2019-09-09 Parks Board PacketCITY OF
SOUTHLAKE
MEMORANDUM
September 5, 2019
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Tuesday, September 09, 2019
LOCATION: Legends Hall at The Marq Southlake
The Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 P.M.
Please advise staff if you are not able to attend the meeting
(ctribble(a-)ci.southlake.tx.us or 817.748.8021). Thank you.
REGULAR AGENDA
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board
meeting held August 6, 2019. Please make any corrections to the
minutes part of the motion for consideration.
B. Absence of Parks and Recreation Board Members - The Board will
consider the absence of Board member Chad Bedwell from the
August 6, 2019 meeting. A copy of the Attendance Report is in your
packet.
3. Agenda Item No. 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — September 9, 2019
Page 2of2
4. Agenda Item No. 4. Discussion
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board on Parks & Recreation related
topics and upcoming activities and events.
WORK SESSION AGENDA
5. Southlake 2035 Parks, Recreation & Open Space Master Plan
A. Comprehensive master plan overview
B. Plan development process and timeline
C. Park related recommendations in other 2030/2035 master plans
6. Agenda Item No. 6. Adjournment
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019
285 Shady Oaks Dr., Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(cDci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham6d�ci.southlake.tx.us)
Cassie Tucker, Strategic Operations Manager, 817-748-8036, (ctucker6d�ci.southlake.tx.us)
Marcy Haddadi, Administrative Secretary, 817-748-8184, (mhaddadi(o).ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
9 CITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday, September 09, 2019
6:00 P.M.
LOCATION: LEGENDS HALL AT THE MARQ SOUTHLAKE
The Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held
August 06, 2019
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Discussion
A. Parks & Recreation Update
WORK SESSION:
5. Southlake 2035 Parks, Recreation & Open Space Master Plan
A. Comprehensive master plan overview
B. Plan development process and timeline
C. Park related recommendations in other 2030/2035 master plans
6. Adjournment
CERTIFICATE
I hereby certify that the above ageg0a% Y41'wpted on the official bulletin boards at Town Hall,
`�
1400 Main Street, Southlake, �},r, •fl y,Neptember 6, 2019 by 5:00 p.m. pursuant to
tSAm
551 of the Texas Govi2?i4 W Code
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City Secretary
If you plan to attend this public meeting anNM011hiMsability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: August 6, 2019
LOCATION: Southlake Town Hall 1400 Main Street, Southlake, Texas
TIME: 5:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli and
Vice Chair Lori Palmer; Secretary Paul Venesky; Board Members Kevin Craddock, Jeffrey Ng,
Stacy Driscoll
PARKS AND RECREATION BOARD MEMBERS ABSENT: Board Member Chad Bedwell
STAFF PRESENT: Director of Community Services Chris' Tribble, Deputy Director of
Community Services Kate Meacham
REGULAR AGENDA ` +
1. CALL TO ORDER
Chairman Frances Scharli called the rearks and Recreation Board meeting to
order at 5:09 p.m. ^ `
2. CONSENT AGENDA 41
2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD June 24, 2019
The minutes of the June 24, 2019 Park Board meeting were approved with no changes
or corrections.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the June 24,
2019 meeting.
Motion:
Palmer
Second:
Venesky
Ayes:
Craddock, Scharli, Ng, Driscoll
Nays:
None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 06, 2019 Parks Board Meeting
Page 2 of 3
Abstain: None
Vote: 6-0
Motion carried.
3. PUBLIC FORUM
Chairman Frances Scharli opened public forum. There being no one to speak,
Chairman Scharli closed public forum.
4. CONSIDER
4A. RECOMMENDATION ON THE PROPOSED FISCAL YEAR 2020 PARKS AND
RECREATION GENERAL FUND OPERATING BUDGET
Director Chris Tribble presented and reviewed the recommended proposal for fiscal
year 2020 operating budget. Mr. Tribble responded to questions from the Board.
A motion was made to recommend approval of Item 4A as presented.
Motion:
Palmer
Second:
Craddock
Ayes:
Driscoll, Ng, Scharli, Venesky
Nays:
None
Vote:
6-0
5. DISCUSSION
5A. PARKS AND RECREATION UPDATE
Deputy Director Kate Meacham presented the parks and recreation update. Mr. Tribble
responded to questions from the Board.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 5:40 p.m.
Motion:
Palmer
Second:
Venesky
Ayes:
Craddock, Scharli, Ng, Driscoll
Nays:
None
Vote:
6-0
Motion carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 06, 2019 Parks Board Meeting
Page 3of3
Frances Scharli, Chairman
Parks & Recreation Board
Chris Tribble, Director
Community Services Dept.
An audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTI-HLAKE
MEMORANDUM
September 3, 2019
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item
Action Requested: Recommendation to approve the absence of Chad Bedwell from the August
6, 2019 Park Board meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July 12,
2004 and revised March 2, 2010, provides a mechanism for consideration
of absences of Board members from regular or special Park Board
meetings. This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Recommendation to approve the absence of Chad Bedwell from the August
6, 2019 meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Park and Recreation Board Attendance Report
2019
Place Name
1/14/19
2/11/19
3/11/19
4/8/19
5/13/19
6/24/19
7/8/19
8l8/19
9/9/19
10/14/19
11/11/19
12/9/19
individual
Attendance Rate
Hrs 7o
Date
Rate (includes
t
t
tt
t
Average Monthly
In attendance
x
Not in attendance, no substitute
1
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative