2022-08-02 Parks Board PacketCITY OF
SOUTI-HLAKE
MEMORANDUM
July 27, 2022
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Tuesday, August 02, 2022 at 5:30 p.m.
PLEASE NOTE: The regular Park Board meeting will be held at Town Hall
begin at 5:30PM. A light dinner will be provided.
Please advise staff if you are not able to attend this meeting
(ctribbleCa). ci. southlake. tx. us or 817. 748. 8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
June 13, 2022. Please make any corrections to the minutes part of
the motion for consideration.
B. ADDrove absence of Parks and Recreation Board members - The
board will consider the absence of members Paul Venesky and Stacy
Driscoll from the April 11, 2022 meeting and members Kevin
Craddock and Stacy Driscoll from the June 13, 2022 meeting. A copy
of the Attendance Report is in your packet.
3. Agenda Item 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on any
item brought up at this time.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — August 02, 2022
Page 2 of 2
4. Agenda Item 4. Consider
A. Election of Parks and Recreation Board Vice Chair and Secretary —
The purpose of this item is to elect from the board a Vice Chair and a
Secretary to each serve a one-year term. The City Council
reappointed Frances Scharli as Chair at their June 21, 2022 meeting.
Your packet memo contains a description of the duties for the board
officer positions.
B. Recommendation on the proposed FY 2023 Parks and Recreation
General Fund Operating Budget — The purpose of this item is for the
board's review of the proposed FY 2023 Parks and Recreation
General Fund Operating Budget. Director Tribble has worked with
the City's Chief Financial Officer and City Manager to develop the
proposed Parks and Recreation Division budgets with consideration
being given to the City Council Strategic Focus Areas. Director
Tribble will provide a high-level overview at the meeting.
5. Agenda Item 5. Discussion
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the board on Parks & Recreation related
topics and upcoming activities and events.
B. Pickleball Complex Update- The purpose of this item is to allow for a
brief update on the pickleball complex and next steps in preparation
for opening next spring.
6. Agenda Item 6. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble ci.southlake.tx.us)
Milenka Lopez, Assistant to the Director, 817-748-8963, (mlopez ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi�ci.southlake.tx.us)
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
9 SOUTHLAKE
LAKE
PARK AND RECREATION BOARD MEETING
Tuesday, August 2, 2022
6:30 P.M.
LOCATION: Southlake Town Hall
31d Floor Training Rooms B-D
1400 Main Street
Southlake, Texas 76092
TIME: 5:30 P.M.
REGULAR AGENDA:
1. Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held June 13,
2022
B. Approve absence of Parks and Recreation Board members
3. Public Forum
4. Consider
A. Election of Parks & Recreation Board Vice Chair and Secretary
B. Recommendation on the proposed FY 2023 Parks and Recreation General Fund
Operating Budget
5. Discussion
A. Parks and Recreation Update
B. Pickleball Complex Update
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, ;e, sw%, tf ay, July 29, 2022 by 6:00 p.m. pursuant to Chapter 551 of the Texas
G Lnment Code. c,0q A
Amyy, C/)
City Secretary U
If you plan to attend thisfjjblic me2tmTand haea disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.80YWrpjsd*.* c modations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: JUNE 13, 2022
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Frances Scharli and Vice
Chair Paul Venesky; Board Members Magdalena Battles, and Chad Bedwell
PARKS AND RECREATION BOARD MEMBERS ABSENT: Board Members Kevin Craddock
and Stacy Driscoll
STAFF PRESENT: Director of Community Services Chris Tribble
REGULAR AGENDA
`4 M Ilox@] V 114:4
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
6.01 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD APRIL 11, 2022
The minutes of the April 11, 2022 Parks and Recreation Board meeting were approved
with no changes or corrections.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting held April 11, 2022.
Motion: Venesky
Second: Battles
Ayes: Battles, Bedwell, Scharli, Venesky
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-1
Minutes of the June 13, 2022
Parks Board Meeting
Page 2 of 5
Nays: None
Abstain: None
Vote: 4-0
Motion carried.
3. PUBLIC FORUM
Chair Scharli opened Public Forum at 6:03 p.m. There being no one to address the
Board, Chair Scharli closed Public Forum at 6:03 p.m.
4. CONSIDER
4A. RECOMMENDATION ON A PROPOSED SPDC MATCHING FUNDS REQUEST FOR
IMPROVEMENTS AT WATERMERE PARK
Director of Community Services Chris Tribble presented an overview of the matching
funds proposal requested from the Watermere at Southlake Condo Association, Inc. for
park improvements at Watermere Park to the Parks & Recreation Board and was
available to answer questions.
APPROVED
A motion was made to recommend approval of the SPDC matching funds request as
presented.
Motion:
Venesky
Second:
Battles
Ayes:
Battles, Bedwell, Scharli, Venesky
Nays:
None
Abstain:
None
Vote:
4-0
Motion carried.
5. DISCUSSION
5A. CITIZEN SATISFACTION SURVEY RESULTS
Management Assistant, Bora Sulollari, presented the results of the 2021 Citizen
Satisfaction Survey to the Parks and Recreation Board and was available to answer
questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-2
Minutes of the June 13, 2022
Parks Board Meeting
Page 3 of 5
5B. BIRD WATCHING AMENITY PROJECT
Director Tribble presented the bird watching amenity project to the Park Board for
discussion and was available to answer questions. Chris Sanders of the bird watching
community was also present to answer questions.
6. ADJOURNMENT
Chair Frances Scharli adjourned the meeting at 6:56p.m.
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A-3
CITY OF
SOUTI-HLAKE
MEMORANDUM
July 27, 2022
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item
Action Requested: Recommendation to approve the absence of Vice Chair Paul Venesky and
Board Member Stacy Driscoll from the April 11, 2022 Park Board meeting
and Board Members Kevin Craddock and Stacy Driscoll from the June 13,
2022 Park Board meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004
and revised March 2, 2010, provides a mechanism for consideration of
absences of Board members from regular or special Park Board meetings.
This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Recommendation to approve the absence of Vice Chair Paul Venesky and
Board Member Stacy Driscoll from the April 11, 2022 Park Board meeting
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 26-1
Parks & Recreation Board
Meeting Date — August 2, 2022
Page 2 of 2
and Board Members Kevin Craddock and Stacy Driscoll from the June 13,
2022 Park Board meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 26-2
Park and Recreation Board Attendance Report
2022
Place Name
1/10/22
2/14/22
3/21/22
4/11/22
5/9/22
6/13/22
7/11/22
8/2/22
9/12/22
10/10/22
11/14/22
12/12/22
Individual
Attendance
Rate
Hrs To
Date
Monthly
Attendance Rate
2022 75%
1In attendance
x INot in attendance, no substitute
1 ISubstitute in attendance
_ I Meeting Canceled
0 JIMeetinq Canceled due to no quorum
in Representative
Item 2B-3
CITY OF
SOUTHLAKE
MEMORANDUM
July 27, 2022
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Election of Parks and Recreation Board Vice Chair and
Secretary
Action Requested: Election of Parks and Recreation Board Vice Chair and
Secretary.
Background
Information: The Southlake City Code and the Park and Recreation
Bylaws address the process for selection of Vice Chair and
Secretary for the Parks and Recreation Board. Annually,
following the City Council appointments of new Park and
Recreation Board members, the Board shall select a Vice
Chair and a Secretary to serve one year until the next annual
election.
On June 21, 2022, City Council appointed John Thomas
(Place 1), William Thornton (Place 2) and City Council
reappointed Frances Scharli as Chair (Place 3), Stacy
Driscoll (Place 5), and Paul Venesky (Place 7). Any sitting
member of the Board may be considered for the officer
positions. The current board members are:
■ John Thomas —
Place 1
■ William Thornton — Place 2
■ Frances Scharli
— Place 3 (Chair)
■ Magdalena Battles
— Place 4
■ Stacy Driscoll —
Place 5
■ Chad Bedwell —
Place 6
■ Paul Venesky —
Place 7 (current Vice Chair)
A brief summary of each of the officer's duties is listed below
for your consideration.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4A-1
Parks and Recreation Board
Meeting Date — August 2, 2022
Page 2 of 2
Chair
• Preside at all meetings of the Board
• Perform all duties incident to the office of Chair
• Perform other duties as may be prescribed by the Board
and the City Council
Vice Chair
• In absence of Chair or in event Chair not able to, or
refusal to act, Vice Chair shall preform duties of the Chair
• Preside at Board meeting in Chair's absence
• Perform other duties as prescribed
Secretary
• Ensure Minutes are filed with the City Secretary (Handled
by Department Secretary)
• In general, shall perform all duties assigned by the Chair
or the Board
• In absence of Chair and Vice Chair, or their inability or
refusal to act, shall perform duties of Chair
• Secretary assists Department Secretary by turning ON
audio recorder at meeting
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board consideration of Parks and Recreation Board
Vice Chair and Secretary August 2, 2022
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: N/A
Staff
Recommendation: Park Board election of Parks and Recreation Board Vice
Chair and Secretary
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4A-2
CITY OF
SOUTHLAKE
MEMORANDUM
July 25, 2022
To: Parks and Recreation Board
From: Chris Tribble, Director of Community Services
Subject: Recommendation on the proposed FY 2023 Parks and
Recreation Division General Fund Operating Budget
Action Requested: Parks and Recreation Board recommendation on the
proposed Fiscal Year 2023 General Fund Operating Annual
Budget related to the Parks and Recreation Division
Background
Information: The Director of Community Services works with the City
Manager to develop the annual operating budget for the
Community Services Department. Annually, as part of the
overall budget process, the Parks & Recreation Board will
review the proposed Parks and Recreation Division annual
budget prior to submission to the City Council and submit a
recommendation on the budget. The proposed budget is
subject to final review by the City Manager, and approval by
City Council.
The Charter of the City of Southlake mandates that a
proposed budget be filed by the City Manager no later than
August 15t" for the new fiscal year beginning October 1.
Following filing, the City Council begins their review leading
up to budget adoption in September.
Staff will provide a high-level overview of the proposed FY
2023 Parks and Recreation General Fund Operating Budget
at the meeting.
Financial
Considerations: The proposed Fiscal Year 2023 General Fund Operating
Budget for the Parks and Recreation Division will be
considered along with all other department budgets by the
City Council in August work sessions with formal adoption
anticipated in September.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4B-1
Parks and Recreation Board
Meeting Date — August 2, 2022
Page 2 of 2
Strategic Link: Approval of the FY 2023 Parks & Recreation General Fund
Operating Budget is linked to the City's Strategy Map related
to the focus areas of Safety and Security, Infrastructure,
Performance Management and Service Delivery and Quality
Development and meets the corporate objectives to Achieve
the Highest Standards of Safety and Security, Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Enhance the sense of community by providing
excellent customer service and citizen engagement
opportunities, Invest to Provide and Maintain High Quality
Public Assets.
It also relates to the City's Critical Business Outcome
identified as CB01 — Maintain a strong financial position and
implement plans and policies to ensure future financial
strength.
Citizen Input/
Board Review: Staff has worked with the City's Chief Financial Officer and
City Manager to develop the proposed Parks and Recreation
Division Budget with consideration being given to the City
Council Strategic Focus Areas.
Legal Review: Not applicable.
Alternatives: Input towards the proposed FY 2023 General Fund
Operating Annual Budget for the Parks and Recreation
Divisions as desired.
Supporting
Documents: Supporting documents include the following:
■ A presentation will be provided at the meeting
Staff
Recommendation: Parks and Recreation Board review and recommendation on
the proposed FY 2023 General Fund Operating Budget
related to the Parks and Recreation Division
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4B-2