2021-03-08 Parks Board PacketCITY OF
SOUTI-HLAKE
MEMORANDUM
March 01, 2021
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, March 08, 2021
PLEASE NOTE: The meeting will be held on Monday, March 08, 2021 at
Legends Hall in the Legacy Meetin_g Rooms.
Please advise staff if you are not able to attend this meeting
(ctribble(a)_ci.southlake.tx.us or 817.748.8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
February 08, 2021. Please make any corrections to the minutes
part of the motion for consideration.
3. Agenda Item 3. Reports
A. Southlake Youth Athletic Associations Reports — Representatives
from Southlake's youth athletic associations have been invited to the
meeting to present information related to their respective association.
Dashboard participation statistics, by association, are included within
your packet for review prior to the meeting. Athletic associations'
Dashboard -only reports will be made at the March Park Board
meeting. Please contact Director Chris Tribble with any questions.
4. Agenda Item 4. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on any
item brought up at this time.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — March 08, 2021
Page 2 of 2
5. Agenda Item 5. Discussion
A. Parks & Recreation Update - The purpose of this item is to present
an update on Parks & Recreation related topics.
WORK SESSION AGENDA
6. Agenda Item 6. - Southlake 2035 Parks, Recreation & Open Space
Master Plan
7. Agenda Item 7. Adjournment
As always, we appreciate your commitment and service to the City.
C41TiMI117177Ca
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble .ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(a)-ci.southlake.tx.us)
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday, March 08, 2021
6:00 P.M.
LOCATION: Legends Hall at The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held February
8, 2021
3. Reports
A. Southlake Youth Athletic Association Reports
4. Public Forum
5. Discussion
A. Parks and Recreation Update
WORK SESSION:
Will begin immediately following the Regular Agenda (approximately 6:30pm)
6. Southlake 2035 Parks, Recreation & Open Space Master Plan
7. Adjournment
�0vlotfilgke,
J%W0JJjJ CERTIFICATE
I hereby certify thobxt�..' �nda was posted on the official bulletin boards at Town Hall,
1400 Main StrE 7 as, on Friday, March 05, 2021 by 6:00 p.m. pursuant to
Wle
fiexa Gov�&"nt Code.
••••
`®
City Secretary
rrr�rra��
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: FEBRUARY 08, 2021
LOCATION: VIA VIRTUAL MEETING
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli, Vice
Chair Paul Venesky, Secretary Jeffrey Ng; Board Members Kevin Craddock, Magdalena Battles,
Stacy Driscoll, and Chad Bedwell
PARKS AND RECREATION BOARD MEMBERS ABSENT: All Board Members present
STAFF PRESENT: Director of Community Services Chris Tribble and Policy & Strategic
Initiative Principal Planner Jerod Potts
REGULAR AGENDA
1. CALL TO ORDER
Chairman Frances Scharli called the regular Parks and Recreation Board meeting to
order at 6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD DECEMBER 14, 2020
The minutes of the December 14, 2020 Park Board meeting were approved with no
changes or corrections.
APPROVED
A motion was made to approve the minutes of the regular Park Board meeting held
December 14, 2020.
Motion: Venesky
Second: Battles
Ayes: Battles, Bedwell, Craddock, Driscoll, Ng, Scharli, and Venesky
Nays: None
Abstain: None
Vote: 7-0
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-1
Minutes of the February 08, 2021
Parks Board Meeting
Page 2 of 5
3. PUBLIC FORUM
Chairman Frances Scharli opened public forum at 6:02 p.m. There being no one to speak,
Chairman Scharli closed public forum at 6:02 p.m.
4. CONSIDER
4A. CONSIDER PROPOSED NAME FOR CITY PARK LOCATED WITHIN THE METAIRIE
DEVELOPMENT
Director of Community Services Chris Tribble presented the proposed name for City park
located within the Metairie Development and was available to answer questions.
APPROVED
A motion was made to approve the City park name as John R. Shivers Park within the
Metairie Development as presented.
Motion:
Venesky
Second:
Craddock
Ayes:
Battles, Bedwell, Craddock, Driscoll, Ng, Scharli, and Venesky
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
5. DISCUSSION
5A. PARKS AND RECREATION UPDATE
Director Chris Tribble presented the Parks & Recreation update on upcoming events and
was available to answer questions.
Chairman Frances Scharli updated the board on a recent meeting she had regarding
pickleball courts in Southlake. Director Tribble was available to answer questions. The
board discussed and was in favor of prioritizing pickleball courts as part of the 2035
recommendations.
WORK SESSION AGENDA
6. SOUTHLAKE PARKS, RECREATION & OPEN SPACE MASTER PLAN
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the February 08, 2021
Parks Board Meeting
Page 3 of 5
Policy & Strategic Initiative Principal Planner Jerod Potts and Director of Community
Services Chris Tribble presented the Bob Jones Park for the work session agenda and
was available to answer questions. Southlake residents were present and discussed
concerns and opinions. Park Board heard the input and took the recommendations into
consideration for current planning events.
7. ADJOURNMENT
Chairman Frances Scharli adjourned the regular Parks and Recreation Board meeting at
7:27 p.m.
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director of
Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
3A-1
FP
._�
Dragon Youth Baseball Association 2020
700
664
644
u,
■ Non-residents
c 600
M
a
'U
506
■ Residents
CL 500
a
p 400
M
v
316
u 300
285
ot
w
200
160
v
=
3
110
98
100
Z
0
Spring 2018
Spring 2019
Spring 2020
Summer 2018
Summer 2019
Summer 2020
Fall 2018
Fall 2019
Fall 2020
200
284
180
■ Select Non-
180
—
160
149
y Y 140
■ Select
120 Residents
c�c 120
O p.
107
'u 100
90
v —
Y
80
E am
60
Z
40
20
0
Spring/Summer 2018
Spring/Summer 2019
Spring/Summer 2020
Fall 2018
Fall 2019
Fall 2020
3000
2789
2500
2480
2339
1872
Ali Practice Field
CW 2000
ours
3 1500
1141
-0 0 1000
3016
�N Game Field Hours
=
648
538
462
481
� 500
324
LL
0
0
26
Spring 2018
Spring 2019
Spring 2020
Summer 2018
Summer 2019
Summer 2020
Fall 2018
Fall 2019
Fall 2020
80
w
■ Recreation
ro 60
m Select
H
0 40
s_
OJ
20
C�
C
Z 0
Spring 2018
Spring 2019
Spring 2020
Summer 2018
Summer 2019
Summer 2020
Fall 2018
Fall 2019
Fall 2020
Particiapation by Age 2020
15-18U
0
13-14U
d=k
94
11.12U
0218
00 IOU
117
C
r6
9U
176
OJ
bA
Q
8U
163
7U
1173
6U
159
0
50
100
150
200
250
Camps, Clinics & Tournaments
Outside
Outside
Year
DYB Tournaments
Tournaments Camps/Clinics
2018
1
1
1
2019
1
0
1
2020
1
1
1
Total
3
2
3
Average
1
1
1
*YTD
User
Fees
ar
User Fees
2018
$23,951.00
2019
$16,999.00
2020
$8,824.00
Total
$49,774.00
Average
$16,591.33
*YTD
Total Participants
Year
Total Yearly
Participants Difference
2018
1,644
2019
1,297 -347
2020
672 -625
Total
3,613
Average
1,204.33
*YTD
fariations: No Spring 2020 season due to pandemic. 9U/10U combinded at REC level for Summer 2020. No games played at BIC Park in Summer 2020.
Year
2018
Vi
Spring
0
0
1
2019
0
0
0
2020
0
0
0
Total
Average
0
0
0
0
1
0
*YTD
(iolations: Fall 2018 1) Game schedule not received two weeks prior to start of season. 2)Fall 2018 Roster and Payment not received within two weeks of the end of the season. NA Fall 2020
Updated: 3/2/2021
3A-2
DRAGOON YOUTH FUUTBALL Dragon Youth Football Association 2020 (VPGoRAN
V'A.':UTH FOOTBALL
600 563
500 — 499
Y Cheer
430
M
O
Non-residents
u 400
Y
a�
w Residents
300
O
N
JO
E 200
Z r;
100
0
Fall 2018 Fall 2019 Fall 2020
1200
+q Practice Field Hours
�p Game Field Hours
1000 955
3
O
2
O2
oA 800
� 678
600
LL.
O 456
L
400
E
Z
200
0 0 0
0
Fall 2018 Fall 2019 Fall 2020
30
■ Number of Football Teams
E 25
ro
20
w
O 15leg
L
0 10
C
7 5
Z
0 A It
Fall 2018 Fall 2019 Fall 2020
6th Grade
5th Grade
4th Grade
o
r0
on 3rd Grade
a
2nd Grade
K - 1st Grade
0
Participation by Age - Fall 2020 (Includes Cheer) Participation by Gender including Cheer- Fall 2020
20 40 60 80 100 120 140 160 180 200
Tournaments
U-YFA
Outside
Tournaments
Ou
Camps/Cli
Fall 2018
Fall 2019
0 0
0 0
0
0
Fall 2020
0 0
0
Total
0 0
0
Average
0.00 0.00
0.00
User Fees
Year ah
User
Fees
Fall 2018
Fall 2019
Fall 2020
$
$
$
1,728.00
2,272.00
3,301.00
Total
$
7,301.00
Average
$
2,433.67
70%
60%
50%
40%
30%
20%
10%
0%
Total Participants
Year
Total Yearly
Participants Difference
Fall 2018
Fall 2019
Fall 2020
430
499
563
0
69
64
Total
1492
0
Average
497.33
0.00
Violations
Year
Spring Summer
Fall
Fall 2018
Fall 2019
0 0
0 0
0
0
Fall 2020
0 0
0
Total
0 0
0
Average
0.00 0.00
0.00
Variations: Final football numbers were in line with 2019 (243). We actually increased enrollemnt 6% over 2019, but due to COVID, we had families back out last minute. Cheer numbers increased 26% over 2019. -
Cameron Bryan
Violations: No violations documented for Fall 2019 usage. No Violations noted Fall 2020
Updated: 3/2/2021
3A-3
,1192011111,
i a' Grapevine-Southlake Soccer Association 2020
1600
■ Non -Residents
1395 1368 Resident
1400
■
'^
1272 1267
C
a
u
1200
1000
o-
838
M
800
4r
m
600
400
v
n
E
r
200
—
Z
0
0
Spring 2018 Spring 2019 Spring 2020 Fall 2018 Fall 2019 Fall 2020
2500
�q Practice Field Hours
2013 Game Field Hours
3
2000
O
2
or
bA
1500
l Ann
to
D
�
1000
01
6 576 627
LL
500
428 497.5
0
0
Spring 2018 Spring 2019 Spring 2020 Fall 2018 Fall 2019 Fall 2020
160
140
120
t0
100
H
�
80
O
60
40
3
20
Z
0
Spring 2018 Spring 2019 Spring 2020 Fall 2018 Fall 2019 Fall 2020
Participation by Age - 2020
Participation by Gender - 2020
56%
17-19yrs
26
■Girls ■Boys
54%
1s-16yrs
24
3-4 yrs
54%
■ 5-6 yrs
13-u yrs
66
■ 7-8 yrs
52%
■ 9-10 yrs
■ 11-12 yrs
N
11-12 yrs
94
■ 13-14 yrs
50%
M
co
■ 15-16 yrs
cc
N
9-10 m
141
■17-19 yrs
48%
Q
7-e vrs
173
46%
5-6 yrs
191
44%
3-4 yrs
123
42%
0 50 100 150 200
250
Camps, Clinics & Tournaments
Outside Outside
Year
GSSA Tournaments Camps/Clinics
2018
1 0
1
2019
0 0
0
2020
0 1
1
Total
1 1
2
Average
0.33 0.33
0.67
User Fees
Year
User Fees
2018
2019
2020
$16,884.00
$15,600.00
$5,400.00
Total
$37,884.00
Average
$12,628.00
Total Participants
Yearly
Year
Total Participants
Difference
2018
2,763
0
2019
2,539
-224
2020
838
-1701
Total
6,140
Average
2046.67
'YrD 'YrD 'YTD
Variations: No spring season due to worldwide pandemic.
Violations: No Violations Reported 0
Violations
Year
Spring Summer
Fall
2018
0 0
0
2019
0 0
0
2020
0 0
0
Total
0 0
0
Average
0.00 0.00
0.00
Updated: 3/2/2021
LADY DRAGON
LACROSSE Lady Dragon Lacrosse 2020
3A-4
LADY DRAGON
LACROSSE
_� W r__
90
80
■ Non -Residents
78
■ Residents
70
a
'u
— 60
o_
50
0
v
40
3
Z 30
20
10
0 0 p 0 0
0
Spring 2018 Spring 2019 Spring 2020 Fall 2018 Fall 2019 Fall 2020
14
12.5
12
+Practice ie ours
eft Game Field Hours
10
-Box LacrUsa Hours osse
8 Z
O
2
v 6
p0
ro
VI
D
'O 4
d
LL
2
p 9 p 0 0 0
0
Spring 2018 Spring 2019 Spring 2020 Fall 2018 Fall 2019 Fall 2020
5
u, ■ Number of Teams
E 4
ro
H
3
O
N 2
E 1
7
Z
0
Spring 2018 Spring 2019 Spring 2020 Fall 2018 Fall 2019 Fall 2020
Participation by Age -2020 High School, 0% 0— K-2 Grade, 12%
Participation by Youth vs High School Teams 2020
90
PA
80
70
7-8 Grade, 40%
60
■ 3-4 Grade, 22%
SO
40
30
20
10
0
■ 5-6 Grade, 26%
Youth High School
Camps, Clinics & Tournaments
Outside
Outside
Year
SCLA
Tournaments Camps/Clinics
2018
0
0
0
2019
0
0
3
2020
1
0
0
Total
1
0
3
Average
0.33
0.00
1.00
*YTD
User Fees
Year
2018
User Fees
$
2019
$ -
2020
$ 1,036.00
Total
Average
$ 1,036.00
$ 345.33
*YTD
Variations: First full year for LDL, did not utilized fields in Spring 2020 due to worldwide pandemic.
Total Participants
Year
Total
Yearly
Participants Difference
2018
0
0
2019
0
0
2020
78
78
Total
78
0
Average
26.00
0.00
*YTD
Violations
Year
2018
Spring Summer
0 0
Fall
0
2019
0 0
0
2020
0 0
0
Total
Average
0 0
0.00 0.00
0
0.00
Violations: First year, no violations noted
r W ■
*YTD
Updated: 3/2/2021
Mi`'LE Miracle League of Southlake 2020
of Southlake
Mixn�
encue
of Southlake
3A-5
300
■ Non -Residents
241
■ Residents
'^
=
250
237
233 229
G
'u
I
200
a
0
150
y
-0
E
3
Z
100
50
El
0
Spring 2018
Spring 2019
Spring 2020
Fall 2018 Fall 2019
Fall 2020
160
144.5
—M Practice Field Hours
140
�q Game Field Hours
120
100
i
87.5
7
0
=
80
7-1
70
Gl
f6
60
—y
40
LL
23
20
16.5
6
0
0
0
0
Spring 2018
Spring 2019
Spring 2020
Fall 2018 Fall 2019
Fall 2020
20
■ Number of Teams
r6
15
H
0
10
v
E
5
7
Z
0
Spring 2018
Spring 2019
Spring 2020
Fall 2018 Fall 2019
Fall 2020
Participation by Age - 2020
Participation
by Gender - Spring 2020
Participation by Gender - Fall 2020
1 -
Girls
Girls
■ Spring
Boys
Boys
0.9
Fall
0.8
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0 0 0 0 0 0
0 0
0
Age 3-5 Age 6-12 Age 13-17
Age 18+
Camps, Clinics & Tournaments
Year
Miracle League
Outside
Outside
Tournaments Camps/Clinics
2018
0
0
0
2019
6
0
0
2020
0
0
0
Total
6
0
0
Average
2.00
0.00
0.00
*YTD
User Fees
Year User Fees
2018 $
2019 $
2020 $
Total $
Average $
*YTD
Total Participants
Year
Total
Yearly
Participants Difference
20118
470
0
2019
470
0
2CI20
0
-470
Total
940
0
Average
313.33
0.00
*YTD
Violations
Year Spring Summer Fall
2018 0 0 0
2019 0 0 0
2020 0 0 0
Total 0 0 0
Average 0.00 0.00 0.00
Variations: Field usage increased in Spring 2019 due to clinics held on Tuesdays and increased game time on weekends. No Spring or Fall Leagues in 2020 due to to worldwide pandemic.
Violations: As on November 2018 no violations from Miracle League. Years prior were under different department. 2020 No violations
*YTD
Updated: 3/2/2021
3A-6
Southlake Carroll Lacrosse Association 2020
350
331
■ Non -Residents
300
0 es en s
c
Q
250
250
M42
a
200
0
v
E150
145
3
Z
104 98
100
208
52
50
'
0
'
Spring 2018
Spring 2019 Spring 2020
Fall 2018 Fall 2019 Fall 2020
1600
1480
1400
+q Practice Field Hours
�p Game Field Hours
1200
1000
ul
3
840
O
800
2
d
h0
600
-y
400
LL
301
224
200
144
0
0
_
Spring 2018
Spring 2019 Spring 2020
Fall 2018 Fall 2019 Fall 2020
25
w
E
■ Number of Teams
M
20
_
H
,�
15
O
y
10
0
5
Z
nor
0
Spring 2018
Spring 2019 Spring 2020
Fall 2018 Fall 2019 Fall 2020
Participation by Age -2020
Participation Youth vs High School Teams - 2020 (Spring & Fall Combined)
10
9
High School
8
7
7-8 Grade
6
5
—
3-4 Grade
23%
4
5-6 Grade
3
2
Loh"
1
-.,MA
0
Youth Teams High School Teams
Camps, Clinics & Tournaments
Year
SCLA
Outside
Outside
Tournaments Camps/Clinics
2018
0
1
6
2019
1
0
0
2020
2
0
0
Total
3
1
6
Average
1.00
0.33
2.00
*YTD
User
Fees
Year
User Fees
2018
$
5,676.00
2019
$
4,576.00
2020
Total
$
$
1,927.00
12,179.00
Average
$
4,059.67
*YTD
Total Participants
Year
Total
Yearly
Participants Difference
2018
476
0
2019
354
-122
2020
156
-198
Total
986
0
Average
328.67
0.00
*YTD
Violations
Year
Spring Summer
Fall
2018
0 0
0
2019
0 0
0
2020
A 0 0
0
Total
0 0
0
Average
0.00 0.00
0.00
*YTD
ariations: Spring / Summer - It was the first time that we had summer practices and games. We were also dealing with the COVID-19 pandemic. As expected, we had lower numbers that whatwe typically have in the f
rid springs season. We expect our numbers to return to normal levels for the 2020 Fall and 2021 Spring seasons. - Colby Cox
iolations: NO VIOLATIONS NOTED
Updated: 3/2/2021
3A-7
Southlake Girls Softball Association 2020
250
■ Non -Residents ■ Residents
O 200
196
191
rroo
175
v
163
u C
(1=0 0 150
w 'u
130
O 't,
rV r0
a
100
E
Z
50
rr
24
0
Spring 2018
Spring 2019
Spring 2020
Fall 2018
Fall 2019 Fall 2020
250
■ Select Non-
Residents
u
200
204
v N
■ Se ect
171
165
Residents
159
O ,O 150
135
v 1+
� �
E a 100
r
Z
r
50
0
r
Spring/Summer 2018
Spdng/Summer 2019
Spring/Summer 2020
Fall 2018
Fall 2019
Fall 2020
2000
075
�p Practice Field Hours
1625
1500
1400
Game Field Hours
r6 ut
CAD
1122
7 1000
500 644
526
637
500
72 377
LL
0
O 0
0
0
Spring 2018 Spring 2019
Spring 2020
Summer 2018 Summer 2019
Summer 2020
Fall 2018
Fall 2019 Fall 2020
20
C 15
■ Recreation
■ Select
L (n
E 10
~
7
5 -
Z
L
0
J
Spring 2018
Spring 2019
Spring 2020
Fall 2018
Fall 2019
Fall 2020
Participation by Age -2020
3-4 yrs
17 and Up
O
■ 5-6 yrs
■ 7-8 yrs
15-16 yrs
9
■ 9-10 yrs
■ 11-12 yrs
13-14 yrs
1191
■ 13-14 yrs
v
■ 15-16 yrs
041
■17 and Up
11-12 yrs
168
9-10 yrs
40
62
7-8 vrs
39
s-6 m
38
3-4 yrs
0
0
100
150
200
250
so
Camps, Clinics & Tournaments
SGSA
Outside
Outside
Year
Tournaments
Tournaments Clinics/Camps
2018
2
1
0
2019
2
1
0
2020
2
0
0
Total
6
2
0
Average
2.00
0.67
0.00
*YTD
User Fees
Year
User Fees
2018
$
10,177.00
2019
—jk:—
$
10,191.00
2020
6,751.00
Total
$
27,119.00
Average
*YTD
Varations: Spring/Summer season cut short due to worldwide pandemic. 11
Violations: No violations reported
Total Participants
Year
Total Yearly
Participants Difference
2018
677
2019
678 1
2020
547 -131
Total
1,902 0
Average
634.00 0.00
*YTD
Violations
Year Spring Summer Fall
2018 0 0 0
2019 0 0 0
r
0 0 0
l 0 0 0
age 0.00 0.00 0.00
*YTD
Updated: 3/2/2021
Park and Recreation Board Attendance Report
2021
Individual
Place
Name
1/11/21
2/8/21
3/8/21
4/12/21
5/10/21
6/14/21
7/12/21
8/9/21
9/13/21
10/11/21
11/8/21
12/13/21
Attendance
Rate
Hrs To
Date
0OTWITIM•
• •
�0____------
=Frances
SchariiMagdalena
Battles
Paul Venesky
. Attendance
(includes
substitutions)Rate
Total Hrs Per Month
Average Monthly
Attendance Rate
2021
100%
In attendance
X
Not in attendance, no substitute
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative