2017-10-09 Parks Board PacketCi 11, Cif
SOUTHLAKE
MEMORANDUM
October 5, 2017
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting — Monday, October 9, 2017 at 6:00 p.m.
The regular Park Board meeting will begin immediately at 6:00 p.m. in Town
Hall Council Chambers.
Please advise staff if you are not able to attend this meeting
(Icarpenter(a)ci.southlake.tx.us or 817.748.8184). Thank you.
N *ell] W_1 ZT-1w 4 Z 117_1
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board
meeting held September 11, 2017. Please make any corrections to
the minutes a part of the motion for consideration.
B. Absence of Parks and Recreation Board Members — There is no
Park Board action required for this item as all board members were
present for the September 11, 2017 meeting. A copy of the
Attendance Report is in your packet.
3. Agenda Item No. 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time
4. Agenda Item No. 4. Consider
A. Recommendation on 2018 Standards of Care Ordinance No. 1181 —
The purpose of this item is for Park Board to make a
recommendation to City Council on the 2018 Standards of Care for
the City's elementary -age recreation programs, including Camp
Mania, offered by the Community Services Department. The State
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — October 9, 2017
Page 2 of 3
requires annual consideration of the City's Standards of Care by
adoption of City Ordinance.
The proposed 2018 Standards of Care are intended to be minimum
standards by which the City of Southlake and Community Services
Department will operate the City's youth programs. The Standards
of Care includes staff responsibilities, enrollment requirements,
staffing ratios, staff qualifications and training, facility standards,
health and safety standards and mechanisms for inspecting,
monitoring and enforcing care standards.
City Council will consider First Reading of the 2018 Standards of
Care ordinance at the November 7, 2017 meeting. If approved, the
Second Reading and Public Hearing will be held December 5, 2017.
A copy of Ordinance No. 1181, adopting 2018 Standards of Care, is
included with your packet memo.
5. Agenda Item No. 5. Discussion
A. Southlake Carroll Lacrosse Association Dashboard Report — This
item was Tabled by the Board at the September 111" meeting to
allow the statistics to be completed. A copy of the revised Southlake
Carroll Lacrosse Association Dashboard report is included in your
packet for review prior to the meeting.
B. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board about current and future Parks &
Recreation activities and events. A copy of events report is included
with your packet.
WORK SESSION AGENDA
6. Discuss Amendments to the Southlake 2030 Parks, Recreation, Open
SDace/Community Facilities Master Plan
A. Review Concept Plans and Recommendations for Parks, Recreation
& Open Space
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — October 9, 2017
Page 3 of 3
OTHER ITEMS OF INTEREST
7. City Council Action — The following parks and recreation -related action
items were considered by City Council at the September 5, 2017,
September 19, 2017 and October 3, 2017 meetings.
Approved Resolution No. 17-037, Amending the City Fee Schedule
Approved contract renewal with Illumination Fireworks LLC for
community fireworks and special effect displays at City events in an
amount not to exceed $54,100
• Approved contract renewal with Eagle ALV for audiovisual series at
City special events in an amount not to exceed $100,234
City Council agendas are posted on the City's webpage 6pm the Friday
preceding the City Council meeting. You may sign up to receive a copy of
the agenda at "Notify Me" tab at.http://www.cityofsouthlake.com/1ist.aspx.
8. Celebrate Southlake — The City will host the new Celebrate Southlake
event on Saturday, October 14, 2017. We invite you to a VIP Breakfast
beginning at 8:15am at Brio Tuscan Grille followed by the rededication of
Frank Edgar Cornish, IV Park at 9:00am. Cultural activities, entertainment
as well as various vendors offering tastes around the world will take place
from 10:00am-1:00pm. We hope to see you there!
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021,(ctribble(o).ci.southlake.tx.us)
Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker(a�ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson(a).ci.southlake.tx.us
Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham(a)ci.southlake.tx.us)
Jenni Lanier, Community Relations Manager, 817-748-8186; (ilanier(c�ci.southlake.tx.us)
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Caroenter(d�ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
ii�')r
V �-
PARKS AND RECREATION BOARD MEETING
Monday, October 9, 2017
6:00 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas 76092
REGULAR SESSION:
1. Call to Order
2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting held
September 11, 2017
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Consider
A. Recommendation on 2018 Standards of Care Ordinance No. 1181
5. Discussion
A. Southlake Carroll Lacrosse Association Dashboard
B. Parks & Recreation Update
WORK SESSION:
6. Discuss Amendments to the Southlake 2030 Parks, Recreation, Open
Space/Community Facilities Master Plan
A. Review Concept Plans and Recommendations for Parks, Recreation & Open
Space
7. Adjournment
A quorum of the City Council may be present at this meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — October 9, 2017
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, October 6, 2017 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: SEPTEMBER 11, 2017
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mitch Hill, Mike
Pazera, Miguel Salinas and Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson and Deputy Director of Community Services Kate
Meacham
REGULAR AGENDA
1. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 6:03 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
2A. APPROVAL OF THE MINUTES FROM THE AUGUST 3, 2017 JOINT SOUTHLAKE
PARKS DEVELOPMENT CORPORATION (SPDC) AND THE PARKS AND
RECREATION BOARD MEETING
There were no corrections or additions to the August 3, 2017 minutes.
2B. APPROVAL OF THE MINUTES FROM THE AUGUST 14, 2017 REGULAR THE
PARKS AND RECREATION BOARD MEETING
A correction was made to the language in Item 4A of the August 14, 2017 minutes.
2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 1
Minutes of the September 11, 2017 Parks Board Meeting
Page 2 of 6
The absences of Mitch Hill and Miguel Salinas from the August 3, 2017 meeting were
excused by the Board.
APPROVED
A motion was made to approve the Consent Agenda items as presented, including the
correction to the minutes and the board member absences.
Motion:
Scharli
Second:
Venesky
Ayes:
Pazera, Palmer, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
Hill and Miguel (absent August meeting)
Vote:
5-0-2
Motion carried.
3. PUBLIC FORUM
Chairman Tina Wasserman opened public forum at 6:08 p.m. There being no one to
speak, Chairman Wasserman closed public forum.
4. DISCUSSION
4A. ATHLETIC ASSOCIATIONS DASHBOARD REPORTS
Deputy Director Kate Meacham presented the Grapevine Southlake Soccer
Association, Dragon Youth Football Association, Miracle League of Southlake,
Southlake Girls Softball Association and Dragon Youth Baseball Association Dashboard
Reports and responded to questions from the Board. New to this period of reports is
tracking of violations. There were no violations indicated in the Southlake Girls Softball
Association report.
Representatives from Southlake's youth athletic associations were present to answer
questions if needed; however, athletic associations' presentations will be made at the
February Park Board meeting.
Dax Martin, Grapevine Southlake Soccer Association representative, 507 San Juan
Drive, Southlake, explained the fluctuation of the participation statistics in the dashboard
report.
Mike Hutchison, The Miracle League of Southlake representative, commented on
upcoming Miracle League events.
Brett Orr, Southlake Girls Softball Association representative, was present but did not
comment.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
Minutes of the September 11, 2017 Parks Board Meeting
Page 3 of 6
Nick Smith, Dragon Youth Baseball Association president, 701 Chaucer, Southlake,
explained the association's centralized schedule system, their Premier and Select
programs, and the association's notification system.
The Southlake Carroll Lacrosse Association Dashboard report was Tabled to the
October 9, 2017 Park Board meeting to allow for completion of the dashboard statistics.
Agenda Item 5A, 5B and 5C were considered next out of the usual agenda sequence.
4B. PARKS AND RECREATION UPDATE
Deputy Director Kate Meacham presented the Parks and Recreation Report and
responded to questions. New to the City's list of annual events is the "Celebrate
Southlake" event being held October 14, 2017.
Director Chris Tribble presented an overview of the proposed 2018 Fee Schedule and
responded to questions from the Board. City Council will consider the City Amended
Fee Schedule September 19, 2017. Park Board members requested a copy of the
Legends Hall Fees for the proposed Rental Packages.
The Board was updated on the construction timeline for Champions Club and Southlake
Tennis Center projects.
CONSIDER
5A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH BASEBALL ASSOCIATION
5B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE GIRLS SOFTBALL ASSOCIATION
5C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH THE
MIRACLE LEAGUE OF SOUTHLAKE
Director Chris Tribble presented the Facilities Utilization Agreements (FUA) with Dragon
Youth Baseball Association, Southlake Girls Softball Association and The Miracle
League of Southlake and was available to answer questions from the Board.
The FUAs are for two (2) year terms, January 1, 2018-December 31, 2019, and contain
the same provisions previously approved by the Park Board and City Council in 2016.
APPROVED
A motion was made to recommend approval of Facilities Utilization Agreements with
Dragon Youth Baseball Association, Southlake Girls Softball Association and The
Miracle League of Southlake as presented.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-3
Minutes of the September 11, 2017 Parks Board Meeting
Page 4 of 6
Motion:
Scharli
Second:
Salinas
Ayes:
Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
5D. RECOMMENDATION ON SOUTHLAKE PARKS DEVELOPMENT CORPORATION
MATCHING FUNDS REQUEST FROM CARILLON HOMEOWNERS ASSOCIATION
FOR CONSTRUCTION OF A DUMPSTER ENCLOSURE
Deputy Director Candice Edmondson presented the SPDC matching funds request from
Carillon Homeowners Association (HOA) for an amount not to exceed $12,565 for the
construction of a dumpster enclosure at Lake Carillon Park. The total cost of the
enclosure is estimated at $25,130 to be split 50/50 ($12,565 each) between Carillon
HOA and SPDC. The Carillon HOA will maintain the dumpster and enclosure.
The Board discussed the SPDC matching funds request. Staff responded to Park Board
questions.
A motion was made to recommend approval of the SPDC matching funds request from
Carillon HOA for construction of a dumpster enclosure as presented.
Motion:
Scharli
Second:
Salinas
Ayes:
Hill, Pazera, Palmer, Salinas, Scharli,
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
Venesky and Wasserman
5E. RECOMMENDATION ON CARILLON DUMPSTER ENCLOSURE SITE PLAN
Deputy Director Candice Edmondson presented the Carillon dumpster enclosure Site
Plan and was available to answer questions. There was no Board discussion of the Site
Plan.
APPROVED
A motion was made to recommend approval of the Carillon dumpster enclosure Site
Plan.
Motion: Scharli
Second: Venesky
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-4
Minutes of the September 11, 2017 Parks Board Meeting
Page 5 of 6
Ayes:
Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
5F. RECOMMENDATION ON NORTH PARK WALL BALL COURT SITE PLAN
Deputy Director Candice Edmondson presented the North Park Wall Ball Court Site
Plan. The site plan was discussed by the Board and Director Chris Tribble responded to
questions.
/_1»:19117/ 4 C,
A motion was made to recommend approval of the North Park Wall Ball Court Site Plan
as presented.
Motion:
Scharli
Second:
Salinas
Ayes:
Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays:
None
Abstain:
None
Vote:
7-0
Motion carried.
The Park Board convened into the Executive Conference Room for the Work Session.
WORK SESSION AGENDA
6. DISCUSS AMENDMENTS TO THE SOUTHLAKE 2030 PARKS, RECREATION,
OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN
6A. REVIEW/REVISE CONCEPT PLANS AND RECOMMENDATION FOR PARKS AND
OPEN SPACE — SKATE PARK
The topic for the Work Session was Skate Park.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 8:03 p.m.
Motion:
Scharli
Second:
Salinas
Ayes:
Hill, Pazera, Palmer, Scharli, Salinas, Venesky and Wasserman
Nays:
None
Abstain:
None
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 5
Minutes of the September 11, 2017 Parks Board Meeting
Page 6 of 6
Vote: 7-0
Motion carried.
Tina Wasserman, Chairman
Parks & Recreation Board
Chris Tribble, Director
Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-6
Cily O
SOUTH LADE
MEMORANDUM
October 5, 2017
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing
Agenda Item
Action Requested: There is no action required by the Park Board at this time as all
Park Board members were present at the September 11, 2017
meeting.
Background
Information: The "Absence Policy for Parks and Recreation Board" adopted July
12, 2004 provides a mechanism for consideration of absences of
Board members from regular or special Park Board meetings. This
item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board approved the Absence Policy at the July 12, 2004
meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: No Park Board action this meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2B-1
Park and Recreation Board Attendance Report
2017
Place Name
Miguel Salinas
1
,
X
,
Individual
86%
Hrs To
8.5
2 Tina Wasserman
100%
9.75
3 Frances Scharli
100%
9.75
4 Lori Palmer
X
86%
8.25
5 Mitch Hill
X
X
71%
6.5
6 Mike Pazera
X
V
86%
9.25
7 Paul Venesky
100%
9.75
Meeting Attendance
Rate (includes
substitutions)
86%
100%
100%
86%
86%
71%
100%
Total Hrs Per Month
1 0.5
1 0.5
2.75
1.5
2
1.25
1 1.25
5/8/17 Meeting included Work Session ref: PROS/CF Master Plan
8/3/17 Joint SPDC/Park Board meeting and regular meeting
2016
1
Miguel Salinas
X
v,
1 1
X
Individual
75%
Hrs To
10.5
2
Tina Wasserman
v,
v,
,,
100%
16
3
Frances Scharli
100%
16
4
Lori Palmer
X
88%
13.5
5
Mitch Hill
X
88%
15.5
6
Mike Pazera
X
v,
V
X
50%
2
7
Paul Venesky
X
X
X
V
X
509/6
6.5
6
Chad Patton
X
0%
0
Meeting Attendance
Rate (includes
substitutions)
100%
83%
0%
0%
100%
83%
0%
57%
86%
71%
71%
0%
Total Hrs Per Month
j 1.5
j 2.5
j 0
j 0
j 2
j 2
j 0
j 5
j 1.5
j 0.5
j 1
j 0
1/11/16 Work Session held at 6pm, followed by regular meeting. 8/4/16 Joint CC/SPDC/Park Mtg, followed by Joint SPDC/Park Mtg and a regular Park Mtg.
6/21/16 City Council made appointments to Park Board.
N:w
Average Monthly
1 2017 1 95% 1
In attendance
X Not in attendance, no substitute
r Substitute in attendance
Meeting Canceled
Meeting Canceled due to no quorum
—Change in Representative I
Average Monthly
Attendance Rate
In attendance
X
Not in attendance, no substitute
1
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
CITY or
SOUTH LAKE
MEMORANDUM
October 5, 2017
To: Parks and Recreation Board
From: Amy Bennett, Assistant Recreation Manager
Subject: Recommendation on 2018 Standards of Care Ordinance No. 1181
Action
Requested: Park Board recommendation to City Council to approve the
proposed Standards of Care as presented in Ordinance No. 1181.
Background
Information: The City operates recreation programs for elementary school age
children including Camp Mania. As such, the State requires that
Standards of Care be adopted annually by ordinance for any city
operating elementary -age recreation programs.
The State's requirement is found in Section 42.041(b)(14) of the
Texas Human Resources Code which states, "that an elementary -
age recreation program operated by a municipality is not
required to obtain a license from the state provided that the
governing body of the municipality annually adopts standards
of care for such programs by ordinance after a public
hearing "
The proposed 2018 Standards of Care are intended to be minimum
standards by which the City of Southlake and Community Services
Department will operate the City's youth programs. The Standards
of Care includes staff responsibilities, enrollment requirements,
staffing ratios, staff qualifications and training, facility standards,
health and safety standards and mechanisms for inspecting,
monitoring and enforcing care standards. Please refer to the
complete Standards of Care document provided in your packet for
specific provisions.
Because the programs operated by the City are recreational in
nature and are not licensed by the state of Texas as day care
programs, the Texas Department of Family and Protective Services
has issued a certificate of exemption for the City's youth programs.
A copy of the exemptions are attached.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A - 1
Parks & Recreation Board
Meeting Date — October 9, 2017
Page 2 of 3
City Council will consider first reading of proposed Ordinance No.
1181, establishing 2018 Standards of Care, at the November 7,
2017 meeting. If the Ordinance is approved at first reading, the
second reading and public hearing will be held at the December 5,
2017 City Council meeting.
A copy of Ordinance No. 1181, adopting 2018 Standards of Care
for elementary -age recreation programs operated by the City is
attached to the memo for your consideration.
Financial
Considerations: Approval of the proposed Standards of Care will require no
additional funding by the City.
Strategic Link: Approval of the Standards of Care is linked to the City's Strategy
May related to the Focus Areas of Safety & Security and
Performance Management and Service Delivery. The item also
delivers on the Corporate Objective to Achieve the highest
standards of safety & security.
Citizen Input/
Board Review: Parks and Recreation Board consideration October 9, 2017
City Council consideration of Ordinance No. 1181, 1 st Reading
November 7, 2017
City Council consideration of Ordinance No. 1181, 2nd Reading &
Public Hearing December 5, 2017
Legal Review: City Attorney has reviewed the document
Alternatives: Alternatives may include:
• Recommendation to approve as presented
• Recommendation to approve with input as desired
• Recommendation not to approve
Supporting
Documents: Ordinance No. 1181, Standards of Care
• Copy of Tx Human Resources Code Sect. 42.041(b)(14)
• Copy of Certificates of Exemption
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
Parks & Recreation Board
Meeting Date — October 9, 2017
Page 3 of 3
Staff
Recommendation: Park Board recommendation to City Council to approve the 2018
Standards of Care
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-3
ORDINANCE NO. 1181
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE
RECREATION PROGRAMS FOR ELEMENTARY SCHOOL AGE
CHILDREN OPERATED BY THE CITY; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule city acting under its
charter adopted by the electorate pursuant to Article IX, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, Section 42.041 of the Texas Human Resources Code provides that
an elementary -age recreation program operated by a municipality is not required to
obtain a license from the state provided that the governing body of the municipality
annually adopts standards of care for such programs by ordinance after a public
hearing; and
WHEREAS, the City Council has conducted a public hearing and desire to adopt
the standards set forth in this ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
The Standards of Care attached hereto as Exhibit "A" and incorporated by
reference herein are hereby for recreation programs for elementary -age children.
SECTION 2.
It is hereby declared to be the intention of the City Council that the phrases,
clauses, sentences, paragraphs, and sections of this ordinance are severable, and if
any phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
umw
such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 3.
This ordinance shall be in full force and effect from and after its passage, and it is
so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
, 2017.
MAYOR
/_Ai1*36
CITY SECRETARY
PASSED AND APPROVED ON SECOND READING ON THIS _ DAY OF
_, 2017.
APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
ATTEST:
CITY SECRETARY
4A - 5
Exhibit "A"
Community Services
Department
CITY Or
SOUTHLAKE
Standards of Care
For
Youth Programs
Community Services Department
1400 Main Street, Suite #210
Southlake, TX 76092
817.748.8019
817.748.8027 (Fax)
www.cityofsouthlake.com
Table of Contents
Standards of Care
General Administration
Organization
Definitions
Objectives of Youth Programs
Inspections/Monitoring/Enforcement
Enrollment
Suspected Abuse
Staffing — Responsibilities and Training
Camp Director Qualifications
Camp Director Job Functions
Program Employees Qualifications
Program Employees Job Functions
Personnel Restriction
Training/Orientation
Service Standards
Appearance
Interaction with Parents & Participants
Additional Staff Responsibilities
Operations
Staff/Participant Ratio
Discipline
Programming
Communication
Transportation
Facility Standards
Safety
Fire
Health
3
3
4
5
5
6
6
7
7
8
9
9
10
10
10
10
10
11
11
11
11
12
13
13
13
13
14
14
2
4A-7
CITY OF SOUTHLAKE YOUTH PROGRAMS
STANDARDS OF CARE
The following Standards of Care have been adopted by the City Council of Southlake, Texas, to
comply with Chapter 42 of the Texas Human Resources Code, specifically Section 42.041(b)(14)
regarding an exemption for the City of Southlake's Youth Programs, as defined herein. These
Standards of Care are intended to be minimum standards by which the City of Southlake
Community Services Department will operate the City's Youth Programs. The Youth Programs
are recreational in nature and are not child-care facilities or day care programs, and are not
licensed by the State of Texas.
General Administration
1. Organization
A. The governing body of the City of Southlake Youth Programs is the City of
Southlake City Council.
B. Implementation of the Youth Programs Standards of Care ("Standards of Care")
is the responsibility of the Director of Community Services and departmental
employees.
C. These Standards of Care apply to all Youth Programs operated by the
Department, including but not limited to: the Summer Day Camp Programs,
Holiday Day Camp Programs, and Spring Break Day Camp Programs.
D. Each Program Site will have available for public and staff review a current copy
of the Standards of Care.
E. Parents of participants may obtain a copy of the Standards of Care from the City
during the program registration process. In addition, the Standards of Care can
be accessed on the City's website at: www.SouthlakeParksandRec.com.
F. Criminal background checks shall be conducted on prospective staff. No person
who has been convicted of, who is under indictment for, or is the subject of an
official criminal complaint alleging violation of, any of the crimes listed in the
Texas Department of Protective and Regulatory Service's Day Care Center
Minimum Standards and Guidelines Appendix II, as same may be amended, or a
felony violation of the Texas Controlled Substance Act, may be present while
children are in care.
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4A-8
2. Definitions
A. Camp Director: A Department employee who is assigned responsibility to
implement and direct a Youth Program and oversee the Program Employees
assigned to the corresponding Youth Program.
B. Department: Community Services Department of the City of Southlake.
C. Employee(s): Individuals who have been hired to work for the City of Southlake
and have been assigned responsibility for managing, administering, or
implementing some portions of the Youth Programs.
D. Parent(s): One or both parent(s) or legal guardian(s) who have legal custody and
authority to enroll the child(ren) in the Youth Programs.
E. Participant: A Youth whose parent(s) or legal guardian(s) have completed all
required registration procedures and determined to be eligible for the Youth
Programs.
F. Program Coordinator or Coordinator: A Department employee who has been
assigned administrative responsibility for the Youth Programs and oversees the
Camp Directors.
G
W
J.
K.
L.
M
N.
Program Employee: A Department employee who is assigned to work with
participants of a Youth Program at a Program Site.
Program Manual: Notebook of policies, procedures, required forms, and
organizational and programming information relevant to Youth Programs.
Program Site: The facilities and surrounding property where Youth Programs are
held.
Program Supervisor: A Department employee who oversees the Program
Coordinator and operations of all Youth Programs.
City: City of Southlake, Texas.
City Council: City Council of the City of Southlake, Texas.
Youth: A school aged person between the ages of 5 and 13, as of the program
start date of the Youth Program.
Youth Programs: The City of Southlake Youth Programs consisting of programs
such as: the Summer Day Camp Programs, Holiday Day Camp Programs, and
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4A-9
3
C!
Spring Break Day Camp Programs. A single camp may be referred to as a Youth
Program.
Objectives of Youth Programs
A. To provide Youth, including those with special needs, with the opportunity of
recreational activities which may include sports, games, arts and crafts,
education, dance, drama, special events, field trips, tournaments, etc.
B. To provide an encouraging atmosphere by emphasizing the positive
development of physical skills, emotional development and growth of self-
confidence.
C. To provide a safe environment by promoting good health and welfare for all
participants.
D. To teach Youth how to spend their leisure time wisely in an effort to meet the
emotional, physical and social needs of the Youth.
Inspections/Monitoring/Enforcement
A. The City has established these Standards of Care in order to obtain an exemption
from the State regarding the Youth Programs. Once the exemption is
established, the State will not monitor the Youth Programs. These Standards of
Care will be reviewed annually and brought before the City Council for
consideration, regarding any amendments recommended by the Program
Supervisor, and approval after a public hearing regarding the Standards of Care is
held, pursuant to Texas Human Resources Code § 42.041(b)(14).
B. The Program Coordinator shall prepare an inspection report and submit it to the
Program Supervisor to confirm the Standards of Care are being adhered to.
(1) Monthly inspection reports shall be sent to the Program Supervisor for
review and maintained by the City in accordance with applicable record
retention policies.
(2) The Program Supervisor shall review the monthly inspection report and
shall establish deadlines and criteria for compliance with the Standards of
Care where failure to comply is noted.
C. The Program Supervisor shall make visual inspections of the Youth Programs
based on the following schedule.
4A - 10
5
1. Youth Programs operating during the summer shall be inspected no less
than twice during the Youth Program's summer schedule.
2. Youth Programs which operate during the regular Carroll Independent
School District school year, for two (2) weeks or less, shall be inspected at
least once during the Youth Program's schedule.
D. Complaints regarding enforcement of the Standards of Care shall be directed to
the Program Coordinator. The Program Coordinator shall be responsible to take
the necessary steps to address the complaint and resolve the problem, if any.
Complaints regarding enforcement of the Standards of Care and resolution of
complaints arising under the Standards of Care shall be recorded by the Program
Coordinator. All complaints regarding enforcement of the Standards of Care
where a deficiency is noted will be forwarded to the Program Supervisor with
the complaint and the resolution noted.
5. Enrollment
Before a child may enroll in a Youth Program, the parents shall sign registration forms
that contain the following information about the child:
(1) Name, home address, home telephone number, parent's email address,
(2) Name and address of parent(s) and contact telephone number(s) during
Youth Program hours;
(3) The names and telephone numbers of people to whom the child can be
released;
(4) A statement of the child's special problems, needs or medical conditions;
(5) Emergency medical authorization;
(6) A signed liability waiver.
6. Suspected Abuse
Program Employees shall report suspected child abuse or neglect in accordance with the
Texas Family Code. In a situation where an Employee is involved in an incident with a
child that could be considered to be child abuse, the incident shall be immediately
reported to the Program Supervisor. The Program Supervisor will immediately notify
the Police Department and any other agency, as may be appropriate.
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4A - 11
Texas State law requires the Employees of the Youth Programs to report any suspected
abuse or neglect of a child to the Texas Department of Family and Protective Services or
a law enforcement agency. Failure to report suspected abuse is punishable by fines up
to $1,000 and/or confinement up to one hundred eighty (180) days. Confidential
reports may be made by calling 1.800.252.5400.
A complete copy of the Texas Family Code regulations regarding child abuse can be
found at http://www.statutes.legis.state.tx.us
Staffing - Responsibilities and Training
1. Camp Director
A. Qualifications. The Camp Director shall:
(1) Consistently exhibit competency, good judgment, and self-control when
working with Youth.
(2) Interact with Youth with courtesy, respect, tolerance, and patience.
(3) Successfully complete a course in first aid, CPR, and AED, in compliance
with American Heart Association standards.
(4) Pass a background investigation and testing for illegal substances.
(5) Be mature, responsible, and able to complete duties with minimal
supervision.
(6) Communicate effectively with the public.
(7) Possess a valid Texas driver's license.
(8) Have previous experience in supervising Youth of varying age levels in a
group setting and possess knowledge of recreational games, crafts, and
activities.
(9) Complete City -mandated training.
(10) Be at least eighteen (18) years of age.
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4A - 12
B. Job Functions. The Camp Director shall endeavor to:
(1) Direct and supervise Program Employees. Hiring and training shall be the
responsibility of the Program Coordinator with assistance from the Camp
Director.
(2) Complete and submit proper records, including Youth Program
schedules, Program Employee schedules, accident/incident reports, and
participant attendance.
(3) Schedule appropriate activities in accordance with the philosophy of the
Youth Program and coordinate with the Program Coordinator to ensure
appropriate reservations and transportation are secured in order to
complete activities.
(4) Maintain an orderly, clean and safe environment for the Youth while
promoting a non-competitive program directed toward accentuating
positive behaviors, physical development, and emotional growth.
(5) Maintain supplies, equipment and all necessary documentation for the
operation of the Youth Program.
(6) Communicate with Parent(s) as necessary.
(7) Conduct on -going evaluations regarding the Youth Program and
implement approved recommendations, as needed.
(8) Provide reports to Program Coordinator on a weekly basis regarding
Youth Program activities.
(9) Know and follow all City, Department, and Program Manual standards,
policies, and procedures that apply to Youth Programs.
(10) Ensure that participants are released only to a Parent or an adult
designated by the Parent in accordance with Department procedures. All
Program Sites will have a copy of the approved Department procedure to
verify the identity of a person authorized to pick-up a participant.
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4A - 13
2. Program Employees
A. Qualifications. A Program Employee must:
(1) Consistently exhibit competency, good judgment, and self-control when
working with Youth.
(2) Interact with Youth with courtesy, respect, tolerance, and patience.
(3) Successfully complete a course in first aid, CPR, and AED, in compliance
with American Heart Association standards.
(4) Pass a background investigation and testing for illegal substances.
(5) Be mature, responsible, and able to complete duties with minimal
supervision.
(6) Possess a valid Texas driver's license.
(7) Have previous experience in working with Youth of varying age levels in a
group setting and possess knowledge of recreational games, crafts, and
activities.
(8) Complete City -mandated training.
(9) Be at least sixteen (16) years of age.
B. Essential Job Functions. A Program Employee shall endeavor to:
(1) Promote a non-competitive, positive, image -enhancing environment for
each participant through the direction of fun, varied, and well -organized
activities.
(2) Directly lead activities using a method that will provide opportunities for
the involvement of all participants on an equal basis.
(3) Exhibit enthusiasm for the activity to impart a feeling of excitement in the
participants.
(4) Follow procedures for Youth Programs drop off and pick-up and
preparation of accident/incident reports.
(5) Follow guidelines for safety and storage of equipment and notify Camp
Director regarding supplies inventories.
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4A - 14
(6) Ensure safety of Youth at Program Site and on field trips.
(7) Adhere to these Standards of Care for Youth Programs.
3. Personnel Restriction
A person shall not be employed as an Employee in a Youth Program if:
(1) The person would be permanently barred from being present at a child
care operation while children are in care under the Texas Administrative
Code Title 40, Part 19, Chapter 745 (Licensing).
4. Training/Orientation
A. The Department is responsible to provide training and orientation to all Youth
Programs employees who work with children regarding their specific job
responsibilities. Program Coordinators shall provide each Camp Director with a
staff program manual specific to each Youth Program.
B. Employees must be familiar with these Standards of Care for Youth Programs.
C. Employees shall be trained in appropriate procedures to handle emergencies.
D. Employees shall be trained in City, Department, and Program Manual policies
and procedures applicable to Youth Programs.
E. Employees shall be required to sign an acknowledgment that they received the
required training.
Service Standards
1. Appearance
A. Youth Programs shirts shall be worn by participants and volunteers.
B. The City's dress code policy shall be adhered to at all time. Failure to comply
with the dress code will result in an Employee being sent home.
2. Interaction with Parents and Participants
A. Participants and Parents will be treated with respect at all times.
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4A - 15
B. Program Employees and Camp Directors shall keep parents continuously
informed of activities and schedules. A weekly schedule shall be distributed and
copies shall be kept with the daily sign in sheets.
C. Staff shall note details of behavior of participants (accomplishments, discipline
problems, general activities, etc.) and update Parents as much as possible.
D. The Camp Director will review and document complaints and forward complaints
to the Program Coordinator, and shall respond as appropriate. All complaints
shall be addressed within one (1) business day, if they are not resolved on site.
All complaints must be recorded, including resolution, and forwarded to
Program Coordinator.
3. Additional Staff Responsibilities
A. Program Employees shall monitor the sign in/out log at all times.
B. Program Employees shall spend 100% of their time while on duty actively
involved with Participants and/or Parents.
C. Program Employees shall pick-up the area used by their group after each activity.
D. Prior to beginning work each day, all staff shall report to the appointed location
for any messages, instructions, or information.
Operations
1. Staff/Participant Ratio
A. The maximum ratio of Participants to Program Employees shall be 12:1 based on
average daily attendance. In the event an employee is unable to report to the
Program Site, a replacement shall be assigned.
B. Each Participant shall have a Program Employee who is assigned to him/her and
who shall be aware of the Participant's habits, interests, and any special needs, as
identified by the Participant's parent(s) during the registration process.
2. Discipline
A. Program Employees shall implement discipline and guidance in a consistent
manner based on the best interests of program participants.
B. There shall be no cruel, harsh or corporal punishment used as a method of
discipline.
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4A - 16
C. Program Employees may use brief, supervised separation from the group if
necessary. Participants shall be informed of Youth Program rules.
D. As necessary, Program Employees shall initiate discipline reports to the Parent(s)
of Participants. Parents shall be asked to sign discipline reports to indicate they
have been advised about specific problems or incidents.
E. A sufficient number and/or severe nature of discipline reports as detailed in the
program manual may result in a Participant being suspended or removed from the
Youth Programs. Parents shall be contacted to pick up their Youth immediately in
the event of such suspension or removal.
F. In instances where there is a danger to Participants or Employees, offending
Participants shall be removed from the Program Site immediately.
G. Any person(s) creating a nuisance, causing a disturbance, or creating an unsafe
environment at any Program Site shall be subject to ejection from the Site and
possible arrest and legal action.
H. In the event any Employee believes that criminal conduct has occurred, or is
reasonably likely to occur, the Employee shall immediately notify the Program
Coordinator or other supervisory employee and/or contact the Police directly if
time does not permit indirect reporting.
3. Programming
A. Program Employees shall attempt to provide activities for each group according to the
Participant's age, interests, and abilities. The activities must be appropriate to
Participants' health, safety, and well-being. The activities also must be flexible and
promote the Participants' emotional, social, and mental growth.
B. Program Employees will attempt to provide indoor and outdoor time periods, weather
permitting, that include:
(1) Alternating active and passive activities; and
(2) Opportunity for individual and group activities.
C. Program Employees shall be attentive and considerate of the Participants' safety on
field trips and during any transportation provided by the Youth Programs. Participants
shall be counted before leaving the Program Site and before boarding the
transportation to return to the Program Site, and at other times as deemed to be
reasonably necessary to preserve the Participants' safety.
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4A - 17
(1) During trips, Program Employees supervising Participants must have
immediate access to Participant forms and emergency contact information for
each Participant; and
(2) Program Employees shall have a written list of the Participants in the group
and must check the attendance frequently; and
(3) Program Employees shall have First Aid supplies, a guide to First Aid and
emergency care available on field trips.
4. Communication
The Program Site shall have a telephone to allow the Program Site to be contacted by Parks
and Recreation personnel or for making emergency calls.
5. Transportation
A. First Aid supplies and a First Aid and emergency care guide will be available in all
Youth Program vehicles that transport Youth.
B. All Program vehicles used for transporting Participants shall have available a 6-13C
portable fire extinguisher in the vehicle which shall be accessible to the adult
occupants.
Facilitv Standards
1. Safety
A. Program Employees shall inspect the Program Site daily to detect sanitation and
safety concerns that might affect the health and safety of the Participants.
Program employees will also complete a daily inspection report and submit it to
the Program Coordinator, who shall maintain it in the City's files.
B. The Camp Director shall inspect the buildings, grounds, and equipment on the
Program Site to insure that they are clean, in good repair, and maintained so as
to protect the health of the Participants.
C. Program equipment and supplies shall be safe for Participants use.
D. Program Employees shall have First Aid supplies available at the Program Site,
during transportation, and for the duration of any off -site activity.
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4A - 18
E. Program Employees shall have First Aid supplies and a guide to First Aid and
emergency care readily available in a designated location.
2. Fire
A. In case of fire, danger of fire, explosion, or other emergency, a Program
Employee's first priority is to evacuate the Participants to a designated safe area.
Emergency evacuation and relocation plans shall be posted within the Program
Site.
B. The Program Site shall have an annual fire inspection by the local Fire Marshal,
and the resulting report shall detail any safety concerns observed. The report
shall be forwarded to the Supervisor who shall review and establish deadlines
and criteria for compliance.
C. Each Program Site must have at least one (1) operable, charged fire extinguisher
approved by the Fire Marshal or designee readily available to all Program
Employees. The fire extinguisher is to be inspected monthly by the Program
Coordinator to verify that it is sufficiently charged and operable. All Employees
will be trained in the proper use of a fire extinguisher.
D. Fire drills shall be conducted monthly.
3. Health
A. Illness or Injury
(1) Illnesses and injuries shall be handled in a manner to protect the health
of all participants and employees. Parents shall be notified in cases of
illness or injury. Paramedics shall be notified in the event of an injury
that cannot be remedied through basic first aid. An accident report shall
be completed for all injuries and forwarded to the Camp Director.
(2) An ill Youth shall not be allowed to attend or participate in Youth
Programs if the Youth is suspected of having a temperature and/or
accompanied by behavior changes or other signs or symptoms until a
medical evaluation indicating that the Youth can return to the Youth
Program.
(3) Employees shall follow the recommendations of the Texas Department of
Health concerning the admission or readmission of any Participant after a
communicable disease.
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4A - 19
B. Program Employees shall administer medication only if:
(1) Parent(s) complete and sign a "Consent to Administer Medication" Form
that authorizes for Employees to administer medication and provide
details as to time(s) and dosage(s) consistent with the medications label.
(2) Prescription medications are in the original containers labeled with the
Youth's name, a date, directions, and the prescribing physician's name.
Employees shall administer the medication only as stated on the label.
Employees shall not administer medication after the expiration date.
(3) Non-prescription medications are labeled with the Youth's name and the
date the medication was brought to the Youth Program. Non-
prescription medication must be in the original container. The
Employees shall administer non-prescription medications only according
to label direction.
(4) Medications dispensed shall be limited to routine oral ingestion, including
inhalers, not requiring special knowledge or skills on the part of Program
Employees.
(5) Program Employees shall ensure medications are inaccessible to
Participants.
C. Toilet Facilities
(1) The Program Site shall have adequate indoor toilets and lavatories
located and equipped so Youth can use them independently and Program
Employees can supervise as needed.
(2) There must be one (1) flush toilet for every thirty (30) participants.
Urinals may be counted in the ratio of toilets to participants, but shall not
exceed fifty percent (50%) of the total number of toilets.
D. Sanitation
(1) The Program Site shall have adequate light, ventilation, and heat.
(2) The Program Site shall have an adequate supply of drinking water
meeting the standards of the Texas Department of Health for drinking
water and ensure that it shall be supplied to the Participants in a safe and
sanitary manner.
(3) Program Employees shall ensure that garbage is removed from the
Program Site daily.
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SUBCHAPTER C. REGULATION OF CERTAIN FACILITIES, HOMES, AND
AGENCIES
This section was amended by the 84th Legislature. Pending
publication of the current statutes, see S.B. 219, 84th
Legislature, Regular Session, for amendments affecting this
section.
Sec. 42.041. REQUIRED LICENSE. (a) No person may operate
a child-care facility or child -placing agency without a license
issued by the department.
(b) This section does not apply to:
(1) a state -operated facility;
(2) an agency foster home or agency foster group
home;
(3) a facility that is operated in connection with a
shopping center, business, religious organization, or
establishment where children are cared for during short periods
while parents or persons responsible for the children are
attending religious services, shopping, or engaging in other
activities, including retreats or classes for religious
instruction, on or near the premises, that does not advertise as
a child-care facility or day-care center, and that informs
parents that it is not licensed by the state;
(4) a school or class for religious instruction that
does not last longer than two weeks and is conducted by a
religious organization during the summer months;
(5) a youth camp licensed by the Department of State
Health Services;
(6) a facility licensed, operated, certified, or
registered by another state agency;
(7) an educational facility that is accredited by the
Texas Education Agency, the Southern Association of Colleges and
Schools, or an accreditation body that is a member of the Texas
Private School Accreditation Commission and that operates
primarily for educational purposes for prekindergarten and
4A-21
above, a before -school or after -school program operated directly
by an accredited educational facility, or a before -school or
after -school program operated by another entity under contract
with the educational facility, if the Texas Education Agency,
the Southern Association of Colleges and Schools, or the other
accreditation body, as applicable, has approved the curriculum
content of the before -school or after -school program operated
under the contract;
(8) an educational facility that operates solely for
educational purposes for prekindergarten through at least grade
two, that does not provide custodial care for more than one hour
during the hours before or after the customary school day, and
that is a member of an organization that promulgates, publishes,
and requires compliance with health, safety, fire, and
sanitation standards equal to standards required by state,
municipal, and county codes;
(9) a kindergarten or preschool educational program
that is operated as part of a public school or a private school
accredited by the Texas Education Agency, that offers
educational programs through grade six, and that does not
provide custodial care during the hours before or after the
customary school day;
(10) a family home, whether registered or listed;
(11) an educational facility that is integral to and
inseparable from its sponsoring religious organization or an
educational facility both of which do not provide custodial care
for more than two hours maximum per day, and that offers an
educational program in one or more of the following:
prekindergarten through at least grade three, elementary grades,
or secondary grades;
(12) an emergency shelter facility, other than a
facility that would otherwise require a license as a child-care
facility under this section, that provides shelter or care to a
minor and the minor's child or children, if any, under Section
32.201, Family Code, if the facility:
4A-22
(A) is currently under a contract with a state
or federal agency; or
(B) meets the requirements listed under Section
51 . 005 (b) (3) ;
(13) a juvenile detention facility certified under
Section 51.12, Family Code, a juvenile correctional facility
certified under Section 51.125, Family Code, a juvenile facility
providing services solely for the Texas Juvenile Justice
Department, or any other correctional facility for children
operated or regulated by another state agency or by a political
subdivision of the state;
(14) an elementary -age (ages 5-13) recreation program
operated by a municipality provided the governing body of the
municipality annually adopts standards of care by ordinance
after a public hearing for such programs, that such standards
are provided to the parents of each program participant, and
that the ordinances shall include, at a minimum, staffing
ratios, minimum staff qualifications, minimum facility, health,
and safety standards, and mechanisms for monitoring and
enforcing the adopted local standards; and further provided that
parents be informed that the program is not licensed by the
state and the program may not be advertised as a child-care
facility;
(15) an annual youth camp held in a municipality with
a population of more than 1.5 million that operates for not more
than three months and that has been operated for at least 10
years by a nonprofit organization that provides care for the
homeless;
(16) a food distribution program that:
(A) serves an evening meal to children two years
of age or older; and
(B) is operated by a nonprofit food bank in a
nonprofit, religious, or educational facility for not more than
two hours a day on regular business days;
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(17) a child-care facility that operates for less
than three consecutive weeks and less than 40 days in a period
of 12 months;
(18) a program:
(A) in which a child receives direct instruction
in a single skill, talent, ability, expertise, or proficiency;
(B) that does not provide services or offerings
that are not directly related to the single talent, ability,
expertise, or proficiency;
(C) that does not advertise or otherwise
represent that the program is a child-care facility, day-care
center, or licensed before -school or after -school program or
that the program offers child-care services;
(D) that informs the parent or guardian:
(i) that the program is not licensed by the
state; and
(ii) about the physical risks a child may
face while participating in the program; and
(E) that conducts background checks for all
program employees and volunteers who work with children in the
program using information that is obtained from the Department
of Public Safety;
(19) an elementary -age (ages 5-13) recreation program
that:
(A) adopts standards of care, including
standards relating to staff ratios, staff training, health, and
safety;
(B) provides a mechanism for monitoring and
enforcing the standards and receiving complaints from parents of
enrolled children;
(C) does not advertise as or otherwise represent
the program as a child-care facility, day-care center, or
licensed before -school or after -school program or that the
program offers child-care services;
(D) informs parents that the program is not
licensed by the state;
4A - 24
(E) is organized as a nonprofit organization or
is located on the premises of a participant's residence;
(F) does not accept any remuneration other than
a nominal annual membership fee;
(G) does not solicit donations as compensation
or payment for any good or service provided as part of the
program; and
(H) conducts background checks for all program
employees and volunteers who work with children in the program
using information that is obtained from the Department of Public
Safety;
(20) a living arrangement in a caretaker's home
involving one or more children or a sibling group, excluding
children who are related to the caretaker, in which the
caretaker:
(A) had a prior relationship with the child or
sibling group or other family members of the child or sibling
group;
(B) does not care for more than one unrelated
child or sibling group;
(C) does not receive compensation or solicit
donations for the care of the child or sibling group; and
(D) has a written agreement with the parent to
care for the child or sibling group;
(21) a living arrangement in a caretaker's home
involving one or more children or a sibling group, excluding
children who are related to the caretaker, in which:
(A) the department is the managing conservator
of the child or sibling group;
(B) the department placed the child or sibling
group in the caretaker's home; and
(C) the caretaker had a long-standing and
significant relationship with the child or sibling group before
the child or sibling group was placed with the caretaker;
(22) a living arrangement in a caretaker's home
involving one or more children or a sibling group, excluding
4A-25
children who are related to the caretaker, in which the child is
in the United States on a time -limited visa under the
sponsorship of the caretaker or of a sponsoring organization; or
(23) a facility operated by a nonprofit organization
that:
(A) does not otherwise operate as a child-care
facility that is required to be licensed under this section;
(B) provides emergency shelter and care for not
more than 15 days to children 13 years of age or older but
younger than 18 years of age who are victims of human
trafficking alleged under Section 20A.02, Penal Code;
(C) is located in a municipality with a
population of at least 600,000 that is in a county on an
international border; and
(D) meets one of the following criteria:
(i) is licensed by, or operates under an
agreement with, a state or federal agency to provide shelter and
care to children; or
(ii) meets the eligibility requirements for
a contract under Section 51.005(b)(3).
(b-1) Repealed by Acts 2009, 81st Leg., R.S., Ch. 720,
Sec. 19(1), eff. September 1, 2009.
(c) A single license that lists addresses and the
appropriate facilities may be issued to a general residential
operation that operates noncontiguous facilities that are across
the street from, in the same city block as, or on the same
property as one another and that are demonstrably a single
operation as indicated by patterns of staffing, finance,
administrative supervision, and programs.
(d) A facility exempt from the provisions of Subsection
(a) of this section that desires to receive or participate in
federal or state funding shall be required to comply with all
other provisions of this chapter and with all regulations
promulgated under this chapter.
(e) The exemptions provided by Subsection (b) of this
section do not affect the authority of local, regional, or state
4A-26
health department officials, the state fire marshal, or local
fire prevention officials to inspect child-care facilities.
(f) Notwithstanding the requirements of Subsection
(b)(14), a municipality that operates an elementary -age (ages 5-
13) recreation program may, in lieu of an annual public hearing,
accept public comment through the municipality's Internet
website for at least 30 days before the municipality adopts
standards of care by ordinance if the municipality:
(1) has a population of 300,000 or more; and
(2) has held at least two annual public hearings on
the standards of care and adopted standards of care by ordinance
after those public hearings.
(g) A child-care facility that is exempt under Subsection
(b)(3) from the licensing requirement of Subsection (a) may
provide care for each child at the child-care facility for not
more than 15 hours a week if the child-care facility:
(1) provides the child care so that a person may
attend an educational class provided by a nonprofit entity; and
(2) is located in a county with a population of
800,000 or more that is adjacent to an international border.
Acts 1979, 66th Leg., p. 2361, ch. 842, art. 1, Sec. 1, eff.
Sept. 1, 1979. Amended by Acts 1981, 67th Leg., p. 2812, ch.
759, Sec. 2, 3, eff. Aug. 31, 1981; Acts 1987, 70th Leg., ch.
1052, Sec. 4.03, eff. Sept. 1, 1987; Acts 1987, 70th Leg., ch.
1115, Sec. 2, eff. June 19, 1987; Acts 1995, 74th Leg., ch.
262, Sec. 54, eff. Jan. 1, 1996; Acts 1995, 74th Leg., ch. 847,
Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 165, Sec.
7.46, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 664, Sec.
3, 4, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1063, Sec.
7, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1217, Sec. 2,
eff. Sept. 1, 1997; Acts 2001, 77th Leg., ch. 218, Sec. 3, eff.
Sept. 1, 2001.
Amended by:
Acts 2005, 79th Leg., Ch. 268 (S.B. 6), Sec. 1.93(a), eff.
September 1, 2005.
4A-27
Acts 2007, 80th Leg., R.S., Ch. 263 (S.B. 103), Sec. 25,
eff. June 8, 2007.
Acts 2007, 80th Leg., R.S., Ch. 1037 (H.B. 1786), Sec. 1,
eff. September 1, 2007.
Acts 2007, 80th Leg., R.S., Ch. 1414 (H.B. 1385), Sec. 1,
eff. September 1, 2007.
Acts 2009, 81st Leg., R.S., Ch. 720 (S.B. 68), Sec. 4, eff.
September 1, 2009.
Acts 2009, 81st Leg., R.S., Ch. 720 (S.B. 68), Sec. 5, eff.
September 1, 2009.
Acts 2009, 81st Leg., R.S., Ch. 720 (S.B. 68), Sec. 19(1),
eff. September 1, 2009.
Acts 2011, 82nd Leg., R.S., Ch. 343 (H.B. 3051), Sec. 1,
eff. September 1, 2011.
Acts 2011, 82nd Leg., R.S., Ch. 1082 (S.B. 1178), Sec. 2,
eff. September 1, 2011.
Acts 2013, 83rd Leg., R.S., Ch. 161 (S.B. 1093), Sec.
22.001(30), eff. September 1, 2013.
Acts 2013, 83rd Leg., R.S., Ch. 192 (S.B. 353), Sec. 1,
eff. May 25, 2013.
Acts 2013, 83rd Leg., R.S., Ch. 746 (S.B. 427), Sec. 1,
eff. September 1, 2013.
This section was amended by the 84th Legislature. Pending
publication of the current statutes, see S.B. 219, 84th
Legislature, Regular Session, for amendments affecting this
section.
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
COMMISSIONER
John J. Specia, Jr.
November 25, 2015
Camp Mania
1400 MAIN ST
STE 210
SOUTHIAKE, TX 76092-7640
Operation #1610436
Camp Mania
Dear Amy Bennett:
Child Care Licensing has received your exemption request for Camp Mania located at 801
Shady Oaks Dr., Southlake, TX 76092. This program will operate Monday- Friday from
7:30am-6:30pm for children ages 5-12 during the summer and school holidays. You provided
documentation that the standards of care had been adopted by ordinance on 11/03/2015.
This program is exempt from licensure under Texas Administrative Code 745.115(3) a
recreation program for elementary age (5-13 years) children with the following criteria:
(A) A municipality operates the program;
(B) The governing body of the municipality annually adopts standards of care by ordinance
after a public hearing for such programs;
(C) The program provides these standards to the parents of each program participant;
(D) The ordinances include child/caregiver ratios, minimum employee qualifications, minimum
building, health, and safety standards, and mechanisms for monitoring and enforcing the
adopted local standards;
(E) The program informs the parents that the state does not license the program; and
(F) The program does not advertise itself as a child-care operation.
Should you decide to change your program, you must contact me to determine if the changes
will effect your exempt status. Though this exemption requires you to annually adopt the
standards of care; if your program and location does not change there is no need to resubmit
an exemption request every year.
We appreciate your cooperation. Please feel free to contact me if you have any questions.
Child -Care Licensing
1200 E COPELAND RD STE 400, ARLINGTON, TX 76011
4A-29
Camp Mania
November 25, 2015
Page 2
Licensing
(81
cafile
Child -Care Licensing
1200 E COPELAND RD STE 400, ARLINGTON, TX 76011
4A - 30
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
COMMISSIONER
H.L. Whitman, Jr.
May 31, 2017
Camp Mania
1400 MAIN ST
STE 210
SOUTHLAKE, TX 76092-7640
Operation #1656139
Camp Mania
Dear Ashley Newhart:
Child Care Licensing has received your exemption request for DFPS to determine whether the
following program is exempt from DFPS regulation Camp Mania located at 307 Parkwood Dr.,
Southlake, TX 76092. Based on the information we reviewed, your program is exempt from
DFPS regulation under HRC §42.041(b) (14).
40 TAC§745.115-Governmental Entity
(3)Municipal
Should you decide to change your program, you must contact your licensing representative so
DFPS may determine if the change(s) will affect your exemption status. Failure to do so may
lead DFPS to seek injunctive action and/or civil penalties against a person who:
-Knowingly fails to meet or maintain an exemption and engages in activities that require a
license or registration; or
-Fails to inform DFPS of a change in status that would require the program to be licensed or
registered.
If you have any questions regarding this notification, please contact me at the number or
address provided below.
Sincerely,
J
Child -Care Licensing
1200 E COPELAND RD STE 400, ARLINGTON, TX 76011
4A - 31
Camp Mania
May 31, 2017
Page 2
CONNIE PRESLEY
Program Manager
(817) 792-4536
Child -Care Licensing
1200 E COPELAND RD STE 400, ARLINGTON, TX 76011
4A - 32
Southlake Carroll Lacrosse Association
500
469
• Non -Residents
450
009 412
■ Residents
400
4
366
—_ 350
297
a 300
Ell I
0 250
`m
a
E zoo
Z 150
162
100
50
0
Spring 2025
Spdng2D16 Spring2017
Fall 2024
Fall 2025
Fall 2016
1600
logo
logo 1480
1480
1480
1480
1400
�g Pradice Field Hours
�If Game Field Hours
1200
-�
K Crosse sage ours
1000
0 800
2
d
m
no 600
400
W
LL
200
45
22
141
0
Spring 2015
Spring 2016 Spring 2017
Fall 2014
Fall 2015
Fall 2016
30
N
• Number of Teams
E 25
N
F 20
0 15
IVVI
10
E s
z o
Spring 201S
Spring 2016 Spring 2017
Fall 2014
Fall 2015
Fall 2016
Participation by Age - Spring 2017
Participation
by Gender-
Spring 2017
• Youth • High School
300
277
High School
250
7-g G ode
200
53 G ode
I50
100
3A G ode
50
Ir_
M
K-2 Grade
0
0%
5%
30% 15% 20% 25% 30%
Girls
Boys
Camps, Clinics & Tournaments
at:me
scta opt:ide o
Tournaments Ca clinks
1 1 1
1 0 4
0 1 2
2 2 7
0.67 0.67 2.33
'YTD
User Fees
2015 $ 8,007.00
2016 $ 9,267.00
2017' $ 5,259.00
Total $ 22,533.00
Average $ 7,511.(,0
'YTD
Total Participants
2015
mtal Yearly
Participant& fference
631 0
2016
701
70
2017'
412
-289
Total
Average
2,744
581.33
0
0.00
'YTD
Violations
Spring
2015
0
0
0
2016
0
0
0
2017'
3
0
0
FAyer'age
3
1.00
0.00
0.00
Violations: 1) Season schedule not submitted 2 weeks prior to startof season. 2) Games played on field 2 without one business day notice on 5/6. 3) Spring payment, rosters, etc. received past two weeks after
conclusion of season.
Updated: 10/5/2017
'YTD
5A - 1
Community Events Schedule 2017
Name of Event
Hosting Organization
Type of Event
Start Date
End Date
Times
Location
CISD Homecoming Parade
CISD
Parade
11-Oct
11-Oct
6:30p-8:30p
Town Square
Cross Country District Meet
CISD
Cross Country Meet
14-Oct
14-Oct
6:OOa - 12:OOp
Bob Jones Park
Celebrate Southlake
City ot Southlake
Rededication & Festival
14-Oct
14-Oct
9:OOa-2:OOp
Frank Edgar Cornish, IV Park
Masterworks - Zac King
City of Southlake
Concert
15-Oct
15-Oct
2:00 - 11:OOp
Rustin Pavilion
PKD Walk
PKD
5k
21-Oct
21-Oct
7:OOa - 12:OOp
Town Square
Monster Mash
City of Southlake
Event
29-Oct
29-Oct
2:00 - S:OOp
The Marq Southlake
Masterworks - Space Rockers (in conjunction with Monster Mash)
City of Southlake
Concert
29-Oct
29-Oct
2:00 - 4:OOp
The Marq Southlake
Home for the Holidays Tree Lighting
City ot Southlake
Holiday Festival
18-Nov
18-Nov
4:30m-8:30p
Town Square
56-1
10/5/2017