2020-02-10 Parks Board PacketCITY OF
SOUTHLAKE
MEMORANDUM
February 7, 2020
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, February 10, 2020
The regular Park Board meeting will begin at 6:00 p.m. Please note the
meeting will be held at The Marg Southlake Legends Hall, 285 Shady Oaks
Drive, in Le_gacy Meeting Room. Dinner will be served at 5:30 p.m.
Please advise staff if you are not able to attend this meeting
(ctribble(cD_ci.southlake.tx.us or 817.748.8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the regular Parks and Recreation Board
meeting held January 13, 2020. Please make any corrections to the
minutes part of the motion for consideration.
B. Absence of Parks and Recreation Board Members — The Board will
consider the absence of Park Board member Kevin Craddock from
the January 13, 2020 meeting. A copy of the Attendance Report is in
your packet.
3. Aaenda Item 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time
4. Agenda Item 4. Consider
A. Consider the lease of citv-owned athletic fields throuah a Facilities
Utilization Agreement for the sport of girls lacrosse- The purpose of
this item is to allow the Board to consider the leasing of city -owned
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — February 10, 2020
Page 2 of 3
athletic fields through a Facilities Utilization Agreement (FUA) for the
sport of girls lacrosse.
The City partners with several athletic associations to provide youth
athletic programming to the Southlake community.
The Southlake Girls Lacrosse Association (SGLA) was awarded the
FUA for girls lacrosse for 2020-21 at the January 7, 2020 City
Council Meeting. On January 17, 2020, SGLA notified Director
Tribble that SGLA is closing down their operations, and
recommending their participants join the Lady Dragons Lacrosse
organization. On January, 27, 2020, the Lady Dragons Lacrosse
Association requested a FUA for girls lacrosse.
Additional information is included within the packet memo for this
item.
5. Agenda Item 5. Discussion
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board on Parks & Recreation related
topics and upcoming activities and events. No packet documents.
6. Agenda Item 6. Reports
A. Southlake Youth Athletic Associations Reports — Representatives
from Southlake's youth athletic associations have been invited to
the meeting to present information related to their respective
association. Dashboard participation statistics, by association,
are included within your packet for review prior to the meeting.
WORK SESSION AGENDA
7. Southlake 2035 Parks. Recreation & Oaen Saace Master Plan
A. Winding Creek
B. Watermere Parks
C. Johnson Place
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — February 10, 2020
Page 3 of 3
8. Agenda Item 8. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Drive, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (2tribble6E�ci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham6E�ci.southlake.tx.us
Marcy Haddadi, Administrative Secretary, 817-748-8184; (mhaddadi6E�ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday, February 10, 2020
6:00 P.M.
LOCATION: The Marq Southlake
Legacy Meeting Rooms
286 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
1. Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held January 13, 2020
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Consider
A. Consider the lease of city -owned athletic fields through a Facilities Utilization
Agreement for the sport of girls lacrosse
5. Discussion
A. Parks and Recreation Update
6. Reports
A. Southlake Youth Athletic Associations Reports
WORK SESSION:
Will begin immediately following the Regular Agenda (approximately 6:30pm)
7. Southlake 2035 Parks, Recreation & Open Space Master Plan
A. Winding Creek
B. Watermere Parks
C. Johnson Place
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Thursday, February 6, 2020 by 6:00 p.m. pursuant to Chapter 551 of
the Texas Government Code.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date— February 10, 2020
Page 2 of 2
Amy S Iley, TRMC
City cretary
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U
If you plan to attend this public meetinfi
the City Secretary 48 hours in advance
assist you.
that requires special needs, please advise
sonable accommodations will be made to
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: January 13, 2020
LOCATION: The Marq Southlake Legends Hall Boardroom, 285 Shady Oaks Blvd, Southlake,
Texas76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli, Vice
Chair Lori Palmer, and Secretary Paul Venesky; Board Members Jeffrey Ng, Stacy Driscoll,
and Chad Bedwell
PARKS AND RECREATION BOARD MEMBERS ABSENT: Board Members Kevin Craddock
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham; Policy & Strategic Initiative Principal Planner Jerod Potts,
Senior Director of Planning and Development Services Ken Baker
REGULAR AGENDA
1. CALL TO ORDER
Chairman Frances Scharli called the regular Parks and Recreation Board meeting to
order at 6:00 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD DECEMBER 9, 2019
The minutes of the December 9, 2019 Park Board meeting were approved with no
changes or corrections.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
All Park and Recreation Board Members were present on the December 9, 2019
meeting.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-1
Minutes of the January 13, 2020
Parks Board Meeting
Page 2 of 5
A motion was made to approve the Consent items, including the minutes of the
December 9, 2019 meeting.
Motion:
Palmer
Second:
Bedwell
Ayes:
Bedwell, Driscoll, Ng, Palmer, Scharli, Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
3. PUBLIC FORUM
Chairman Frances Scharli opened public forum at 6:01 p.m. There being no one to
speak, Chairman Scharli closed public forum at 6:01 p.m.
4. DISCUSSION
4A. PARKS & RECREATION UPDATE
Deputy Director of Community Services Kate Meacham presented the Parks &
Recreation update on upcoming events and was available to answer questions.
WORK SESSION AGENDA
5. Southlake 2035 Parks, Recreation & Open Space Master Plan
Policy & Strategic Initiative Principal Planner Jerod Potts presented an overview of the
Health and Wellness Masterplan and youth surveys from the 2035 Master Plan for the
work session agenda.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:30 p.m.
Motion:
Palmer
Second:
Venesky
Ayes:
Bedwell, Driscoll, Ng, Palmer, Scharli, Venesky
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the January 13, 2020
Parks Board Meeting
Page 3 of 5
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director
Community Services Dept.
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
CITY OF
SOUTI-HLAKE
MEMORANDUM
January 27, 2020
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item
Action Requested: Recommendation to approve the absence of Kevin Craddock from the
January 13, 2020 Park Board meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July 12,
2004 and revised March 2, 2010, provides a mechanism for consideration
of absences of Board members from regular or special Park Board
meetings. This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Recommendation to approve the absence of Kevin Craddock from the
January 13, 2020 meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Park and Recreation Board Attendance Report
2020
1
Kevin Craddock
X
.:
-
-
.. Rate
0%
..
0
Average Monthly
Attendance Rate
2020 86%
2
Jeffrey Ng
100%
1.5
3
Frances Scharli
100%
1.5
4
Lori Palmer
100%
1.5
5
Stacy Driscoll
100%
1.5
6
Chad Bedwell
100%
1.5
7
Paul Venesky
100%
1.5
Meeting Attendance
Rate includes
86%
d
In attendance
Total Hrs Per Month 1.5 1.5
X
Not in attendance, no substitute
Substitute in attendance
•
Vacant position
_
Meeting Canceled
Meeting Canceled
due to no quorum
(Change in Representative
2B-2
MEMORANDUM
January 28, 2020
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Consider the lease of city -owned athletic fields through a
Facilities Utilization Agreement for the sport of girls lacrosse
Action Requested: Parks and Recreation Board consideration of leasing city -
owned athletic fields through a Facilities Utilization
Agreement for the sport of girls lacrosse.
Background
Information: The City partners with several athletic associations to
provide youth athletic programming to the Southlake
community. Typically, FUA's have been authorized by the
City Council for a term of two years.
The Southlake Girls Lacrosse Association (SGLA) was
awarded the FUA for girls lacrosse for 2020-21 at the
January 7, 2020 City Council Meeting. On January 17, 2020,
SGLA notified Director Tribble that SGLA is closing down
their operations, and recommending their participants join
the Lady Dragons Lacrosse organization. On January, 27,
2020, the Lady Dragons Lacrosse Association requested a
FUA for girls lacrosse.
Attached for the Parks and Recreation consideration is the
FUA with the Lady Dragons Lacrosse organization for a term
of February 19, 2020 - December 31, 2020.
As per the City's Policy for the Provision of Athletic Facilities,
the City will authorize only one FUA per sport except in the
case where there is a gender specific designation with the
sport.
Financial
Considerations: The City's current standard FUA requires the Lessee
(Association) to pay field maintenance fees of $12.00 per
resident participant per season and $17.00 per non-resident
participant per season, to assist the City with offsetting a
portion of the maintenance and operations costs.
4A-1
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the corporate objectives to Collaborate
with Select Partners to Implement Service Solutions.
Citizen Input/
Board Review: Parks and Recreation Board consideration February 10,
2020
City Council consideration February 18, 2020
Legal Review: The City's current standard FUA has been reviewed by the
City Attorney and approved by City Council.
Alternatives: Alternatives include:
■ Parks and Recreation Board discussion and
recommendation to City Council
Attachments:
■ Proposed FUA with Lady Dragons Lacrosse
■ Policy for the Provision of Athletic Facilities
■ North Park Concession Stand Agreement
Staff
Recommendation: Parks and Recreation Board recommendation to the City
Council on leasing city -owned athletic fields to Lady Dragons
Lacrosse through a Facilities Utilization Agreement for the
sport of girls lacrosse for 2020 (February 19, 2020 —
December 31, 2020).
CITY OF SOUTHLAKE
PARKS FACILITIES UTILIZATION AGREEMENT
THE STATE OF TEXAS §
COUNTY OF TARRANT §
The parties to this Agreement are the City of Southlake, Texas, herein called "CITY,"
and Lady Dragons Lacrosse, herein called "ASSOCIATION."
WHEREAS, the CITY owns, operates, and maintains certain athletic facilities for
the recreation, use, benefit, and enjoyment of its residents and the general public; and
WHEREAS, the ASSOCIATION desires to lease (or utilize) the CITY'S athletic
facilities to provide a girls youth and high school lacrosse program in accordance with
the terms and conditions of this Agreement,
NOW, THEREFORE, IN CONSIDERATION of the covenants and agreements
hereinafter contained and subject to the terms and conditions hereinafter stated, the
parties hereto do mutually agree as follows:
SECTION 1
SCOPE OF SERVICES
A. The ASSOCIATION agrees to provide a girls recreational youth lacrosse
program that adheres to the City of Southlake's organization values outlined in
Section 9 of the Agreement.
B. The CITY agrees to allocate the required number of fields to meet the
Association's program needs for 2020. Specific field allocations will be made in
accordance with the City of Southlake Policy for the Provision of Athletic
Facilities, which is made a part of this Agreement by reference and identified
herein as Exhibit A.
SECTION 2
TERMS OF AGREEMENT
1. This Agreement will be effective on the date signed by the CITY'S Mayor.
2. The term of this Agreement shall be from February 19, 2020 through December
31, 2020.
3. Girls lacrosse shall consist of the following seasons:
• Spring (typically February— May)
• Summer (typically June — July)
• Fall (typically August - November)
The beginning of a season is the first day the ASSOCIATION utilizes the field(s)
for coach look, tryouts, scrimmages, pre -season games, games, clinics, camps,
etc., for that corresponding season. The end of a season is the last day the
ASSOCIATION utilizes the field(s), as described above, for that corresponding
season.
4. If the ASSOCIATION desires additional facility usage outside of the above listed
seasons it must rent the fields from the CITY at the City Council approved field
rental rates.
5. Fields not being utilized by the ASSOCIATION or the CITY will be made
available for public use as per the Policy for the Provision of Athletic Facilities
(Exhibit A). The CITY will work with the ASSOCIATION to identify any available
fields.
6. Minor, functional and operational amendments to this Agreement must be
approved by the Director of Community Services. Except as otherwise authorized
herein, any other substantive amendments to this Agreement must be approved
in writing by the City Council following a recommendation by the Parks and
Recreation Board.
SECTION 3
USE OF PREMISES
The ASSOCIATION shall not assign this lease nor shall it sublease or rent out any
property of the CITY. Only the CITY may rent CITY property. All inquiries into field
rentals and tournaments should be directed to the CITY; specifically, the Department of
Community Services, at (817) 748-8019. Due to the necessity of inter -league play in
order to complete some leagues, the ASSOCIATION shall assure that an
ASSOCIATION team is scheduled for each game played on a CITY field.
The ASSOCIATION shall not engage in any business on premises or do anything in
connection therewith which shall be in violation of this Agreement, any existing state or
federal law, or CITY ordinance, or use the same in such manner as to constitute a
nuisance.
The concession stand at North Park shall be used in accordance with Exhibit B.
SECTION 4
FIELD MAINTENANCE FEES
The ASSOCIATION agrees to pay the CITY a resident field maintenance fee of
$12.00 per resident player per season, and a non-resident field maintenance fee of
$17.00 per non-resident player per season within two (2) weeks after the last
regular season game to help off -set the costs for lighting and maintaining the fields in
playing condition. The fee must be paid for all players utilizing CITY fields regardless of
the level or division of play.
SECTION 5
INSURANCE
The ASSOCIATION, at its own expense, shall obtain and keep in force during the term
of this Agreement public liability insurance as will protect the ASSOCIATION and the
CITY from all claims for damages to property and persons, and such insurance policy
shall name the City of Southlake as an additional insured, in an amount of at least one
million dollars ($1,000,000) with such policy designed to cover the cost of defense and
liability for injuries suffered by spectators and competitors in the organized athletic
activity. The insurance shall protect the CITY from and against all liability for claims
arising out of or in connection with the ASSOCIATION's use and occupation of the
premises, and shall provide that such policy cannot be cancelled or terminated without
thirty days prior written notice to the CITY. All insurance shall be issued by a company
or companies of sound and adequate financial responsibility and authorized to do
business in Texas, acceptable to the CITY.
The type and minimum limit of liability insurance is as follows:
TYPE MINIMUM LIMIT
Comprehensive General $1,000,000 - Combined Single Limit
Public Liability Coverage For Bodily Injury and Property
Damage.
$1,000,000- On a Per Occurrence Basis, and Medical Payment Coverage.
All insurance policies shall be subject to the examination and approval of the City
Attorney for Southlake for their adequacy as to content, protection, and named
insurance company. The ASSOCIATION shall furnish to the CITY certificates of such
insurance within (10) ten days of the execution of this Agreement or prior to the
commencement of any activities by the ASSOCIATION at the City of Southlake
Park Facilities, whichever event occurs first. The ASSOCIATION understands and
agrees that it has the sole responsibility to provide this information and that failure to
timely comply with the requirements under the Article shall be cause for termination of
this Agreement.
Insurance required by this Agreement for the CITY as additional named insured shall be
primary insurance and not contributing with any other insurance available to the CITY
under any third party liability policy.
4A-5
The ASSOCIATION further agrees that with respect to the above required insurance,
the CITY shall:
A. Be named as an additional insured or an insured, as its interest may appear.
B. Be provided with a waiver of subrogation, in its favor.
SECTION 6
INDEMNIFICATION
THE ASSOCIATION AGREES AND UNDERSTANDS THAT IT IS SPONSORING AN
ATHLETIC ACTIVITY THAT HAS CERTAIN INHERENT DANGERS, AND THAT
PERSONS PARTICIPATING IN ASSOCIATION ACTIVITIES DISCUSSED HEREIN
MAY BE INJURED ON THE PREMISES. THE ASSOCIATION UNDERSTANDS THAT
THE CITY WILL ATTEMPT TO PROVIDE SAFE PREMISES, BUT THAT
CONDITIONS MAY CHANGE OR DEVELOP WHICH CREATE UNANTICIPATED
DANGERS. THE ASSOCIATION AGREES AND REPRESENTS THAT IT SHALL
INSPECT THE PREMISES AT THE BEGINNING OF EACH SEASON, INCLUDING
BUT NOT LIMITED TO THE PLAYING FIELDS, AND THAT THE ASSOCIATION HAS
DETERMINED THAT SUCH PREMISES ARE REASONABLY SAFE FOR THE
ACTIVITIES CONTEMPLATED BY THE ASSOCIATION HEREUNDER. THE
ASSOCIATION FURTHER AGREES THAT AT ANY TIME ITS REPRESENTATIVES
OBSERVE AN UNSAFE CONDITION ON THE PREMISES USED BY THE
ASSOCIATION, INCLUDING BUT NOT LIMITED TO THE PLAYING FIELDS, THE
ASSOCIATION SHALL IMMEDIATELY REPORT SUCH DANGEROUS CONDITION
TO THE DIRECTOR OF COMMUNITY SERVICES OR DESIGNEE. IF THE
DANGEROUS CONDITION POSES AN IMMINENT DANGER THE ASSOCIATION
SHALL IMMEDIATELY DISCONTINUE THE ACTIVITY AND USE OF THAT PORTION
OF THE FACILITY.
THE ASSOCIATION AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS
THE CITY OF SOUTHLAKE, ITS AGENTS, OFFICIALS AND EMPLOYEES FROM
ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC
LOSS, PERSONAL INJURY, OR PROPERTY DAMAGE ARISING OUT OF THE
ACTIVITIES OF THE ASSOCIATION CONTEMPLATED HEREUNDER, INCLUDING
BUT NOT LIMITED TO ANY CLAIM ARISING OUT OF OR ALLEGED TO ARISE OUT
OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY ASSOCIATION
OFFICIALS, PLAYERS, MEMBERS, OR OFFICERS.
NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO LIMIT OR WAIVE
ANY GOVERNMENTAL OR SOVEREIGN IMMUNITY OF THE CITY OF SOUTHLAKE
OR ANY IMMUNITY APPLICABLE TO ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES, NOR SHALL IT BE CONSTRUED TO LIMIT OR WAIVE ANY
INSURANCE COVERAGE OR THE CITY'S STATUS AS AN ADDITIONAL NAMED
INSURED AS PROVIDED IN SECTION 5 OF THIS AGREEMENT. TO THE EXTENT
THERE MAY BE A WAIVER OF IMMUNITY UNDER STATE LAW TO ENFORCE
THIS AGREEMENT, THE REMEDIES AVAILABLE TO ASSOCIATION TO ENFORCE
THIS AGREEMENT ARE LIMITED TO MANDAMUS OR SPECIFIC PERFORMANCE.
ALL OTHER REMEDIES, INCLUDING SUITS FOR DAMAGES AND RECOVERY OF
ATTORNEY'S FEES ARE SPECIFICALLY WAIVED BY BOTH PARTIES.
SECTION 7
MISCELLANEOUS EXHIBITS
It is especially provided and agreed by and between the ASSOCIATION and the CITY
that the exhibits referenced herein or attached hereto are incorporated into this
Agreement as if set out in their entirety said exhibits being:
1. Exhibit "A" — Policy for the Provision of Athletic Facilities
2. Exhibit "B" — Concession Stand Agreement
SECTION 8
TERMINATION OF AGREEMENT
1. CITY or ASSOCIATION shall notify the other party in writing of a breach of
any term of this Agreement and allow ten (10) days to cure the breach. If the breach is
not cured after the expiration of ten (10) days, then the non -breaching party may
terminate this Agreement upon the expiration of 30 days from the date of the original
written notice of breach without further notification to the breaching party.
2. In addition to any other provision or remedy of this Agreement, the CITY may
keep a record of violations of any term of this Agreement, the City of Southlake Values,
or any of the associated Exhibits. The failure of the City to notify ASSOCIATION of any
such violation(s) shall not be deemed a waiver of any other right or remedy of the CITY.
In case of three or more violations, the CITY'S Department of Community Services may
schedule a meeting with ASSOCIATION to review the violations and determine whether
or not the violations are curable. If the violations cannot be cured, then this Agreement
may be terminated after the expiration of the then current season.
SECTION 9
CITY OF SOUTHLAKE VALUES
The City of Southlake has adopted values that are the fundamental principles that guide
how members of the CITY conduct themselves in pursuit of the mission and vision. All
business conducted with the CITY shall adhere to the CITY's organizational values as
described below:
• Integrity: Being worthy of the public's trust in all things. We deal honestly and
respectfully with each other and the public at all times.
• Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in
service delivery.
4A-7
• Accountability: Taking personal responsibility for our actions or inaction while
putting the interests of the taxpayer first.
• Commitment to Excellence: Behaving responsively in our delivery of service to
the public. Our work is characterized by its quality and by the diligence with
which it is carried out. We proactively seek to solve problems in advance.
• Teamwork: Recognizing the importance of working together to meet our citizen's
needs, communicating clearly, sharing resources and information freely.
The values set forth in Section 9 are goals to which CITY officials, staff and employees
are expected to adhere to in activities concerning this Agreement. The failure to adhere
to, comply with, or take action consistent with these values should be reported to an
appropriate CITY official, staff member, or employee, and such action or failure to act
shall not be considered a material breach of this Agreement, but may be taken into
consideration by the CITY as provided in Section 8, Paragraph 2.
SECTION 10
SUCCESSORS AND ASSIGNS
CITY and ASSOCIATION each binds itself and its successors, executors, administrator
and assigns to the other party of this Agreement and to the successor, executors,
administrators and assigns of such other party in respect to all covenants of this
Agreement. Neither CITY nor ASSOCIATION shall assign or transfer its interest herein
without the prior written consent of the other.
SECTION 11
APPLICABLE LAW
This Agreement is entered into subject to the Charter and ordinances of CITY as they
may be amended from time to time, and is subject to and is to be construed, governed
and enforced under all applicable State of Texas and Federal laws. ASSOCIATION will
make any and all reports required per Federal, State or local law including, but not
limited to, proper reporting to the Internal Revenue Service, as required in accordance
with ASSOCIATION'S income. Situs of this Agreement is agreed to be Tarrant County,
Texas, for all purposes including performance and execution.
SECTION 12
SEVERABILITY
If any of the terms, provisions, covenants, conditions or any other part of this Agreement
are held for any reason to be invalid, void or unenforceable, the remainder of the terms,
provisions, covenants, conditions or any other part of this Agreement shall remain in full
force and effect and shall in no way be affected, impaired or invalidated.
SECTION 13
REMEDIES
No right or remedy granted herein or reserved to the parties is exclusive of any other
right or remedy herein by law or equity provided or permitted, but each shall be
cumulative of every other right or remedy given hereunder.
SECTION 14
ENTIRE AGREEMENT
This Agreement and the Exhibits embody the complete agreement of the parties hereto,
superseding all oral or written previous and contemporaneous agreements between the
parties relating to matters herein, and except as otherwise provided herein, cannot be
modified without written agreement of the parties.
SECTION 15
NON -WAIVER
It is further agreed that one (1) or more instances of forbearance by CITY in the
exercise of its rights herein shall in no way constitute a waiver thereof. No covenant or
condition of this Agreement may be waived without consent of the parties. Forbearance
or indulgence by either party shall not constitute a waiver of any covenant or condition
to be performed pursuant to this Agreement.
SECTION 16
HEADINGS
The headings of this Agreement are for the convenience of reference only and shall not
affect in any manner any of the terms and conditions hereof.
SECTION 17
VENUE
The parties to this Agreement agree and covenant that this Agreement will be
enforceable in the City of Southlake, Texas; and that if legal action is necessary to
enforce this Agreement, exclusive venue will lie in Tarrant County, Texas.
SECTION 18
NO THIRD PARTY BENEFICIARY
For purposes of this Agreement, including its intended operation and effect, the parties
(CITY and ASSOCIATION) specifically agree that: (1) the Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity notwithstanding the
fact that such third person or entity may be in contractual relationship with CITY or
ASSOCIATION or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations owing
by them to either CITY or ASSOCIATION.
. . J
SECTION 19
GOVERNMENTAL IMMUNITY
ASSOCIATION understands and agrees that CITY is a Texas home -rule municipality
and that by entering into this Agreement, the CITY is performing a governmental
function. No term or condition of the Agreement shall be construed or interpreted as a
waiver, express or implied, of any of the governmental or soverign immunities, rights,
benefits, or protections of CITY.
This Agreement is made and entered into on the 18th day of February, 2020.
City Secretary
Approved as to form
City Attorney
by:
CITY OF SOUTHLAKE
Mayor
City of Southlake
President
Lady Dragons Lacrosse
4A-1 O
City of Southlake
Policies and Procedures
Policy: Policy for the Provision of Athletic Facilities
Source: City Council
Category: Community Services Department
Guidina Principles
The City of Southlake provides municipal services that support the highest quality of life for our
residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
We do this by adhering to the City's Strategy Map which focuses on Safety & Security,
Infrastructure, Mobility, Quality Development, Partnerships & Volunteerism, and Performance
Management & Service Delivery.
The Southlake City Council has adopted this Policy for the Provision of Athletic Facilities to
ensure the most appropriate and operationally sustainable allocation of the City owned athletic
facility assets.
The policy will guide the management and provision of the City's athletic facilities (excluding
those at The Marq Southlake and the Southlake Tennis Center).
Management
The Department of Community Services is charged with overseeing all aspects of the City's
Park and Recreation system, including the management and allocation of all athletic facilities as
per this policy to ensure we are Serving Our Customers, Managing the Business and Providing
Financial Stewardship of these City owned assets.
The Department has developed the following objectives to guide its business operations related
to the management of the park and recreation system.
• Ensure a safe and secure parks and recreation system for customers
• Develop and maintain outstanding parks, community facilities & public spaces
• Provide meaningful opportunities for volunteer involvement
• Deliver exceptional customer service
• Promote lifelong learning & active lifestyles through high quality facilities, programs & events
• Enhance customer engagement by providing strategic messaging for community facilities,
programs & events
• Collaborate with select partners to implement service solutions
• Partner with community stakeholders to identify & implement needs of the community
• Enhance resident quality of life & business vitality through tourism
• Enhance service delivery through process development and continual process improvement
• Provide high value services through efficient management of resources
4A-11
Provide and maintain high quality parks and community facilities within budget
Ensure the cost effective and efficient investment of taxpayer dollars on infrastructure
Improve quality of life through progressive implementation of Southlake's Comprehensive
Plan recommendations.
III. Athletic Field Allocations
With the ongoing development of the park system, the City Council has made it a priority to
ensure a full range of athletic opportunities are available to Southlake citizens.
The City directly manages several year-round athletic programs in-house, but also partners with
local, volunteer managed athletic associations to offer several other year-round athletic
programs. These partnerships are authorized by the City Council through a Parks Facility
Utilization Agreement (FUA).
An FUA is an agreement between the City and an athletic association that desires to lease the
City's athletic facilities to provide an athletic program for the recreation, use, benefit, and
enjoyment of Southlake residents and the general public.
The City Council determines who the City will lease its athletic facilities to, and will make final
decisions on the authorization and termination of all FUA's at their discretion.
The following is a guideline and list of criteria developed by the City Council to assist them in
making their determination when considering the eligibility of a potential FUA partner.
• The City will authorize only one FUA per sport except in the case where there is a
gender specific designation with the sport.
• The program must prioritize Southlake residents.
• The program must make recreational level play a priority.
• Clubs, academies, select programs, independent teams, etc., will not be considered.
• The program must be recognized by and affiliated with a regional, state or national
sanctioning body organization.
• The program must provide and maintain liability insurance coverage naming the City as
additionally insured.
• The program must prove and maintain 501 c3 status.
• The program's board must be representative of all ages and genders.
• The program's board must have procedures in place for handling program concerns.
• The program's board must have an adequate method for selecting coaches and
evaluating coaches background checks.
• By signing the FUA, the program certifies that it meets these qualifications.
The City's goal is to provide outstanding athletic fields, which meet the Southlake standard, for
the uses detailed below in priority order:
1. Recreational level league games, practices and league tournaments offered by the City and
approved athletic associations, where the teams are primarily made up of Southlake
residents (Seasonal field allocations will be prioritized based on the primary season for
each sport — see below)
2. Non -organized field/court usage (i.e., open play) on a first -come, first -served basis by
Southlake residents (on fields that are not locked or closed for maintenance)
4A-12
3. Higher level (i.e., select level) league games and practices offered by the City, approved
athletic associations and the CISD, once the needs at the recreational level are met. Priority
will be given to higher level teams primarily made up of Southlake residents over teams that
are not (Seasonal field allocations will be prioritized based on the primary season for each
sport — see below)
4. Field/court rentals by Southlake residents for exclusive personal use (no organized team
use)
5. Field/court rentals by Southlake businesses & non -profits for infrequent use (such as for a
corporate or church event, fee based sports clinics, etc.)
6. Tournament play (see Tournament section below)
7. Field/court rentals by non-Southlake residents for exclusive personal use (no organized
team use)
8. Field/court rentals by non-Southlake businesses & non -profits for infrequent use (such as for
a corporate or church event, fee based sports clinics, etc.)
To ensure athletic fields are maintained to the Southlake standard, the City designates fields as
either Game Fields or Practice Fields. Game Fields are designated for City managed or
approved athletic association league games and tournament play. Practice Fields are
designated for City managed or approved athletic association league practices and
scrimmages.
Seasonal field allocations will be prioritized based on the primary season (i.e., when sanctioned
league games are played) for each sport. Primary seasons for each sport are as follows:
Spring Baseball, City Flag Football, Lacrosse, Soccer and Softball
Summer Softball
Fall Baseball, City Flag Football, Football, Soccer and Softball
The City reserves the right to allocate the usage of all City owned fields for City programs and
for approved athletic association programs as deemed appropriate by the Director of
Community Services. The City will have priority for any City event.
The City does not allocate, nor rent athletic fields or athletic courts for organized team use;
unless the team is officially registered in either a City managed athletic program or an approved
athletic association program.
In addition to the game fields the City allocates for approved athletic association league games,
the City also allocates the required number of practice fields to meet the athletic association's
program needs for practices each season.
The athletic association may distribute the total hours of practice space allocated as they see fit
to meet the needs of their program (i.e., the athletic association determines how many hours per
week their participants practice, not the City).
To maximize the use of each athletic facility, the total hours of practice space allocated is based
on the number of teams registered per season the previous year. The allocation may be
adjusted to accommodate any increase or decrease in league participation for the current
season.
To develop the total number of practices hours allocated, the City, in utilizing the recent field
requirements of the approved athletic associations as a guide, has developed the following
formula to calculate the total hours of practice space allocated to each association seasonally.
The formula is consistent with the National Standards for Youth Sports as recommended by the
4A-13
National Alliance for Youth Sports organization. Three (3) hours of practice space, per team, per
week for youth (10 & under), and six (6) hours of practice space, per team, per week for middle
school aged (11 & up). The City will allocate an additional 10% of practice space, beyond the
number of hours of practice space per team, per week, to account for potential field closures
related to inclement weather.
The City will make the allocations no less than thirty (30) days prior to the start of practices for
each season. The allocations will be specific to the park, complex, field, day and time.
The athletic association will only have access to the specific fields allocated and only on the
days and times allocated.
Athletic facilities may only be used by the approved athletic associations during the following
days and times for season practices and games.
DAY
BEGIN
END
Sunda
12:OOPM
10:OOPM
Mon — Thurs
4:OOPM
10:OOPM
Friday
4:OOPM
11:OOPM
Saturday
8:OOAM
11:OOPM
Exception: Field use at North Park shall cease by 9:OOPM daily (Sunday — Saturday)
The athletic association is responsible for turning off all field lights when no longer in use each
day. The City will set field lights to automatically turn off thirty (30) minutes after each day's end
time.
IV. Communication
In working with the City's approved athletic association programs, the Department of
Community Services shall:
• Provide board member orientation on an annual basis for all athletic association board
members/representatives
• Meet with key athletic association board members/representatives at least one month prior
to each season to discuss the details and logistics for the upcoming season
• Meet with key athletic association board members/representatives as needed throughout
the year
• Provide, manage and monitor the City's athleticfields(a)ci.southlake.tx.us email for all
communications related to field scheduling
In working with the City, the City's approved athletic association programs shall:
• Designate one (1) person as the association's field manager that will serve as the one (1)
point of contact for all day-to-day communications related to field usage, scheduling and
maintenance requests
• Submit season start and end dates no less than one (1) month prior to the beginning of each
season to the City via email athleticfields(c�ci.southlake. tx.us
4A-14
• Submit a complete schedule for practices/scrimmages and games (field number, age group,
dates, times) no less than one (1) week prior to the beginning of the season to the City via
email athleticfields(a)_ci.south lake.tx.us in the format designated by the City
• Submit requests to reschedule games no less than one (1) business day in advance to the
City via email athleticfields(aD-ci.south lake.tx.us (Note: All requests to reschedule games
must be approved by the City). Requests not received prior to one (1) business day will not
be honored
• Submit requests to reschedule games that require the reconfiguration/restriping of fields at
least three (3) business days in advance to the City via email
athleticfields(cDci.south lake.tx.us
• Schedule all necessary sports field lights for practices/scrimmages and games by using the
Musco Control -Link password assigned to the field manager
• Submit the names, addresses, e-mail addresses and phone numbers of all officers and
board members no less than two (2) weeks after election or appointment
• Submit field maintenance fee payment with rosters of all participants including name, age,
gender, residency, league played in (Recreational or Select), and all other information
requested to complete seasonal report no less than two (2) weeks after the season
• The athletic association president or board representative shall attend one Parks &
Recreation Board meeting annually for the purpose of making a presentation addressing the
state of the athletic association and to discuss any other items related to the program
V. Field Care & Maintenance
In maintaining and preparing fields for play, the City shall:
• Ensure all parks and athletic facilities are safe, available and ready for play based on the
approved schedules submitted by the associations
• Provide & maintain all area and athletic field/court lighting systems
• Maintain the restrooms in a safe and sanitary condition
• Be responsible for the operation and maintenance of the irrigation system
• Provide electrical power for the operation of the scoreboards
• Maintain/repair the scoreboards
• Perform all turf maintenance
o Mowing
o Fertilization
o weed control/herbicide spraying
■ may require up to 24 hours field closure
■ City will give a 48 hour notice
■ City will not close a field with a scheduled game
• Prepare game fields for games Monday through Friday; including painting/chalking all field
lines, as necessary for regularly scheduled and properly rescheduled games. (Note: Fields
will not be prepared for any game(s) that are not on the City approved schedule.)
• Provide contract porter services on weekends. The porter service schedule will be set as
deemed appropriate by the Parks Manager or designee. The porter service will be limited to
cleaning restrooms and the removal of full trash bags from the trash receptacles as needed.
• Provide litter collection
• Perform all clay and turf maintenance to include adding clay, clay renovation, and cutting
infield arcs and base paths
• Provide clay, sand, soil, etc. to be used in leveling or backfilling low areas when deemed
necessary
4A-15
• Maintain all back -stops, fences, gates, dugouts and bleachers in a safe and secure
condition
• Provide and install field equipment (bases, pitching rubbers, goals, etc.)
Authorized users shall:
• Be responsible for daily policing of all litter at the facility to include playing areas, dugouts,
fences, backstops, bleachers, concession stands and adjacent grounds
• Place all litter in the bins, cans, and receptacles provided by the City. Note: If within the
City's judgment, the authorized user does not comply with litter collection, a notification letter
will be issued by the City requesting immediate compliance. Further non-compliance will
result in a fee of $35.00 per hour/per staff member for litter clean up
• Be prohibited from performing any maintenance to any City property
• Secure the facility when leaving (lock storage rooms, lock concession stands, secure
scoreboard controllers, lock all field gates and building doors, turn off all field lights, interior
building lights, and pavilion lights)
• Be appropriately trained by City staff on the use of any field prep supplies and hand
equipment if the association desires to prep fields more frequently than what is provided by
the City
VI. Field Closures
Athletic fields will be closed to allow for the ongoing maintenance required to provide athletic
fields that meet the Southlake standard.
All athletic fields are closed during the months of December & January
All athletic fields will be closed for twelve (12) consecutive days during the City's
maintenance periods in June
o The City will attempt to rotate fields and split maintenance on fields in an effort to keep
half of the fields open for practices
o Maintenance during this period includes:
■ Mowing/Verti-cutting as necessary (if heavy buildup of thatch)
• Aeration / Top dressing / Fertilization of fields
■ Over-seeding/sod replacement in heavy wear spots (City to determine which
fields one (1) month prior. Requires 10-20 days for seed germination or time for
sod to take root)
■ Watering time needed to water in fertilizer and keep any seed or sod moist to
allow for germination and to take root
■ Infield and complex maintenance
Heavy use rectangular athletic fields (football/lacrosse/soccer) will be closed for two (2)
weeks in September/October to allow for overseeding with rye grass
o Depending on the weather, the City will make every possible effort to work with
authorized users to schedule the overseeding around game schedules
Athletic fields may also be closed due to inclement weather and/or safety concerns. Field
closures due to inclement weather may be necessary if it is raining at game/practice time, if the
fields/courts are too wet, and/or in the interest of participant safety and/or preservation of good
playing surfaces. The procedures for inclement weather field closures are as follows:
• Weekdays
o Inspect athletic fields by 3:OOPM
4A-15
o Make a decision based upon field condition or weather
o List any closings on the City Field Closure Line (817) 748-8028 by 4:OOPM
o The website www.teamsideline.com/southlake is updated Monday through Friday by
4:OOPM
o The Parks Manager or designee will have the final responsibility for canceling games
with regards to field conditions for weekday games
o If the conditions are marginal, the field information may include a notice that such
conditions are subject to change with an updated notification by 4:OOPM
o After games have begun and inclement weather becomes a factor, association officials
shall follow the same guidelines as City staff for deciding cancellation or postponement
Weekends
o If a final decision for the weekend is not possible at 3:OOPM Friday, the Parks Manager
or designee familiar with the athletic fields will monitor the weather and field conditions
throughout the weekend and make decisions on field closure as needed
o Inspect Athletic Fields by 7:OOAM on Saturday and Sunday (Note: Every effort will be
made to ensure all fields are inspected by 7:OOAM, however, due to the number of fields
it may take longer depending on the specific situation)
o The City Field Closure Line (817) 748-8028 will also be updated by 8:OOAM for Saturday
and Sunday games. (Note: The website is only updated Monday — Friday)
o Status for Saturday & Sunday afternoon/evening games may be reevaluated at the
discretion of the Parks Manager or designee at 11:OOAM and the field decision will be
made prior to Noon that day
o The decision of the Parks Manager or designee shall be final
VII. Tournaments
The City realizes the importance of athletic tournaments. These events have a major impact on
the local economy, as well as provide a revenue source for the City and the City's approved
athletic association programs. The City may provide athletic facilities for organizations
requesting to host a tournament in Southlake.
All tournament requests must be submitted to the City and shall only be authorized by the City
through its Tournament Facilities Utilization Agreement.
Tournament approvals are based on field availability, and will not interfere with previously
approved, scheduled City or approved athletic association program usage.
VIII. Concessions
All food/beverage related concession operations are provided either by the approved athletic
association programs or by the City as per the City's Concessions Stand Agreement.
IX. Vendors
All potential vendors must be pre -approved by the City along with a list of merchandise offered. No
vendor will be allowed to sell any merchandise without the approval of the City and may not be in
competition with items sold by the concessionaire. Vendor fees apply. Vendor trailers will be
restricted to designated areas located within the parking lot.
4A-17
X. Buildina Access & Vehicle Permits
The City will work with the association to determine the appropriate number of key fobs and
vehicle permits to be issued.
The City will issue key fobs to authorized approved athletic association program representatives
for access to concession stands and storage rooms.
The association may request permission in writing to utilize a golf cart or workman type utility
vehicle on City property. If approved, a permit will be issued by the City to the association on a
per vehicle basis. Misuse of the vehicle, as determined by the City, may result in the
cancellation of the permit and ability of the association to use these vehicles.
The association may request permission in writing to allow specific association representatives
to drive their automobiles into the complex on the pedestrian pathways. The permit will only be
issued by the City to association representatives responsible for the delivery of concession and
building supplies to the concession/restroom/storage facilities. The permit allows for the drop-off
and pick-up of concession and building supplies. At no time, may an automobile be parked
inside the complex, as these areas are reserved for pedestrians only. All automobiles must be
parked in the parking lot. The association must contact the Department of Community Services
for a permit. Violators may be ticketed by Southlake Police.
XI. Liahtina Prediction Svstem
The City has implemented the THOR GUARD Lightning Prediction System in its
community parks.
Lightning is a severe hazard that must be viewed seriously. Everyone should seek shelter any
time they believe lightning threatens them, even if a signal has NOT been sounded.
You will be warned by our THOR GUARD lightning prediction system, which sounds ONE 15
second blast of the horn signaling suspension of ALL activities, the strobe light will begin flashing
and remain flashing until safe conditions return. You should seek immediate shelter.
Activities may resume after THREE 5 second blasts of the horn are sounded and the strobe light
stops flashing.
XII. Park Reaulations
The following regulations and restrictions are prescribed for the use of City parks:
(1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or
consume any alcoholic beverage in any City park.
(2) Riding, driving or walking horses in any City park. Except on designated horse trails, it
shall be unlawful for any person to walk, drive or ride a horse or horses within any City
park.
(3) Riding or driving off -road motorized vehicles in City any park. Except on designated off -
road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within
any City park. For the purposes of this section, an off -road vehicle is a motorized vehicle
designed and equipped for use off any paved roadway with such definition to specifically
include off -road motor bikes, go-carts, and dune buggies.
(4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas,
it shall be unlawful for any motor vehicle to stand, stop, and park or cross onto or into
any portion of a City park other than upon a roadway or parking area so designated for
such purposes.
(5) Time limitations on public use of park. Except for a City sponsored event, it shall be
unlawful for any person to use, enter into or be within a City park during any posted
hours which the park is closed.
(6) Littering. Littering is hereby prohibited in any City park. Littering shall include leaving
trash or other items by persons picnicking within a City park and not placing trash and
other items in appropriate trash receptacles provided in such park.
(7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to
discharge a gun, pistol, rifle, or other firearm within any City park except that a person
duly licensed by the state to carry a concealed handgun may carry a concealed handgun
in accordance with state law.
(8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate
board, in -line skates, or roller skates on any tennis court or basketball court owned or
leased by the City, or in any other public areas posted by the City.
(9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any
person to hit golf balls in City parks.
(10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in
bleachers, dugouts, or other congested outdoor areas at City parks.
(11) Glass containers prohibited in City parks. It shall be unlawful for any person to possess a
glass container in a City park.
(12) Defacing public property.
a. No person shall remove, destroy, mutilate, or deface any structure, monument,
statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other
property located in any public park.
b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants,
grasses, or turf within any public park.
(13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any
object or weapon any animals within a public park, excluding fish, which may be
obtained in designated fishing areas following the rules and regulations established by
the state.
(14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit
upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other
property not designated or customarily used for such purposes in any public park.
(15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or
cause to be placed in the waters of any fountain, pond, lake, stream, or other body of
4A-1 9
water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing
into such waters any substance, matter, or anything liquid or solid, which will or may
result in the pollution of said waters.
(16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area
unless such area is designated for that purpose; provided, however, the Director of
Community Services may permit the temporary occurrence of such activities for special
programs and events.
(17) Closing of game fields. The Director of Community Services or his designated
representative is authorized to assign any game field owned or leased by the City as a
closed field for maintenance or to protect the surface of the game field from damage. It
shall be unlawful for non -City employees to go upon a game field which has been
designated as a closed field and has posted a sign indicating that "Field is closed.
Trespassing on a closed field could result in a $250.00 - $500.00 fine."
(18) Erecting structures prohibited.
a. No person shall place or erect any structure, sign, bulletin board, post, pole, or
advertising of any kind in a public park, and no stakes may be driven into the
ground.
b. No person shall attach to any tree, shrub, fence, railing, post, or structure within
any public park, any sign, bulletin board, or other advertising device of any kind.
C. The prohibitions contained in subsections a. and b. of this section shall not be
applicable to persons acting pursuant to and with the written authorization of the
Director of Community Services or his designee.
(19) Projectile devices. No person shall possess, fire, or discharge a device capable of
propelling a projectile, including without limitation, any air gun, pistol, bow and arrow,
cross bow, or sling shot in a public park; provided, however, the Director of Community
Services may permit the temporary occurrence of such activities in a public park for
special programs and events.
(20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food,
drinks, confections, merchandise, or services in any park or playground unless such
person has a written agreement or permit issued by the City permitting the sale of such
items in such park or playground. This section shall have no application to sports
organizations or social organizations selling items to their own members, or at functions
sanctioned by the City.
(21) Sound amplification. It shall be unlawful to use any type of sound amplification system in
a public park without the written consent of the Director of Community Services.
XIII. City Ordinance
Leashing or chaining. It shall be unlawful for an owner to allow any animal to run at large and
not be restrained by means of a leash or chain of sufficient strength and length to control the
actions of such animal while on public property or on property other than that of the owner of the
animal. (Note: Does not apply to Dog Park)
I. K• OW
Use of fire pits are allowed in designated areas. Fires may be prohibited entirely if a fire ban is
in effect.
Revised Date:
March 6, 2018
Approved by.
City Council
Original Approval Date:
June 21, 2016
Approved by.
City Council
Recommendation Date:
June 6, 2016
Recommended by:
Parks & Recreation Board
Recommendation Date:
June 1, 2016
Recommended by:
City Council/Parks & Recreation Board Athletics Task Force
4A-21
EXHIBIT "B"
CONCESSION STAND AGREEMENT
1. The CITY agrees to provide concession stand services for ASSOCIATION
games at North Park. The concession operation hours will be determined solely
by the CITY with the intent that concession services are available when a full
slate of games are scheduled, not when only a small number of games are
scheduled on a given day.
2. The CITY shall be responsible for all maintenance and repairs to the permanent
physical structure of the building, such as electrical wiring, plumbing, ice maker,
and other structural components.
3. The CITY shall pass an annual inspection by the Tarrant County Health
Department. The CITY is also each responsible for any applicable Health
Department Certificates.
4. The CITY shall furnish the ASSOCIATION with key fobs for any storage area(s)
assigned for use ASSOCIATION use. Storage room allocated to the
ASSOCIATION as deemed necessary by the Director of Community Services.
5. The CITY shall be responsible for off-season winterizing of plumbing fixtures and
cutting off all water and electricity inside the concession stand as dictated by the
weather.
6. The CITY shall at all times during the duration of this Agreement be responsible
for the sanitary conditions of the walls, ceilings, floors, cabinets, doors, etc., on
the inside of the concession stand.
4A-22
Southlake Girls Softball Association
250
234
■ Non -Residents ■ Residents
0 2DO
196
191 190
0 150
175
163
o .—
a a 1DO
—
E
z
Z
50
0
Spring 2017 Spring 2018
Spring 2019 Fall 2017
Fall 2018 Fall 2019
200
182
■ Select Non.
180
171
y
160
159 158
165
■ e ea
r,
H c
140
135
asiaews
O
120
a
100
d
80
Z
60
40
20
0
Spring/Surn-2017 Spring/Stan-2018
Spring/Summer20l9 Fall 2017
Fall 2019 Fall 2019
2000
1530
1625 Practice Field Hours
CU m
1500
1400
'eld Hours
� ut
1056 1122
3
1000
O
No644
637
y =
500
2U
0 0 0
0
Spring 2017 Spring 2018 Spring 2019
Summer 2017 Summer 2018 Summer 2019
Fall 2017 Fall 2018 Fall 2019
25
20
■ Recreation
O
■Sele ct
15
v £
m
3
10
Z
5
0
Spring 2017 Spring2018
Spring: Fa1120v
Fall 2018 Fall 2019
Participation by
Age -2019
3-4 Ws
n ana up
1
■ 5-6 yrs
■ 7-g yrs
1s-11 yrs
147
■ 9-10 Y.
■ 11-12 yrs
1'..
130
■ 13-14 yrs
y
■ 15-I6 yrs
C1-2yrs
18
11117 and Up
M
cc
47
e4p yrs
112
tw
a
Iry
19
76
a yrs
15
0 io 40
60 80
100
120 140 160
180
200
Camps, Clinics & Tournaments
SGSA
Outside Outside
Year
Tournaments
Tournaments Clinics/Camps
2017
2
3
0
2018
2
1
0
2019
2
1
0
Total
6
5
0
Average
2.00
2.67
0.00
*YTD
User Fees
year User Fees
2017 $ 11,408.00
2018 $ 10,177.00
2019 $ 30,191.00
Total $ 31,776.00
Average $ 10,592.00
*YTD
iolations: 20171)Ga me schedule not submitted two weeks prior to start of season.
Total Participants
Year
Total Yearly
Participants Difference
2017
764
2018
677 -87
2019
678
Total
2,119 0
Average
706.33 0.00
*YTD
Violations
year Spring Summer Fall
2017 0 0 1
2018 0 0 0
2019 0 0 0
Total 0 0 1
Average 0.00 0.00 0.33
*YTD
Updated: 216/m20
6A-1
Southlake Girls Lacrosse Association*6
140
0 Non -Residents
120
116
O
0 0
0 0 0
100
C
r1 80
0
`w
60
£
i
40
20
0
Spdng W17 Spring 2018 Spring 2019
Fall 2017 Fall 2018 Fall M9
600
500
ago
�0 Game'FieId Hoursrc
- so. Lacrosse Usage Hours
400
7
= 300
4l
UA
j 200
9
N
LL 300
32
0
p p
0 0 0
Spring 2017 Spring 2018 Spring 2019
Fall 2017 Fall 2019 Fall 2019
7
6
Its5
F
.� 4
0
� 3
a
s z
—
E 1
z 0
Spring 2017 Spring 2019 Spring 2019
T
Fall 2017 Fall 2018 Fall 2019
Participation by Age -2019
Participation by youth vs High School Teams 2019
K-2 Grade,-
90
80
• High School, 3410
10
• 3A Grade, 13%
60
SO
40
;D
20
■ S-6 Grade, 22%
10
7-8 Grade, 17%
0
Vouch High School
,MMCamps,
Clinics & Tournaments
ser Fees
User Fees
SC, Outside Outside
Tournaments
Camps/Clinics
2017
0 0
0
2017
$
2018
0 0
0
2018
$
2019
3 0
0
2019
$
1,497.00
Total 3 0 0
Total $
1,497.00
Average
1.00 0.00
0.00
Average
$
499.00
'YTD
'YM
Variations: First full year for SG LA. SGLA did not use city facilities in the Fall of 2019
(iolations:
otal Participants
Year
To" Yearly
participants Difference
2017
0 0
2018
0 0
2019
116 116
Total
116 0
Average
38.67 0.00
.M
Violations
Year Spring Summer Fall
2017 0 0 0
2018 0 0 0
2019 0 0 0
Total 0 0 0
Average 0.00 0.00 0.00
'YTD
Updated: 2/6/2020
5A-2
Dragon Youth Baseball Association
900
849
. Noe-resleeMs
800
c
m
a 700
699
600
506
0 Soo
_
159
400
316
C 300
263
e
y 200
a
300
11
98
z
0 -
Spring 2017
Spring 2018
Spring 2019
Summer 2017
Summer 2018
Summer 2019
Fall 2017 Fall 2018 Fall 2019
200
273
180 ■ sal- Non-
180
160
Ia9
162
w 140
1
■Select
120
Residents
o n 100
90
L 80
rIl
E a
60
z 40
or,
20
a
Spring/Summer 2017 Spring/Summer 2018
Spring/Summer 2019
Fall 2017
Fall 2018 Fall 2029
3000
2480
200
2352 2339
00 2000
187—g
A n
987
11/1
1016
SOBO
1165
Practice Field
Hours
O 1000
— 2
538 462 #Game Field Hours
0
0
26
0
Spring 2017
Spring 2018
Spring 2019
Summer 2017
Summer 2018
Summer 2019
Fall 2027 Fall 2018 Fall 2019
80
C■
Recreation
w £ 60
n
e e
E r 40
3
z
20
Spring 2017
Spring 2018
Spring 2019
Summer 2017
Summer 2018
Summer 2019
Fall 2017 Fall 2018 Fa112019
Particiapation by Age 2019
35-18U
0
2}14U
94
IS-12U
218
117
to IOU
A
� 9U
1]6
BU
163
]U
173
6U
159
0
50
300
150
200
250
Camps, Clinics & Tournaments
Year DYB Ou[side O Uide
To,—me-Tournamems Camps/Clinics
1 2 1
1 1 1
1 0 1
3 3 3
age 1 1 1
'YTD
User Fees
Year User Fees
2017 $22,216.00
2018 $23,951.00
2019 $16,999.00
Total $63,166.00
Average $21,055.33
'YTD
/ariations: Practice hours varied depending upon daily and/or weekly use. Practice hours are up to date.
Total Participants
Year
Total Yearly
P-16pams Difference
2017
1,864
2018
1,644 -220
2019
1,297 =347
Taal
4,805
Average
1,601.67
'YTD
Violations
Year
Spring Summer
Fall
2017
3
0 2
2018
0
0 1
2019
0
0 0
Total
3
0 3
Average
1
0 1
*YTD
/iolations: 1) Game schedule not received two weeks prior to start of season. 2)Fall 2018 Roster and Payment not received within two weeks of the end of the season.
OW!.M.W. �
Southlake Carroll Lacrosse Association
450
400
412
• Non -Residents
■ Residents
350
a
331
300
p
0 250
250
y
a 200
E
NO
Z 150
10.5
100
Io4
50
0
Spring W17 Spring 2018 Spring 2019 Fall'01, Fa112018 Fall 2019
1600
1480 1480
1400
�g Practice Field Hours
+g Game Field Hours
1000
-� 4z cr4sse urs sage o
300
�
7
S 800
ew
4
bM 600
400
y
4L
301
226 224
200
32
0 0
0
Spring 2017 Spring 2018 Spring 2019 Fall 2017 Fall 2019 Fall 2019
30
E25 ■Number of Teams
A
F 20
0 15
M10
E s 0
z o T
Spring 2017 Spring 2ma Spring 2—Fall 3a17 F.Il 2a18 Fall 2—
Participation by Age -2019
20
Participation youth vs High School Teams - 2019
18
36
14
12
10
8
6
4
0
Youth Teams High School Teams
Camps, Clinics & Tournaments
Year scu outside outside
Tournaments Camps/Clinics
2017 0 0 2
2018 0 1 6
2019 1 0 0
Total 1 1 8
Average 0.33 0.33 2.67
-YTD
er Fees
Year User Fees
2017 $ 7,916.00
2018 $ 5,676.00
2019 $ 4,576.00
Total $ 18,168.00
Average $ 6,056.00
-YTD
Year
To',
Yearly
Participants
Difference
2017
613
0
2018
476
-137
2019
354
-122
Total
1,443
0
Average
481.00
0.00
-YTD
Violations
Year Spring Summer Fall
2017 3 0 0
2018 0 0 0
2019 0 0 0
Total 3 0 0
Average 1.00 0.00 0.00
variations: Spring 2019 shared usage with SGLA utilizing the facility on Tuesdays, Thursdays and Fridays and in Fall 2019 only game fields were used for games, no practices.
violations:
-YTD
MI Miracle League of Southlake M1R
of aomhinke o[ aomhiake
300
• Non -Residents
Residents
250
M�
291
233
9
A
6
229
212
r 200
6
O 150
a
Z too
50
0
Spring 2017
Spring 2018
Spring 2019
1.11201J Fall
Fell M9
160
144.5
+N Practice Field Hours
140
+8 Game Field Hours
120
100
LO
87.5
O 80
78
70
70
2
hill
M 60
1
:2 40
Ul
4L
23
20
7
6 6
0
0
Spring 2017
Spring 2018
Spring 2019
Fall 2017 Fail 2019
Fall 2019
18.5
•Number of Teams
18
£
ca 17.5 1 17
O
v 16.5
N
M 16
15.5
Z 15
Spring 2017
Spring 2018
Spring 2019
Fall 2017 Fall 2018
Fa112019
Participation by Age - 2019
Participation
by Gender - Sp
ring 2019
Participation by Gender Fall 2019
1ze
• Girls
• Girls
• Spring
Fall
• Boys
• Bays
102
•
S00
93
80
60S.
77 74
40
20
4 5
0
Age 3-S Age 6-12 Age 13-17
Age 18,
Camps, Clinics & Tournaments
Miracle Outside Outside
League Tournaments Camps/Clinics
2017 0 0 0
2018 0 0 0
2019 6 0 0
Total 6 0 0
Average 2.00 0.00 0.00
.M
ser Fees
User Fees
2017 NA
2018 NA
2019 NA
Total $
Average BDIV/0I
'yM
Total Participants
Year
Total Yearly
P-icipan. Difference
2017
425 0
2018
470 45
2019
470 0
Total
1,365 0
Average
455.00 0.00
.ym
fariations: Field usage increased in Spring 2019 due to clinics held on Tuesdays and increased game time on weekends.
fiolations: As on November 2018 no violations from Miracle League. Years prior were under different department
Violations
Year Spring Summer Fall
2017 0 0 0
2018 0 0 0
2019 0 0 0
Total 0 0 0
Average 0.00 0.00 0.00
eYTD
`�.:. ..J
0 Grapevine-Southlake Soccer Association 0
1600
• Non-Pesiden[s
1395
1370
• Residents
1368
1400
C
1218
1272
1265
a
1200
a
1000
C
c
.q
800
i
w
600
C
0
400
0
E
200
2
0
Spring 2017
5pring 2018
Spring 2019
Summer 2019
Fell 2017
Fell 2018 Fell 2029
2500
�a varnee nda xoprs
1980
2013
yg i .. Field Hours
2000
38G8
O
2
42
1500
m
m
1000
525
5]6 62]
LL
500
428
0
0
Spring 2017
Spring 2018
Spring 2019
Summer 2019
Fall 2017
Fall 2019 Fall 2019
110
140
120
m
100
H
80
AM,
P"Et
O
80
40
E
20
Z
0
Spring 2017
Spring 2018
Sp,ing2019
Summer2019
Fell 2017
Fell 201E Fell 2019
Participation
by Age - 2019
Participation by Gender - 2019
■ Girls ■ Bow
1] 19
33
r 3 0 yrs
70%
■ S-6 yrs
• 7-8 yrs
ss
v
■9.10 Yn
60%
SBf6
■ 11-12 yrs
slay
163
•.4Yrs
50%
■2S 6yrs
• 17-19 Yrs
N
u
y
299
40%
W
A
W
s-10 y
442
30%
il
ay
564
20%
o
60g
1a%
34y
332
m
0 1.
200
300
700
400
Sao
600
Outside
Outside
year
GSSA
Tournaments
Camps/Clinics
2017
0
0
0
2018
1
0
1
2019
0
0
0
1
0
1
At
Average
0.33
0.00
0.33
Year User Fees
2017 $15,840.00
2018 $16,884.00
2019 $15,600.00
Total $48,324.00
Average $I6,10..00
✓iolations: 1)2017 Game schedule not submitted two weeks prior to start of season.
Total Participants
year
Total Participants
yearly
Difference
2017
2018
2019
2,588
2,763
2,539
0
175
-224
Total
7,890
Average
2630.00
Yee,
Spring
Summer
Fall
2017
2018
2011
0
0
0
0
0
0
1
0
0
Total
Average
0
0.00
0
0.00
1
0.33
Updated: 2/6/2020
6A-6
Dragon Youth Football Association VP W.M.
6 00
499 • Cheer
500
a■
�4 430 ■ Non-residents
Residents
400
0 300
`a
200
it Fit
Z
100
Fall 2017 Fa112018 Fall 2019
800
+8 Practice Field Hours
700
—
3
C 2 600
W
to
500
D
a56
3
400
y
LL
0
300
G1
a
E 200
z
100
0 0 0
0
Fall 2017 Fall 2018 Fall 2019
30
£ 25 ■Number of Teams
0
F 20
O 15
n 10
lot
E 5
z 0
Fall 2017 Fall 200 Fa112019
Participation by Age - Fall 2019
Participation by Gender including Cheer- Fall 2019
80%
6th Grade
70%
g • By. • Girls
Sth Grade
60%
K-1st Grade
bA 4th Grade
3rd Grade
50%
C
K
4th Grade
Sth Grade
40%
33%
0dy 3rd Grade
6th Grade
Q
3M
2nd Grade
20%
10%
K -1st Grade
0%
0 20 40 60 80 100 120 1"
160
I80
Tournaments
outside
ouUide
Year
DYFA TournamenK
Camps/clinics
Fall 2017
0
0
1
Fall 2018
0
0
0
Fall 2019
0
0
0
Total
0
0
1
Average
0.00
0.00
0.33
User Fees
Year User Fees
Fall 2017 $ 496.00
Fall 2018 $ 1,728.00
Fall 2019 $ 2,272.00
Total $ 4,496.00
Average $ 2,498.67
Total Participants
Total
Yearly
Year
Participants Difference
Fall 2017
434
0
Fall 2018
430
-4
Fall 2019
499
69
Total
1363
0
Average
454.33
0.00
Violations
Year
Spring Summer
Fall
Fall 2017
0 0
1
Fall 2018
0 0
0
Fall 2019
0 0
0
Total
0 0
1
Average
0.00 0.00
0.33
Variations: DYF players using SSC for practice increase for Fall 2019 as opposed to prior years. Payment received for only the players and teams that practiced at SSC which was 181 players
Violations: No violations documented for Fall 2019 usage
Updated: Z/6/IDm
5A-7
WINDING CREEK PARK
• � r
i
Y 7.�V_e
j ?J
Y,
7A
• •I Parks, Recreation & Open Space / Community Facilities Master Plan 45
Johnson Place Park
Johnson Place Park was dedicated as a City park during the
development of Johnson Place Estates. This park, similarly to Haven
Park, primarily serves the residents within the development. There are
existing trails within the park and a few sitting areas. The park contains
the development's three retention ponds and serves primarily as a
walking/jogging and aesthetic amenity to the development and
surrounding area. The primary focus of the committee was connectivity
from this park to adjacent properties and the future sidewalks along
Randol Mill Road when F.M. 1938 is extended and widened along the
east side of the park.
man
Johnson Place Park
Ordinance No. 1060, Adopted March 19, 2013 SOUTHLAKE
7C-1
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 46
x = Not included in Forced Ranking Activity
CS = Community Services Department
PDS = Planning & Development Services Department
PW = Public Works Department
Ordinance No. 1060, Adopted March 19, 2013 •
7C-2
Ell Parks, Recreation & Open Space / Community Facilities Master Plan 47
JOHNSON PLACE PARK ®� u Szoo
NORTH Conceptual Master Plan �
22030 F SCALE IN
FEET
Ordinance No. 1060, Adopted March 19, 2013 SOUTHLAKE
7C-3