'e.
, 'Iba 1, - 2 , T1
Amount: $ "l+
Item 5A-9
PLEASE GIVE A BRIEF DESCRIPTION OF YOUR EVENT, INCLUDING SET-UP AND ALL ACTIVITIES PROVIDED
Please attach additional sheets as necessary, including plans, drawings, maps, etc.
PLEASE INDICATE WHETHER THE FOLLOWING ITEMS PERTAIN TO YOUR EVENT
YES NO
ES FEE? If yes, please list fee: +�t' r-u A
cr� FOOD OR BEVERAGES? If yes, you must contact the Tarrant County Health Department at 817-321-4960.
FOOD TRUCKS? Compliance with City of Southlake Fire Department Regulations is required. Contact 817-748-8186.
VENDORS? Please describe:
FIRST AID TENT/FACILITIES?
FENCING, BARRIERS, OR BARRICADES?
BOOTHS, EXHIBITS, OR DISPLAYS?
CANOPIES OR TENTS? Please include dimensions:
—
%
VEHICLES AND TRAILERS? HOW MANY?
—
TRASH CONTAINERS AND/OR DUMPSTERS?
—
%
PORTABLE TOILETS? If yes, please indicate company providing units:
STAGE? Please include dimensions:
—
ENTERTAINMENT? Please describe.,
—
INFLATABLES, AMUSEMENTS?
If yes, a Certificate of Liability Insurance listing the City of Southlake as additionally insured must be provided from
vendor.
_
BANNERS?
—
Q
WILL THE EVENT BE ADVERTISED? HOW? _y� t'1 CL
Please note that you cannot advertise your event prior to approval.
— AMPLIFIED SOUND? If yes, please indicate start time: and end time: f NO
The City of Southlake Ordinance requires that noise levels not exceed 60 decibels in residential zones and 70 decibels in
commercial zones between 7:00 a.m. and 9:00 p.m.
OTHER PERMITS
PLEASE NOTE THAT ALL COMPONENTS OF THE EVENTS ARE SUBJECT TO COMMUNITY SERVICES
DEPARTMENT APPROVAL AND MAY REQUIRE APPROVAL BY AND/OR FROM OTHER CITY DEPARTMENTS.
COMMUNITY SERVICES DEPARTMENT APPROVAL DOES NOT CONSTITUTE PERMISSION FROM OTHER
DEPARTMENTS. IT IS THE RESPONSIBILITY OF THE APPLICANT TO SECURE ALL CITY OF SOUTHLAKE
PERMITS.
Item 5A-10
INDEMNIFICATION
WITH THE SUBMITAL OF THIS APPLICATION, THE APPLICANT AGREES TO INDEMNIFY AND HOLD HARMLESS
THE CITY OF SOUTHLAKE, ITS OFFICERS, AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR SUITS FOR BODILY INJURY, ILLNESS, DEATH, PERSONAL INJURY OR PROPERTY DAMAGE
(INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSE OF ATTORNEY, EXPERT WITNESSES
AND OTHER CONSULTANTS) ARISING OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED OF THE
APPLICANT, ITS OFFICERS, EMPLOYEES. AND AGENTS IN CONNECTION WITH THE ACTIVITIES CONDUCTED
UNDER THIS AGREEMENT. THIS INDEMNIFICATION SHALL SPECIFICALLY INCLUDE ANY CLAIMS ARISING
FROM THE NEGLIGENCE OF THE CITY, ITS AGENTS, OFFICIALS AND EMPLOYEES.
INSURANCE REQUIREMENTS
THE APPLICANT SHALL AT ITS OWN EXPENSE, OBTAIN AND KEEP IN FORCE DURING THE TERM OF THE
EVENT PUBLIC LIABILITY INSURANCE AS WELL PROTECT THE APPLICANT AND THE CITY FROM ALL CLAIMS
FOR DAMAGES TO PROPERTY AND PERSON, AND SUCH INSURANCE POLICY SHALL CARRY THE CITY OF
SOUTHLAKE AS AN ADDITIONAL INSURED.
EVIDENCE OF INSURANCE WILL BE REQUIRED WITHIN 30 DAYS AFTER APPROVAL OF EVENT PERMIT.
PLEASE PROVIDE CERTIFICATE OF INSURANCE WHICH SHOWS A MINIMUM OF $1 MILLION IN COMMERCIAL
GENERAL LIABILITY INSURANCE. APPLICANT MUST LIST THE CITY OF SOUTHLAKE AS ADDITIONAL INSURED
ON THEIR CERTIFICATE OF INSURANCE.
AFFADAVIT OF APPLICANT
EVERYTHING THAT I HAVE STATED ON THIS APPLICATION IS CORRECT TO THE BEST OF MY KNOWLEDGE, I
HAVE READ, UNDERSTAND AND AGREE TO ABIDE BY THE TERMS AND CONDITIONS LISTED ON THIS FORM
AS THEY PERTAIN TO THE REQUESTED USAGE.L BY SIGNING THIS APPLICATION, THE APPLICANT AGREES
TO FOLLOW ALL RULES AND REGULATIONS, THE PERMIT IF GRANTED IS NOT TRANSFERABLE AND IS
REVOCABLE AT ANY TIME AT THE ABSOLUTE DISCRETION OF THE COMMUNITY SERVICES DEPARTMENT.
ALL PROGRAMS AND FACILITIES OF THE CITY OF SOUTHLAKE ARE OPEN TO ALL CITIZENS REGARDLESS OF
RACE, SEX, AGE, COLOR, RELIGION, NATIONAL ORIGIN OR DISABILITY.
NAME OF APPLICANT: K�A V� 0— ti
SIGNATURE
(Print)
'n °,,LL
DATE: t& 1 L -Iq 4)--
Item 5A-11
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Nekter Juice Bar
Juice • 8S
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Cold Stone Creamery
Ice Cream • $$
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Lacy Reno -
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Simon S. Tan
ithlake Blvd
1709
Item 5A-12