2017-11-13 Parks Board PacketCi 11' Cif
SOUTHLAKE
MEMORANDUM
November 9, 2017
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, November 13, 2017 at 6:00 p.m.
The Park Board meeting will begin promptly at 6:00 p.m. in Town Hall
Council Chambers.
Please advise staff if you are not able to attend this meeting
(Icarpenter(a)cLsouthlake.tx.us or 817.748.8184). Thank you.
WORK SESSION AGENDA
1. Call to Order
2. Facilities Utilization Agreement request from Southlake Girls Lacrosse
Association
3. Amendment to the Southlake 2030 Parks, Recreation & Open Space /
Communitv Facilities Master Plan
A. Summit Park Concept Plan Presentation
B. Review Recommendations and Next Steps
REGULAR AGENDA
1. Aaenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approve minutes from the reaular Parks and Recreation Board
meeting held October 9, 2017. Please make any corrections to the
minutes part of the motion for consideration.
B. Absence of Parks and Recreation Board Members — The Board will
consider the absence of Park Board member Mike Pazera from the
October 9, 2017 meeting. A copy of the Attendance Report is in your
packet.
3. Agenda Item No. 3. Public Forum
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — November 13, 2017
Page 2 of 4
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time
4. Agenda Item No. 4. Reports
A. TAAF Platinum Award Recognition — At the 2017 Texas Amateur
Athletic Federation (TAAF) Annual Conference held in September,
the City of Southlake was named a Platinum Member City.
Southlake was one of only three cities in Texas to receive the
platinum designation as it is reserved for members with outstanding
participation and support within the TAAF organization.
B. TRAPS North Region Recognition — On November 3, 2017,
employees from the City's Parks and Recreation Department
participated in the TRAPS North Region Conference hosted at the
University of North Texas. Conference topics ranged from
maintaining safe play environments to the future of recreation
centers to the importance of developing emergency plans.
Southlake was recognized during the awards luncheon for
outstanding contributions to the Parks and Recreation field. Parks
Manager Mike Reasoner received the Parks Professional of the
Year Award and Miracle Eggstravaganza received the Lone Star
Programming Award, recognizing an innovative, first time recreation
program. Congratulations to Parks Manager Mike Reasoner,
Programs Supervisor Ashley Newhart and Events Coordinator
Corinne Klitzke for their outstanding work!
C. Bob Jones Nature Center & Preserve — The City contracts the Bob
Jones Nature Center organization to manage the operations of the
city -owned Bob Jones Nature Center & Preserve. Staff and
representatives from the Bob Jones Nature Center organization will
update the Board on nature center participation, programs, and
events offered at the Bob Jones Nature Center & Preserve. The FY
2017 BJNCP Dashboard is included in your packet.
D. Southlake Tennis Center — The City contracts Roxy Tennis to
manage the operations of the city -owned Southlake Tennis Center.
Staff and representatives from Roxy Tennis will update the Board on
tennis center participation, programs and events offered at the
Southlake Tennis Center. The FY 2017 STC Dashboard is included
in your packet.
E. Recreation Programs — Staff will present a report at the meeting on
recreation programs, events and services offered by the Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — November 13, 2017
Page 3 of 4
during FY 2017. The FY 2017 Recreation Programs Dashboard is
included in your packet.
F. Park Facility Rentals — Staff will present a report at the meeting on
park facility rentals for FY 2017. The FY 2017 Park Facility Rentals
Dashboard is included in your packet.
5. Agenda Item No. 5. Consider
A. Recommendation on an alcohol variance at Bob Jones Nature
Center & Preserve for private rental events — The purpose of this
item is for the Board to review and consider a request for a variance
to allow alcohol at the Bob Jones Nature Center & Preserve
(BJNCP) during private rental events (weddings, family reunions,
engagement parties, etc.) through December 31, 2019. The City
Manager may grant variances to the provisions of the ordinance that
prohibits alcohol in parks. The park and recreation board will make
recommendations regarding variances to the City Manager. If the
variance is approved, the Bob Jones Nature Center Board will
ensure the renters comply with all TABC regulations and hire off -
duty police officers to monitor the use of alcohol during the events to
encourage a safe and enjoyable atmosphere for all park users.
6. Agenda Item No. 6. Discussion
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board about upcoming Parks &
Recreation activities and events. A copy of the Parks & Recreation
Report is included in your packet. Director Tribble will also provide
an update on the Bicentennial Park Phase 3 Tennis Center and The
Marq Southlake Champions Club projects.
B. Facilities Utilization Aareement reauest from Southlake Girls
Lacrosse Association — A newly formed Southlake Girls Lacrosse
Association has requested a Facilities Utilization Agreement to allow
use of city owned athletic facilities for girls' lacrosse. This item is
placed on the agenda to allow for discussion by the board.
OTHER ITEMS OF INTEREST
7. City Council Action — The following park and recreation -related action items
were considered by City Council at the November 7, 2017 meeting.
Approved Ordinance No. 1181, 1st Reading, adopting the 2018
Standards of Care for the recreation programs for elementary school
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — November 13, 2017
Page 4 of 4
age children operated by the Community Services Department. (Park
Board recommended approval (6-0) October 9, 2017)
• Approved a Community Events Participation Agreement with
Southlake Women's Club for 2018 Art In the Square event.
Approved renewal of contract with Crowley Sports Officials for
sports officiating and scorekeeping services.
City Council agendas are posted on the City's webpage 6pm the Friday
preceding the City Council meeting. You may sign up to receive a copy of
the agenda at "Notify Me" tab at.http://www.citVofsouthlake.com/iist.aspx.
8. Joint Citv Council. SPDC & Parks and Recreation Board. Plannina &
Zoning meeting — A joint City Council meeting with the above boards will
be held Monday, December 11, 2017, 6:00 p.m., at The Marq Southlake.
9. Regular Park Board meeting — The regular meeting of the Park Board will
be held immediately following the joint meeting on December 11, 2017.
As always, we appreciate your commitment and service to the City.
Is] 17M 1M*I M_
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021,(ctribble(o).ci.southlake.tx.us)
Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(a)_ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondsonC@ci.southlake.tx.us
Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham(a-)ci.southlake.tx.us)
Jenni Lanier, Community Relations Manager, 817-748-8186; (i1anier(0-)ci.south1ake.tx.us)
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(CaraenterCa)ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
ii�f')r
V �-
PARK AND RECREATION BOARD MEETING
Monday, November 13, 2017
6:00 P.M.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas 76092
WORK SESSION: 6:00 P.M.
1. Call to Order
2. Facilities Utilization Agreement request from Southlake Girls Lacrosse Association
3. Amendment to the Southlake 2030 Parks, Recreation & Open Space / Community
Facilities Master Plan
A. Summit Park Concept Plan
B. Review Recommendations and Next Steps
REGULAR SESSION: Immediately following the work session
1. Call to Order
2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting held
October 9, 2017
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Reports
A. TAAF Platinum Award Recognition
B. TRAPS North Region Awards Recognition
C. Bob Jones Nature Center & Preserve
D. Southlake Tennis Center
E. Recreation Programs
F. Park Facility Rentals
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — November 13, 2017
Page 2 of 2
5. Consider
A. Recommendation on an alcohol variance at Bob Jones Nature Center &
Preserve for private rental events
6. Discussion
A. Parks & Recreation Update
B. Facilities Utilization Agreement request from Southlake Girls Lacrosse
Association
7. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, November 10, 2017 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CI I't, 0)
SOUTHLAKE
MEMORANDUM
November 9, 2017
To: Parks and Recreation Board
From: Chris Tribble, Director of Community Services
Subject: Amendment to the Southlake 2030 Parks, Recreation & Open Space /
Community Facilities Master Plan (Work Session Discussion Item)
Action
Requested: Park Board review and discussion of the draft recommendations to be
included in the Amended Southlake 2030 Parks, Recreation & Open
Space / Community Facilities Master Plan
Background
Information: The Parks, Recreation & Open Space / Community Facilities Master
Plan is a key component of the Southlake 2030 Plan, the City's
comprehensive plan. As such, it is critical that a relationship between
the Southlake 2030 Plan and the various plan elements be
established. The adopted Parks, Recreation & Open Space /
Community Facilities Master Plan document provides
recommendations for development of all City parks and city staff
guidance in planning and budgeting for Capital Improvements
Projects in the future.
For the last several months the Parks & Recreation Board has been
working on developing certain key recommendations that will be
included in the amended master plan. Staff has compiled all of the
recommendations and will present them for discussion and feedback
by the Board.
The goal coming out of this discussion is to have a set of draft
recommendations that the Board is comfortable bringing forward for
discussion during the December 11, 2017 Joint Meeting of the City
Council, Planning & Zoning Commission, Southlake Parks
Development Corporation and Parks & Recreation Board.
Following the December 11, 2017 Joint Meeting, the final proposed
recommendations for the amended master plan will be presented to
the Parks & Recreation Board on January 8, 2018 for formal
recommendation to the City Council.
Financial
Considerations: Not applicable
Strategic Link: The Parks, Recreation & Open Space / Community Facilities Master
Plan is linked to the City's Strategy Map related to the focus areas of
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Work Session Item 3 - 1
Parks and Recreation Board
Meeting Date — November 13, 2017
Page 2 of 2
Infrastructure, Quality Development and Performance Management
and Service Delivery and meets the corporate objectives to provide
attractive & unique spaces for enjoyment of personal interests and to
invest to provide & maintain high quality public assets.
Citizen Input/
Board Review: The amended master plan is tentatively scheduled for formal adoption
by the City Council on March 6, 2018. The following meetings are
opportunities for public input and feedback as the amended master
plan goes through the process of being formally adopted.
January 8, 2018 Parks & Recreation Board
January 23, 2018 SPIN Meeting
February 8, 2018 P&Z Commission (Public Hearing)
February 20, 2018 City Council Meeting (1s' Reading)
March 6, 2018 City Council Meeting (2nd Reading and Public
Hearing)
Legal Review: Not applicable
Alternatives: Not applicable
Attachments: Each Board member has a copy of the Southlake 2030 PROS/CF
Master Plan document.
A summary of the recommendations are attached.
Please note the specific page numbers for each section:
• Central Park table and concept - Pages 33 & 34
• Liberty Park at Sheltonwood table and concept - Pages 55-57
• Southlake Sports Complex table - Page 74
• Town Square Parks table - Page 77
• Community Facilities Recommendations Matrix - Page 97
• Southlake Activities Center - Pages 98 & 99
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Work Session Item 3 - 2
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 33
CENTRALPARK
RecommendationObjectives
Forced
Ranking
Priority
Tier
Department
Responsible
Vision, Goals
1. Create new arched central entrance into the park from the south.
Tier 1
CS
Quality Development, C3
Tie
2. Reduce amount of concrete and pavers.
Tier 1
CS
Quality Development, C3
3. Add shade trees around the fountain.
Tier 1
CS
Quality Development, C3
4. Add hedges along the iron fence to the north.
Tier 1
CS
Quality Development, C3
5. Consider farmers market type use for the park.
Tier 1
CS
Quality Development, C3
Partnerships and
6. Consider allowing vendor kiosks within the park. Work with
Volunteerism &
1.5, 1.9, 4.6
property management at the Shops of Southlake.
Tier 1
PDS
Performance
Management and Service
Delivery, C3, C5
7. Consider adding an interactive water feature around the pond.
Tier 1
CS
Quality Development, C3
8. Consider a pedestrian bridge across FM1709 to Rustin Park.
Tier 3
CS
Quality Development, C3
pieces for Children at Central Park
,
CS = Community Services Department
PDS = Planning & Development Services Department
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 3
• Parks, Recreation & Open Space / Community Facilities Master Plan 34
Add interactive water feature
around fountain
Hold Farmers'Markets
Pedestrian bridge across FM 1709
0
Add hedges along iron fence
k- 1- A V - - I,
J
■ Redu ce am o un t of concre te
Create entrance across
parking lot with arch
�1
Add shade trees around
fountain
Allow vendor. kiosks
'*T CENTRAL PARK h
~* Conceptual Master Plan
40 20 0 40 Feet
o2❑35
Ordinance No. 1060, Adopted March 19, 2013 [SOUTHLAKE 20301
Work Session Item 3 - 4
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 55
Liberty Park at Sheltonwood
This park, on the north side of Dove Road at Ridgecrest, is a relatively
large underdeveloped park. It was formerly the site of a "summer
camp" area, complete with a pavilion and swimming pool, and during
the Southlake 2025 process was mostly undeveloped. In 2009 the first
phase of development of the park was completed to include a new,
large pavilion structure over the original pavilion slab, trails,
landscaping, park amenities, a restroom facility, pond, and parking.
Considerations by the committee for the park consisted of but were
not limited to the potential purchase of the adjacent property to the
south (which was purchased in December 2012, prior to the adoption
of the 2030 plan), additional parking and amenities to the park,
historical and educational markers and park accessibility.
Liberty Park at Sheltonwood
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 5
• Parks, Recreation & Open Space / Community Facilities Master Plan 56
LIBERTY PARK
AT SHELTONWOOD
RecommendationObjectives
Forced
Ranking
Priority
Tier
Department
Responsible
Vision, Goals
Quality Development,
Tie
3. Consider the creation of a pavilion/park policy for leased events.
Performance
COMPLETE
9
Tier 1
CS
Management & Service
Delivery, C3, F2
4. Conduct a study to determine the future use of the Shelton
Residence. COMPLETE
x
Tier 1
CS
Quality Development, C3
5. Add benches and bike rack.
Tier 1
CS
Quality Development, C3
6. Maintain the volleyball court.
Tier 1
CS
Quality Development, C3
y0ithen *h^ ^,F! Install a children's playground (small/medium
Tier 1
CS
Quality Development, C3
sized) adjacent to the pavilion.
8. G.,-,I..-.+„the +,,expand/add the ..-,rl,. Expand
Tier 1
CS
Quality Development, C3
p.,.-I,;R,.f„r
ability
parking (determine optimal number for park use).
9. Connect the existing trail to the expanded parking.
Tier 1
CS
Quality Development, C3
10. Complete the trail loop (concrete/decomposed granite) and connect
it to the pavilion.
Tier 1
CS
Quality Development, C3
11. Drill a water well for the pond to serve as a year round amenity.
9
Tier 3
CS
Quality Development, C3
12. Consider expansion of the existing pond.
Tier 3
CS
Quality Development, C3
13. Consider installation of a disc golf course.
Tier 3
CS
Quality Development, C3
14. Consider installation of exercise stations along the trail.
Tier 3
CS
Quality Development, C3
15. Consider creation of a corridor from the parking lot to the center of
the park.
Tier 3
CS
Quality Development, C3
16. Consider opportunities to add informational and historic markers
throughout the park.
9
Tier 3
CS
Quality Development, C3
9
Tier 3
CS
Quality Development, C3
if i
AenEhes a�onsthe paved pathways, a sand volleyball eeart and
�r
CS = Community Services Department
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 6
-IIIIIIIII
a
• Parks, Recreation & Open Space / Community Facilities Master Plan 57
Ordinance No. 1060, Adopted March 19, 2013 [SOUTHLAKE 20301
Work Session Item 3 - 7
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 74
CS = Community Services Department
PW = Public Works Department
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 8
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 77
x = Not included in Forced Ranking Activity
CS = Community Services Department
PDS = Planning & Development Services Department
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 9
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 97
COMMUNITY FACILITIES RECOMMENDATIONS MATRIX
Visiolp
Facility
Recommendation
Goals
Community
Tier
Responsiblek
Objectives
Performance
Tie
Community Recreation Center
Develop a multipurpose Community Recreation
Tier 1
CS
Management & Service
4.5, 4.8, 8.1,
Center at Bicentennial Park.'
Delivery
10.2
Conduct a site analysis study to determine the long-
Performance
8.1, 8.3,
City Library
term location of the City's library.
Tier 1
CS
Management & Service
10.1
Delivery
Incorporate and implement the recommendations of
Performance
Town Hall
the Brinkley Sargent report as outlined in the
Tier 2
CS, PW
Management & Service
8.1,
Community Facilities section of this master plan.
Delivery
10..11
Service Center
Conduct a site analysis study to determine the long
Performance
8.1, 8.3,
(Public Works Operations)
term location of the City's service center.
Tier 3
CS PW
Management & Service
10.1
Delivery
Bob Jones Nature Center &
Construct a new Bob Jones Nature Center & Preserve
Performance
4.13, 8.1,
facility as recommended in the Bob Jones Nature
Tier 3
CS
Management & Service
8.3, 9.3,
Preserve Building
Center & Preserve Master Plan.
Delivery
10.1
SafetyRn
Expl ...W1niti.,.- t.. i Safety Town
Dps, CS
PeFfeFmanez
Management __ __. _.__
n
4 9 4 2
Fe 9 ate a at
sting City faEility a .I.
Southlake Activities Center
(See recommendations
table on the following page)
CS = Community Services Department
DPS = Department of Public Safety
PDS = Planning & Development Services Department
PW = Public Works Department
' =Recommendation carried over from the Park Recommendations
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 10
• Parks, Recreation & Open Space / Community Facilities Master Plan 98
ACTIVITIES
CENTER
RecommendationObjectives
ForcedSOUTHLAKE
Ranking
Priority
Tier
Department
Responsible
1. Continue to utilize the existing facility as a rental space.
Tier 1
CS
Tie
Quality Development, C3
2. Retain property as a passive park.
Tier 1
CS
Quality Development, C3
3. Consider installation of a disc golf course.
Tier 3
CS
Quality Development, C3
4. Consider BMX and mountain bike trails with small jumps.
Tier 3
CS
Quality Development, C3
5. Consider installation of a trail loop with exercise stations.
Tier 3
CS
Quality Development, C3
6. Consider installation of park amenities such as benches, bike racks,
1.5, 1.9, 4.6
Tier 3
CS
Quality Development, C3
etc.
7. Consider wayfinding signage.
Tier 3
CS
Quality Development, C3
8. Consider connecting Parkwood Drive to the existing Activity Center
parking lot from the north, and closing the existing Parkwood Drive
Tier
CS
Quality Development, C3
entrance from the south.
Ordinance No. 1060, Adopted March 19, 2013 •
Work Session Item 3 - 11
• • • Parks, Recreation & Open Space / Community Facilities Master Plan 99
Connect Parkwood
Drive to Existing Activity . ;4
Center Parking Lot ;" x
Consider••i
Close Driveway from
Southern Parkwood
Drive
1w,
qw-
l, ..X
Kim Dx"v
t
SOUTHLAKE ACTIVITIES CENTER
j4)� Conceptual Master Plan 84 44 4 84 Feet
R2 03 5
i 1-9-2017
Ordinance • • • 0Adopted • [SOUTHLAKE 20301
Work Session Item 3 - 12
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: OCTOBER 9, 2017
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mitch Hill, Miguel
Salinas and Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: Mike Pazera
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson and Deputy Director of Community Services Kate
Meacham
REGULAR AGENDA
1. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 6:00 p.m.
2. CONSENT AGENDA
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 11, 2017 REGULAR THE PARKS
AND RECREATION BOARD MEETING
There were no corrections to the meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
There were no absences to excuse as all board members were present at the
September 11, 2017 meeting.
The Park Board considered the Consent Agenda.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 1
Minutes of the October 9, 2017 Parks Board Meeting
Page 2 of 4
A motion was made to approve the Consent agenda as presented.
Motion:
Scharli
Second:
Salinas
Ayes:
Hill, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
3. PUBLIC FORUM
Chairman Tina Wasserman opened public forum at 6:01 p.m. There being no one to
speak, Chairman Wasserman closed public forum.
Chairman Tina Wasserman re -opened public forum at 6:27 p.m.
Buddy Luce, 1850 Hunter's Creek, Southlake, and Bob Jones Nature Center
organization board member, spoke concerning a Bob Jones Nature Center Treehouse
Project and funding of the project.
Chairman Tina Wasserman acknowledged Public Forum comments and requested staff
advise the Board on the topic.
There being no one else to address the Board, Public Forum was closed at 6:30 p.m.
4. CONSIDER
4A. RECOMMENDATION ON 2018 STANDARDS OF CARE ORDINANCE NO. 1181
Deputy Director Kate Meacham presented the Standards of Care item and answered
questions from the Board.
The Standards of Care must be adopted annually by ordinance. The 2018 Standards of
Care provides minimum standards by which the City of Southlake and Community
Services Department operate the City's youth programs, and includes staff
responsibilities, enrollment requirements, staffing ratios, staff qualifications and training,
facility standards, health and safety standards and mechanisms for inspecting,
monitoring and enforcing care standards. The Board discussed the Standards of Care.
APPROVED
A motion was made to approve the 2018 Standards of Care by Ordinance No. 1181 as
presented.
Motion: Scharli
Second: Hill
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the October 9, 2017 Parks Board Meeting
Page 3 of 4
Ayes:
Hill, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
5. DISCUSSION
4A. SOUTHLAKE CARROLL LACROSSE ASSOCIATION DASHBOARD REPORT
Deputy Director Kate Meacham presented the revised Southlake Carroll Lacrosse
Association dashboard report and responded to questions regarding violations incurred
in receiving the Lacrosse Association's schedules.
Ray Semaden, Southlake Carroll Lacrosse Association representative, 1402 Park
Place, Southlake, responded to violations presented in the report, and provided an
update about the box lacrosse program and the girls program.
A suggestion was made to re-evaluate the facilities utilization agreement provision
concerning scheduling.
4B. PARKS AND RECREATION UPDATE
Deputy Director Kate Meacham presented the Parks and Recreation Report and
responded to questions. The Board asked to receive a copy of the drone footage from
the last Cross Country District event.
The Park Board convened into the Executive Conference Room for the Work Session.
WORK SESSION AGENDA
6. DISCUSS AMENDMENTS TO THE SOUTHLAKE 2030 PARKS, RECREATION,
OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN
6A. REVIEW/REVISE CONCEPT PLANS AND RECOMMENDATION FOR PARKS AND
OPEN SPACE — SKATE PARK
Director Chris Tribble facilitated this Work Session and responded to questions from the
Board.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:46 p.m.
Motion: Scharli
Second: Salinas
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
Minutes of the October 9, 2017 Parks Board Meeting
Page 4 of 4
Ayes:
Hill, Pazera, Scharli, Salinas, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
6-0
Motion carried.
Tina Wasserman, Chairman
Parks & Recreation Board
Chris Tribble, Director
Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-4
Cily O
SOUTH LADE
MEMORANDUM
November 9, 2017
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing
Agenda Item
Action Requested: Park Board consideration of Park Board member Mike Pazera
absence at the October 9, 2017 meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July
12, 2004 and revised March 2, 2010, provides a mechanism for
consideration of absences of Board members from regular or
special Park Board meetings. This item is listed as a standing item
on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board approved the Absence Policy at the July 12, 2004
meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Park Board excuse absence of Mike Pazera from October 13, 2017
meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2B-1
Park and Recreation Board Attendance Report
2017
Place Name
Miguel Salinas
1
,
X
,
Individual
88%
Hrs To
10
2 Tina Wasserman
100%
11.25
3 Frances Scharli
100%
11.25
4 Lori Palmer
X
88%
9.75
5 Mitch Hill
X
X
75%
8
6 Mike Pazera
X
V
X
75%
9.25
7 Paul Venesky
100%
11.25
Meeting Attendance
Rate (includes
substitutions)
86%
100%
100%
86%
86%
71%
100%
86%
Total Hrs Per Month
1 0.5
1 0.5
2.75
1.5
2
1.25
1 1.25
1 1.5
111.25
5/8/17 Meeting included Work Session ref: PROS/CF Master Plan
8/3/17 Joint SPDC/Park Board meeting and regular meeting
2016
1
Miguel Salinas
X
v,
1 1
X
Individual
75%
Hrs To
10.5
2
Tina Wasserman
v,
v,
,,
100%
16
3
Frances Scharli
100%
16
4
Lori Palmer
X
88%
13.5
5
Mitch Hill
X
88%
15.5
6
Mike Pazera
X
v,
V
X
50%
2
7
Paul Venesky
X
X
X
V
X
50%
6.5
6
Chad Patton
X
0%
0
Meeting Attendance
Rate (includes
substitutions)
100%
83%
0%
0%
100%
83%
0%
57%
86%
71%
71%
0%
Total Hrs Per Month
1.5
2.5
0
0
2
2
0
5
1.5
0.5
1
0
1/11/16 Work Session held at 6pm, followed by regular meeting. 8/4/16 Joint CC/SPDC/Park Mtg, followed by Joint SPDC/Park Mtg and a regular Park Mtg.
6/21/16 City Council made appointments to Park Board.
N:w
Average Monthly
1 2017 1 95% 1
In attendance
X Not in attendance, no substitute
r Substitute in attendance
Meeting Canceled
Meeting Canceled due to no quorum
-Change in Representative I
Average Monthly
Attendance Rate
In attendance
X
Not in attendance, no substitute
1
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
�& Bob Jones Nature Center Dashboard - FY2017 �m
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7.
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2015
Customer Satisfaction FY17
1112— 0 0 0
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4C-1
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FOCUS
The Bob Jones Nature Center
(BJNC) is a public facility owned
by the City of Southlake and
managed by the Bob Jones
Nature Center Organization
(BJNCO), a nonprofit 501c3
organization. With access to
over 750 acres of Cross Timbers
ecosystem, the nature center and
preserve play a valuable role in
the preservation and conservation
of this important resource.
The BJNC offers a wide variety of
classes and activities focused on
exploring our natural environment.
Admission into the Nature Center
and Preserve is free for all ages.
i
Vff
`7� - . ■
qj
a
r 4 .�
r•
Ir CONTENT r.-
i•
"� X? -7 WNW
• - 3
758 ACRES OF NATURAL FUN - I
Wilderness is not a luxury but
a necessity of the human spirit.99
—Edward Abbey
4C-4
2016
STAFF
Lori Higgins, Executive Director
Kayla Nickells, Education Programs Coordinator
Zoe Devito, Community Relations Coordinator
Leigh Langford, Environmental Educator
Tracy Garcia, Adminstrative Assistant, Community Relations Coordinator
Education
Robin Swindle
Cecelia LaFavers
Sarah Brodbeck
Rusty Pafford
Joseph Cohen
2016
Seasonal Educators
Anna Fisher
Stephanie Terry
Hanna Mayfield
Megan Hiatt
Kelli White
Leigh Langford
Research &
Conservation Team
Jan LaPine
Mark Byrd
Clair Johnson
Operations
Volunteers
Daisy Edwards
Andrea Marshall
Rusty Pafford
Sarah Brodbeck
Emily Asbury
BOARD OF DIRECTORS
Officers
Debra Edmondson, President
Jane Musser, Vice President
Stephen "Buddy" Luce, Secretary
Bruce Rosenstiel, Treasurer
Emeritus Members
Dr. Bobby Jones
Dr. Ray Chancellor
Directors
Fundraising Committee
Jessica Heintz
Lori Higgins
Julie Fraute
Randy McCauley
Debra Edmondson
Meredith Kim
Daisy Edwards
Tracy Garcia
Patricia Yeager
Audra Lewandowski
Dee Hunter -Smith
Sarah Brodbeck
Lisa Spraggins
Daisy Edwards
Meredith Martin
Cindy Campbell
Kelly Workman
Lisa Spraggins
Shawn McCaskill
Katherine Egan Bennett
Stacey Archer
Hon. Christopher Archer
Jennea Potter
Lexi Faucher
John Slocum
Joe Nagel
Honorable, Gary Fickes
Hon. Brandon Bledsoe
Jason Tamblyn
Audra Lewandowski
Norm Lyons
4C-5
EDUCATION INSPIRED BY NATURE
AVAI AE*,
A.7
Never doubt that a small groupq
of thoughtful, committed citizens
can change the world. Indeed,;
•�'", it is the only thing that ever has."
—Margaret Mead
Forest SchoolsThis statement is the foundation
of the Bob Jones Nature Center
and together, we've made the
• _ st _ • • ever world a better place. You'vew.ry
joined us in bringing nature into
the lives of even more children,
on • •lyn • •s run
adults, families, schools and
nin• _rs _ weeks. communities. It is through this time R
• • over- in nature th at you've helped
• had • waiting list of individuals become healthier_ ,
and happier, helped families
become stronger through shared
memories, helped teachers
bring their students outdoors to
learn, and helped the "wild"
landscape of the Cross Timbers
- thrive while protecting precious
~t natural resources such as wildlife
habitats and green spaces. I am
very proud of the work that is
presented in this annual report.
ti It encompasses the critical years
�.r of transition in the continued
evolution of the Bob Jones Nature
Center.
W
Proud doesn't begin to describe
how I feel about the Bob Jones
staff, dedicated volunteers, and
Board of Directors. We took
�� ?+ continued on page 7
w, 7 1 4
ACTIVITIES
■ Partnered with the Fort Worth Astronomical Society to teach
275 children and adults about constellations, the moon and
planets at multiple stargazing events at BJNC.
■ Participated in the Southlake
Garden Tour, debuting new
Pollinator Garden and Nature
Center overall.
■ Taught over 400 children along
with the Perennial Garden Society
of Southlake about the Monarch
migration at Monarch Butterfly
Festival (that's four times as many
as 2015!).
■ Established partnership with Arts
on the Go mobile art studio to
enhance the experience at the
Monarch Butterfly Festival and
Autumn Harvest Festival.
■ Presented lectures and guided hikes on a wide variety of topics,
including honey bees, ecology, Backyard Bird Count, citizen
scientists, toxic toads, Cross Timbers habitats.
■ Partnered with the City of Southlake for LiveFit Wellness Challenge
and offered a free guided hike along the Bluebird Trail.
OPERATIONAL DEVELOPMENT
a
■ Focused on staff training and development: City of Southlake
customer service training and Forest Preschool training at
Cedarsong Nature School in Washington.
■ Converted website to platform compatible with mobile viewing.
■ Introduced Board recruitment campaign resulting in four new
Board members.
■ Enhanced partnership with REI which includes facility use for
Wilderness First Aid Classes.
■ Completed the infrastructure for new, interactive Pollinator Garden
Classroom.
■ Renovated Mommy & Me classroom with new floor, doors,
windows, blinds and paint.
■ Hosted City of Southlake Arbor Day tree planting with Mayor.
naturasweet
Naturally Sweet is the Sob Jones Nature Uenter's largest annual fundraiser,
the success of which depends on the generosity of our event sponsors,
volunteers and supporters.
In 2016 Tarrant County Commissioner Gary Fickes joined us as Chair
for Naturally Sweet.
This year Naturally Sweet was held Friday, November 4, 7-1 Opm at The
Marq Southlake venue. We enjoyed savory & sweet Castings to wine &
music by Dan Quinn Band; it was a fun-packed night!
Lisa Spraggins and team provided a phenomenal Silent Auction
experience and introduced a fun Mystery gift card game.
In 2016, funds raised through Naturally Sweet allowed the Nature Center
to:
■ Complete the Pollinator Outdoor Classroom
■ Enhance awareness about the Nature Center in Southlake,
Grapevine, Roanoke, Trophy Club, Keller and other surrounding
communities.
■ Launch the development of directional trail signs
■ And expand our workforce
Meet us under the stars at The Mara
Southlake Saturday, February 24, 2018
for an enchanted evening of live music,
wine, cocktails, and dancing. We need
sponsors like you on our team.
If you'd like to join our exclusive group
of event partners or learn more about
the various ways you can support this
worthwhile event please contact the
Nature Center.
4C-7
Raised record -high funds in September on North Texas Day of Giving with the support
of matching donor funds.
Participated in #GivingTuesday, a global day of giving celebrated the Tuesday following
Thanksgiving and the widely recognized shopping events Black Friday and Cyber Monday.
Awarded grant funds from REI for directional trail signs.
Received grants from Perennial Garden Society of Southlake and the Trinity Forks Chapter
of the Native Plant Society of Texas for new Pollinator Garden.
Participated in shop -for -a -cause programs with Kroger, Albertson's Market and
AmazonSmiles. Shoppers who opt in can choose for portions of their transactions to be
donated to BJNC.
Held successful fundraising event, Naturally Sweet, where monies were raised through
sponsors, ticket sales and a silent auction.
Developed Pathway Paver Project to support BJNC fundraising goals.
Worked with 110 teen and college -aged student volunteers who obtained invaluable,
transferable skills.
Developed relationships with adult volunteers who helped with long-term projects on a
professional level: marketing, photography, history, accounting and legacy projects.
Appointed intern who functioned as Volunteer Coordinator during the summer months
keeping volunteer summer camp counselors on task and on schedule.
Worked with multiple volunteer groups: Carroll ISD students, Clariden High School, Boy Scouts,
Girl Scouts, Jack and Jill DFW Mid Cities, Perennial Garden Society of Southlake, Starbucks
and Tarrant County Master Gardeners.
This has proven to a successful year
for the nature center as new classes
and programs have been rolled out,
staff hired and retained, and expenses
? reduced
The year to date financials compare
favorably to the prior year (121 K).
primarily due to overall reduction in
�3
expenses (113K). This reduction was
`w
achieved due to reduced spending for
the Pollinator Garden (30K), Salaries and
-:"
Wages (30K), Professional Fees (24K),
€�
Fundraising (22K), Contract Labor (5K),
:4
Program Expense (7K), Summer Day
Camp expenses (7K) and Marketing (3K).
Birthday party revenues are up 37%,
School field trips and Home School are
up 88% and 33% respectively, Spring
break Camp was introduced in 2016
and brought in 4K.
Total Membership revenues are favorable
over the prior year up 23% this is primarily
due to Family, Family Plus, and Lifetime
memberships, all other categories are
down from previous years.
Offset by increases in donations and
other revenue sources (15K). Revenues
are down (I OK). This is primarily due
to the elimination of GreenFest (15K);
` a reduction in Program Fees (7K),
Naturally Sweet (5K) and Preschool is
down 15%Summer Day Camp is down
compared to the prior year (1 OK).
A1L1[MVA
19.07%
10.48%
2016 Income Sources
24.57%
28.78%
2016 Expense Categories
67.09%
39.83%
DASHBOARD
TOTAL PROGRAM PARTICIPANTS 200 TOTAL MEMBERSHIPS
FY2015 Percentage of total
3,444 memberships
■ Individual 6.7%
WWW1 Senior 11.7%
■ Family 70.2%
` FY2016 100 ■ Photography 6.3%
WWW1 3,376 ■ Camera Club 3.9%
■ Lifetime 1.1 %
YOUTH EDUCATION PARTICIPANTS
• • • FY2015 0
WWI 2.133
SPECIAL EVENTS & PERMITS
• • FY2016
WC
2,196 2016 saw a record year for the sale of in
photography permits at BJNC, 71 sold!
BJNC holds nearly 50 special events Y
YOUTH SUMMER CAMP PARTICIPANTS
each year, including birthday parties. 1' 4_�_
• FY2015 4 FY2016 -- - -
346 262 BJNC on average holds at least
1 community outreach event per month.
4C-10
Annual Fund Donors
2016Gifts received from January through h December.
g
Giving and
support
includes
membership.
* Indicates Corporate
Business Partners
& Supporters with
contributions of
$500 and above
iFratelli Pizza-Southlake
Acosta, Jackie
Alford, Mary Lee
Allen, Graham & Christina
Alpine Materials
AmazonSmile Foundation
Ambrogi, Autumn
* American Realty Group
Ankeny, John
Another Broken Egg Cafe
* Antares' Homes
* Archer, Chris & Stacey
Art in the Vine
* Associated Time and Parking
Controls
Babe's Chicken Dinner House
Baff, Aviva
Ballard, Paula
Banks, Mary
Bath & Body Works-Southlake
Bender, Duane & Judy
Bernos, Jessica
Berrios, Refael
Berry, Lori
Beverly Hills Rejuvenation
Center-Southlake
Bikram Yoga
Blagg Tire -Grapevine
Boland, Jan
Bottlecap Alley Icehouse Grill
* Bracker, Rachal
Brady, Robin
* Brio Tuscan Grille-Southlake
Brochu, Daniel
* Buca di Beppo-Southlake
Burger, Richard
Burns, Cheryl
Bush, Michelle Ann & Ty
Cake with a Kick -Dallas
Calabrese Ristorante & Bar-
Southlake
Cantrell, Kacee
Cantu, Gwendolyn
* Carroll Independent School District
Carta, Lia
Casa Manana-Fort Worth
Caywood, Hallie
Central Market-Southlake
Chancellor, Dr. Ray
Chase Harbor
* The City of Southlake
Clary, Nathan
Clen, Xiaowen
Collard, Kathleen & Erik
Columbia Sportswear
Communities Foundation of
Texas
Corinthian Wellness Spa
Courtney, Lae
Cowboy up Men's Salon-
Southlake
* Cronin, Chris-JPM Chase Bank
Cronin, Sarah
* Crosby, Jennifer
CycleBar Southlake
Dadabhoy, Sabana & Fuad
Dallas Cowboys
Dallas Stars
Dave & Busters
DBQ Entertainment
De La Pana, Selene
Dearing, Diana
Deen, Crystal
Del Frisco's Grill
Delaney, Katie & Doug
Denise McGoha Design
Depinay, Richard & Kate
DFW Performing Arts
Conservatory
Dickey, Kerri
DiDi Gardens
Disneyland Resort
* Dowd, Carol & David
Dr. Steinle
Dumke, Monica
E. Leigh's Contemporary
Boutique
Earthwise Pet
* Edwards, Daisy
Edwards, Michael -In Loving
Memory
Engstrom, Emily & Eric
* Feed Store BBQ
* Fickes, Honorable Gary
Fireside Pies
* First American Title
* First Choice ER
Fleming, Kara
Flowers, Harold
* Flynn, Francis & Clark, LLP
Fort Worth Classic Guitar Society
Fort Worth Community Credit
Union on behalf of Mr. Edwards
* Fort Worth Perennial Garden
Society
Friedman, David
Fort Worth Astronomical Society
* GameStop
Garcia, Tracy
Gehlbach, Tracy & Michael
Gigi's Cupcakes
Glen Alan Salon
* Godwin Bowman & Martinez
Graham, Betty
Grapevine Craft Brewery
Grapevine Vintage Railroad
Grapevine Wine Pourers Society
Greenwood, William
Griesemer, Casey
Grubbs, Jennifer
Hatcher, Leslie
Heffin, Emily
* Heintz, Bret & Jessica
Hernandez, Albert
Hidden Door Medspa
Holmes, Jenny & Jeremy
Home Depot-Southlake
Howard Wang's-Southlake
Hye, Marie -Helene & Pieter
Andries
Impeccable Pig
* Iron Tribe Fitness
Irving Symphony Orchestra
Jahagirdor, Mayura
James Avery Jewelry
* Janes, "Art" Author
Johnson, Janice
Johnson, Sarah
Jones, Ginger
Jordan, Emily
* K Magazine
Kazewych, Connie
Kienast, Deanna
Kitchen Dog Theater
Kobeya Malai Kitchen
Koko Fitclub
Kroger Rewards
Kundawala, Rehana
La Pine, Jan
Lake, Liz
Lance, Jaye
Langford, Leigh
* Larry North Fitness at Solana
Lauren James Southlake
Lee -Ryder, Cynthia
Lemongrass Salon
Let's Makeup
Lewandowski, Audra-ASL Design
* Lewis, Honorable Glenn
4C-11
f•.� ;,�Y,� S 1��•��-._-r.w�=_...� , • � '��-= x_� . "fir .� .
Thank you to all of our donors, your
investments advance the mission
of the Bob Jones Nature Center.
* Lexie Faucher Photography
Leyba, Nicole & Gil
* Linebarger Goggan Blair &
Sampson, LLP
Lorin, Austin
* Luce, Buddy -Luce Law Firm
Luke's Locker
Luna Grill
Madden, Crystal
Marriott Dallas/Fort Worth
Solana
Marshall, Andrea
Marshall, Meredith
Martin, Robyn
Mason Dixie Restaurant -
Newman, Beth
* MaxFrut-Alba, Hector
McAlister's Deli
McCall, Suzie
* McCaskill, Honorable Shawn
* McCauley, Randy
McElroy, Kristin
McGowan, Rachel
McKean, Nicole
Mcllrath, Elizabeth
McNay, Robert
Mi Chula's
Mi Dia From Scratch
Modern Market
Murcia, Katia
Musier, Rebecca & Reiner
* Musser, Jane & Bradley
* N2-Publishing-Life for
Timmaron
* Native Plant Society of Texas
* Natural Awakenings North
Texas
* Naturepedic DFW
Nekter Juice Bar
Nicholson, Kathryn
Noell, Patricia
Noor, Sayed
North, Elizabeth
Northwest Animal Hospital
* Nothing Bundt Cakes
NRH2O
NYTEX Sport Centre
Orange Theory Fitness
Ortega, Patricia
Orvis
* Our Great City
Pafford, James
Pascal, Stephanie
Paskvan, Katie
Patel, Teresa
Patterson, Emily C.
* Perennial Garden Society
Perry, Rick
Peterman, Erica
Polny, Mindi
Potter, Brandi
Pourbeik, Tabasom &
Pouyan
* Providence Bank of Texas
Purnell, Kayla
Rabon, Lindsey
Rakhovich, Anna
* REI
Rockwall, Sara
* Rosenstiel, Bruce & Sandi
* Ruiz, Lisa
Rurka, Simon & Elisha
Russell, Barbara
Savage -Alvarez, Alycia
Sayed, Asif
Scardello Artisan Cheese
Schafer, Mary
* Schafer, Wanda & John
Scherer, Philipp
Schirripa, Sal & Martha
Schrobilgen, Chris
Schwarrtz, Alycia
Shannon Brewing Co.
* Shiner, Marge & Charlie -
In Loving Memory
* Shiner, Timothy & Family -
Life Time Member
Sieg, Ahu
Simas, Lauryn
Simmons, Kaitlin
* Slocum, John
* Small World Photography
Smart Bronze Solana
* Southlake Style Magazine
* Spraggins, Lisa & Cary
Starbucks
* Star-Telegram/The Southlake
Journal/Indulge
Stevens, David & Elizabeth
Stokdyk, Lisa
Stricklen, Renie
* Perkins, Mark -Sullivan Perkins
Sunstone Fit
Tannat, Kakeli
Tarrant County Master
Gardners
Taverna Rosso
* Taylor, Roxann & Associates
Taziki's Mediterranean Caf,
Texas Mutual
* Texas Rangers Baseball Club
The Boardroom
The Clariden School
* The Edmondson Law Firm,
P.C.-Debra Edmondson
The Joint Chiropractic
The Juice Bar
The Paper Source
* The Rhoades Family Trust
Thomas, Gerard
Thomas, Kimberly & Josh
* Tolstyga, Paul
Torchy's Tacos
Toy Mavern
Trader Joe's
Treat, Nina & Paul
Truluck's
* TXU Energy
Tyler's
* Upshaw
Van Reet, Bobbi
Vespa, Shannon
Watson, Chasitie
* Whole Earth Provision
Company
Wilson, Megan
Winewood Grill
* Workman, Kelly -Design
Leap
Yeager, Patty
* Yelibelly Chocolates -
Marshall, Sara Beth
YogiMamas
Yony, Kim
Zaniac
Zawinksy, Rebecca
Zellers, Paul & Nancy
Zoe's Kitchen
Zulvaga, Natassio
Zyn22
The Bob Jones Nature Center
Organization is a 501(c)(3) nonprofit
organization.
Monetary donations are tax-
deductible. Your donations support
educational programs, trail preservation,
maintenance, and habitat restoration.
In -kind donations are welcome but
subject to acceptance by the Executive
Director.
You can donate online, using your credit
or debit card, via our secure PayPal
account.
4C-12
The BJNC Organization
operates under a Scope
of Services Management
Agreement with the City of
Southlake, collaborating with
City staff to plan and develop
facilities and expand public
services and programs.
Bob Jones Nature Center
355 E. Bob Jones Road
Southlake, TX
817-491-6333
E
r
844-249-7456 (fax)
NATURE CENTER
The
Open Tuesday -Saturday
gam-5pm
ti �fr
PRESERVE AND TRAILS
Open 7:00 AM-5:00 PM
7:00 AM-8:00 PM
(during daylight savings time)
Southlake Tennis Center Dashboard - FY2017
5000
4500
• FY2035
0 H2016 FY2017
y 4000
3500
Y
y 3000
`0 2500
`w
E 2000
Z
J. oo
c 1000
H
500
0
Oc[-Oec
Jan -Mar
Apr -June
July-sept
1000
• FY2015
• FY2016 • FY2M7
900
800
700
0 600
3 0. Soo
o '2
'tf 400
d
300
200
l00
0
Jan -May
Summer
Sept-M
4000
3500
• Team leagues
• S. Leagues • Adult Drllls
3000
2500
a :Y 2000
a Isoo
LI
1000
Soo
195 166 J.
107 10J. 77
106
62
76
105 gg
0
OR -Dec 2014 OR -Dec 2015 Oct -Dec 2016
Jan -Mar Moo Jan -Mar W16 Jan -Mar 2D17
Apr -June 2015
Apr -June 2016
Apr -June 2017 July -Sept 2015 July -Sept 2016 July -Sept 2017
20
Participation by Age
—youth
22+
Us
18
+Adult
16
11-12 yrs
m
9.10 Yrs
300
4
14
14
12
y
E
to
m
c
� 8
1�-
6
7-8 yrs
255
4
2 2
2
1
--y
4-6 yrs
23
0
350
400
450
500
FY2015 FY2016 FY2017
0 50 too I50 20D 250 300
onth
October
November
Cleanliness of Facility
Score
100
100
Met ly
Y
December
99.6
Y
January
100
Y
February
0
March
0
April
0
May
96.1
Y
June
998
Y
July
0
August
96.7
Y
September
0
Total
692.2
Y
Average
98.99
V
Customer Satisfaction Fees Collected By City
FY2017 NP55core .0complaints Met Standard ar Toumamenls STC Leagues Leagues Toral
Fall 2016 N/A 0 Y FY2015 $11,300.00 $1,840.00 $7,937.00 $21,077.00
Spring 2017 N/A 0 Y FY2016 $11,171.00 $2,708.00 $7,127.00 $21,006.00 -0.34%
Summer 2017 100 0 Y FY2017 $7,809.25 $2,489.00 $3,868.00 $14,166.25-32.56%
Total too 0 Total $30,280.25 $7,037.00 $19,932.00 $56,249.25
Average 33.33 0.00 Average $10,093.42 $2,345.67 $6,310.67 $18,749.75
Total Participants
Total Participants %change
72.!6
vomit Adult
2,043 8,804
10,847
2,176 8,403
10,579 -247%
1,727 8,087
9,814 -7.23%
Total
5,946 25,294
31,240
Average
1,982.00 8,431.33
10,413.33
$250,000
$20opoo
$lsoo
$1oo,000
$so—
SOUTIVAKE Community Services Department
13 Recreation Dashboard - FY 2017
T.W P—ti,i--inn •FY2016 -FY2016 •FY2017
s6o Loco 1,500 2,000 2,500 3,000 3,600 4,— 4,300 s,o6o
Total Revenue: $551,127
Total Programs
Year Made Cancelled Total
FY2015 187 90 277
FY2016 215 97 312
FY2017 237 81 318
AtM1ltticz/Spans
120
100
s0
60
40
20
e
l Participation
V
Residents
Non-
rtic pants Residents
FY2015 6,876 66 %
34
FY2016 7,341 66 %
34
FY2017 8,080 64 %
36
$6,161 $13,141 $413a $3.I69
Cultural/Educational —IFltn Theraputic Re clal Events
Number of Programs Cancelled . .i,ti.g .Rew
6
000
131)yrs )
x33
612 yrs
3 $yrs
234
o-i Yrs 0
0
F—ily 146lox
0 I,OOD 2,0o0
Participation
by Age
.mols
IM016
.MM)
1a
so
80x
)0x
60x
50x
30
20x
ox
Participation by Gender .fipy4 .61r14
3,Oo0
),OoO
3tions: All Therapeutic Recreation programs have been moved to the adult age category from teen category. Youth participation has increased due to increased participation in youth basketball leagues and
3r Armour Under the Lights flag football league. Therapeutic Recreation participation has increased as a result of program growth and new offerings.
Seasonal Comparisons:
Total Revenue
61,6]] $263.963
$236,926
$�45,345
$1206/3
I R9A l,se2
1 ]B2 I.6o]
l,ser 1,606
1,448
1�
1-77E
, ■ g5g E■ 523 ■ ■ ■ ■
$: Predominate Program by season: Fall
Camp Mania 982 participants, $144,510.
4E-1
SOU IHL:IKL
0 Southlake Facility Rental Dashboard - FY2017
M017
FYN116
Total Number of Rentals
M015
0 s0 too to 200 250 300 350
3so
Number of Rentals
Number of Rentals
)excluding Lacrosse and .non Aesd— .Redd¢.
.FYMS •FM16 .Mov
Tournaments)
3so
300
300
250
21v
250
200
200
250
150
100
100
so
50
0
a z
1a
2
0
eutl g PaAwne Athletic Fmlft Tourwmems/Clinios Ho'" Court Raker court lLaorossel
H2025 M016 FY2017
Number of Pavilion Rentals
$25,000.0o
Total Revenue
• Fv2015 • —16 • Fv2017
Bicentennial Park Pavilion 3 zfi 53 •Fvzo02
» • Fvzo16
Bicentennial Park Pavilion 2 as
Fvzoss
Bicentennial Park Pavilion 1 vo 122
$2000000
a
Rustin Pavilion
Royal and Annie Smith Pavilion
$15,000.00
Noble Oaks Pavilion 1z
Lonesome Dove Pavilion i
$10,000.00
Liberty Park at Shelt—ood
Liberty Garden 6
$5,000.00
Bl Fishing Pier
B1NC Pavilion
$-
0 20 40 60 80 100 120 140
Public Events
Vear
Events Change
FY2015
27
FY2016
25 -2
FY2017
29 4
Total
81
Average
27.00
4F-1
CITY or
SOUTH LAKE
MEMORANDUM
November 9, 2017
TO: Parks & Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Recommendation to the City Manager to approve request for
variance to park regulations of the Southlake City Code, to allow
alcohol at the Bob Jones Nature Center & Preserve for private
rental events
Action
Requested: Park Board recommendation to City Manager to grant approval
of the request for a variance to allow alcohol at the Bob Jones
Nature Center & Preserve (BJNCP) during private rental events
through December 31, 2019
Background
Information: Currently, the Bob Jones Nature Center organization has in
place, through 2019, a variance authorized by the City Manager
to allow alcohol at the BJNCP during their Bob Jones Nature
Center organization events.
This request is for a variance to allow alcohol at the BJNCP
during private rental events (weddings, etc.). Those renting the
BJNCP facilities for private rentals will have to meet all City
guidelines and policies, and abide by TABC rules.
The variance to the park regulation that prohibits the possession
or the consumption of alcoholic beverages in a City park will be
considered by the City Manager following a recommendation by
the Parks and Recreation Board.
Upon approval of the variance, the Bob Jones Nature Center
Board will ensure the renters comply with all TABC regulations
and hire off -duty police officers to monitor the use of alcohol
during the events to encourage a safe and enjoyable
atmosphere for all park users.
The City is designated as an Additional Insured on the BJNC
organization liability insurance policy as part of the provisions of
the management agreement with the City.
The availability of alcohol at private events is customary in this
area and city park visitors will not be adversely affected by
5A - 1
Parks & Recreation Board
Meeting Date — November 13, 2017
Page 2of6
granting of the variance for private rental events hosted at the
BNJCP.
If approved by the Park Board, the variance request will be
submitted for City Manager consideration this week.
Financial
Consideration: There is no direct financial impact resulting from this request.
Strategic Link: This item is linked to the City's Strategy Map related to the focus
area of Partnerships and Volunteerism and meets the corporate
objectives to Promote Opportunities for Partnerships and
Volunteer Involvement.
Citizen Input/
Board Review: Parks Board recommendation May 8, 2017
The City Manager will consider following the Parks Board
meeting.
Legal Review: The City Attorney had reviewed the City Code and confirmed the
variance process requirements.
Alternatives: Alternatives may include:
■ Park Board may approve proposed variance
■ Park Board may deny proposed variance
Attachments: (A) Section 12, Article II of the Southlake City Code
(B) Written request for variance from BJNC Board
Staff
Recommendation: Park Board recommendation to City Manager to grant approval
of the request for a variance to allow alcohol at the Bob Jones
Nature Center & Preserve (BJNCP) during private rental events
through December 31, 2019
5A-2
Parks & Recreation Board
Meeting Date — November 13, 2017
Page 3of6
Article II of the Southlake City Code
ARTICLE II.
CITY PARKS
Sec. 12-31. Definitions.
The following words, terms and phrases, when used in this article, shall have
the meanings ascribed to them in this section, except where the context clearly
indicates a different meaning:
Alcoholic beverage shall be defined to include any alcohol and any beverage
containing more than one-half of one percent of alcohol by volume which is capable
of use for beverage, either alone or when diluted.
City park shall be defined to be any park, playground or recreational area
owned, leased, operated or under the control of the city. This definition shall include
any athletic field, swimming pool, gymnasium, tennis court, and other similar facility
owned by the Carroll Independent School District and specified in the joint -use
agreement between Carroll Independent School District and the city.
(Ord. No. 646, § 9, 8-15-95; Ord. No. 646-A, § 9, 9-1-98; Ord. No. 646-B, § 9, 6-20-
00)
Cross References: Definitions generally, § 1-2.
Sec. 12-32. Rules and regulations.
parks:
The following regulations and restrictions are prescribed for the use of city
(1) Alcoholic beverages prohibited. It shall be unlawful for any person to
possess or consume any alcoholic beverage in any city park.
(2) Riding or driving horses in city park. Except on designated horse trails,
it shall be unlawful for any person to drive or ride a horse or horses
within any city park.
(3) Riding or driving off -road vehicles in city park. Except on designated
off -road trails, it shall be unlawful for any person to drive or ride an off -
road vehicle within any city park. For the purposes of this section, an
off -road vehicle is a vehicle designed and equipped for use of any
paved roadway with such definition to specifically include off -road
motor bikes, go-carts, and dune buggies.
(4) Vehicular traffic prohibited in certain areas. Except in designated
overflow parking areas, it shall be unlawful for any motor vehicle to
stand, stop, park or cross on oryto any portion of a city park other
Parks & Recreation Board
Meeting Date — November 13, 2017
Page 4 of 6
than upon a roadway or parking area so designated for such purposes.
(5) Time limitations on public use of park. Except for a city sponsored
event, it shall be unlawful for any person to use, enter into or be within
a city park during any posted hours which the park is closed.
(6) Littering. Littering is hereby prohibited in any city park. Littering shall
include leaving trash or other items by persons picnicking within a city
park and not placing trash and other items in appropriate trash
receptacles provided in such park.
(7) Firearms prohibited. It shall be unlawful for any person to carry on or
about himself or to discharge a gun, pistol, rifle, or other firearm within
any city park except that a person duly licensed by the state to carry a
concealed handgun may carry a concealed handgun in accordance
with state law.
(8) Bicycles, skates, etc. It shall be unlawful for any person to ride a
bicycle, scooter, skate board, in -line skates, or roller skates on any
tennis court or basketball court owned or leased by the city, or in any
other public areas posted by the city.
(9) Hitting golf balls prohibited. Except in designated areas, it shall be
unlawful for any person to hit golf balls in city parks.
(10) Smoking prohibited except in designated areas. It shall be unlawful to
smoke in bleachers, dugouts, or other congested outdoor areas at city
parks.
(11) Glass containers prohibited in city park. It shall be unlawful for any
person to possess a glass container in a city park.
(12) Defacing public property.
a. No person shall remove, destroy, mutilate, or deface any
structure, monument, statue, vase, fountain, wall, fence, railing,
vehicle, bench, building or other property located in any public
park.
b. No person shall cut, break, deface, injure, or remove the trees,
shrubs, plants, grasses, or turf within any public park.
(13) Wild animals. It shall be unlawful to catch, injure, kill, strike, or attempt
to strike with any object or weapon any animals within a public park,
excluding fish, which may be obtained in designated fishing areas
following the rules and regulations established by the state.
5A-4
Parks & Recreation Board
Meeting Date — November 13, 2017
Page 5of6
(14) Climbing, etc., prohibited. It shall be unlawful to climb any trees or
walk, stand or sit upon monuments, vases, fountains, walls, fences,
railings, vehicles, or any other property not designated or customarily
used for such purposes in any public park.
(15) Pollution of waters. It shall be unlawful to throw, discharge to, or
otherwise place or caused to be placed in the waters of any fountain,
pond, lake, stream, or other body of water in or adjacent to any park or
any tributary, stream, storm sewer, or drain flowing into such waters
any substance, matter, or anything liquid or solid, which will or may
result in the pollution of said waters.
(16) Boating and swimming. It shall be unlawful to swim, wade, boat, or
canoe in any area unless such area is designated for that purpose;
provided, however, the director of community services may permit the
temporary occurrence of such activities for special programs and
events.
(17) Closing of game fields. The director of community services or his
designated representative is authorized to assign any game field
owned or leased by the city as a closed field for maintenance or to
protect the surface of the game field from damage. It shall be unlawful
for non -city employees to go upon a game field which has been
designated as a closed field and has posted thereon a sign stating
"Closed field --Do not trespass on this field $250.00--$500.00 fine."
(18) Erecting structures prohibited.
a. No person shall place or erect any structure, sign, bulletin
board, post, pole, or advertising of any kind in a public park.
b. No person shall attach to any tree, shrub, fence, railing, post, or
structure within any public park, any sign, bulletin board, or
other advertising device of any kind.
C. The prohibitions contained in subsections a. and b. of this
section shall not be applicable to persons acting pursuant to and
with the written authorization of the director of community
services or his designee.
(19) Projectile devices. No person shall posses, fire, or discharge a device
capable of propelling a projectile, including without limitation, any air
gun, pistol, bow and arrow, cross bow, or sling shot in a public park;
provided, however, the director of community services may permit the
temporary occurrence of such activities in a public park for special
programs and events.
5A - 5
Parks & Recreation Board
Meeting Date — November 13, 2017
Page 6of6
(20) Sale of merchandise. It shall be unlawful for any person to sell or offer
for sale any food, drinks, confections, merchandise, or services in any
park or playground unless such person has a written agreement or
permit issued by the city permitting the sale of such items in such park
or playground. This section shall have no application to sports
organizations or social organizations selling items to their own
members, or at functions sanctioned by the city.
(21) Sound amplification. It shall be unlawful to use any type of sound
amplification system in a public park without the written consent of the
director of community services.
(Ord. No. 646, §§ 11--21, 8-15-95; Ord. No. 646-A, §§ 10--21, 9-1-98; Ord. No. 646-
(, §§ 10--21, 6-20-00; Ord. No. 827, § 1, 8-20-02)
Sec. 12-33. Variances.
The city manager may issue special permits or grant variances to the
provisions of this ordinance. The park and recreation board will make
recommendations regarding variances to the city manager. A special permit
variance shall not be granted by the city manager unless a written request is
submitted which demonstrates:
(1) Special circumstances exist which are peculiar to the applicant's ability
to utilize city parks; and
(2) That use of the city park by other groups or individuals will not be
adversely affected by granting the special permit variance.
(Ord. No. 646, § 22, 8-15-95; Ord. No. 646-A, § 22, 9-1-98; Ord. No. 646-B, § 9, 6-
20-00)
Secs. 12-34--12-60. Reserved.
f
14U1RE eEI October 19th 2017
355 East Bob Jones Rd.
Southlake, Texas 76092 Kate Meacham
Phone. 817-491-6333 Deputy Director of Community Services
www.binc.org Parks & Recreation
City of Southlake
1400 Main Street, Suite 210
Southlake, TX 76092
Boord of Directors Re: Bob Jones Nature Center - Request for modification to Alcohol Variance
PRESIDENT for BJNC events 2017-2019
Debra Edmondson
VICE PRESIDENT
Jane Musser Dear Mrs. Meacham,
SECRETARY
Daisy Edwards On behalf of the Board of Directors for the Bob Jones Nature Center (BJNC) a
TREASURER 501 c3 Organization; I am requesting that the Park Board vote to modify the
John Slocum 5 8 2017 approved variance allowing BJNC to serve alcohol on the premises
DIRECTORS during events.
Bruce Rosenstiel
Randy McCauley The modification would include language expanding the term "events" to
Lisa Sp€aggins
Cindy Campbell encompass events not directly facilitated by the BJNC.
Shown McCaskill
Christopher Archer
Buddy Luce The events would be any type of facility use agreement for weddings, family
Tenn Lewis reunions, or an engagement celebration where a request for alcohol could be
DIRECTOR EMERITUS a possibility. We believe with the new pavilion currently being installed the
Dr. Bobby Jones
Dr. Ray Chancellor interest for weddings will increase; hence increasing our operating budget. We
EXOfffcio are prepared to follow existing City protocol in securing police officers to
Dr. David Faltys ensure BJNC and our event guests are safe.
Norm Lyons
Please let me know if you have any questions. Thank you for your ongoing
support of the work being done by the 501 c3 to grow, promote and enhance
the viability of the Bob Jones Nature Center.
Best regards,
Debra Edmondson
President, BJNC Board of Directors
The Mission of Bob Jones Nature Center Orgariftc ion is
To restore and preserve the Eastern Gross -Timbers Ecosystem through
Alrnk environmental leadership, education, and compatible outdoor activities.
Printed on post -consumer paper. 5A - 7
@BJNCO
Community Events Schedule 2017
Name of Event
Hosting Organization
Type of Event
Start Date
End Date
Times
Location
Home for the Holidays Tree Lighting
Menorah Lighting
y oouthlalke
rF-55—aff o r mg on
Holiday Festival
Chanukah Festival
18-Nov
17-Dec
18-Nov
17-Dec
4:30m-8:30p
5pm-8pm
Town Square
Family Park
11/9/2017