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2019-12-09 Parks Board PacketCITY OF SOUTHLAKE MEMORANDUM December 5, 2019 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, December 09, 2019 PLEASE NOTE: This meeting will be held at Southlake Town Hall in the City Council Chambers, 1400 Main Street. Dinner will be served at 5:30 p.m. Please advise staff if you are not able to attend this meeting (ctribble ci.southlake.tx.us or 817.748.8021). Thank you. REGULAR AGENDA 1. Agenda Item 1. Call To Order 2. Agenda Item 2. Consent A. Approve minutes from the joint Southlake Parks Development Corporation and Parks and Recreation Board meeting held August 6, 2019. Please make any corrections to the minutes part of the motion for consideration. B. Approve minutes from the Parks and Recreation Board meeting held November 11, 2019. Please make any corrections to the minutes part of the motion for consideration. C. Absence of Parks and Recreation Board Members — Approve absence of Secretary Paul Venesky and Board Bedwell from the November 11, 2019 meeting. Attendance Report is in your packet. 3. Agenda Item 3. Public Forum member Chad A copy of the This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — December 9, 2019 Page 2 of 4 4. Agenda Item 4. Consider A. Recommendation on the proposed parkland dedication for The Metairie at Southlake development- The purpose of this item is to allow the Board to review and make a recommendation to the City Council on the proposed parkland dedication for The Metairie at Southlake development. The Metairie at Southlake is a 56-lot development that sits on 29 acres located at the southwest corner of the White Chapel Blvd/Dove Road intersection. The City's Subdivision Ordinance, specifically Article Vll, Park and Recreation Dedication Requirements, requires a developer to dedicate 1 acre of parkland for every 40 residential dwelling units to satisfy its Park Dedication Requirement. This proposed 56 unit residential development requires the dedication of 1.4 acres of parkland. The required park dedication acreage for this development is determined by dividing the number of residential dwelling units (56) by 40 = 1.4 acres. The developer proposes to satisfy the development's park dedication requirement by dedicating 2.75 acres of parkland (see rendering in packet). The proposed parkland would be public parkland, and be maintained by the developer, and eventually, an established home owners association, in perpetuity. The developer also agrees that the decomposed granite trail will remain open to the public. Additional details and information about the park is included within your packet B. Consider the lease of citv-owned athletic fields throuah a Facilities Utilization Agreement for the sport of girls lacrosse- The purpose of this item is to allow the Board to consider the leasing of city -owned athletic fields through a Facilities Utilization Agreement (FUA) for the sport of girls lacrosse. The City partners with several athletic associations to provide youth athletic programming to the Southlake community. Typically these FUA's are granted by the City Council for a two-year period. Staff has received a request for an FUA from two different girls lacrosse associations. As per the City's Policy for the Provision of Athletic Facilities, the City will authorize only one FUA per sport except in the case where there is a gender specific designation with the sport. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — December 9, 2019 Page 3 of 4 The two associations are the Southlake Girls Lacrosse Association, who currently has a FUA with the City, and the Southlake Carroll Lacrosse Association (Girls program), who previously had a FUA with the City as part of the Southlake Carroll Lacrosse Association (boys and girls lacrosse program). On January 15, 2019, after several months of discussion, the City Council directed staff to execute a one-year FUA with the Southlake Girls Lacrosse Association (SGLA) for the sport of girls lacrosse. The term of that agreement is February 4, 2019 — December 31, 2019. In January 2019, when authorizing the FUA with SGLA it was the City Council's desire that both associations work together in 2019 with the goal of having one unified girls lacrosse group. It is staff's understanding, that although both organizations have attempted to do so, little to no progress has been made to date. Additional information is included within the packet memo for this item. 5. Agenda Item 5. Discussion A. Parks & Recreation Update - This is a standing item on the agenda to allow staff to update the Board on Parks & Recreation related topics and upcoming activities and events. 6. Agenda Item 6. Reports A. Recreation Programs — Staff will present the recreation programs report at your meeting. B. Southlake Tennis Center — The tennis center dashboard is included in your packet. C. Park Facility Rentals — The facility rental dashboard is included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — December 9, 2019 Page 4 of 4 WORK SESSION AGENDA 7. Southlake 2035 Parks, Recreation & Open Space Master Plan A. Lonesome Dove Park B. Royal & Annie Smith Park C. Chesapeake Park 8. Agenda Item 8. Adjournment As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8019 285 Shady Oaks Dr., Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(cDci.southlake.tx.us) Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham(o)ci.southlake.tx.us) Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi6a�ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, December 9, 2019 6:00 P.M. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: 1. Call to Order 2. Consent A. Approve minutes from the joint meeting of Southlake Parks Development Corporation and Parks and Recreation Board held August 6, 2019 B. Approve minutes from the Parks and Recreation Board meeting held November 11, 2019 C. Absence of Parks and Recreation Board members 3. Public Forum 4. Consider A. Recommendation on the proposed parkland dedication for The Metairie at Southlake development B. Consider the lease of city -owned athletic fields through a Facilities Utilization Agreement for the sport of girls lacrosse 5. Discussion A. Parks and Recreation Update 6. Reports A. Recreation Programs B. Southlake Tennis Center C. Park Facility Rentals City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — December 9, 2019 Page 2 of 2 WORK SESSION: Will begin immediately following the Regular Agenda (approximately 7:00pm) 7. Southlake 2035 Parks, Recreation & Open Space Master Plan A. Lonesome Dove Park B. Royal and Annie Smith Park C. Chesapeake Park 8. Adjournment CERTIFICATE I hereby certify that the ab#vg ' dp�was posted on the official bulletin boards at Town Hall, 1400 Main Street, Sou t,�•qWor Thursday, December 5, 2019 by 6:00 p.m. pursuant t9 Chapter 551 of the r GovernW*' �ode. a;= • cn Am elley, TR •I., City Secretary %, If you plan to attend this public m4MAM 1AN9 have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS BOARD JOINT MEETING MINUTES AUGUST 6, 2019 LOCATION: Southlake Town Hall, 3RD FLOOR TRAINING ROOMS, 1400 Main Street, Southlake, Texas SPDC MEMBERS PRESENT: Vice President John Huffman, and members, Shawn McCaskill, Tamara McMillan, Francis Scharli, Shahid Shafi, and Jonathan Young SPDC MEMBERS ABSENT: Chad Patton PARKS BOARD MEMBERS PRESENT: Kevin Craddock, Jeffry Ng, Francis Scharli, Lori Palmer, Stacy Driscoll, and Paul Venesky PARKS BOARD MEMBERS ABSENT: Chad Bedwell STAFF PRESENT: Director of Community Services Chris Tribble, Chief Financial Officer Sharen Jackson, and City Secretary Amy Shelley REGULAR AGENDA: 1. CALL TO ORDER Vice President John Huffman called the meeting to order at 4:31 p.m. 2. CONSENT 2A. APPROVAL OF THE MINUTES FROM THE JUNE 4, 2019, SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING (SPDC ACTION ONLY). Vice President John Huffman presented Item 2A, and there were no questions from the board. APPROVED BY SPDC A motion was made to approve the minutes from the June 4, 2019, Southlake Parks Development Corporation meeting. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 1 of 4 2A-1 3. PUBLIC FORUM Vice President John Huffman opened the public forum. There being no one wishing to speak, Vice President John Huffman closed the public forum. 4. CONSIDER 4A. ELECTION OF SPDC OFFICERS (SPDC ACTION ONLY). Director of Community Services Chris Tribble presented Item 4A and answered questions from the Board. APPROVED BY SPDC A motion was made to appoint John Huffman as President, Shawn McCaskill as Vice President, and Frances Scharli as Secretary. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4B. RECOMMENDATION FOR APPROVAL OF ADDITIONAL MATCHING FUNDS IN THE AMOUNT OF $16,872.50 FOR THE PREVIOUSLY APPROVED SPDC MATCHING FUNDS TURF IMPROVEMENTS PROJECT FOR FIELD 9 AT BICENTENNIAL PARK (SPDC ACTION ONLY). Director of Community Services Chris Tribble presented Item 4B and answered questions from the Board. APPROVED BY SPDC A motion was made to approve Item 4B, recommendation of additional matching funds in the amount of $16,872.50 for the previously approved SPDC matching funds turf improvements project for Field 9 at Bicentennial Park. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4C. RECOMMENDATION FOR APPROVAL OF A REVISED CONTRACT WITH GEO SURFACES, INC., FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF ON FIELD #9 AT BICENTENNIAL PARK THROUGH AT TIPS COOPERATIVE PURCHASING CONTRACT FOR AN AMOUNT NOT TO EXCEED $183,745 (SPDC ACTION ONLY). Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 2 of 4 2A-2 Director of Community Services Chris Tribble presented Item 4C and answered questions from the Board. APPROVED BY SPDC A motion was made to approve Item 4C, recommendation for approval of a revised contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park through at TIPS Cooperative Purchasing Contract for an amount not to exceed $183,745. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4D. RECOMMENDATION ON THE PROPOSED FY 2020 SPDC OPERATING BUDGET. PUBLIC HEARING (SPDC ACTION ONLY). Director of Community Services Chris Tribble presented Item 4D and answered questions from the Board. President John Huffman opened the public hearing at 4:44 p.m. There being no one wishing to speak, President John Huffman closed the public hearing at 4:44 p.m. APPROVED BY SPDC A motion was made to approve Item 4D, recommendation on the proposed FY 2020 Operating Budget, with the addition of a budget line item for the purpose of future park land purchases with funding to be determined with the 2035 Master Plan. All members agreed with this addition. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4E. RECOMMENDATION ON THE PROPOSED FY 2020 SPDC CIP AND CAPITAL BUDGET (SPDC AND PARKS BOARD ACTION). Director of Community Services Chris Tribble presented Item 4E and answered questions from the Boards. SPDC member Shahid Shafi recommended adding a budget line item for the purpose of future park land purchases with funding to be determined with the 2035 Master Plan. All members agreed with this addition. APPROVED BY SPDC AND PARKS BOARD Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 3 of 4 2A-3 A motion was made to approve Item 4E, recommendation on the proposed FY 2020 SPDC CIP and Capital Budget, with the addition of a budget line item for the purpose of future park land purchases with funding to be determined with the 2035 Master Plan. All members agreed with this addition. SPDC VOTE: Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton PARKS BOARD VOTE: Motion: Palmer Second: Venesky Ayes: Craddock, Driscoll, Ng, Scharli, Palmer, Venesky Approved: 6-0 Absent: Bedwell 5. DISCUSSION 5A. SALES TAX REPORT Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action was required. 6. ADJOURNMENT Meeting was adjourned by President John Huffman at 5:01 p.m. MINUTES APPROVED BY SPDC ON THIS, THE DAY OF , 2019. John Huffman, President Southlake Parks Development Corporation MINUTES APPROVED BY THE PARKS BOARD ON THIS, THE DAY OF '2019. Frances Scharli, Vice Chair Parks and Recreation Board ATTEST: Amy Shelley, City Secretary Southlake Parks Development Corporation Liaison Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 4 of 4 2A-4 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING MINUTES: NOVEMBER 11, 2019 LOCATION: Legends Hall Legacy Meeting Room 285 Shady Oaks Drive, Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli and Vice Chair Lori Palmer; Board Members Kevin Craddock, Jeffrey Ng, and Stacy Driscoll PARKS AND RECREATION BOARD MEMBERS ABSENT: Secretary Paul Venesky and Chad Bedwell STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, and Strategic Operations Manager Cassie Tucker, Policy & Strategic Initiative Principal Planner Jerod Potts, Senior Director of Planning and Development Services Ken Baker REGULAR AGENDA 1. CALL TO ORDER Chairman Frances Scharli called the regular Parks and Recreation Board meeting to order at 6:03 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD OCTOBER 14, 2019 The minutes of the October 14, 2019 Park Board meeting were approved with no changes or corrections. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS Park Board Secretary Paul Venesky's absence at the October 14, 2019 meeting was excused. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2 B-1 Minutes of the November 11, 2019 Parks Board Meeting Page 2 of 5 A motion was made to approve the Consent items, including the minutes of the October 14, 2019 meeting. Motion: Palmer Second: Craddock Ayes: Scharli, Ng, Driscoll Nays: None Abstain: None Vote: 5-0 Motion carried. 3. PUBLIC FORUM Chairman Frances Scharli opened public forum at 6:05 p.m. There being no one to speak, Chairman Scharli closed public forum at 6:06 p.m. 4. CONSIDER 4A-C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENTS (FUA) WITH MIRACLE LEAGUE SOUTHLAKE (MLS), DRAGON YOUTH BASEBALL ASSOCIATION (DYB) (FORMERLY THE SOUTHLKAE BASEBALL ASSOCIATION), AND SOUTHLAKE GIRLS SOFTBALL ASSOCIATION (SGSA) Director of Community Services Chris Tribble presented the proposed 2020-21 FUAs with MLS, DYB, and SGSA. The board members did not present questions. The Board discussed the request and was in favor of the 2020-21 Facilities Utilization Agreements (FUA) with Miracle League Southlake (MLS), Dragon Youth Baseball Association (DYB) (formerly the Southlake Baseball Association), and Southlake Girls Softball Association (SGSA) as presented. APPROVED A motion was made to recommend approval of the 2020-21 Facilities Utilization Agreements (FUA) with Miracle League Southlake (MLS), Dragon Youth Baseball Association (DYB) (formerly the Southlake Baseball Association), and Southlake Girls Softball Association (SGSA) as presented. Motion: Palmer Second: Ng Ayes: Craddock, Scharli, Driscoll Nays: None Abstain: None Vote: 5-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2B-2 Minutes of the November 11, 2019 Parks Board Meeting Page 3 of 5 Motion carried. 4D. RECOMMENDATION ON SOUTHLAKE PARKS DEVELOPMENT CORPORATION MATCHING FUNDS REQUEST FROM SOUTHLAKE GIRLS SOFTBALL ASSOCIATION FOR SHADE STRUCTURE AT BOB JONES SOFTBALL COMPLEX Director of Community Services Chris Tribble presented the Southlake Parks Development Corporation matching funds request from Southlake Girls Softball Association for a shade structure at Bob Jones Softball Complex and was available to answer questions. Brett Orr, President of Southlake Girls Softball Association, was present to answer questions and provided a brief overview of the enhancement. The Board discussed the request and was in favor of the Southlake Parks Development Corporation matching funds request. APPROVED A motion was made to recommend approval of the Southlake Parks Development Corporation matching funds request from Southlake Girls Softball Association for shade structure at Bob Jones softball complex as presented. Motion: Palmer Second: Driscoll Ayes: Craddock, Scharli, Ng Nays: None Abstain: None Vote: 5-0 Motion carried. 4E. RECOMMENDATION ON TRAIL MATCHING FUNDS REQUEST FROM CLARIDEN RANCH HOMEOWNERS ASSOCIATION FOR TRAIL EXPANSION OF THE EASTERN PORTION OF CLIFFS PARK Director of Community Services Chris Tribble presented the trail matching funds request from Clariden Ranch Homeowners Association for a trail expansion of the Eastern portion of Cliffs Park and was available to answer questions. Tony Erickson, Clariden Ranch Homeowners Association board member was present to answer questions. The Board discussed the request and was in favor of the trail matching funds request from Clariden Ranch Homeowners Association as presented. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2 B-3 Minutes of the November 11, 2019 Parks Board Meeting Page 4 of 5 A motion was made to recommend approval of the trail matching funds request from Clariden Ranch Homeowners Association for a trail expansion of the Eastern portion of Cliffs Park as presented. Motion: Palmer Second: Craddock Ayes: Driscoll, Scharli, Ng Nays: None Abstain: None Vote: 5-0 Motion carried. 5. DISCUSSION 5A. PARKS & RECREATION UPDATE Director of Community Services Chris Tribble presented the Parks & Recreation update on upcoming events and responded to questions. WORK SESSION AGENDA 6. Southlake 2035 Parks, Recreation & Open Space Master Plan Strategic Operations Manager Cassie Tucker presented Noble Oaks Park, Haven Park, and Koalaty Park of the 2030 Parks Master Plan for the work session agenda. 6A. Noble Oaks Park Southlake residents were present and discussed concerns and opinions on the future of the park. Park Board heard the input and took the recommendations into consideration for current planning events. 6113. Haven Park Southlake residents were present and discussed concerns and opinions on the future of the park. Park Board heard the input and took the recommendations into consideration for current planning events. 6C. Koalaty Park Southlake residents were present and discussed concerns and opinions on the future of the park. Park Board heard the input and took the recommendations into consideration for current planning events. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2 B-4 Minutes of the November 11, 2019 Parks Board Meeting Page 5 of 5 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:22 p.m. Motion: Scharli Second: Driscoll Ayes: Craddock, Ng, Palmer Nays: None Abstain: None Vote: 5-0 Motion carried. Frances Scharli, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. An audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2 B-5 CITY OF SOUTI-HLAKE MEMORANDUM December 3, 2019 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Recommendation to approve the absence of Secretary Paul Venesky and Chad Bedwell from the November 11, 2019 Park Board meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 and revised March 2, 2010, provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.) revisions to the Parks and Recreation Board Absence Policy March 2, 2010 Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Recommendation to approve the absence of Secretary Paul Venesky and Board member Chad Bedwell from the November 11, 2019 meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Park and Recreation Board Attendance Report 2019 Place Name Kevin Craddock 1/14/19 2/11/19 3/11/19 4/8/19 5/13/19 6/24/19 7/8/19 8/6/19 9/9/19 10/14/19 11/11/19 12/9/19 Individual Attendance Rate Hrs To Date =Frances Scharliooseoo e0000�� ' a • - - - o©seo©e0000�� ' � =Stacy Driscoll =Paul Venesky g Attendance Rate (includes Total Hrs Per Month Average Monthly Attendance Rate 2019 86% In attendance x Not in attendance, no substitute Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative 2C-2 CITY OF SOUTHLAKI MEMORANDUM December 5, 2019 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on proposed parkland dedication for The Metairie at Southlake Development Action Requested: Review and recommendation on parkland dedication for The Metairie at Southlake Development. Background Information: The Metairie at Southlake is a 56-lot development that sits on 29 acres located at the southwest corner of the White Chapel Blvd/Dove Road intersection. The City's Subdivision Ordinance, specifically Article Vll, Park and Recreation Dedication Requirements, requires a developer to dedicate 1 acre of parkland for every 40 residential dwelling units to satisfy its Park Dedication Requirement. This proposed 56 unit residential development requires the dedication of 1.4 acres of parkland. The required park dedication acreage for this development is determined by dividing the number of residential dwelling units (56) by 40 = 1.4 acres. The Article Vll also allows for a park dedication fee payment option, in lieu of the park land dedication. The park dedication fee is determined by multiplying the number of residential dwelling units by $6,500. This proposed 56 unit residential development would require a fee payment option of $364,000. The fee payment option for this development is determined by multiplying the 56 residential dwelling units by $6,500 = $364,000. The developer proposes to satisfy the development's park dedication requirement by dedicating 2.75 acres of parkland (see attached renderings). The proposed parkland would be public parkland, and be maintained by the developer, and eventually, an established home owners association, in perpetuity. The developer also agrees that the decomposed granite trail will remain open to the public. Park amenities and details within the proposal include the following: • 609 linear feet of 4'-5' decomposed granite pathway through the undergrowth • Protect remaining trees and vegetation • ADA compliant drinking fountain w/dog bowl • Pet waste station • Three trash receptacles • Two natural leuders stone benches (large chunks of stone) • Columns to mark the pathway from the residences • Park monument sign (for future park name) • Primary focus of parkland is on passive recreation • Area to remain as existing native plant material • Open space will be maintained to allow for public engagement • Understory of native plant material to be cleared and maintained in a groomed appearance • Incorporation of a bioswale to address any possible drainage towards future home lots These amenities meet the City's park amenities standards as detailed within the Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan. The developer has also proposed a name for the park; however, the name of the park, if accepted by the City, will be determined at a later date as per the City's policy for Naming and Renaming of Park and Recreation Facilities. Financial Considerations: N/A as the developer has proposed to meet the park dedication requirement by dedicating parkland. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, and to Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: Park Board consideration December 9, 2019 City Council consideration at an upcoming meeting as part of the Residential Developer's Agreement Legal Review: Not Applicable Alternatives: Alternatives include: • Board recommendation to accept the proposed parkland dedication as presented • Board recommendation to accept the proposed parkland dedication with input as desired • Board recommendation not to accept the proposed parkland dedication and require payment of the park dedication fee Supporting Documents: Supporting documents include the following: • Proposal letter and concept rendering from developer Staff Recommendation: Parks and Recreation Board review and recommendation on the proposed parkland dedication for The Metairie at Southlake Development. r PA� 0Pt , j1)f w . f , ,�.� �• I Or ��. o November 27, 2019 Dea r Southla ke Park Department; The Metairie at Southlake is a 56-lot development that sits on 29 acres. We propose the dedication of lot 16x, approximately-2.75 acres of land, to the city of Southlake to be used as a public park. The Metairie homeowners associationwill carefor and maintainthe property. The proposed park is currently covered with a deep undergrowth; we would like to clear a path through the undergrowth to allow for a 4'-5' wide walking path. We value the natural beauty of this proposed park and would work to protect remaining trees and vegetation. The walking path would be approximately 609 linearfeet in length and would be covered with decomposed granite. Wewould like to install two benches along the trail, as well as trash cans and dog waste pickup stations at the entrances on each end. We are proposing to namethe park John R.Shivers park. Mr. Shivers is the grandfather of Rebecca Utley who is the previous landowner. John R.Shivers played an early role in starting the Carroll School as well being one of the firsttrustees in the Carrol Independent School District. Proposed Design: Maintaining the natural vegetation with a decomposed granite path through the undergrowth Large chunks of stone for benches Trash cans Dog pick up stations Drinking fountain Park monument sign that follow the city's guidelines for park monument signs Maintained by The Metairie homeowners' association Proposed the deletion of the previously planned iron fence separating the park from the future Kirkwood Road expansion to provide public access to the space. 4A-6 - PR?'_ FIDE VITAL _3REEN SPACE FOR COMMUNITY DEVELOPMENT - PRIMARY FOCUS ON PASSIVE RECREATION FOIE FL17LJRE LOCAL REST DENTS - MAINTAIN ❑REN SPACE AREAS TO ALLCIW FOR PLJBLIC ENGAGEMENT SIGN T❑ F❑LLOW 04T`f OV1139UN KE THE METAIRIE - PARK DEDICATI❑N - BOUITHLAKE, TEXAS • , ARr_,k T4 Rr MA MI All I: X I RTI MID NATOVE VLAN T M ATERRAL L' f y - , 120.010r sf M1 ti _ . x r L + . F r Y r I . I 11 y k �5 } �5 ® Hawk - lwi)od 4W " E S - LJF,JOERST❑R`r' OF NA71VE PLANT MATERIAL TO BE CLEARE❑ AND MAINTAINED FOR GROOMED APPEARANCE KATI VC PLANTS ATTIIACT WILDLIRC yt j N G 0 RCATC FIA 5 ITAT RAIN WATER y y y0 � �y T J 1 INCORPORATION OF 19I05WALE TO ADDRESS ANY P❑551BLE ❑ RAINAGE 70WARDS FL7URE HOME LOTS NATURAL LELIaERS STONE BENCHES ALONG WALKWAY A ❑A COMPLIANT PUBLIC WATER FC]UNTAIN W:�DQrw BOWL PET WASTE OTAT I G N THE METAIRIE - PARK DEDICATION - 5❑LITHLAKE, TEXA5 "L99A, T4 Flt;"AIN 4K6 �KX16T 1kTbVr VLANT k1MVlt*l14F_ ,s AN K l�k y i` TALL, i -METAL T } lw-)od ,4&AY E S A:SAVE IN UPLIT LEU DERS C❑LUMN5 TO MARK WALKWAY PERMEABLE 0EC❑MP^'SE❑ GRANITE WALKWAY TRASH RECEPTACLES AT MAIN ENTRY P0IMT5 CITY OF SOUTHLAKI MEMORANDUM December 5, 2019 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Consider the lease of city -owned athletic fields through a Facilities Utilization Agreement for the sport of girls lacrosse Action Requested: Parks and Recreation Board consideration of leasing city - owned athletic fields through a Facilities Utilization Agreement for the sport of girls lacrosse. Background Information: The City partners with several athletic associations to provide youth athletic programming to the Southlake community. Typically, FUA's have been authorized by the City Council for a term of two years. Staff has received a request for a FUA from two different girls lacrosse associations. As per the City's Policy for the Provision of Athletic Facilities, the City will authorize only one FUA per sport except in the case where there is a gender specific designation with the sport. The two associations are the Southlake Girls Lacrosse Association, who currently has a FUA with the City, and the Southlake Carroll Lacrosse Association (Girls program), who previously had a FUA with the City as part of the Southlake Carroll Lacrosse Association (boys and girls lacrosse). On January 15, 2019, after several months of discussion, the City Council directed staff to execute a one-year FUA with the Southlake Girls Lacrosse Association (SGLA) for the sport of girls lacrosse. The term of that agreement is February 4, 2019 — December 31, 2019. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — December 9, 2019 Page 2 of 3 As part of their authorization of the FUA with SGLA, the City Council noted the following expectations: • Mandatory that this organization creates a board of a minimum of eight board members, of equal representation of SGLA and Southlake Carroll Lacrosse Association — Girls (SCLA Girls) • Identify neutral board members • SGLA to incorporate both head coaches, one from each SGLA and SCLA • City Council wishes to have a commitment and strong direction, as part of this agreement that SGLA is to focus on all of the girls and their talent for teams It is staff's understanding, that although both organizations have attempted to meet the City Council's desire for a unified girls lacrosse group, little to no progress has been made to date. Financial Considerations: The City's current standard FUA requires the Lessee (Association) to pay field maintenance fees of $12.00 per resident participant per season and $17.00 per non-resident participant per season, to assist the City with offsetting a portion of the maintenance and operations costs. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: Parks and Recreation Board consideration December 9, 2019 City Council consideration January 7, 2020 Legal Review: The City's current standard FUA has been reviewed by the City Attorney and approved by City Council. Alternatives: Alternatives include: ■ Parks and Recreation Board discussion and recommendation to City Council City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — December 9, 2019 Page 3 of 3 Attachments: Policy for the Provision of Athletic Facilities Staff Recommendation: Staff recommends the Parks and Recreation Board make a recommendation to the City Council on leasing city -owned athletic fields to one organization through a Facilities Utilization Agreement for the sport of girls lacrosse for a two year period January 7, 2020 — December 31, 2021. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake Policies and Procedures Policy: Policy for the Provision of Athletic Facilities Source: City Council Category: Community Services Department Guidina Principles The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. We do this by adhering to the City's Strategy Map which focuses on Safety & Security, Infrastructure, Mobility, Quality Development, Partnerships & Volunteerism, and Performance Management & Service Delivery. The Southlake City Council has adopted this Policy for the Provision of Athletic Facilities to ensure the most appropriate and operationally sustainable allocation of the City owned athletic facility assets. The policy will guide the management and provision of the City's athletic facilities (excluding those at The Marq Southlake and the Southlake Tennis Center). Management The Department of Community Services is charged with overseeing all aspects of the City's Park and Recreation system, including the management and allocation of all athletic facilities as per this policy to ensure we are Serving Our Customers, Managing the Business and Providing Financial Stewardship of these City owned assets. The Department has developed the following objectives to guide its business operations related to the management of the park and recreation system. • Ensure a safe and secure parks and recreation system for customers • Develop and maintain outstanding parks, community facilities & public spaces • Provide meaningful opportunities for volunteer involvement • Deliver exceptional customer service • Promote lifelong learning & active lifestyles through high quality facilities, programs & events • Enhance customer engagement by providing strategic messaging for community facilities, programs & events • Collaborate with select partners to implement service solutions • Partner with community stakeholders to identify & implement needs of the community • Enhance resident quality of life & business vitality through tourism • Enhance service delivery through process development and continual process improvement • Provide high value services through efficient management of resources Provide and maintain high quality parks and community facilities within budget Ensure the cost effective and efficient investment of taxpayer dollars on infrastructure Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. III. Athletic Field Allocations With the ongoing development of the park system, the City Council has made it a priority to ensure a full range of athletic opportunities are available to Southlake citizens. The City directly manages several year-round athletic programs in-house, but also partners with local, volunteer managed athletic associations to offer several other year-round athletic programs. These partnerships are authorized by the City Council through a Parks Facility Utilization Agreement (FUA). An FUA is an agreement between the City and an athletic association that desires to lease the City's athletic facilities to provide an athletic program for the recreation, use, benefit, and enjoyment of Southlake residents and the general public. The City Council determines who the City will lease its athletic facilities to, and will make final decisions on the authorization and termination of all FUA's at their discretion. The following is a guideline and list of criteria developed by the City Council to assist them in making their determination when considering the eligibility of a potential FUA partner. • The City will authorize only one FUA per sport except in the case where there is a gender specific designation with the sport. • The program must prioritize Southlake residents. • The program must make recreational level play a priority. • Clubs, academies, select programs, independent teams, etc., will not be considered. • The program must be recognized by and affiliated with a regional, state or national sanctioning body organization. • The program must provide and maintain liability insurance coverage naming the City as additionally insured. • The program must prove and maintain 501 c3 status. • The program's board must be representative of all ages and genders. • The program's board must have procedures in place for handling program concerns. • The program's board must have an adequate method for selecting coaches and evaluating coaches background checks. • By signing the FUA, the program certifies that it meets these qualifications. The City's goal is to provide outstanding athletic fields, which meet the Southlake standard, for the uses detailed below in priority order: 1. Recreational level league games, practices and league tournaments offered by the City and approved athletic associations, where the teams are primarily made up of Southlake residents (Seasonal field allocations will be prioritized based on the primary season for each sport — see below) 2. Non -organized field/court usage (i.e., open play) on a first -come, first -served basis by Southlake residents (on fields that are not locked or closed for maintenance) 4B-5 2 3. Higher level (i.e., select level) league games and practices offered by the City, approved athletic associations and the CISD, once the needs at the recreational level are met. Priority will be given to higher level teams primarily made up of Southlake residents over teams that are not (Seasonal field allocations will be prioritized based on the primary season for each sport — see below) 4. Field/court rentals by Southlake residents for exclusive personal use (no organized team use) 5. Field/court rentals by Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) 6. Tournament play (see Tournament section below) 7. Field/court rentals by non-Southlake residents for exclusive personal use (no organized team use) 8. Field/court rentals by non-Southlake businesses & non -profits for infrequent use (such as for a corporate or church event, fee based sports clinics, etc.) To ensure athletic fields are maintained to the Southlake standard, the City designates fields as either Game Fields or Practice Fields. Game Fields are designated for City managed or approved athletic association league games and tournament play. Practice Fields are designated for City managed or approved athletic association league practices and scrimmages. Seasonal field allocations will be prioritized based on the primary season (i.e., when sanctioned league games are played) for each sport. Primary seasons for each sport are as follows: Spring Baseball, City Flag Football, Lacrosse, Soccer and Softball Summer Softball Fall Baseball, City Flag Football, Football, Soccer and Softball The City reserves the right to allocate the usage of all City owned fields for City programs and for approved athletic association programs as deemed appropriate by the Director of Community Services. The City will have priority for any City event. The City does not allocate, nor rent athletic fields or athletic courts for organized team use; unless the team is officially registered in either a City managed athletic program or an approved athletic association program. In addition to the game fields the City allocates for approved athletic association league games, the City also allocates the required number of practice fields to meet the athletic association's program needs for practices each season. The athletic association may distribute the total hours of practice space allocated as they see fit to meet the needs of their program (i.e., the athletic association determines how many hours per week their participants practice, not the City). To maximize the use of each athletic facility, the total hours of practice space allocated is based on the number of teams registered per season the previous year. The allocation may be adjusted to accommodate any increase or decrease in league participation for the current season. To develop the total number of practices hours allocated, the City, in utilizing the recent field requirements of the approved athletic associations as a guide, has developed the following formula to calculate the total hours of practice space allocated to each association seasonally. The formula is consistent with the National Standards for Youth Sports as recommended by the 4B-5 3 National Alliance for Youth Sports organization. Three (3) hours of practice space, per team, per week for youth (10 & under), and six (6) hours of practice space, per team, per week for middle school aged (11 & up). The City will allocate an additional 10% of practice space, beyond the number of hours of practice space per team, per week, to account for potential field closures related to inclement weather. The City will make the allocations no less than thirty (30) days prior to the start of practices for each season. The allocations will be specific to the park, complex, field, day and time. The athletic association will only have access to the specific fields allocated and only on the days and times allocated. Athletic facilities may only be used by the approved athletic associations during the following days and times for season practices and games. DAY BEGIN END Sunda 12:OOPM 10:OOPM Mon — Thurs 4:OOPM 10:OOPM Friday 4:OOPM 11:OOPM Saturday 8:OOAM 11:OOPM Exception: Field use at North Park shall cease by 9:OOPM daily (Sunday — Saturday) The athletic association is responsible for turning off all field lights when no longer in use each day. The City will set field lights to automatically turn off thirty (30) minutes after each day's end time. IV. Communication In working with the City's approved athletic association programs, the Department of Community Services shall: • Provide board member orientation on an annual basis for all athletic association board members/representatives • Meet with key athletic association board members/representatives at least one month prior to each season to discuss the details and logistics for the upcoming season • Meet with key athletic association board members/representatives as needed throughout the year • Provide, manage and monitor the City's athleticfields(a)ci.southlake.tx.us email for all communications related to field scheduling In working with the City, the City's approved athletic association programs shall: • Designate one (1) person as the association's field manager that will serve as the one (1) point of contact for all day-to-day communications related to field usage, scheduling and maintenance requests • Submit season start and end dates no less than one (1) month prior to the beginning of each season to the City via email athleticfields(c�ci.south lake. tx.us 4B-7 4 • Submit a complete schedule for practices/scrimmages and games (field number, age group, dates, times) no less than one (1) week prior to the beginning of the season to the City via email athleticfields(a)ci.south lake.tx.us in the format designated by the City • Submit requests to reschedule games no less than one (1) business day in advance to the City via email athleticfields(aD-ci.south lake.tx.us (Note: All requests to reschedule games must be approved by the City). Requests not received prior to one (1) business day will not be honored • Submit requests to reschedule games that require the reconfiguration/restriping of fields at least three (3) business days in advance to the City via email athleticfields(a)ci.south lake.tx.us • Schedule all necessary sports field lights for practices/scrimmages and games by using the Musco Control -Link password assigned to the field manager • Submit the names, addresses, e-mail addresses and phone numbers of all officers and board members no less than two (2) weeks after election or appointment • Submit field maintenance fee payment with rosters of all participants including name, age, gender, residency, league played in (Recreational or Select), and all other information requested to complete seasonal report no less than two (2) weeks after the season • The athletic association president or board representative shall attend one Parks & Recreation Board meeting annually for the purpose of making a presentation addressing the state of the athletic association and to discuss any other items related to the program V. Field Care & Maintenance In maintaining and preparing fields for play, the City shall: • Ensure all parks and athletic facilities are safe, available and ready for play based on the approved schedules submitted by the associations • Provide & maintain all area and athletic field/court lighting systems • Maintain the restrooms in a safe and sanitary condition • Be responsible for the operation and maintenance of the irrigation system • Provide electrical power for the operation of the scoreboards • Maintain/repair the scoreboards • Perform all turf maintenance o Mowing o Fertilization o weed control/herbicide spraying ■ may require up to 24 hours field closure ■ City will give a 48 hour notice ■ City will not close a field with a scheduled game • Prepare game fields for games Monday through Friday; including painting/chalking all field lines, as necessary for regularly scheduled and properly rescheduled games. (Note: Fields will not be prepared for any game(s) that are not on the City approved schedule.) • Provide contract porter services on weekends. The porter service schedule will be set as deemed appropriate by the Parks Manager or designee. The porter service will be limited to cleaning restrooms and the removal of full trash bags from the trash receptacles as needed. • Provide litter collection • Perform all clay and turf maintenance to include adding clay, clay renovation, and cutting infield arcs and base paths • Provide clay, sand, soil, etc. to be used in leveling or backfilling low areas when deemed necessary 4B-8 5 • Maintain all back -stops, fences, gates, dugouts and bleachers in a safe and secure condition • Provide and install field equipment (bases, pitching rubbers, goals, etc.) Authorized users shall: • Be responsible for daily policing of all litter at the facility to include playing areas, dugouts, fences, backstops, bleachers, concession stands and adjacent grounds • Place all litter in the bins, cans, and receptacles provided by the City. Note: If within the City's judgment, the authorized user does not comply with litter collection, a notification letter will be issued by the City requesting immediate compliance. Further non-compliance will result in a fee of $35.00 per hour/per staff member for litter clean up • Be prohibited from performing any maintenance to any City property • Secure the facility when leaving (lock storage rooms, lock concession stands, secure scoreboard controllers, lock all field gates and building doors, turn off all field lights, interior building lights, and pavilion lights) • Be appropriately trained by City staff on the use of any field prep supplies and hand equipment if the association desires to prep fields more frequently than what is provided by the City VI. Field Closures Athletic fields will be closed to allow for the ongoing maintenance required to provide athletic fields that meet the Southlake standard. All athletic fields are closed during the months of December & January All athletic fields will be closed for twelve (12) consecutive days during the City's maintenance periods in June o The City will attempt to rotate fields and split maintenance on fields in an effort to keep half of the fields open for practices o Maintenance during this period includes: ■ Mowing/Verti-cutting as necessary (if heavy buildup of thatch) ■ Aeration / Top dressing / Fertilization of fields ■ Over-seeding/sod replacement in heavy wear spots (City to determine which fields one (1) month prior. Requires 10-20 days for seed germination or time for sod to take root) ■ Watering time needed to water in fertilizer and keep any seed or sod moist to allow for germination and to take root ■ Infield and complex maintenance Heavy use rectangular athletic fields (football/lacrosse/soccer) will be closed for two (2) weeks in September/October to allow for overseeding with rye grass o Depending on the weather, the City will make every possible effort to work with authorized users to schedule the overseeding around game schedules Athletic fields may also be closed due to inclement weather and/or safety concerns. Field closures due to inclement weather may be necessary if it is raining at game/practice time, if the fields/courts are too wet, and/or in the interest of participant safety and/or preservation of good playing surfaces. The procedures for inclement weather field closures are as follows: • Weekdays o Inspect athletic fields by 3:OOPM 4B-9 6 o Make a decision based upon field condition or weather o List any closings on the City Field Closure Line (817) 748-8028 by 4:OOPM o The website www.teamsideline.com/southlake is updated Monday through Friday by 4:OOPM o The Parks Manager or designee will have the final responsibility for canceling games with regards to field conditions for weekday games o If the conditions are marginal, the field information may include a notice that such conditions are subject to change with an updated notification by 4:OOPM o After games have begun and inclement weather becomes a factor, association officials shall follow the same guidelines as City staff for deciding cancellation or postponement Weekends o If a final decision for the weekend is not possible at 3:OOPM Friday, the Parks Manager or designee familiar with the athletic fields will monitor the weather and field conditions throughout the weekend and make decisions on field closure as needed o Inspect Athletic Fields by 7:OOAM on Saturday and Sunday (Note: Every effort will be made to ensure all fields are inspected by 7:OOAM, however, due to the number of fields it may take longer depending on the specific situation) o The City Field Closure Line (817) 748-8028 will also be updated by 8:OOAM for Saturday and Sunday games. (Note: The website is only updated Monday — Friday) o Status for Saturday & Sunday afternoon/evening games may be reevaluated at the discretion of the Parks Manager or designee at 11:OOAM and the field decision will be made prior to Noon that day o The decision of the Parks Manager or designee shall be final VII. Tournaments The City realizes the importance of athletic tournaments. These events have a major impact on the local economy, as well as provide a revenue source for the City and the City's approved athletic association programs. The City may provide athletic facilities for organizations requesting to host a tournament in Southlake. All tournament requests must be submitted to the City and shall only be authorized by the City through its Tournament Facilities Utilization Agreement. Tournament approvals are based on field availability, and will not interfere with previously approved, scheduled City or approved athletic association program usage. VIII. Concessions All food/beverage related concession operations are provided either by the approved athletic association programs or by the City as per the City's Concessions Stand Agreement. IX. Vendors All potential vendors must be pre -approved by the City along with a list of merchandise offered. No vendor will be allowed to sell any merchandise without the approval of the City and may not be in competition with items sold by the concessionaire. Vendor fees apply. Vendor trailers will be restricted to designated areas located within the parking lot. 4B-10 7 X. Buildina Access & Vehicle Permits The City will work with the association to determine the appropriate number of key fobs and vehicle permits to be issued. The City will issue key fobs to authorized approved athletic association program representatives for access to concession stands and storage rooms. The association may request permission in writing to utilize a golf cart or workman type utility vehicle on City property. If approved, a permit will be issued by the City to the association on a per vehicle basis. Misuse of the vehicle, as determined by the City, may result in the cancellation of the permit and ability of the association to use these vehicles. The association may request permission in writing to allow specific association representatives to drive their automobiles into the complex on the pedestrian pathways. The permit will only be issued by the City to association representatives responsible for the delivery of concession and building supplies to the concession/restroom/storage facilities. The permit allows for the drop-off and pick-up of concession and building supplies. At no time, may an automobile be parked inside the complex, as these areas are reserved for pedestrians only. All automobiles must be parked in the parking lot. The association must contact the Department of Community Services for a permit. Violators may be ticketed by Southlake Police. XI. Lighting Prediction System The City has implemented the THOR GUARD Lightning Prediction System in its community parks. Lightning is a severe hazard that must be viewed seriously. Everyone should seek shelter any time they believe lightning threatens them, even if a signal has NOT been sounded. You will be warned by our THOR GUARD lightning prediction system, which sounds ONE 15 second blast of the horn signaling suspension of ALL activities, the strobe light will begin flashing and remain flashing until safe conditions return. You should seek immediate shelter. Activities may resume after THREE 5 second blasts of the horn are sounded and the strobe light stops flashing. XII. Park Regulations The following regulations and restrictions are prescribed for the use of City parks: (1) Alcoholic beverages prohibited. It shall be unlawful for any person to possess or consume any alcoholic beverage in any City park. (2) Riding, driving or walking horses in any City park. Except on designated horse trails, it shall be unlawful for any person to walk, drive or ride a horse or horses within any City park. (3) Riding or driving off -road motorized vehicles in City any park. Except on designated off - road trails, it shall be unlawful for any person to drive or ride an off -road vehicle within any City park. For the purposes of this section, an off -road vehicle is a motorized vehicle 4B-11 8 designed and equipped for use off any paved roadway with such definition to specifically include off -road motor bikes, go-carts, and dune buggies. (4) Vehicular traffic prohibited in certain areas. Except in designated overflow parking areas, it shall be unlawful for any motor vehicle to stand, stop, and park or cross onto or into any portion of a City park other than upon a roadway or parking area so designated for such purposes. (5) Time limitations on public use of park. Except for a City sponsored event, it shall be unlawful for any person to use, enter into or be within a City park during any posted hours which the park is closed. (6) Littering. Littering is hereby prohibited in any City park. Littering shall include leaving trash or other items by persons picnicking within a City park and not placing trash and other items in appropriate trash receptacles provided in such park. (7) Firearms prohibited. It shall be unlawful for any person to carry on or about himself or to discharge a gun, pistol, rifle, or other firearm within any City park except that a person duly licensed by the state to carry a concealed handgun may carry a concealed handgun in accordance with state law. (8) Bicycles, skates, etc. It shall be unlawful for any person to ride a bicycle, scooter, skate board, in -line skates, or roller skates on any tennis court or basketball court owned or leased by the City, or in any other public areas posted by the City. (9) Hitting golf balls prohibited. Except in designated areas, it shall be unlawful for any person to hit golf balls in City parks. (10) Smoking prohibited except in designated areas. It shall be unlawful to smoke in bleachers, dugouts, or other congested outdoor areas at City parks. (11) Glass containers prohibited in City parks. It shall be unlawful for any person to possess a glass container in a City park. (12) Defacing public property. a. No person shall remove, destroy, mutilate, or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench, building or other property located in any public park. b. No person shall cut, break, deface, injure, or remove the trees, shrubs, plants, grasses, or turf within any public park. (13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt to strike with any object or weapon any animals within a public park, excluding fish, which may be obtained in designated fishing areas following the rules and regulations established by the state. (14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or walk, stand or sit upon monuments, vases, fountains, walls, fences, railings, vehicles, or any other property not designated or customarily used for such purposes in any public park. (15) Pollution of waters. It shall be unlawful to throw, discharge to, or otherwise place or cause to be placed in the waters of any fountain, pond, lake, stream, or other body of 4B-12 9 water in or adjacent to any park or any tributary, stream, storm sewer, or drain flowing into such waters any substance, matter, or anything liquid or solid, which will or may result in the pollution of said waters. (16) Boating and swimming. It shall be unlawful to swim, wade, boat, or canoe in any area unless such area is designated for that purpose; provided, however, the Director of Community Services may permit the temporary occurrence of such activities for special programs and events. (17) Closing of game fields. The Director of Community Services or his designated representative is authorized to assign any game field owned or leased by the City as a closed field for maintenance or to protect the surface of the game field from damage. It shall be unlawful for non -City employees to go upon a game field which has been designated as a closed field and has posted a sign indicating that "Field is closed. Trespassing on a closed field could result in a $250.00 - $500.00 fine." (18) Erecting structures prohibited. a. No person shall place or erect any structure, sign, bulletin board, post, pole, or advertising of any kind in a public park, and no stakes may be driven into the ground. b. No person shall attach to any tree, shrub, fence, railing, post, or structure within any public park, any sign, bulletin board, or other advertising device of any kind. C. The prohibitions contained in subsections a. and b. of this section shall not be applicable to persons acting pursuant to and with the written authorization of the Director of Community Services or his designee. (19) Projectile devices. No person shall possess, fire, or discharge a device capable of propelling a projectile, including without limitation, any air gun, pistol, bow and arrow, cross bow, or sling shot in a public park; provided, however, the Director of Community Services may permit the temporary occurrence of such activities in a public park for special programs and events. (20) Sale of merchandise. It shall be unlawful for any person to sell or offer for sale any food, drinks, confections, merchandise, or services in any park or playground unless such person has a written agreement or permit issued by the City permitting the sale of such items in such park or playground. This section shall have no application to sports organizations or social organizations selling items to their own members, or at functions sanctioned by the City. (21) Sound amplification. It shall be unlawful to use any type of sound amplification system in a public park without the written consent of the Director of Community Services. XIII. City Ordinance Leashing or chaining. It shall be unlawful for an owner to allow any animal to run at large and not be restrained by means of a leash or chain of sufficient strength and length to control the actions of such animal while on public property or on property other than that of the owner of the animal. (Note: Does not apply to Dog Park) 4B-13 10 Use of fire pits are allowed in designated areas. Fires may be prohibited entirely if a fire ban is in effect. Revised Date: March 6, 2018 Approved by. City Council Original Approval Date: June 21, 2016 Approved by. City Council Recommendation Date: June 6, 2016 Recommended by: Parks & Recreation Board Recommendation Date: June 1, 2016 Recommended by: City Council/Parks & Recreation Board Athletics Task Force 4B-14 11 1000 900 800 M 700 C. .0 +. 600 i M d 500 41 c 400 w C G 300 M C i 200 7 100 0 September - December June -August January -May 0 July -Sept 2019 July -Sept 2018 July -Sept 2017 Apr -June 2019 Apr -June 2018 Apr -June 2017 Jan -Mar 2019 Jan -Mar 2018 Jan -Mar 2017 Oct -Dec 2018 Oct -Dec 2017 Oct -Dec 2016 Southlake Tennis Center Dashboard - FY2019 FY2017 ij 0 FY2018 100 200 300 400 500 600 ■ FY2019 700 397 2696 Adult Par 334 720 284 2756 Ad 256 ■ ST 326 374 620 ■ Te us 368 =� 226 3132 240 ' 7 224 2974 - 325 1436 324 �1 593 286 576 0 Soo 1000 1500 2000 2500 3000 Updated: 12/6/2019 ticipation ult Drills :Leagues im Leagues 3295 800 3500 5B-1 16 14 41 12 IA 10 E 8 10 M 6 L 4 2 0 0 T FY2017 FY2018 111,tnt,h7 ober November Cleanliness of Facility Score N/A N/A Met Standard Yes Yes December N/A Yes January N/A Yes February N/A Yes March N/A Yes April N/A Yes May N/A Yes June N/A Yes July N/A Yes August N/A September N/A Yes Total N/A Average N/A Yes Youth Adult 14 FY2019 Customer Satisfaction FY2017 AL NPS Score p of Complaints Met standard 2017 100 2 Yes 2018 30 6 No 2019 N/A N/A N/A Total 130 8 65.0 4.0 Fees Collected By City Year Total % Change FY2017 $7,000.75 FY2018 N/A N/A FY2019 N/A N/A Total $7,000.75 Average $7,000.75 Total Participants Year Tournaments Youth Adult Total Participants % Change FY2017 1,517 1,727 8,082 11,326 FY2018 1,409 1,454 6,875 9,738 16%- FY2019 1,069 1,359 7,380 9,808 7.00% Total 3,995 4,540 22,337 30,872 Average 1,332 1,513 7,446 10,291 Variations: 1. NPS Survey received only 14 responses for 2016, 2 for 2017 and 66 for 2018. 2. The City issued a variance to Roxy Tennis LLC beginning in Fall 2016 to stop payments throughout construction. 3. Construction has impacted participation over the last two years. Updated: 12/6/2019 6 B -2 50U i I ILAKE 91 Southlake Facility Rental Dashboard - FY2019 Total Number of Rentals FY2019 I I FY2018 I FY2017 240 250 260 270 280 290 Number of Rentals 350 ■ FY2017 ■ FY2018 ■ FY2019 300 304 300 J252 250 250 200 200 150 150 100 100 50 50 11 13 2 0 1 2 5 7 6 0 1 0 0 0 0 0 � 0 Buildings Pavilions Athletic Fields Toumaments/Clinics Hockey Court Hockey Court (Lacrosse) Number of Pavilion Rentals $23,000 41 Bicentennial Park Pavilion 3 45 53 ■ FY2019 ■ FY2018 Bicentennial Park Pavilion 2 61 67 $22,500 71 •FY2017 102 Bicentennial Park Pavilion 1 101 � 122 $22,000 8 Rustin Pavilion 5 3 $21,500 Royal and Annie Smith Pavilion 7 7 Noble Oaks Pavilion 02 $21,000 300 310 Number of Rentals (excluding Lacrosse and Tournaments) 320 330 ■ Non Resident ■ Resident FY2017 FY2018 FY2019 Total Revenue $22,640 1 Lonesome Dove Pavilion 1 3 _ 7 $20,500 Liberty Park at Shelto—ood 9 Liberty Garden WI. $20,000 BJ Fishing Pier 020 $19,500 7OW�2 32 BJNC Pavilion $19,000 0 20 40 60 80 100 120 140 FY2017 Total Hours Year Total Hours Change Total 0 Average 0.00 Public Events Year Events Change Total 0 Average 0.00 ■ FY2017 - FY2018 ■ FY2019 $21,442.50 IN— FY2018 FY2019 Variations: (1) Public major events include events such as Oktoberfest, Art in the Square, Home for the Holidays, Stars and Stripes, Summer Kick -Off, Showcase in the Square, & Greenfest as well as smaller events such as Masterworks, PKD Walk, CISD Homecoming and variety of events hosted by City Departments and Community Organizations. Updated: ORober 8, 2015 6 C _ 1 • •I Parks, Recreation & Open Space / Community Facilities Master Plan 56 Lonesome Dove Park Lonesome Dove Park, one of the first neighborhood parks, was dedicated and constructed by the developer of the subdivision. This park is completely developed and major improvements were made in 2008 as per the recommendations of the 2005 Parks Master Plan. Lonesome Dove Park x = Not included in Forced Ranking Activity CS = Community Services Department PDS = Planning & Development Services Department Ordinance No. 1060, Adopted March 19, 2013 SOUTHLAKE 7A-1 q 1 1 Ordinance No. 1060, Adopted March 19, 2013 Parks, Recreation & Open Space / Community Facilities Master Plan 57 Preserve Drainage Area =1 114*111:111 Parks, Recreation & Open Space / Community Facilities Master Plan 67 Royal and Annie Smith Park Royal and Annie Smith Park was purchased from the Smith family, who had long occupied the premises. The property has a significant bit of history, and includes a hand -dug well, rumored to be the final resting place of a notorious gangster named "Pinky'. The history and abundant natural area suggested very minor improvements during the last master plan update. Since that time, amenities such as a playground and play area, pavilion, picnic benches, walking trails, drinking fountain and parking lot have been added to the park. The developed area and the area adjacent to Johnson Road is maintained in a more manicured state, however the undeveloped portions of the park are left in a more natural state per the request of the surrounding neighbors. It is suited for a number of mid- to low -impact activities due to its size but during the review by the committee was not recommended for any significant improvements other than parking lot expansion and linking trails within the park. Royal and Annie Smith Park Ordinance No. 1060, Adopted March 19, 2013 • 7B-1 • • • Parks, Recreation & Open Space / Community Facilities Master Plan 68 3. Evaluate the need for and implement the installation of a well at the 12 Tier 3 CS Quality Development, C3 park if necessary. 4. The City shall work with Keller Independent School District to Mobility, Partnerships & provide additional connectivity to the west crossing the Florence 12 Tier 3 CS Volunteerism, C2 Elementary property onto Harrell Drive. 5. Maintain the southern portion of the lot in its natural state to provide flexibility of use for this area and evaluate potential passive 12 Tier 3 CS Quality Development, C3 activities such as Frisbee golf. 6. Add interpretive signage to the existing well at the park. 1 12 Tier 3 CS Quality Development, C3 CS = Community Services Department Ordinance No. 1060, Adopted March 19, 2013 • 7B-2 • •I Parks, Recreation & Open Space / Community Facilities Master Plan 69 A _�© ROYAL & ANNIE SMITH PARK ,®w Conceptual Master Plan �n2030 Ordinance No. 1060, Adopted March 19, 2013 SOUTHILAKE t NORTH 0 50 100 200 IRA c HOME IN FEE7 related to debris, outdated playground equipment, drainage and lack of additional amenities. Residents of the surrounding community attended the public meetings and addressed the same concerns; therefore, several recommendations were made to address some of the areas and are included in the concept plan. • • • Parks, Recreation & Open Space / Community Facilities Master Plan 33 Chesapeake Park As one of the only public parks in the southwest area of the city, Chesapeake Park is an under developed neighborhood park that has much potential to further provide enjoyment to the area residents. During the master plan process many concerns were raised about the park as to its maintenance and potential to serve the surrounding neighborhood, namely Chesapeake Place. Some of the concerns were PWPPPAI-" Chesapeake Park Ordinance No. 1060, Adopted March 19, 2013 • r-- - rV 7C-1 • • • Parks, Recreation & Open Space / Community Facilities Master Plan 34 4. Provide additional amenities at the park such as but not limited to a picnic area, shade structures, pavilion, benches, tennis courts, basketball courts and 13 ' CS Quality new larger playground equipment while prioritizing the installation of the Development, C3 playground and pavilion. 5. Provide a restroom if and when the basketball courts, tennis courts and 13 CS Quality pavilion are built. Development, C3 6. Provide pedestrian connectivity to the church parking lot located to the 13 Tier 3 CS Mobility, C2 north. 7. Install appropriate signage in addition to a monument sign(s) that is scaled 13 Tier 3 CS Quality appropriately for the park. Development, C3 8. Evaluate the need for and implement the installation of a well at the park if 13 Tier 3 CS Quality necessary. Development, C3 9. Explore and prioritize the opportunity to have a joint parking agreement with 13 Tier 3 CS Partnerships & the church located to the north before constructing any additional parking. Volunteerism, C5 10. Provide additional parking for the park at the northeast portion of the park. 13 Tier 3 CS Quality Development, C3 11. Prioritize the installation of a sidewalk along Union Church adjacent to the 13 Tier 3 CS, PW Mobility, C2 park. Ordinance No. 1060, Adopted March 19, 2013 • 7C-2 SOUTHLAKE AWE 0M 0 to n a �M » y X CD m �I> W-Ij f� E Ki •I Parks, Recreation & Open Space / Community Facilities Master Plan 35 wi 3 $g - r r. � - •i.H s C, �Ordinance No. 1060, Adopted March 19, 2013 SOUTHLAKE 2030 7C-3