2022-03-21 Parks Board PacketCITY OF
SOUTI-HLAKE
MEMORANDUM
March 8, 2022
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, March 21, 2022
PLEASE NOTE: The meeting will be held on Monday, March 21, 2022 at
Legends Hall in the Traditions Ballroom.
Please advise staff if you are not able to attend this meeting
(ctribbleCa). ci. southlake. tx. us or 817. 748. 8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
February 14, 2022. Please make any corrections to the minutes
part of the motion for consideration.
B. Absence of Parks and Recreation Board Members - The Board will
consider the absence of Vice Chair Paul Venesky from the February 14,
2022 meeting. A copy of the Attendance Report is in your packet.
3. Agenda Item 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on any
item brought up at this time.
WORK SESSION AGENDA
4. Pickleball Complex
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — March 21, 2022
Page 2 of 2
5. Agenda Item 5. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(aD-ci.southlake.tx.us)
Milenka Lopez, Assistant to the Director, 817-748-8963, (m1o1nez(0-)-ci.south1ake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(a).ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday, March 21, 2022
6:00 P.M.
LOCATION: Legends Hall at The Marq Southlake
Traditions Ballroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held February
14, 2022
B. Absence of Parks and Recreation Board members
3. Public Forum
WORK SESSION:
4. Pickleball Complex
5. Adjournment
A quorum of the City Council or other Boards may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, March 11, 2022 by 6:00 p.m. pursuant to
"hapterof the T�00' Gkjvp, nment Code.
Am helle _ ge • X
City Secretary = : c/)
If you plan to attend this � •lic m6etiF@-6r1d'*havkN disability that requires special needs, please advise the City Secretary 48 hours
in advance at 817.748.8016jgaob*i#a acg*Y odations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: FEBRUARY 14, 2022
LOCATION: THE MARQ SOUTHLAKE
Legends Hall — Executive Board Room
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli; Board
Members Magdalena Battles, Chad Bedwell, Kevin Craddock, and Stacy Driscoll
PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chair Paul Venesky
STAFF PRESENT: Director of Community Services Chris Tribble, Assistant to the Director
Milenka Lopez, and Contract Administrator Junior Camacho
REGULAR AGENDA
1. CALL TO ORDER
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD NOVEMBER 8, 2021
The minutes of the November 8, 2021 Parks and Recreation Board meeting were
approved with no changes or corrections.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board Vice Chair Paul Venesky and Member Magdalena Battles absences from the
November 8, 2021 meeting were excused.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A- 1
Minutes of the February 14, 2022
Parks Board Meeting
Page 2 of 5
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting held November 8, 2021.
Motion:
Craddock
Second:
Bedwell
Ayes:
Bedwell, Craddock, Driscoll, Scharli
Nays:
None
Abstain:
Battles
Vote:
4-0
Motion carried.
3. PUBLIC FORUM
Chair Scharli opened public forum at 6:01 p.m.
Southlake resident Doreen Bruton, 480 W. Highland St, Southlake was present and
discussed concerns and opinions on the Equestrian Trail signage markers. Park Board
heard the input and took the recommendations into consideration for future planning.
There being no one else to address the Board, Chair Scharli closed Public Forum at 6:04
p.m.
4. REPORTS
The Park Board received dashboard reports in their meeting packet for the Dragon Youth
Baseball Association, Dragon Youth Football Association, Grapevine Southlake Soccer
Association, Lady Dragon Lacrosse, Miracle League of Southlake, Southlake Carroll
Lacrosse Association, and Southlake Girls Softball Association.
Representatives from Southlake's youth athletic associations were present to respond to
questions and comments from Park Board members concerning their organization's
Dashboard report.
Adam Butcher, Dragon Youth Baseball Association representative, 129 Welford Lane,
Southlake. The association is interested in more space for practices in Spring 2022-2023.
Tom Cormandi, Miracle League of Southlake Director of Operations, 1915 Big Bend
Drive, Grapevine.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A- 2
Minutes of the February 14, 2022
Parks Board Meeting
Page 3 of 5
Brett Orr, Southlake Girls Softball Association president, 415 West Chapel Downs Drive,
Southlake.
Shaun McGowan, Lady Dragon Lacrosse President, 704 Verdun Ct, Southlake.
Scott Sheehan, Southlake Carroll Lacrosse Association President, 830 Silverwood Drive,
Southlake and Chris Pendergrass, Southlake Carroll Lacrosse Association Field
Manager, 1001 Chimney Hill Trl, Southlake.
David Cerami, Grapevine-Southlake Soccer Association representative, 111 Sam Bass
Ridge Road, Southlake.
Dragon Youth Football Association- No Representative present.
The next athletic association reports will be presented at the February 2023 Parks and
Recreation Board meeting.
5. CONSIDER
5A. RECOMMENDATION ON A PROPOSED SPDC MATCHING FUNDS REQUEST FROM
THE CARILLON HOA FOR A LAKE CARILLON EROSION PROJECT
Dircetor of Community Services Chris Tribble presented the details of the Carillon HOA
matching funds request project at the meeting.
Greg Farkas, Carillon Homeowners Association, 9001 Airport Freeway suite 450, North
Richland Hills and Southlake resident Monil Shah, 916 Rhone Lane were present and
available for questions.
/_1»:Z61V =1 C,
A motion was made to recommend approval of the proposed SPDC matching funds
request from the Carillon HOA for a Lake Carillon erosion project as presented.
Motion:
Craddock
Second:
Battles
Ayes:
Battles, Bedwell, Craddock, Driscoll, Scharli
Nays:
None
Abstain:
None
Vote:
5-0
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A- 3
Minutes of the February 14, 2022
Parks Board Meeting
Page 4 of 5
6. DISCUSSION
6A. PARK AND RECREATION UPDATE
Director of Community Services Chris Tribble presented the park and recreation update
to the Board Members and was available to answer questions.
6113. MARCH 2O22 MEETING DATE
Director of Community Services Chris Tribble presented item 6B for the Board to discuss
potential dates in March to reschedule the March 14t" meeting date that falls during CISD
spring break.
1aL9111:7' I Lyi 14 z111
Chair Frances Scharli adjourned the meeting at 7:08 p.m.
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 2A- 4
CITY OF
SOUTI-HLAKE
MEMORANDUM
March 8, 2022
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item
Action Requested: Recommendation to approve the absence of Vice Chair Paul Venesky from
the February 14, 2022 Park Board meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004
and revised March 2, 2010, provides a mechanism for consideration of
absences of Board members from regular or special Park Board meetings.
This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Recommendation to approve the absence of Vice Chair Paul Venesky from
the February 14, 2022 Park Board meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 213- 1
Park and Recreation Board Attendance Report
2022
Place Name
1/10/22
2/14/22
3/21/22
4/11/22
5/9/22
6/13/22
7/11/22
8/8/22
9/12/22
10/10/22
11/14/22
12/12/22
Individual
Attendance
Rate
Hrs To
Date
Monthly
Attendance Rate
2022 1 83%
1In attendance
x INot in attendance, no substitute
1 ISubstitute in attendance
_ I Meeting Canceled
0 JIMeetinq Canceled due to no quorum
in Representative
Item 213- 2