2021-11-08 Parks Board PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
November 4, 2021
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting – Monday, November 8, 2021
PLEASE NOTE: The meeting will be held on Monday, November 8, 2021 at
Legends Hall in the Boardroom. Dinner will be provided at 5:30 p.m.
Please advise staff if you are not able to attend this meeting
(ctribble@ci.southlake.tx.us or 817.748.8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
October 11, 2021. Please make any corrections to the minutes part
of the motion for consideration.
B. Absence of Parks and Recreation Board Members - The Board will
consider the absence of Board Vice Chair Paul Venseky from the
October 11, 2021 meeting. A copy of the Attendance Report is in your
packet.
3. Agenda Item 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on any
item brought up at this time.
Parks and Recreation Board
Meeting Date – October 11, 2021
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. Agenda Item 4. Consider
A. Recommendation for approval of the modifications to McPherson Park
that have been proposed as part of the site plan for the Granite Southlake
Office Phase 2 development - The purpose of this item is to allow the
Board to consider modifications to McPherson Park that have been
proposed as part of this development (see attached renderings and info).
Staff supports the modifications and will present for review by the Board
at your upcoming meeting. The developer will also be in attendance to
answer any questions. Contact Director Tribble with any questions prior
to the meeting.
5. Agenda Item 5. Discussion
A. Parks & Recreation Update - The purpose of this item is to present an
update on Parks & Recreation related topics.
6. Agenda Item 6. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Milenka Lopez, Assistant to the Director, 817-748-8963, (mlopez@ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
PARKS AND RECREATION BOARD MEETING MINUTES: OCTOBER 11, 2021
LOCATION: THE MARQ SOUTHLAKE
Legends Hall – Legacy Meeting Rooms
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli,
Secretary Jeffrey Ng; Board Members Magdalena Battles, Chad Bedwell, Kevin Craddock, and
Stacy Driscoll
PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chair Paul Venesky
STAFF PRESENT: Director of Community Services Chris Tribble and Assistant to the Director
Milenka Lopez
REGULAR AGENDA
1. CALL TO ORDER
Chair Frances Scharli called the regular Parks and Recreation Board meeting to order at
6:01 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD SEPTEMBER 13, 2021
The minutes of the September 13, 2021 Parks and Recreation Board meeting were
approved with no changes or corrections.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board Member Chad Bedwell’s absence from the September 13, 2021 meeting was
excused.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
2A-1
Minutes of the October 11, 2021
Parks Board Meeting
Page 2 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
APPROVED
A motion was made to approve the Consent items, including the minutes of the regular
Park Board meeting held September 13, 2021.
Motion: Driscoll
Second: Battles
Ayes: Battles, Craddock, Driscoll, Scharli
Nays: None
Abstain: Bedwell, Ng
Vote: 4-0
Motion carried.
3. PUBLIC FORUM
Chair Frances Scharli opened public forum at 6:02 p.m.
Justin Phalen, 200 King Ranch Road, Southlake, spoke concerning the purchase of land
located by Mustang and Brumlow for the purpose of creating a space for education and
preservation.
Chair Scharli acknowledged Public Forum comments and requested staff advise the
Board on the topic.
There being no one to address the Board, Chair Scharli closed Public Forum at 6:05 p.m.
4. CONSIDER
4A. RECOMMENDATION ON 2022 STANDARDS OF CARE ORDINANCE NO. 1243
Director Chris Tribble presented the 2022 Standards of Care Ordinance No. 1243 to the
Board and was available for questions.
APPROVED
A motion was made to recommend approval of the 2022 Standards of Care Ordinance
No. 1243 as presented.
Motion: Battles
Second: Craddock
Ayes: Battles, Bedwell, Craddock, Driscoll, Ng, Scharli
Nays: None
Abstain: None
Vote: 6-0
2A-2
Minutes of the October 11, 2021
Parks Board Meeting
Page 3 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion carried.
4B-D. RECOMMENDATION ON RENEWAL OF FACILITIES UTILIZATION AGREEMENTS
(FUA) WITH DRAGON YOUTH BASEBALL (DYB), SOUTHLAKE GIRLS SOFTBALL
ASSOCIATION (SGSA), AND MIRACLE LEAGUE SOUTHLAKE (MLS)
Director of Community Services Chris Tribble presented the proposed 2022-23 FUAs with
DYB, SGSA, AND MLS and was available for questions.
The Board discussed the request and was in favor of the 202 2-23 Facilities Utilization
Agreements (FUA) with Dragon Youth Baseball (DYB), Southlake Girls Softball
Association (SGSA), and Miracle League Southlake (MLS) as presented.
APPROVED
A motion was made to recommend approval of the 2022-23 Facilities Utilization
Agreements (FUA) with Dragon Youth Baseball (DYB), Southlake Girls Softball
Association (SGSA), and Miracle League Southlake (MLS) as presented.
Motion: Driscoll
Second: Craddock
Ayes: Battles, Bedwell, Craddock, Driscoll, Ng, Scharli
Nays: None
Abstain: None
Vote: 6-0
Motion carried.
5. DISCUSSION
5A. PARK AND RECREATION UPDATE
Director of Community Services Chris Tribble presented the park and recreation update
to the Board Members and was available to answer questions.
6. ADJOURNMENT
Chair Frances Scharli adjourned the meeting at 6:22 p.m.
Frances Scharli, Chairman Chris Tribble, Director of
Parks & Recreation Board Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
2A-3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 19, 2021
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) – Standing Agenda Item
Action Requested: Recommendation to approve the absence of Vice Chair Paul Venesky from
the October 11, 2021 Park Board meeting.
Background
Information: The “Absence Policy for Parks and Recreation Board” adopted July 12, 2004
and revised March 2, 2010, provides a mechanism for consideration of
absences of Board members from regular or special Park Board meetings.
This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Recommendation to approve the absence of Vice Chair Paul Venesky from
the October 11, 2021 meeting.
2B-1
2021
`
12/13/21
1 Kevin Craddock 0 a a a a r 0 a a a 90%10 2021 86%
2 Jeffrey Ng 0 a r a a a 0 r a a 75%8.5
3 Frances Scharli 0 a a a a a 0 a a a 100%11
4
Magdalena
Battles 0 a a a a a 0 a a a 100%11
5 Stacy Driscoll 0 a a a a r 0 r a a 75%9.5
6 Chad Bedwell 0 a r a a a 0 a r a 75%7
7 Paul Venesky 0 a a a a a 0 a a r 90%10.5
0 100%71%100%100%71%0 71%86%86%a In attendance
Total Hrs Per Month 0 1.5 2 1.5 2 1 0 0.5 2 0.5 11 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance
Rate (includes
substitutions)
8/3/21 9/13/21 10/11/21 11/8/21
Individual
Attendance
Rate
Park and Recreation Board Attendance Report
Place Name 1/11/21 2/8/21 3/8/21 4/12/21 5/10/21 6/14/21 7/12/21
2B-2
McPherson Park
Hilton Hotel
4A-1
Parking and street trees to
be installed on McPherson
Park property4A-2
Street trees to be Laceback Elms
to be consistent with all other
street trees throughout Town
Square.
4A-3