2020-01-13 Parks Board PacketCITY OF
SOUTHLAKE
MEMORANDUM
January 9, 2020
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, January 13, 2020
PLEASE NOTE: This meeting will be held at The Marg Southlake in the
Legends Hall Boardroom, 285 Shady Oaks. Dinner will be served at 5:30 p.m.
Please advise staff if you are not able to attend this meeting
(ctribble ci. southlake. tx. us or 817.748.8021). Thank you.
REGULAR AGENDA
1. Agenda Item 1. Call To Order
2. Agenda Item 2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
December 9, 2019. Please make any corrections to the minutes
part of the motion for consideration.
B. Absence of Parks and Recreation Board Members — All Park Board
Members were present for the December 9, 2019 meeting. A copy
of the Attendance Report is in your packet.
3. Agenda Item 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time.
4. Agenda Item 4. Discussion
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board on Parks & Recreation related
topics and upcoming activities and events.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — January 13, 2020
Page 2 of 2
WORK SESSION AGENDA
5. Southlake 2035 Parks, Recreation & Open Space Master Plan
6. Agenda Item 6. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(cDci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham6d�ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(o)-ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday, January 13, 2020
6:00 P.M.
LOCATION: The Marq Southlake
Legends Hall Boardroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
1. Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held December 9,
2019
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Discussion
A. Parks and Recreation Update
Will begin immediately following the Regular Agenda (approximately 6.10pm)
5. Southlake 2035 Parks, Recreation & Open Space Master Plan
6. Adjournment
CERTIFICATE
I hereby certify that the above gwl%fias posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Tex*%JtWi.January 9, 2020 by 6:00 p.m. pursuant to Chapter 551 of
th exas Government Co44.0 ... .
C6 ;�F
e0 )
I}
VAmtjSelley, TRM o
City Secretary
If you plan to attend this pjq'c meell d hhive a disability that requires special needs, please advise
the City Secretary 48 hours irfp�Y� 4j7.748.8016 reasonable accommodations will be made to
assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING MINUTES: December 9, 2019
LOCATION: Southlake Town Hall in Council Chambers, 1400 Main Street, Southlake, Texas
76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli, Vice
Chair Lori Palmer, and Secretary Paul Venesky; Board Members Kevin Craddock, Jeffrey Ng,
Stacy Driscoll, and Chad Bedwell
PARKS AND RECREATION BOARD MEMBERS ABSENT: All Board Members present.
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham; Policy & Strategic Initiative Principal Planner Jerod Potts,
Senior Director of Planning and Development Services Ken Baker; Athletic Coordinator Erika
Bashaw
REGULAR AGENDA
1. CALL TO ORDER
Chairman Frances Scharli called the regular Parks and Recreation Board meeting to
order at 6:08 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE JOINT SOUTHLAKE PARKS DEVELOPMENT
CORPORATION AND PARKS AND RECREATION BOARD MEETING HELD
AUGUST 6, 2019
The minutes of the August 6, 2019 Joint Southlake Parks Development Corporation and
Park Board meeting were approved with no changes or corrections.
2B. APPROVE THE REGULAR PARKS AND RECREATION BOARD MEETING HELD
NOVEMBER 11, 2019
The minutes of the November 11, 2019 Park Board meeting were approved with no
changes or corrections.
2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board Secretary Paul Venesky's absence and Board Member Chad Bedwell's
absence from the November 11, 2019 meeting were excused.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-1
Minutes of the December 9, 2019
Parks Board Meeting
Page 2 of 5
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the August
6, 2019 meeting and the November 11, 2019 meeting.
Motion:
Palmer
Second:
Driscoll
Ayes:
Scharli, Ng, Craddock
Nays:
None
Abstain:
Venesky, Bedwell
Vote:
5-0-2
Motion carried.
3. PUBLIC FORUM
Chairman Frances Scharli opened public forum at 6:13 p.m. There being no one to
speak, Chairman Scharli closed public forum at 6:13 p.m.
4A. RECOMMENDATION ON PROPOSED PARKLAND DEDICATION FOR THE
METAIRIE AT SOUTHLAKE DEVELOPMENT
Director of Community Services Chris Tribble presented the proposed parkland
dedication for the Metairie at Southlake Development presentation by the developer
James Cox. The board members did not present questions.
The Board discussed the request and was in favor of the proposed parkland dedication
for the Metairie at Southlake Development as presented.
APPROVED
A motion was made to recommend approval of the proposed parkland dedication for the
Metairie at Southlake Development as presented.
Motion:
Palmer
Second:
Bedwell
Ayes:
Craddock, Scharli, Driscoll, Venesky, Ng
Nays:
None
Abstain:
None
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the December 9, 2019
Parks Board Meeting
Page 3 of 5
Vote: 7-0
Motion carried.
4113. CONSIDER THE LEASE OF CITY -OWNED ATHLETIC FIELDS THROUGH A
FACILITIES UTILIZATION AGREEMENT (FUA) FOR THE SPORT OF GIRLS
LACROSSE
Director of Community Services Chris Tribble presented the lease consideration of city -
owned athletic fields through a facilities utilization agreements (FUA) for the sport of
girls lacrosse and was available to answer questions. Southlake Carroll Lacrosse
Association Treasurer Brian Pierret was present to answer questions and provided a
brief overview of the consideration. Communications Director of Southlake Girls
Lacrosse Association Ayn Laherty was present to answer questions and provided a
brief overview of the consideration.
The Board discussed the consideration for a lease of city -owned athletic fields through a
facilities utilization agreement (FUA) for the sport of girls lacrosse and was in favor of
the consideration.
/_1»:19117/ 4 C,
A motion was made to recommend the Southlake Girls Lacrosse Association (SGLA) a
two (2) year lease of city -owned athletic fields through a facilities utilization agreement
(FUA) for the sport of girls lacrosse to City Council.
Motion:
Palmer
Second:
Venesky
Ayes:
Craddock, Scharli, Bedwell
Nays:
None
Abstain:
Ng, Driscoll
Vote:
5-0-2
Motion carried.
5. DISCUSSION
5A. PARKS & RECREATION UPDATE
Deputy Director of Community Services Kate Meacham presented the Parks &
Recreation update on upcoming events and was available to answer questions.
6. REPORTS
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
Minutes of the December 9, 2019
Parks Board Meeting
Page 4 of 5
6A. Deputy Director of Community Services Kate Meacham and Athletics Coordinator Erika
Bashaw presented the Fiscal Year 2019 Recreation Programs Report and was available
to answer questions.
6113. Deputy Director of Community Services Kate Meacham presented the Fiscal Year
2019 Southlake Tennis Center Report and was available to answer questions.
Southlake Tennis Center General Manager Mia Gordon-Poorman was present to
answer questions and provided a brief overview of the report.
6C. Deputy Director of Community Services Kate Meacham presented the Fiscal
Year 2019 Park Facility Rentals Report and was available to answer questions.
WORK SESSION AGENDA
7. Southlake 2035 Parks, Recreation & Open Space Master Plan
Director of Community Services Chris Tribble presented Lonesome Dove Park, Royal
and Annie Smith Park, and Chesapeake Park of the 2035 Parks Master Plan for the
work session agenda.
7A. Lonesome Dove Park
Southlake residents were present and discussed concerns and opinions on the future of
the park. Park Board heard the input and took the recommendations into consideration
for current planning events.
7B. Royal and Annie Smith Park
Southlake residents were present and discussed concerns and opinions on the future of
the park. Park Board heard the input and took the recommendations into consideration
for current planning events.
7C. Chesapeake Park
Southlake residents were present and discussed concerns and opinions on the future of
the park. Park Board heard the input and took the recommendations into consideration
for current planning events.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-4
Minutes of the December 9, 2019
Parks Board Meeting
Page 5 of 5
8. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 9:51 p.m.
Motion:
Palmer
Second:
Venesky
Ayes:
Craddock, Ng, Scharli, Driscoll, Bedwell
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director
Community Services Dept.
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-5
CITY OF
SOUTI-HLAKE
MEMORANDUM
January 9, 2020
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item
Action Requested: Recommendation to approve all Park Board Members were present for the
meeting held on December 9, 2019
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July 12,
2004 and revised March 2, 2010, provides a mechanism for consideration
of absences of Board members from regular or special Park Board
meetings. This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Recommendation to approve all Park Board Members were present for the
meeting held on December 9, 2019
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Park and Recreation Board Attendance Report
2019
1 Kevin Craddock
r
Attendance Rate
100%
Date
13
2 Jeffrey Ng
100%
9.75
3 Frances Scharli
_
_
_
100%
13
4 Lori Palmer
X
X
78%
10.75
y Stacy Driscoll
,.
,.
100%
9.75
6 Chad Bedwell
_
_
X
X
78%
10.75
7 Paul Venesky
X
X
X
X
56%
7.75
Meeting Attendance
Rate (includes
substitutions)
86%
86%
100%
86%
86%
86%
86%
71%
100%
Total Hrs Per Month
1.5
1.25
0
0
0.5
1
0
1
1
1.5
1.25
4
13
Average Monthly
Attendance Rate
2019 1 87%
In attendance
X I Not in attendance, no substitute
1 ISubstitute in attendance
Meetin Canceled
Meetina Canceled due to no quorum
2B-2